HomeMy WebLinkAboutAdmin-34-96REPORT #2
THE CORPORATION OF THE TOWN OF NEWCASTLE
REPORT
Meeting: COUNCIL File # __ - 4 )
�r
#
Date: December 9 Res.
C..
By -Law
Report #: ADMIN . 3 4 - 9r ile #:
Subject:
Edenfest Music Festival and 1996 Mosport Activities
Recommendations:
It is respectfully recommended that the General Purpose and Administration
Committee recommend to Council the following:
1. THAT Report ADMIN. 34-96 be received;
2. THAT staff continue to meet with Mosport Park Limited in order to ensure
that the noise abatement program be put in place as agreed between the
parties; and
3. THAT a copy of this report be forwarded to Mr. B. Kamin of Mosport and Mr.
Clay Taylor of the North Clarington Ratepayers Association,
BACKGROUND AND COMMENT:
1. During the 1995 Mosport season the Municipality of Clarington contracted
the services of John Swallow Associates, Acoustical Engineers, to carry
out sound measurements made in and around Mosport Park to determine the.
sound levels due to rock music originating from a bandstand situated in
the infield of Mosport Park. The data obtained from these sound
measurements were to be used by the Municipality to assist in establishing
an acceptable level of sound from future concerts. A copy of the Swallow
report was sent to Mr. Bernard Kamin of Mosport Park Limited to assist
Mosport in readying themselves for future discussions on the issue of
concert noise at the facility.
1.1 In the Spring of 1996 Mosport Park advised the Municipality of Clarington,
that they intended to stage a major rock concert at Mosport Park in July
of 1996 to be known as Edenfest Music Festival. On April 18, 1996,
municipal staff met with YourShow Productions, representing Mosport Park
Limited, as well as staff representing a number of Regional services, to
be briefed on the preliminary plans for the Edenfest concert.
1.2 On May 13, 1996, a further meeting was held between municipal staff and
representatives of Mosport Park Limited in an attempt to reach some type
of an agreement pertaining to acceptable sound levels from both concerts`
and automobile racing at Mosport. Mosport was advised that there would
again be sound monitoring of a rock concert and automobile races occurring
over the May 18th week -end at Mosport and it was at that meeting that
Mosport advised that there would be a different stage location for the
Edenfest concert.
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1.3 Under date of June 10, 1996, Council was presented with Report # CD -31-96,
(attachment A) advising that Staff was awaiting information from Mosport
in support of their request for a special events permit regarding Edenfest
Music Festival.
1.4 Under date of June 24, 1996, Council was presented with Report # CD -36-961
(attachment B) requesting permission to issue a special events permit for
the Edenfest Music Festival upon receipt of all required documentation and
clarification of the issue of parking.
1.5 This report spelled out an agreement between the parties limiting the
"acceptable" noise levels for both concerts and motor racing. It also
addressed a number of actions to be taken by Mosport prior to the 1997
motor racing season that would see the reduction of noise levels from the
oval track.
1.6 Representatives of the North Clarington Ratepayers Association appeared
in deputation at the Council meeting of June 24, expressing concerns over
the upcoming event with specifics to parking and noise.
1.7 On June 26, 1996, a public information meeting was held at the Tyrone
Community Centre, with the Durham Regional Police presenting a safety plan
to cover the event.
1.8 Under date of July 8, 1996, Council was presented with Report #, CD -42-961
(attachment C) addressing by-law enforcement matters surrounding the
Edenfest Music Festival.
1.9 Under the same date Council was presented with an addendum to Report # CD -
42 -96, (attachment D) requesting approval of the expenditure of $18,000
from Contingency Account # 7007-X-298 to cover the cost of monitoring
noise from the Edenfest concert, as well as costs of municipal - employees
who would be working to carry out by-law, enforcement, and perform certain
duties on behalf of the Municipality during the course of the event.
1.10 Council questioned the need of the Municipality paying the cost of
monitoring noise from the concert, suggesting that such a cost should be
paid by the promoter of the event. When asked the question, the municipal
solicitor advised Council that the results of the monitoring of noise by
the Municipality could be used in a court of law, should the Municipality
decide to go to the courts regarding future events . ' After questioning the
solicitor on this point, Council approved an expenditure not to exceed
$18,000.
1.11 A number of meetings took place between the promoters and all of those
departments involved in monitoring and working the event such as police,
ambulance, fire, by-law, health, etc. It was at these meetings that the
promoters presented the details of their program covering the event, and
the different departments indicated what must be done to satisfy any
concerns that they had in order that they would be able to "sign -off"
prior to the Municipal Clerk issuing an event permit. It was also made
clear as to what role the specific departments would play during the week-
end of the festival in order to ensure a safe event with as little adverse
impact as possible on the surrounding neighbourhood.
1.12 The Durham Regional Police provided a number of "pay -duty" police officers
to the event with the promoters paying the cost of same. Both the "pay -
duty",, and "on -duty" officers carried out- the normal policing of the event
as well as traffic control of the surrounding roads during the time up to,
during, and following the event. Municipal staff was responsible for by-
law enforcement, illegal parking, the monitoring of noise from the
concern, and fire protection. Through pre -event negotiations, the
promoters paid the cost of erecting "no parking' signs on the municipal
roads surrounding Mosport, as well as covering the cost of most staff
during the event.
