HomeMy WebLinkAboutGG Report (Budget) 2018-01-29Garington
General Government Committee
Report to Council Meeting of February 5, 2018
Report to Council
Subject: Special General Government Committee Meetings of Friday, January 26,
2018 and Monday, January 29, 2018
Recommendations:
NOTE: Presentations from external agencies were considered at a meeting dated
January 26, 2018, prior to the deliberation of Report FND-001-18 on January 29, 2018.
1 • 2018 Operating and Capital Budget
That Report FND-001-18 be received;
That Council approve the 2018 Operating Budget as outlined in Attachment #1 to
Report FND-001-18, at an estimated tax levy impact of 1.17% (exclusive of tax
policy impacts), as directed in Report FND-001-18 with the following amendments:
a. That account number 100-19-193-10190-7102 Municipal Election — Data
supplies be increased by $102,000 to a total amount of $117,754;
b. That the $102,000 increase to account number 100-19-193-10190-7102
Municipal Election — Data supplies be funded from the tax levy in the amount
of $70,000 and the rate stabilization fund in the amount of $32,000;
c. That Account # 100-28-130-30650-6400 Emergency Services — Misc
Revenue be increased by $20,000 to $55,000;
d. That Account # 100-32-130-31030-6400 Engineering — Misc Revenue be
increased by $10,000 to $10,500;
e. That the budget amount, in accounts with object code 7165, be reduced by a
total of $3,500 at a rate of approximately 10% for each account;
That Council approve the 2018 Capital Budget as outlined in Attachment #1 to
Report FND-001-18, at an estimated tax levy impact of 2.2% with the following
amendments:
a. That Capital Project 42-421-14800, SCA — Truck Replacement, in the
amount of $55,000, be deferred;
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b. That Capital Project 42-421-17601, DSC Walk Behind Scrubber, in the
amount of $10,000, be deferred;
That the following items, listed as Priority "B", as itemized in Attachment 2 of Report
FND-001-18, be approved:
a. Item #3 of Attachment 2 to Report FND-001-18, Engineering Capital, in the
amount of $267,500;
b. The contribution to the Future Staff Reserve Fund, in the amount of
$125,000, be maintained and allocated to Emergency Services staffing in
accordance with the Master Fire Plan;
c. Item #4 of Attachment 2 to Report FND-001-18, Operations Capital, in the
amount of $200,000;
d. Item #16 of Attachment 2 to Report FND-001-18, Various Community
Improvement Program Changes in the amount of $4,000;
e. Item #2 of Attachment 2 of Report FND-001-18, New Staffing Proposals, two
Light Equipment Operators positions ($70,176 for each position), one part-
time Building Services I position ($29,366), one part-time Operations Clerk II
position ($34,465), the one part-time Clerk's Department Clerk II position
($34,465), IT Business Development Supervisor position ($103,222), and
Community/Customer Services Manager position ($132,510);
f. Item #9 of Attachment 2 to Report FND-001-18, Operations Equipment
Reserve Fund in the amount of $25,000;
g. Item #8 of Attachment 2 to Report FND-001-18, Increase to Facilities
Maintenance Reserve Fund in the amount of $25,000;
Item #19 of Attachment 2 to Report FND-001-18, for the Tooley's Mill Park
Electronic Sign at an estimated cost of $28,000, with $25,000 funded from
an external donation and $3,000 funded from the tax levy;
Item #5 of Attachment 2 to Report FND-001-18, Community Services
Transfer to R/F in the amount of $25,000;
Item #11 of Attachment 2 to Report FND-001-18, Engineering — Safe
Roads/Active transportation program in the amount of $13,500;
k. Item #14 of Attachment 2 to Report FND-001-18, Fleet GPS Update in the
amount of $7,000;
For Council Meeting of February 5, 2018 Page 2
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I. Item #17 of Attachment 2 to Report FND-001-18, Heritage Grant Incentive
increase in the amount of $1,000;
m. Item #10 of Attachment 2 to Report FND-001-18, Engineering Admin Studies
— tax levy component for the north Newcastle Drainage Study in the amount
of $11,500;
n. $50,000 to be allocated to Community Services for a pilot youth project in
Courtice;
That the project include public consultation; and
That the public consultation include both Courtice and Newcastle with a view
to a youth program being set-up in Newcastle in 2019;
That Attachment 3 to Report FND-001-18, be approved as follows at an estimated
tax levy impact of 0.20%:
a. That the Clarington Public Library 2018 grant funding be approved in the
amount of $3,077,044;
b. That the Clarington Public Library — Capital Tax Levy 2018 Budget Request
be approved in the amount of $114,176;
c. That the Bowmanville Older Adult Association 2018 grant funding be
approved in the amount of $295,000;
d. That the Clarington Museums 2018 Budget Request be approved in the
amount of $282,643;
e. That the Visual Arts Centre 2018 Budget Request be approved in the
amount of $210,848;
f. That the John Howard Society/Firehouse Youth 2018 Budget Request be
approved in the amount of $65,200;
g. That the Community Care Durham 2018 Budget Request be approved in the
amount of $50,000;
h. That the Newcastle Community Hall 2018 Budget Request be approved in
the amount of $20,000;
That the Orono Cemetery Board 2018 Budget Request be approved in the
amount of $10,200;
For Council Meeting of February 5, 2018 Page 3
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That the external agencies, referred to in Attachment #3 to Report FND-001-18, be
advised of Council's decision regarding their grant request and be thanked for their
delegation on January 26, 2018, as appropriate;
That attachments outlining Reserve and Reserve Fund Contributions and new
Reserve/Reserve Funds be approved as shown in the 2018 Draft Budget binder;
That approximately $800,000 be drawn from the Rate Stabilization Reserve Fund to
offset the tax rate impact;
That the financing of Capital projects, as outlined in the attached documents be
approved;
That any cash flow shortfall in the Development Charges Reserve Funds be interim
financed from the Municipal Capital Works Reserve Fund and General Municipal
Reserve Fund, to be repaid with interest as cash flow permits;
That Report FND-001-18 be adopted by resolution in accordance with provisions of
Ontario Regulation 284/09 of the Municipal Act, 2001;
That the Streetlight LED replacement and the Parking Lot Rehabilitation Programs,
identified in the 2018 Draft Capital Budget to be financed from debenture financing,
that the Director of Finance/Treasurer be authorized to make application to the
Region of Durham for the necessary debenture, such terms at the discretion of the
Director of Finance/Treasurer; and
That the appropriate By-laws to levy the 2018 tax requirements for Municipal,
Regional and Education purposes be forwarded to Council for approval, once final
tax policy information is available.
For Council Meeting of February 5, 2018 Page 4