HomeMy WebLinkAbout2018-01-29 SpecialClarington
Special General Government
Committee Minutes
January 29, 2018
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Minutes of a meeting of the Special General Government Committee held on Monday,
January 29, 2018 at 9:30 AM in the Council Chambers.
Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper,
Councillor J. Neal, Councillor W. Partner, Councillor C. Traill
Councillor W. Woo
Staff Present: A. Allison, T. Cannella, J. Caruana, F. Horvath, M. Marano, T. Pinn,
N. Taylor, G. Weir, A. Greentree, M. Chambers
1 Call to Order
Mayor Foster called the meeting to order at 9:30 AM.
2 Adopt the Agenda
Resolution #GG -060-18
Moved by Councillor Hooper, seconded by Councillor Cooke
That the Agenda for the Special General Government Committee meeting of
January 29, 2018 be adopted as presented.
Carried
3 Declaration of Interest
There were no declarations of interest stated at this meeting.
4 Delegations
No Delegations
5 Presentations
5.1 Nancy Taylor, Director of Finance/Treasurer — 2018 Operating and Capital
Budget
Nancy Taylor, Director of Finance/Treasurer made a verbal and electronic presentation
regarding the 2018 Operating and Capital Budget. Ms. Taylor discussed charts
highlighting the following,
• 1 % tax levy = $535,000
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Clarington
Special General Government
Committee Minutes
January 29, 2018
• An increase on an average house (valued at $348,700) is approximately $13.76
per each 1 %
• Share of the bill — 2017 31 % Clarington , 51 % Region, 18% Educations
• Historical Trends Assessment Growth History
• Clarington Budget Increase History — 10 year average is 3.55% assessment
• Financial indicators:
o Average household income in Clarington (high)
o Net municipal levy per capita comparison with selected municipalities
o Property taxes as a percentage of income
o How each $100 of Clarington Local Levy is utilized in a 2018 Budget
• 2018 Budget Overview with a proposed 1.44% increase (with an estimated
growth being 3.05%), which includes external agencies, and Priority "B" items
being included.
• 2018 Items of Note:
o Assessment Growth
o New Revenue or Revenue Growth ($1,400,000)
o Over $740,000 in budget line reductions
o Reduction in revenues/rebates
o $530,000 increase in utilities
o Bill 148 First Stage Impact ($305,000)
o DC Bylaw incentives ($100,000)
o Proposed New Debt (Streetlight LED retrofit and major parking lot
reconstruction)
• Ongoing Support to Capital Budget
• Budget Impact Summary
Ms. Taylor answered questions from the Members of Committee.
6 Finance Department
6.1 FND-001-18 2018 Operating and Capital Budget
Resolution #GG -061-18
Moved by Councillor Hooper, seconded by Councillor Cooke
That Report FND-001-18 be received;
That Council approve the 2018 Operating Budget as outlined in Attachment #1 to
Report FND-001-18, at an estimated tax levy impact of 1.15% (exclusive of tax policy
impacts), as directed in Report FND-001-18;
That account number 100-19-193-10190-7102 Municipal Election — Data supplies be
increased by $102,000 to a total amount of $117,754;
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Clartw-n Special General Government
Committee Minutes
January 29, 2018
That Council approve the 2018 Capital Budget as outlined in Attachment #1 to Report
FND-001-18, at an estimated tax levy impact of 2.2%;
That Council provide direction on the remaining items listed as Priority "B" for
consideration, as itemized in Attachment #2 to Report FND-001-18;
That Council provide direction on the grants for external agencies per their requests
itemized in Attachment #3 to Report FND-001-18, at an estimated tax levy impact of
0.26%;
That the external agencies, referred to in Attachment #3 to Report FND-001-18, be
advised of Council's decision regarding their grant request and be thanked for their
delegation on January 26, 2018, as appropriate;
That attachments outlining Reserve and Reserve Fund Contributions and new
Reserve/Reserve Funds be approved as shown in the 2018 Draft Budget binder;
That approximately $800,000 be drawn from the Rate Stabilization Reserve Fund to
offset the tax rate impact;
That the financing of Capital projects, as outlined in the attached documents be
approved;
That any cash flow shortfall in the Development Charges Reserve Funds be interim
financed from the Municipal Capital Works Reserve Fund and General Municipal
Reserve Fund, to be repaid with interest as cash flow permits;
That Report FND-001-18 be adopted by resolution in accordance with provisions of
Ontario Regulation 284/09 of the Municipal Act, 2001;
That the Streetlight LED replacement and the Parking Lot Rehabilitation Programs,
identified in the 2018 Draft Capital Budget to be financed from debenture financing, that
the Director of Finance/Treasurer be authorized to make application to the Region of
Durham for the necessary debenture, such terms at the discretion of the Director of
Finance/Treasurer; and
That the appropriate By-laws to levy the 2018 tax requirements for Municipal, Regional
and Education purposes be forwarded to Council for approval, once final tax policy
information is available.