1.13 During both the Edenfest concern, and the Warped Tour concert, two
telephone lines were installed in Fire Station #5 (Enniskillen) at
Mosport's cost. The Clerk's Office placed an advertisement in local
papers ( attachment E) providing information surrounding the Edenfest event
as well as the telephone numbers of the municipal headquarters, on-site
police office, and Mosport's community help lines. The promoters of
Edenfest distributed an information flyer providing the same information
throughout the neighbourhoods surrounding Mosport Park, (attachment F).
1.14 The Clerk's Office also placed an advertisement in the local papers prior
to the Warped Tour providing the Community Help Lines telephone numbers
(attachment G).
2.0 THE EDENFEST MUSICAL FESTIVAL EVENT
MUNICIPAL STAFF
2.1 On the week -end of the Edenfest Music Festival, (Thursday to Sunday),
fourteen members of the municipal staff worked on various shifts for the
purpose of tagging and towing vehicles and enforcing the Hawkers/Peddler
and Refreshment Vehicle By-laws. During that time the municipal
"hotlines", established at Fire Station Five were manned by members of the
Fire Department on Thursday, July 11, from noon to midnight, and Friday
and Saturday from ten in the morning to. midnight and Sunday from 10 a.m.
to 10 p.m.
2.2 On Thursday, July 11, sound measurements were being done in the
communities surrounding Mosport Park, on a complaint basis. From 5 p.m.
until midnight on Friday and Saturday, sound measurements were taken at
four properties surrounding Mosport Park, as well as the "sound mixer",
located in front of the stage, and in the community, on a complaint basis.
These sound measurements were carried out by John Swallow Associates with
assistance from municipal staff.
3.0 PARKING
3.1 Following a meeting with the North Clarington Ratepayer's Association on
June 21, 1996, the promoters were advised that all parking for the concert
must be accommodated. on properly zoned land. It was brought to staf f ' s.
attention that Mosport Park had acquired a piece of property directly
south of the park on which all vehicles would be directed to park. Upon
checking the zoning, the promoter was advised that the land did not comply
with the proper zoning to be used as a parking lot. Upon reviewing this
news from staff, Mosport Park filed a rezoning application. As is the
Municipality's practice, no charges were laid relating to the use of the
property for parking as the application had been submitted.
4.0 TRAFFIC
4.1 The first problem surrounding the Edenfest Music Festival took place in
the late afternoon, and early evening of Thursday, July 11. The original
operational plan called for. the opening of the major -parking lots to be
at noon on Thursday. Unfortunately, the parking lots were not opened
until 8 p.m., creating a major traffic jam that plugged the community
roadways leading to Mosport Park, and was the subject of a number of calls
to the police event headquarters. t
Il
5.0 RESIDENTIAL'SECURITY
5.1 According to the Durham Regional Police Service, a number of calls
received by them complained of the fact that the promoters had promised
a number of residents that they would be supplied with private security
for their residential property, and as of the Thursday evening, the
security was not in place. We understand that this was apparently
corrected later during the week -end.
6.0 BY-LAW ENFORCEMENT
6.1 The high-profile of the municipal staff that worked the event was
effective in controlling both illegal peddlers and illegal parking. Very
few citations were issued over the week -end with only one vehicle being
towed from the surrounding roads.
7.0 COMMUNITY HELP TELEPHONES
7.1 As previously stated, municipal staff established a Clarington Command
Post at Fire Station #5, and provided two Community Help telephone lines
during the course of the event. Considering the magnitude of the event,
there were very few calls registered over the course of the week -end. In
the early stages of the event, the majority of calls related to ticket
information and event passes. Complaints regarding by-law, traffic, and
noise were passed on to the appropriate authorities.
8.0 NOISE MONITORING
8.1 As previously stated, sound monitoring of the Edenfest Musical Festival
was carried out at four specific locations surrounding Mosport Park, as
well as at the "mixer board" in front of the stage and mobile units
responding to specific complaints received by telephone. A copy of the
preliminary report from John Swallow Associates, dated July 17 1996, is
attached for Council's information (attachment H).
8.2 During both the Friday and Saturday concerts very few noise complaints
were received at the Community Help Lines. However, during both concerts
calls were received from Mr. Lorne Butterfield who complained of excessive
noise during both presentations. All complaints were checked out by
mobile sound monitors and, on both nights, Mr. Swallow reported excess
sound levels at the Butterfield property. This particular problem will
be addressed prior to any future events. However, given the location and
the construction of the Butterfield residence, this specific problem will
be difficult to avoid.
8.3 On reviewing the preliminary report of July 17, from Mr. Swallow, it can
be seen that the promoters adhered to the agreed sound levels during the
Friday concert but did not respond to municipal staff requests to reduce
the sound level during the Saturday concert.
