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Corporate Services
Report
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Report To:
Date of Meeting:
Report Number:
File Number:
Report Su
Council
June 12, 2017
COD -004-17
CL2017-3
Resolution:
By-law Number:
Depot 42 New Storage Buildin
Recommendations:
That Report COD -004-17 be received;
2. That Buddy Haegele Enterprises Ltd., with an original bid amount of $924,145.40 (Net
HST) adjusted with a reduced scope of work to a bid amount of $640,087.44 (Net of
HST) being the low, compliant bidder as per the terms, conditions and specifications of
CL2017-3 Depot 42 New Storage Buildings be awarded the contract, as required by the
Operations Department;
3. That funds required for this project in the amount of $745,544.04 (Net of HST) which
includes site works and construction cost of $640,087.44 (Net of HST) and other related
costs such as design, inspection, contract administration, consulting, material testing
and contingencies of $105,456.60 (Net of HST) be drawn from the following account:
Operations 42 Depot Improvements (2013/2016) 110-36-370-83677-7401 $745,544.04
4. That all interested parties listed in Report COD -004-17 and any delegations be advised
of Council's decision by the Purchasing Division.
Municipality of Clarington
Report COD-NNN-17
Report Overview
To request authorization from Council to award CL2017-3 for Depot 42 New Storage
Buildings.
1. Background
Page 2
Tender specifications were prepared by AECOM and provided by the Operations
Department for two new storage buildings at Depot 42 Operations Centre, located at 178
Darlington Clarke Townline Road, RR#4 in Bowmanville.
Tender CL2017-3 was issued by the Purchasing Division and advertised electronically on
the Municipality's website. Notification of the availability of the document was also posted
on the Ontario Public Buyer's Association website. Fifty-six companies downloaded the
document.
The tender closed on Thursday, February 23, 2017.
A total of twelve submissions were received in response to the tender call. Bids were
reviewed and tabulated (see Attachment 1). One bid submission was deemed non-
compliant.
2. Proposal
2.1 Analysis
After review and analysis of the submissions by the Consultant, the Operations
Department and the Purchasing Division, it was mutually agreed that the low compliant
bidder, Buddy Haegele Enterprises Ltd. be recommended for the award of contract
CL2017-3 for Depot 42 New Storage Buildings.
The scope of work for recommendation for award includes site works, construction of a
conventional building and general items (bonds, insurance, maintenance, security and
mobilization/demobilization). The provisional item of a prefabricated storage building is
not included in the award. The reduction in the scope of work by excluding the pre-
fabricated building resulted in a savings of $284,057.95 (Net of HST).
Buddy Haegele Enterprises Ltd. has not done work for the Municipality in the past, as a
result references were checked and came back with satisfactory responses.
Municipality of Clarington
Report COD-NNN-17 Page 3
2.2 Financial
The funds required for this project in the amount of $745,544.04 (Net of HST) which
includes site works and construction cost of $640,087.44 (Net of HST) and other related
costs such as design, inspection, contract administration, consulting, material testing and
contingencies of $105,456.60 (Net of HST) be drawn from the following account:
Operations 42 Depot Improvements (2013/2016)110-36-370-83677-7401 $745,544.04
The funds are within the overall budget for this project allocated from 2013 and 2016.
3. Concurrence
This report has been reviewed by the Director of Operations and the Director of Finance
who concur with the recommendations.
4. Conclusion
It is respectfully recommended that Buddy Haegele Enterprises Ltd. with a revised bid
amount of $640,087.44 (Net of HST) being the low, compliant bid for CL2017-3 Depot 42
New Storage Buildings be awarded the contract as required by the Operations
Department.
This revised bid amount includes the original bid amount of $924,145.40 (Net of HST)
less the removed portion of the project of $284,057.95 (Net of HST) resulting in the award
amount of $640,087.44 (Net of HST) which includes site works and construction cost, in
addition to other related costs such as design, inspection, contract administration,
consulting, material testing and contingencies of $105,456.60 (Net of HST) totaling, for
this portion of the project, the amount of $745,544.04 (Net of HST).
5. Strategic Plan Application
Not applicable.
Submitte by:
Marie Marano, H.B. Sc., CMO
Director of Corporate Services
C��"��
Nancy Taylor, BBA, CPA, CA.,
Director of Finance/Treasurer
Reviewed by:
Curry Clifford, MPA, CMO
Interim CAO
Municipality of Clarington
Report COD-NNN-17 Page 4
Staff Contact: David Ferguson, Purchasing Manager, x2209 or dferguson@clarington.net
List of interested parties to be notified of Council's decision is on file in the Corporate Services
Department.
Attachment: Attachment 1 — Tabulation of Bid Summary
Municipality of Clarington
Summary of Bid Results
Tender CL2017-3
Depot 42 Storage Buildings
Attachment 1 to
Report COD-NNN-17
Bidder
Total Bid
(Including HST)
Total Bid
(Net HST)
Gallant Construction Inc. *
$ 982,724.98
884 974.28
B. Haegele Enterprise
$1,026,222.78
$ 924,145.40
DEVLAN Construction Ltd.
$1,104,001.15
$ 994,187.23
ONIT Construction
$1,112,038.93
$1,001,425.50
BECC Construction Group
$1,151,345.05
$1,036,821.88
Kawartha Capital Corp
$1,195,480.90
$1,076,567.58
Strong Bros
$1,249,068.91
$1,124,825.24
Koler Construction
$1,282,486.89
$1,154,919.17
Gay Company
$1,315,446.31
$1,184,600.15
Garritano Bros Ltd.
$1,443,695.23
$1,300,092.27
JR Certus Construction Co.
$1,445,270.00
$1,301,510.40
Lisgar Construction Company
$1,552,600.11
$1,398,164.49
*bid is non-compliant