Carried as amended
Later in the meeting
(See following motions)
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Clarington
Resolution #GG -062-18
Special General Government
Committee Minutes
January 29, 2018
Moved by Councillor Cooke, seconded by Councillor Woo
That the $102,000 increase to account number 100-19-193-10190-7102 Municipal
Election — Data supplies be funded from the tax levy in the amount of $70,000 and the
rate stabilization fund in the amount of $32,000.
Carried
Resolution #GG -063-18
Moved by Councillor Cooke, seconded by Councillor Hooper
That Account # 100-28-130-30650-6400 Emergency Services — Misc Revenue be
increased by $20,000 to $55,000.
Carried
Resolution #GG -064-18
Moved by Councillor Cooke, seconded by Councillor Woo
That Account # 100-32-130-31030-6400 Engineering — Misc Revenue be increased by
$10,000 to $10,500.
Carried
Resolution #GG -065-18
Moved by Councillor Cooke, seconded by Councillor Traill
That the budget amount in object code 7165 be reduced by a total of $3500 at a rate of
approximately 10% for each account.
Carried
Resolution #GG -066-18
Moved by Councillor Neal, seconded by Councillor Traill
That Capital Project 32-000-180001 Garnet Rickard and Fire Hall #1 Parking Lot
Rehabilitation, in the amount of $2,000,000, be deferred.
Clarington
Special General Government
Committee Minutes
January 29, 2018
Motion lost on the following recorded vote:
Council Member
Yes
No
Declaration of
Interest
Absent
Councillor Neal
X
Councillor Partner
X
Councillor Traill
X
Councillor Woo
X
Councillor Cooke
X
X
Councillor Hooper
X
Mayor Foster
X
Resolution #GG -067-18
Moved by Councillor Neal, seconded by Councillor Traill
That the contribution to Account #566 Parking Lot Rehabilitation be reduced to
$150,000 from $310,000.
Lost on the following recorded vote:
Council Member
Yes
No
Declaration of
Interest
Absent
Councillor Neal
X
Councillor Partner
X
Councillor Traill
X
Councillor Woo
X
Councillor Cooke
X
Councillor Hooper
X
Mayor Foster
X
Recess
Resolution #GG -068-18
Moved by Councillor Partner, seconded by Councillor Traill
That the Committee recess for 10 minutes.
Carried
The meeting reconvened at 11:09 AM.
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Clar-ington-
2018
Operating and Capital Budget - Continued
Resolution #GG -069-18
Moved by Councillor Neal, seconded by Councillor Traill
Special General Government
Committee Minutes
January 29, 2018
That Capital Project 16-162-07100 Computer Hardware be reduced by $126,100, being
the Tax Levy funded amount, to $147,700.
Lost on the following recorded vote:
Council Member
Yes
No
Declaration of
Interest
Absent
Councillor Neal
X
Councillor Partner
X
Councillor Traill
X
Councillor Woo
X
Councillor Cooke
X
X
Councillor Hooper
X
Mayor Foster
X
Resolution #GG -070-18
Moved by Councillor Neal, seconded by Councillor Traill
That Item #55 of Attachment #1 to Report FND-001-18, Mayor and Council Travel, in
the amount of $17,230, be deleted.
Lost on the following recorded vote:
Council Member
Yes
No
Declaration of
Interest
Absent
Councillor Neal
X
Councillor Partner
X
Councillor Traill
X
Councillor Woo
X
Councillor Cooke
X
Councillor Hooper
X
Mayor Foster
X
Resolution #GG -071-18
Moved by Councillor Neal, seconded by Councillor Traill
That Item #54 of Attachment #1 to Report FND-001-18, DC Bylaw Incentives, in the
amount of $100,000, be deleted.
Motion Withdrawn
M
Clarington
Resolution #GG -072-18
Moved by Councillor Neal, seconded by Councillor Traill
Special General Government
Committee Minutes
January 29, 2018
That Capital Project 28-388-18001, Pumper 15, be deferred.
Motion Lost
Later in the meeting
(See following motions)
Recess
Resolution #GG -073-18
Moved by Councillor Neal, seconded by Councillor Cooke
That the Committee recess for one hour.
Carried
The meeting reconvened at 12:56 PM.