9.0 EVENT CURFEW
9.1 One of the items agreed to between the municipality and the promoters of
the Edenfest Music Festival was that there would be a midnight curfew on
all concerts being staged over the event week -end. The Friday night
concert ended at midnight as per the agreement, however, as stated in the
John Swallow Associates letter of July 17, the Saturday night concert went
over the agreed curfew by thirty minutes.
5
9.2 As a result of the excessive noise levels and the breaking of the agreed
curfew, municipal staff advised both the promoters of the event, and the
operators of Mosport Park, that municipal staff would not be recommending
the issuance of a permit for the Warped Tour that was scheduled for July
27, 1996. On July 16, 1996, the Municipal Clerk wrote Mr. B. Kamin of
Mosport confirming this decision and advising that, "We would like the
opportunity to meet with you in an attempt to address this issue and to
arrive at an agreement which can be guaranteed by the promoters of future
events. Once this has been accomplished, the Municipality will once again
consider the issuance of a licence."
10. POST EVENT CORRESPONDENCE
10.1 Following the Edenfest Music Festival, correspondence was received by the
Mayor's office from Mr. Bernie Kirck of Pontypool, to which.Mayor Hamre
responded. Mr. and Mrs. Thomson of Kendal corresponded with the Chief
Administrative Officer who replied directly to the Thomsons.
10.2 However, letters from Mr. Clay Taylor, Nellie Mereweather, and Gordon
Mills, appeared on the Council agenda of September 25, 1996, and Council
referred these letters to the Chief Administrative Officer to be addressed
in the final report on the Edenfest Music Festival.
10.3 We have attempted to address most of the items referred to in the above-
mentioned letters. However, as there will be ongoing negotiations with
the operators of Mosport Park before any permits are issued for 1997
events, we intend to address all of the specific questions during the
course of these negotiations with a view of attempting to avoid a repeat
of these problems, should future concerts take place at Mosport.
11. MUNICIPAL COSTS
11.1 On September 16, 1996, Council passed the following amendment to
Resolution #C-701-96, "and that the report prepared by the Chief
Administrative Officer address what tasks staff performed and a breakdown
of actual costs to the municipality."
11.2 As previously stated, fourteen municipal staff members worked the week -end,
of the Edenfest Music Festival performing specific duties of by-law
enforcement and sound monitoring. Three union employees carried out their
normal duties while the -balance of the staff performed monitoring duties
throughout the week -end. This staff offered services beyond their normal
municipal duties and were paid an hourly rate based on an average salary
of the group. The union employees were paid the normal overtime costs.
11.3 The total employee costs totalled $9,818.68. This, together with
.$14,910.45, covering the -costs of John Swallow Associates, brought a total
cost of $24,729.13 for the week -end. The $6,72913 over and above the
$18,000, previously approved by Council, was paid by Mosport.
11.4 The above amounts do not include costs paid by Mosport for works covering
the erection of traffic signs and road, clean up carried out by the
Municipal Works Department, as previously reported to Council.
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12.0 THE WARPED TOUR
12.1 Under date of July, 8, 1996, Council received Report #CD -40-96, (attachment
I), directing staff to issue a special events permit for the staging of
a concert on July 27, 1996, known as the Warped Tour.
12.2 As previously stated, Municipal staff advised Mosport that as a result of
the breaking of the agreements pertaining to the sound levels and curfew
at the Edenfest concert, staff would not be issuing the, Warped Tour
permit. Upon receiving the Clerk's letter of July 16, 1996, Mr. Kamin of
Mosport requested a meeting with staff to address the problems identified
during the Edenfest concert.
12.3 On July 24, 1996, a meeting was held between Mosport and representatives
of the police,ambulance, health, Public Works, the Municipal Clerk, and
the Chief Administrative Officer, during which Mosport addressed the
identified problems and presented a plan to ensure that those problems
would not be repeated. As all of those in attendance were satisfied with
the presentation, staff agreed to issue a permit for the Warped Tour on
the agreement that representatives of John Swallow Associates would
monitor the event, as well as the municipal telephone lines be put in
place with all costs being covered by Mosport. The concert resulted in
few problems.
13.0 FUTURE EVENTS
13.1 Prior to any permits being issued for 1997 motorsport or concert events,
staff will be meeting with the operators of Mosport Park to address the
commitments made by Mosport covering noise abatement policies. During
these meetings, staff will address all of the issues brought forward by
concerned citizens as a result of the 1996 entertainment program, in an
attempt to ensure that these problems are not repeated in any future
Mosport events.
13.2 Staff will continue to keep Council informed regarding these meetings and
any future plans that the operators of Mosport may have pertaining to both
motorsport events and concerts.
Respectfully submitted,
W. H. Stockwell,
Chief Administrative Officer
WHS:nof
ATTACHMENT "A" TO
REPORT:ADMIN..34-96
THE MUNICIPALITY OF CLARIN___
REPORT
Meeting: COUNCIL File #
Res. #
Date: JUNE 10, 1996
By -Law #
Report #: CD ---41 -96 File #:
Subject: ISSUANCE OF SPECIAL EVENTS PERMIT - EDENFEST MUSIC
FESTIVAL - MOSPORT PARK - JULY 12.TO 14, 1996
Recommendations:
It is respectfully recommended:
1. THAT ' Report CD -31-96 be received;
2. THAT staff continue to liaise with the promoters of Edenfest
respecting the issuance of a special events permit and
report back to Council at the next regularly scheduled
meeting; and
3. THAT all interested parties be advised of Council's
decision.