2018 Operating and Capital Budget - Continued
The foregoing resolution #GG -072-18 was then lost on the following recorded vote:
Council Member
Yes
No
Declaration of
Interest
Absent
Councillor Neal
X
Councillor Partner
X
Councillor Traill
X
Councillor Woo
X
Councillor Cooke
X
Councillor Hooper
X
Mayor Foster
X
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Committee Minutes
January 29, 2018
Resolution #GG -074-18
Moved by Councillor Neal, seconded by Councillor Traill
That Capital Project 36-388-10100, Fleet Replacement — Roads, in the amount of
$470,000, be deferred.
Lost on the following recorded vote:
Council Member
Yes
No
Declaration of
Interest
Absent
Councillor Neal
X
Councillor Partner
X
Councillor Traill
X
X
Councillor Woo
X
Councillor Cooke
X
X
Councillor Hooper
X
Mayor Foster
X
Resolution #GG -075-18
Moved by Councillor Neal, seconded by Councillor Traill
That Capital Project 36-388-10150, Fleet New — Roads, be reduced by $240,000 to
$369,000 with the reduction coming from eliminating one plow truck combination.
Lost on the following recorded vote:
Council Member
Yes
No
Declaration of
Interest
Absent
Councillor Neal
X
Councillor Partner
X
Councillor Traill
X
Councillor Woo
X
Councillor Cooke
X
Councillor Hooper
X
Mayor Foster
X
Resolution #GG -076-18
Moved by Councillor Neal, seconded by Councillor Cooke
That Capital Project 42-421-14800, SCA — Truck Replacement, in the amount of
$55,000, be deferred.
Carried
Clarington Special General Government
Committee Minutes
January 29, 2018
Resolution #GG -077-18
Moved by Councillor Neal, seconded by Councillor Traill
That Capital Project 42-421-17601, DSC Walk Behind Scrubber, in the amount of
$10,000, be deferred.
Carried
Resolution #GG -078-18
Moved by Councillor Neal, seconded by Councillor Traill
That Capital Project 42-421-18201, DHRC — Ride On Scrubber, in the amount of
$23,000, be deferred.
Motion Lost
Resolution #GG -079-18
Moved by Councillor Neal, seconded by Councillor Traill
That Capital Project 42-421-18404, RRC — Lobby Digital Display Sign, in the amount of
$17,500. be deleted.
Tabled later in the meeting
(See following motions)
Suspend the Rules
Resolution #GG -080-18
Moved by Councillor Traill, seconded by Councillor Cooke
That the Rules of Procedure be suspended to allow Members of Committee to speak to
the matter of the foregoing Resolution #GG -079-18 a second time.
Carried
Resolution #GG -081-18
Moved by Councillor Hooper, seconded by Councillor Woo
The foregoing Resolution #GG -079-18 be tabled to the February 5, 2018 Council
Meeting.
Carried
Clarii � Special General Government
Committee Minutes
January 29, 2018
Resolution #GG -082-18
Moved by Councillor Woo, seconded by Councillor Cooke
That Account # 100-19-192-10100-6409 Parking Meter Revenue, be increased by
$15,000 to $95,000.
Motion Lost
Recess
Resolution #GG -083-18
Moved by Councillor Partner, seconded by Councillor Neal
That the Committee recess for 10 minutes.
Carried
The meeting reconvened at 2:31 PM.
2018 Operating and Capital Budget - Continued
Resolution #GG -084-18
Moved by Councillor Woo, seconded by Councillor Partner
That Item #3 of Attachment 2 to Report FND-001-18, Engineering Capital, in the amount
of $267,500, be approved.
Carried
Resolution #GG -085-18
Moved by Councillor Traill, seconded by Councillor Neal
That the contribution to the Future Staff Reserve Fund, in the amount of $125,000, be
maintained and allocated to Emergency Services staffing in accordance with the Master
Fire Plan.
Carried on the following recorded vote:
Council Member
Yes
No Declaration of Absent
Interest
Councillor Traill
X
Councillor Woo
X
Councillor Cooke
X
Councillor Hooper
X
Councillor Neal
X
Councillor Partner
X
Mayor Foster
X
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Clarii � Special General Government
Committee Minutes
January 29, 2018
Resolution #GG -086-18
Moved by Councillor Partner, seconded by Councillor Woo
That Item #4 of Attachment 2 to Report FND-001-18, Operations Capital, in the amount
of $200,000, be approved.
Carried on the following recorded vote:
Council Member
Yes No Declaration of Absent
Interest
Councillor Partner
X
Councillor Traill
X
Councillor Woo
X
Councillor Cooke
X
Councillor Hooper
X
Councillor Neal
X
Mayor Foster
X
Resolution #GG -087-18
Moved by Councillor Neal, seconded by Councillor Cooke
That $100,000 for a possible Courtice Youth Centre, be approved.