BACKGROUND AND COMMENT:
A music festival which is being called "Edenfest" is being
planned at Mosport Park for the weekend of July 12 to 14, 1996.
In accordance with the Municipality's By-law 91-56 (.regulating
and licensing of certain exhibitions held for hire or gain), the
promoters of the event have submitted an application for a permit
to the Clerk's Department. As of the writing of this report, the
following matters have not been resolved by relevant staff:
1. Insurance - The promoters have sent a facsimile copy of a
policy which indicates that the policy number is
"UNASSIGNED". The promoter has stated he will clarify this
matter with the insurer and also provide a.certified copy .of
the policy as stated in the by-law.
2. Medical Officer of Health - The Medical Officer of Health
has not yet approved a detailed plan addressing the public
health issues.
3. Durham Regional Police Services - The police department has
advised that -ongoing consultation is taking place with the
promoter, however some details are still to be worked out
( mainly in the area of traffic control) .
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Meeting:
THE CORPORATION OF THE MUNICIF
REPORT
COUNCIL
ATTACHMENT "B" TO
REPORT 34=96
File #
Res. #
Date: JUNE 24, 1996
By -Law #
Report #: CD -3 6 - 96 File #:
Subject: ISSUANCE OF SPECIAL EVENTS PERMIT - EDENFEST MUSIC
FESTIVAL - MOSPORT PARK - JULY 12 TO 14, 1996
Recommendations:
It is respectfully recommended:
1. THAT Report CD -36-96 be received;
2. THAT the Clerk be authorized to issue a special events
permit . for the staging of the Edenf est . Music Festival at
Mosport Park scheduled for July 12 to 14, 1996, upon receipt
of all required documentation and clarification of the issue
of parking; and
3. THAT all interested parties be advised of Council's
decision.
BACKGROUND AND COMMENT:
At the meeting held on June 10,.1996, Council considered Report
CD -31-96 and instructed staff to liaise with the promoters of
Edenf est respecting the issuance of a special events permit and
report back to Council on June 24. Since that time, the
following activities have taken place:.
1. Insurance - The promoter has indicated verbally that a.
policy number has now been assigned to.the required
insurance. As of the writing of this report, the certified
copy has not been received, however, the promoter has
advised the municipality that it will be delivered June 24.
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Report CD -36-96 - 2 - June 24, 1996
2. Medical Officer of -Health - The Medical Officer of Health
has advised that two consultants have been hired by the
promoter --one to coordinate the issue of sewage and one to -
coordinate food services. He has indicated that everything
seems very positive and an.agreement has been reached, in
principle. It is anticipated that a letter of approval will
be forwarded to the municipality by the end of the month.
3. Durham Regional Police Services - The -police department has
now` approved a plan ' with respect to traffic and security.
Additionally, a public information meeting is being held
Wednesday, June 26, 1996 at the Tyrone Community Centre to
apprise residents of the security plans. which have been
implemented.
4. Indemnity Agreement - Verbal confirmation has'been received
that an indemnity agreement has been executed by Mosport
Park, as the owner of the site. Again, the promoter has
advised that this agreement will be delivered June 24.
5. Buildings - The Chief Building Official has indicated that a
Building Inspector has been on the site three times a week
and has confirmed that no building is taking place as of
yet. He has been advised that drawings will'be submitted
within the next few days, for -review in issuing. the required
permit.
6.. Sound - As a result of continuous complaints from the
residents surrounding Mosport Park pertaining to noise from
park concerts, staff hired the services of John Swallow
Associates, Acoustics, Noise, and Vibration Control experts,
to monitor noise levels resulting from activity in Mosport
Park, and -what effect it had on surrounding residents.
In August of 1995, Swallow and Associates monitored a
concert held at Mosport and found noise levels to be in -an
"accept -able limit". Again, on May 18, 1996, sound was
monitored from both a concert that was held on the grounds,
and car races taking place on the oval track within Mosport.
The results showed an. "acceptable" level of noise from the
concert and higher levels of noise from the oval track
races.
Report CD -36-96 - 3 - June 24, 1996
For the -past number of months, municipal staff, including
the municipal solicitor and John Swallow, have -been meeting.
with representatives from both Mosport and the promoters
that are staging the July 1996 event in an attempt to reach
some type of agreement that would not only result -in a
modified level of noise. from the . July event, but would also
see considerably less noise coming from all future car races
being held on the oval track.
Asia result of these meetings, we .have been successful -in
reaching an agreement that would limit the concert noise
during the three day July event to sound levels at the
Mosport property line between 60 and 70dBA, as -shown on the
attached chart (Attachment A). Assuming that these -noise
levels are not exceeded, the noise in the surrounding
..neighbourhood during a period of time between.9:30 p.m_ and
midnight , . both Friday and Saturday, will. not exceed the
.usual noise -level of ' the oval.. track . The -balance of the
time, noise will -be less than experienced from the oval
track.
As a result of this agreement! Mosport has committed to
reducing the noise from the oval - track by an .average of 50
percent, starting in 1997, by means of demanding mufflers on
all racing vehicles, and.the erection of noise barriers.
Swallow and Associates, along with municipal staff, .wi.11. be
attending the July.event, monitoring -noise in the community.
A communications network will be set up with the .operators
of the sound equipment during the event in order to'ensure
the noise will not exceed the levels.agreed to.. Meetings
are also planned between -the parties during the course of
the weekend event.
All of these negotiations have been discussed between staff
and the ratepayers in the Mosport-area,-who-will be
appearing in deputation at Council during consideration -of
the issuance of the permit.
Although this agreement does not totally solve the problem
of noise in the community, staff is of . the opinion that it
is a step in the right direction to allow both Mosport and
the -municipality to continue to monitor the noise problems
and search for additional methods to overcome same.
Report CD -36-96 - 4 - June 24, 1996
7. Parking- During a meeting with the North Clarington.
Ratepayers on June -21, 1996, the subject of parking was
raised. The promoters have been advised that all parking
must be -accommodated on properly zoned:. land . The promoter
has verbally indicated that this has-been accomplished and
will provide -the details in writing June 24.
Respectfully submitted Reviewed by
W.H. Stockwell
Chief Administrative Officer.
Individuals to be advised of Council's decision:
Derek Joynt
Yourshow .Productions Inc.
772 Warden Avenue
Scarborough, Ontario
M1L 4T7
M. J. McQuaid
Weir & Foulds
Barristers & Solicitor
Exchange Tower.
Suite 1600, P.O. Box 480
2 First Canadian Place
Toronto, Ontario
M5X 1J5
Brian Devitt
Director, Environmental Health
Regional Municipality of Durham
Health Department
.Suite 210
1615 Dundas Street East
Whitby, Ontario
L1N 2N1
Clay Taylor
North Clarington
RatepayersAssociation
R..R. #3
Pontypool, Ontario
LOA 1KO
Inspector J. Adams
Officer in Charge
16 Division
Durham Regional
Police Service
77 Centre Street North
Oshawa, Ontario
L1G 4B7
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a 4 1 t.51C1�Zr COULTER HEEUC EN
Attachment A
04
ATTACHMENT "C" TO
REPORT ADMIN. 34-96
. Meeting:
THE CORPORATION OF THE TO'
REPORT
Report to Council
Date: Monday, July 8, 1996
Report #: File #:
Subject: PROPOSED EDENFEST CONCERT, MOSPORT PARK
Recommendations:
It is respectfully recommended:
1. THAT Report CD -42-96 be received; and
File #4)
Res. # e-
By -Law #
2. THAT the By-law attached to Report CD -42-96 be passed; and
3. THAT Derek A. Joynt, Vice President of YourShow Productions be
advised of Council's actions.
Plans for the proposed EdenFest Concert at Mosport Park are proceeding.
Certain items must be dealt with in order to prepare for the Concert.
YourShow Productions have asked for the Municipality to consider
enacting certain By-laws for the duration of the Concert. By-laws were
requested to prohibit hawkers and pedlars, refreshment vehicles, camping
on municipal land and to restrict and prohibit parking in the vicinity
of Mosport Park. These items were referred to staff for consideration
and report.
Staff have reviewed the Municipality's current Hawker and Pedlar and
Refreshment Vehicle By-laws. By-law 92-230 presently prohibits all
unlicensed hawkers and pedlars anywhere within the Municipality. Any
person intending to sell goods requires a license issued by the
Municipality. Without that license the vendor is subject to .charges . If
the vendor wishes to apply for a license to set up a booth or location
to operate, it will be necessary for the vendor to find land which is
zoned for commercial sales. The lands in the area of. Mosport Park are
zoned agricultural, and therefore do not meet the required licensing
criteria. The same holds true for any refreshment vehicles. Staff are
not able to control camping on private land, however, any camping on
municipal land will -be dealt with as a trespassing offence.
This leaves the matters related to parking. The Concert organizers have
asked staff for permission to use an area at the north west corner of
the Mosport property for overflow staff parking. This property is part
of Mosport's holdings. It is the same area that the Regional Police
will be using for their Mobile Command Post and parking for their own
vehicles. Staff therefore do no have a concern with this use.
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Report CD -42-96
Page 2
Parking enforcement duties around the property will be handled by staff.
Due to the extended hours involved, additional enforcement staff will be
required. At present, the Public Works supervisors are sworn in for
parking duties only as they apply to snow removal. The attached By-law
will repeal their present appointment By-laws and replace them with
appointments for all parking duties and add Ronald Baker as an
enforcement officer.
Firefighters have agreed to assist with enforcement during the Concert
and are therefore included in the appointing By-law. Their inclusion in
the By-law will also allow them to tag illegally parked vehicles which
interfere with their duties at fire scenes.