Lost on the following recorded vote:
Council Member
Yes
No
Declaration of
Interest
Absent
Councillor Neal
X
Councillor Partner
X
Councillor Traill
X
Councillor Woo
X
Councillor Cooke
X
Councillor Hooper
X
Mayor Foster
X
Resolution #GG -088-18
Moved by Councillor Hooper, seconded by Councillor Woo
That Item #16 of Attachment 2 to Report FND-001-18, Various Community
Improvement Program Changes in the amount of $4000, be approved.
Carried
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Clarington
Resolution #GG -089-18
Special General Government
Committee Minutes
January 29, 2018
Moved by Councillor Cooke, seconded by Councillor Traill
That the two Light Equipment Operators positions ($70,176 for each position), one part-
time Building Services I position ($29,366), one part-time Operations Clerk II position
($34,465), and the one part-time Clerk's Department Clerk II position ($34,465), be
approved.
Carried
Resolution #GG -090-18
Moved by Councillor Woo, seconded by Councillor Partner
That the IT Business Development Supervisor position ($103,222) and
Community/Customer Services Manager position ($132,510), be approved.
Carried on the following recorded vote:
Council Member
Yes
No
Declaration of
Interest
Absent
Councillor Neal
X
Councillor Partner
X
Councillor Traill
X
Councillor Woo
X
Councillor Cooke
X
Councillor Hooper
X
Mayor Foster
X
Resolution #GG -091-18
Moved by Councillor Partner, seconded by Councillor Woo
That Item #9 of Attachment 2 to Report FND-001-18, Operations Equipment Reserve
Fund in the amount of $25,000, be approved; and
That Item #8 of Attachment 2 to Report FND-001-18, Increase to Facilities Maintenance
Reserve Fund in the amount of $25,000, be approved.
Carried on the following recorded vote:
Council Member
Yes
No
Declaration of
Interest
Absent
Councillor Neal
X
Councillor Partner
X
Councillor Traill
X
Councillor Woo
X
Councillor Cooke
X
Councillor Hooper
X
Mayor Foster
X
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Clarington
Resolution #GG -092-18
Special General Government
Committee Minutes
January 29, 2018
Moved by Councillor Neal, seconded by Councillor Cooke
That Item #19 of Attachment 2 to Report FND-001-18, be approved for the Tooley's Mill
Park Electronic Sign at an estimated cost of $28,000 with $25,000 funded from an
external donation and $3000 funded from the tax levy.
Carried on the following recorded vote:
Council Member
Yes
No
Declaration of
Interest
Absent
Councillor Neal
X
Councillor Partner
X
Councillor Traill
X
Councillor Woo
X
Councillor Cooke
X
Councillor Hooper
X
Mayor Foster
X
Resolution #GG -093-18
Moved by Councillor Hooper, seconded by Councillor Partner
That Item #5 of Attachment 2 to Report FND-001-18, Community Services Transfer to
R/F in the amount of $25,000, be approved.
Carried
Councillor Cooke left the meeting.
Resolution #GG -094-18
Moved by Councillor Woo, seconded by Councillor Partner
That Item #11 of Attachment 2 to Report FND-001-18, Engineering — Safe Roads/Active
transportation program in the amount of $13,500, be approved.
Carried
Resolution #GG -095-18
Moved by Councillor Partner, seconded by Councillor Woo
That Item #14 of Attachment 2 to Report FND-001-18, Fleet GPS Update in the amount
of $7000, be approved.
Carried
Councillor Cooke returned to the meeting.
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Clarington
Resolution #GG -096-18
Special General Government
Committee Minutes
January 29, 2018
Moved by Councillor Hooper, seconded by Councillor Partner
That Item #17 of Attachment 2 to Report FND-001-18, Heritage Grant Incentive
increase in the amount of $1000, be approved.
Carried
Resolution #GG -097-18
Moved by Councillor Woo, seconded by Councillor Partner
That Item #10 of Attachment 2 to Report FND-001-18, Engineering Admin Studies — tax
levy component in the amount of $18,500, be approved.
Motion Lost
Resolution #GG -098-18
Moved by Councillor Neal, seconded by Councillor Traill
That the 2018 Budget requests of the External Agencies be considered at this time.
Motion Lost
Recess
Resolution #GG -099-18
Moved by Councillor Partner, seconded by Councillor Hooper
That the Committee recess for five minutes.
Carried
The meeting reconvened at 4:14 PM.