Once the By-law has been passed and the officers are sworn in, staff
believe that there should be sufficient staff to handle the required
duties for the Concert.
Respectfully submitted, Reviewed by,
LC*PB*mh
W.H. Stockwell
Chief Administrative Officer
l
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t
_ ti
S
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 96-136
Being a By-law to appoint certain persons
Parking Enforcement Officers and to repeal
By-laws 93-180, 93-181 and 93-182
WHEREAS Section 20 of The Police Services Act RSO 1990, Chapter 10,
Section 15 (1) , authorizes a Council of any Municipality to appoint
one or more By -lay; Enforcement Officers, who shall be Peace
Officers for the purpose of enforcing the By-laws of the
Municipality; and
WHEREAS the Council of the Corporation of the Municipality of
Clarington deems it desirable to repeal By-laws 93-180, 93-181, and
93-182 and replace -them with a By-law appointing certain persons as
Enforcement Officers; and
NOW THEREFORE, the Council o= the Corporation of the Municipality
of Clarington hereby enacts as follows:
1. Those persons named on Schedule A, which is hereinafter
attached and forming part of this By-law, are hereby appointed
as By-law Enforcement 0 f f icers for the purpose of enforcing
the Traffic By-law of the Municipality of Clarington.
2. By-laws 93-180, 93-181 and 93-182 are hereby repealed.
By-law read a first and second time this 8th day of July 1996.
By-law read a third time and finally passed this 8th day of July
1996.
Mayor
Clerk
SCHEDULE 'A'
TO BY-LAW 96-136
Ronald Robinson
Philip Broome
Ronald Bake-1-
Michael
akerMichael Creighton
William Hesson
Mark Berney
Graydon Brown
Donald Chambers
Gary Oliver
Robert Payne.
Gordon Weir
� t
1 THE CORPORATION OF THE MUN
REPORT-
Meeting: COUNCIL
Date: JULY 81 1996
ADDENDUM TO
Report #: RE Iffftl�-96
l�__
Subject: PROPOSED EDENFEST CONCERT, MOSPORT PARK
Recommendations:
It is respectfully recommended:
1. THAT Addendum t o Report CD -42-96 be received; and
2. THAT, in order to allow f or staff to monitor the events
associated with the Edenfest Concert at Mosport Park on
July 1-2, 13 and 14, 1996, funds in an amount not to exceed
$18,000 be drawn from, the Contingency Account 7007-X-298.'
BACKGROUND AND COMMENT:
During the Edenfest Concert which is being planned for July 12,
13 and 14, 1996, municipal staff are intending on monitoring such
issues as by-law enf orement , illegal parking and sound
complaints. In order to adequately do so, it will be necessary
to hire acoustics engineer (s) to mon for the noise, supported by
municipal staff who will also be carrying out by-law enforcement
duties. The total cost associated w r th these activates has been
estimated at approximately $18,000. It is respectfully requested
that Council approve this expenditure with the funds to be drawn
from Contingency Account 7007-.2-298. The Treasurer has concurred
with this funding request,
Respectfu sub pitted Reviewed by
'BarrA.M.C.T W.H. Stoc��well
Otti 0
le Chief Administrative Officer
RECYCLED PANED
PAPER RECYCX
T}HtS tS PPINTED ON RECYCLED PA -E-7
THE MUNICIPAUTY OF
S
I DIANE HAMRE, MAYOR
ATTACHMENT "E" TO
REPORT ADMIN. 34-96
The Municipa._
.40 Temperance Street, Clarington, Ontario. L1 C 3A6. ,
Telephone: (905) 623-3379
PRESS RELEASE
MUNICIPALITY OF CLARINGTON
CLERKS DEPARTMENT
CONTACT: PATTI BARRIE
`MUNICIPAL CLERK
905-623-3379
NOTICE TO OUR RESIDENTS
On the 'weekend of July 12, 13 and 14 Mosport Park is hosting
a major special concert event. The Municipality of Clarington wishes
its citizens to be aware of the Municipality's role in this event.
The Municipality of Clarington is responsible for the licensing
of -the event. in. accordance with By-law 91-56. This by-law requires
that various agencies are satisfied that all aspects under their
jurisdiction have been -adequately addressed to ensure the *safety of the ,
residents of the Municipality. These agencies include: Durham
Regional Police- (traffic and security); Durham Region Health
Department (medical, food and beverage, and salutation); Clarington
Fire Department (fire safety plan), and Clarington Public Works
Department (traffic -and. clean-up). The promoters of the Eden
Musicfest have hired private. security to work in co-operation with the
Police Department to address security and traffic issues.
r
The Municipality of Clarington will also be monitoring the
sound levels throughout the special event in response to the concerns
raised by area residents. Municipal staff will be in constant
communication with the promoter and adjustments will be made as
required.
If you wish to report a situation (eg. illegal parking, by-law
enforcement concern or a sound complaint), you may do so by
contacting the Municipality of Clarington"s SPECIAL. EVENT
CENTRE at 905-263-4325 or 905-263-4937. Collect calls will be
accepted. For concerns about 'security, please contact the D URRAM
REGIONAL POLICE C
OMMAND POST at 905-983-5262. The
Promoter of the Eden'. Musidest has also established special
COMMUNITY HELP LINES at .905-983-6389 and 905-983-X392'' to
assist. you with any other concerns.
The Municipality of Clarift gton is making every effort to ensure
that your concerns are addressed as quickly and effectively as
possible.
dn:mosport.rcl
. i
ATTACHMENT "T" TO
REPORT ADMIN. 34-96
woSP/+/RT,
CANADA'S HOME OF MOTOR RACING
July 9, 1996.
Dear Friends,
As you are most likely aware, the 1996 Eden Musicfest will be taking place at Mosport on the weekend
of July 12-14, 1996.
On behalf of ICONcerts and Mosport Park, we would like to take this opportunity to thank you for
your patience and understanding for.the extraordinary circumstances that you, as a resident living close
to the site, will be facing for the next few days.
As a gesture of goodwill, we have delivered to you some tickets to the event (if you wish to accept), a
map of the surrounding area indicating road closures and traffic control points, and "area resident"
vehicle identification pass, and an offer for security on your property, should you feel it necessary.
We have also mapped out the advertised route where the majority of the vehicles will be driving into the
park, as well as a suggested alternate route for residents away from the roads that we anticipate will be
congested.
Should any problems arise during the concert, the following phone numbers have been provided for
your convenience:
Eden Musicfest Community Line: (905) 983-6389/(905) 983-6392
MunicipRlity of Ciarington Command Post: (905) 263-4325/(905) 263-4937
(for traffic or sound disturbances collect calls accepted)
Fire Department (905) 983-5223
Durham Regional. Police Department. (905) 983-5262 (for nonemergencies)
Once.again, we deeply appreciate your continuing support for a successful festival.
Yours truly, .
Bernard J. Kamin, Q.C. Mark Drost
Mosport P ark - President & CBO ICONcerts - President
THE MOSPORT PARK ENTERTAINIVIENT CORPORATION
825 DENISON STREET, UNIT 16 * MARKHAM, ONTARIO • WR 5E4 - PHONE: (905) 5130550 WEBSITE: WWW.MOSPORT.COM FAX: (905) 513.0566
• Mosport Park Limited - c.o a. Mosport Park • Mosport Resources Inc. • Mosport's Ascot North Inc. - c o P Mosmri 1n1Arna11nni1 grredNv nv
. . .. - . - - _ . . .. . .�. 0 a . .. - - . _A /J 1 .._-...__- 1 :.Y2,--1 - nnn'7 nn4 n fl ao%L�j.o. Iw.., I��w.+ww..w.r C.wi.{, c...+L....�..... c.av%m .l ISMA
PRESS RELEASE
ATTACHMENT "G" TO
REPORT ADMIN".' 34-96
MUNICIPALITY OF CLARINGTON
CLERKS DEPARTMENT
CONTACT: PATTI BARRIE
MUNICIPAL CLERK
905-623-3379 .
.FOR IMMEDIATE RELEASE - WEEK OF JULY 22, 1996
NOTICE TO OUR RESIDENTS
0
The Municipality of Clarington would like to advise residents. that there is
a special -meeting between the Municipality of Clarington, representatives of
Mosport Park and other agencies. Mosport Park's request for the, appropriate
special event permit for the "Warped Tour". concert (July 27, 1996) has been
denied by the Muncipality of Clarington as a result of the problems encountered
at the recent Edenfest concert. Representatives of Mosport Park ha, ve requested
this meeting to discuss the upcoming concert with the Municipality and all
commenting- agencies.
The Municipality of Clarington is responsible for the licensing of the event
in accordance with By-law 91-5G. This by-law requires that various agencies are
satisfied that all aspects under their jurisdiction have been adequately. addressed to
ensure the safety of the residents of the Municipality. These agencies include:
Durham Regional Police (traffic and security); Durham Region Health Department
(medical, food and beverage, and sanitation); Clarington Fire Department (fire
safety plan) and Clarington Public Works Department (traffic and' clean-up).
Should the concert proceed as advertised, residents should be advised that
tk�e'`F CQMMUNIfiY HELP ZINGS at `905�.6��-;432x6 -and 905-2G�-4937 vvil� be on
t
line Saturday July 27, 1996 (from 12 NOON to 8:00 pm) to assist you with any
concerns.