2018 Operating and Capital Budget - Continued
Resolution #GG -100-18
Moved by Councillor Partner, seconded by Councillor Woo
That Item #10 of Attachment 2 to Report FND-001-18, Engineering Admin Studies — tax
levy component for the north Newcastle Drainage Study in the amount of $11,500, be
approved.
Carried
Councillor Neal assumed the Chair.
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Clartw-n Special General Government
Committee Minutes
January 29, 2018
Resolution #GG -101-18
Moved by Mayor Foster, seconded by Councillor Woo
That $50,000 be allocated to Community Services for a pilot youth project in Courtice;
That the project include public consultation; and
That the public consultation include both Courtice and Newcastle with a view to a youth
program being set-up in Newcastle in 2019.
Carried Later in the Meeting
(See following motions)
Suspend the Rules
Resolution #GG -102-18
Moved by Councillor Partner, seconded by Mayor Foster
That the Rules of Procedure be suspended to allow Members of Committee to speak to
the matter of the foregoing Resolution #GG -101-18 a second time.
Carried
Resolution #GG -103-18
Moved by Councillor Partner, seconded by Councillor Woo
That the foregoing Resolution #GG -101-18 be amended with the following change to
the third paragraph:
"That 2019 be replaced with 2018".
Lost on the following recorded vote:
Council Member
Yes
No
Declaration of
Interest
Absent
Councillor Neal
X
Councillor Partner
X
Councillor Traill
X
Councillor Woo
X
Councillor Cooke
X
Councillor Hooper
X
Mayor Foster
X
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Clarington Special General Government
Committee Minutes
January 29, 2018
The foregoing Resolution #GG -101-18 was carried on the following recorded vote:
Council Member
Yes
No Declaration of Absent
Interest
Councillor Partner
X
Councillor Traill
X
Councillor Woo
X
Councillor Cooke
X
Councillor Hooper
X
Councillor Neal
X
Mayor Foster
X
Mayor Foster assumed the Chair.
Resolution #GG -104-18
Moved by Councillor Hooper, seconded by Councillor Traill
That External Agencies listed in Attachment 3 to Report FND-001-18, requesting and
increase, be approved as follows:
x Clarington Public Library for a 2% ($60,334) increase for a total amount of
$3,077,044;
x Bowmanville Older Adult Association for a 13.42% increase for a total amount of
$295,000
x John Howard Society/Firehouse Youth for a 2% increase for a total amount of
$62,424
x Community Care Durham for a 2% increase for a total amount of $41,310
x Orono Cemetery Board for a 2% increase for a total of $10,200
Carried as Amended
(See following motions)
Resolution #GG -105-18
Moved by Councillor Neal, seconded by Councillor Partner
That the foregoing Resolution #GG -104-18 be amended to increase the funding to
Community Care Durham to $50,000, being a 23.46% increase.
Carried
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Clarington
Resolution #GG -106-18
Special General Government
Committee Minutes
January 29, 2018
Moved by Councillor Woo, seconded by Councillor Partner
That the foregoing Resolution #GG -104-18 be amended to increase the funding to John
Howard Society/Firehouse Youth to $65,200, being a 6.54% increase.
Carried
Resolution #GG -107-18
Moved by Councillor Partner, seconded by Councillor Cooke
That the foregoing Resolution #GG -104-18 be amended to reduce the funding to the
Bowmanville Older Adults to $265,302, being a 2% increase.
Motion Lost
Suspend the Rules
Resolution #GG -108-18
Moved by Councillor Neal, seconded by Councillor Hooper
That the Rules of Procedure be suspended to allow Members of Committee to speak to
the matter of the foregoing Resolution #GG -104-18 a second time.
Carried
That the foregoing Resolution #GG -104-18 was carried as amended on the following
recorded vote:
Council Member Yes No Declaration of
Interest
Absent
Councillor Woo X
Councillor Cooke X
Councillor Hooper X
Councillor Neal X
Councillor Partner X
Councillor Traill X
Mayor Foster X
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Special General Government
Committee Minutes
January 29, 2018
That the foregoing Resolution #GG -061-18 was carried as amended on the following
recorded vote:
Council Member
Yes
No
Declaration of
Interest
Absent
Councillor Neal
X
Councillor Partner
X
Councillor Traill
X
Councillor Woo
X
Councillor Cooke
X
Councillor Hooper
X
Mayor Foster
X
7 Adjournment
Resolution #GG -109-18
Moved by Councillor Cooke, seconded by Councillor Partner
That the meeting adjourn at 5:20 PM.
Carried
1
Mayor lunicipal Clerk