The Municipality of Clarington is making every effort to ensure that your
concerns are addressed as quickly and effectively as possible.
an:mcuP«t2.rcl
_ ATTACHMENT "H" TO i
REPORT ADMIN. 34-96
'A
i
1/
Wk Acoustics, Noise and Vibration Control
1
July 17, 1996
Municipality of Clarington
40 Temperance St.,
Bowmanville Ontario
- LIC 3A6 _
Attend onl:_ Mr. Bill. Stockwell
RE. Preliminary.Report -Sound Levels:!-- EDEN Concert, July 12th -14th
Dear B1 -
ea 11,
Sound -levels from the EDE -
N C n rt
oc r
e.
wee m
easur t t
ed h
a e mix r
e l� ti
. oca ons infl l ,
. e d and at four
!- lot line locations ;.on both � Friday & Sat day evenin s, Jul 12th & 13Th: Additional data was
taken Sunday,,evenYng at the mixer location and at one of the lot line locations. -
In this preli nary, report we will concern ourselves. onlywith the highest levels measured
which were typically , at , the west lot line, at the Baker residence. Our concern was with
measuring the maximum A -weighted hted Slowv son
;- g g sound level as;', per :the agreement with Mosport.
Since the ,sound level s measured, were due to rock, music coming from_ the EDEN Concert ,the.' C
sound levels tended to vary de 'en din onswhether' the -main-'stage. or the ,,secondarystage was
used -,,,(sound levers from the secondary stage were generally less at C the lot line):Also, the
articular musical number being played, breaks, intermission's'_ p g p y eaks, and weather a11� affected the sound
levels. - -
On the Friday evenin' , .at the. 'Baker location, vie found' that the sound levels ,were enerall 1
9 , generally ess
t 'ici1; 7v -2 L� v'. t L13at :'�'1 , 1'n �•� .."A4An t�,�r�'� 3�:�� it t�P�rl(� t�1P1'f' ��'�: 1..��.?:``.� V f i,'�
br .. 4 . s .. ii. lcar od..casi on. when
the sound level Gwent above =-70 dBA''u§ually to 72 or 73 and.. on rare occasions/ 75 dBA. On more_:
than one occasion we. spoke to John Coulter Associates staff whol., In turn called to the mixer
requesting the sound levels- be`,,Aurned, down and,Andeed We, found the sound levels did reduce
over -the next several minutes. ' On. the Friday v,evenin the wind wasfrom the east and
;- g'.,generally
thus caused higher sound levels on the west location Baker and lower sound levels on theeast
s 5 eas
- location, Kreblj.The rock music ended 'gust at;midnight
= . On .Saturday July 12th, also at, Bak' r location the sound levels in :the earl art of the evening
were similar '�to those measured on the Friday evening.. ;The wind also Was from the east. Later in .}
the, evenin between a roximatel 23:00 hr and 23.3 hr '
g, rp y 0 the wind changed from being perhaps
JOHN SWALLOW- ASSOCIATES
250 Galaxy Boulevard
Etobicoke, Ontario
Canada M9W 5R8
Telephone 416 798.0522
Fax 416.213.1079
SWA,LV"!,)W
1
ATTACHMENT "I" TO
REPORT ADMIN. 34-96
THE CORPORATION OF THE MUNII
T- - ---- -----------------
REPORT
Meeting: COUNCIL File #
Date: JULY 81 1996
Res. #
Report #: CD -4 0 - 9.6 File #: By -Law #
Subject: ISSUANCE OF SPECIAL EVENTS PERMIT - WARPED TOUR -
MOSPORT PARK - JULY 271 1996
Recommendations:
It is respectfully recommended:
1. THAT Report CD -40-96 be received;
2. THAT the Clerk be authorized to issue a special events
permit for the staging of the Warped -Tour musical concert at
Mosport Park scheduled for July 27, 1996, upon receipt of
all required documentation; and
3. THAT Bernard Kamin be advised of Council's decision.
BACKGROUND AND COMMENT:
On July 3, 1996, the President and CEO of Mosport Park delivered
an application for a special events permit to allow for the
holding of a one -day musical concert to be known as The Warped
Tour at Mosport Park on July 27, 1996. The anticipated
attendance for the event is ten to twenty thousand.
The application filed by Mosport stated that the following
information is still to follow:
- a certified cheque in an amount equal to the estimated cost
of providing adequate fire protection
- a certif ied cheque in the amount that, in the opinion of the
Director of Public Works, will be sufficient to reimburse
the owners of lands located within.150 metres of the park
for damage
a letter signed by the Medical Officer of Health for the
Regional Municipality of Durham certifying that allP ublic
health and sanitation requirements are likely to be
satisfied
r
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PAPER RECYCLE
THIS IS PRINTED ON RECYCLED PAPER
Report CD -40-96
- 1 -
July 8, 1996
a certified copy of a comprehensive general liability policy
of insurance for limits of Protection of at least
$10, 000, 00,0, naming the mun= cipality as an insured party
1
As the time lines set out in By-law 91-56 have not been met,
Council's authorization is required in order for the permit to be
issued.
Respectfull submitted
Patti Barri A.M.C.T
Cler
Reviewed by
F
W.H. Stockwell
Chief Administrative Officer
Interested party to be advised of Council's decision:
Bernard Kamin
President and CEO
Mosport Park Limited
825 Denison Street
Unit 16
Markham, Ontario
L3R 5E4
1
3.-
3) -
3) This By-law shall come into force when signs to the effect are
erected.
BY-LAW read a first and second time this ??th day of May, 1996.
BY-LAW read a third time and finally passed this ??th day of May,
1996.
MAYOR
CLERK
1029