HomeMy WebLinkAboutGG Report 2018-01-22� -N n I # I1' 11
General Government Committee
Report to Council
Report to Council Meeting of February 5, 2018
Subject:
General Government Committee Meeting of Monday, January 22 2018
Recommendations:
1. Receive for Information
(a)
8.1
Minutes of the Bowmanville Business Improvement Area dated
January 9, 2018
(b)
8.2
Christopher Harris, Town Clerk, Town of Whitby — Regarding
Pollinator Habitat and Bee City Canada
(c)
8.3
Minutes of the Central Lake Ontario Conservation Authority
Committee dated January 16, 2018
(d)
9.2
Joyce Kufta, Chair, Parkview Board of Directors — Regarding
Regular Bus Services into the Downtown area of Newcastle
(e)
CLD -005-18
2017 Accessibility Annual Status Update
(f) CLD -006-18 Impacts of Cannabis Legislation
2. Jim Mackenzie and Jeff Mitchell, Port Darlington Community
Association, Regarding Port Darlington Community Association Update
That the delegation of Jim Mackenzie and Jeff Mitchell, Port Darlington Community
Association, regarding Port Darlington Community Association Update, be received
with thanks.
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Report to Council
3. Rod McArthur — Regarding Naming the Bridge Over Wilmot Creek
Whereas the Municipality of Clarington has a Memorial Tribute Policy;
And Whereas Section B of Clarington's Memorial Tribute Policy States:
Members of the Community At Large: recognition on an ad-hoc basis by
Council, as requests are received, by the naming of any park, street or
facility, based on the length and degree of service to the community;
And Whereas Melanie McArthur has served on the Samuel Wilmot Nature Area
Advisory Committee (SWNA) for many years up until her passing on November 9,
2017;
And Whereas Melanie McArthur was a passionate outdoors person and
environmentalist which she imparted to her children when they crossed the bridge
over Wilmot Creek by playing Pooh Sticks by dropping two sticks or pine cones on
one side of the bridge and then running to the other side to see which had won the
race in the flowing water;
And Whereas Roderick McArthur has made a request to the Municipality to
consider that a plaque at the SWNA bridge over the Wilmot Creek be placed in
memory of his late wife Melanie and Mr. McArthur has committed to cover all
expenses for the plaque;
And Whereas at the SWNA Committee Meeting of January 9, 2018, the Committee
unanimously passed the following resolution: "SWNA Management Advisory
Committee supports the request for a memorial plaque in memory of Melanie
McArthur with the final location and wording to be determined through consultation
between Rod McArthur and municipal staff";
Now Therefore Be It Resolved that the Clarington's Memorial Tributes policy be
waived and that Council direct staff to implement the request.
4. Peter Windolf, Manager of Park Development and Sean Bagshaw,
Capital Works Engineer, Engineering Services Department, Regarding
Active Transportation in Clarington
That the presentation from Peter Windolf, Manager of Park Development and Sean
Bagshaw, Capital Works Engineer, Engineering Services Department, Regarding
Active Transportation in Clarington, be received with thanks.
For Council Meeting of February 5, 2018 Page 2
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General Government Committee
Report to Council
5. Tom McHugh, Executive Vice President Patient Services and Regional
Vice President Cancer Services, Lakeridge Health - Regarding Master
Planning and Stakeholder Engagement in the Community
That the presentation from Tom McHugh, Executive Vice President Patient
Services and Regional Vice President Cancer Services, Lakeridge Health -
Regarding Master Planning and Stakeholder Engagement in the Community, be
received with thanks.
6. Review of the Emergency Management By-law and Respond to
Resolution #C-135-17
That Report ESD -001-18 be received; and
That the proposed Emergency Management By-law (Attachment 1 to
Report ESD -001-18) be adopted by Council.
7. Appointment To The Samuel Wilmot Nature Area Management
Advisory Committee
That Report CLD -004-18 be received;
That Rod McArthur be appointed to the Samuel Wilmot Nature Area Management
Advisory Committee for a term ending December 31, 2018 or until a successor is
appointed; and
That all interested parties listed in Report CLD -004-18 and any delegations be
advised of Council's decision by the Department.
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Ciarftwu General Government Committee
Report to Council
8. Preventative Maintenance Contract and HVAC Services
That Report COD -002-18 be received;
That Xtra Mechanical Limited, with an annual bid in the amount of $189,395.71 (Net
of HST), being the low, compliant bidder meeting all terms, conditions and
specifications of CL2017-37 for Preventative Maintenance and HVAC Services be
awarded the contract for an initial three year term, as required by the Community
Services Department and the Operations Department;
That pending satisfactory performance the Purchasing Manager be given the
authority to extend the contract for this service for up to two additional one year
terms;
That funds required for this project in the amount of $189,395.71 (Net of HST) be
drawn from the respective operating accounts; and
That all interested parties listed in Report COD -002-18 and any delegations be
advised by the Corporate Services Department of Council's decision regarding the
award.
9. Assumptions of Road Widenings
That Report LGL -001-18 be received; and
That the By-law attached, as Attachment 1, to Report LGL -001-18 be approved.
10. Service Review -Animal Shelter Services
That Report CAO -001-18 be received;
That Council endorse the action items set out in sections 2.3 and 2.4 of
Report CAO -001-18; and
That staff continue to consider opportunities for continuous improvement, which
may include implementing further recommendations set out in the consultant's
Service Delivery Review of Animal Shelter Services.
For Council Meeting of February 5, 2018 Page 4
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Report to Council
11. Municipal Conflict of Interest Act (MCIA)
Whereas Modernizing Ontario's Municipal Legislation Act, 2017, S.O. 2017, c. 10
(Bill 68) includes a number of amendments to the Municipal Conflict of Interest Act
(MCIA) which have a proclamation date of March 1, 2019;
Whereas, the following principles, in relation to the duties of members of Council
and local boards under the MCIA, will be proclaimed as endorsed by the Province
of Ontario:
1. The importance of integrity, independence and accountability in local
government decision-making.
2. The importance of certainty in reconciling the public duties and pecuniary
interests of members.
3. Members are expected to perform their duties of office with integrity and
impartiality in a manner that will bear the closest scrutiny.
4. There is a benefit to municipalities and local boards when members have
a broad range of knowledge and continue to be active in their own
communities, whether in business, in the practice of a profession, in
community associations, and otherwise.
Whereas Bill 68 further amends the MCIA, (section 5.1 of MCIA) to require a
member who discloses an interest under section 5 of the MCIA at the meeting, or
as soon as possible afterwards, to file a written statement of the interest and its
general nature with the clerk of the municipality or the secretary of the committee or
local board, as the case may be;
Whereas the Municipality will be required to establish and maintain a registry, which
shall include a copy of each statement filed and a copy of each statement which
was recorded in the minutes (section 6.1 of MCIA), and make them available for
public inspection in a manner and during the time that the municipality may
determine; and
Whereas Council supports the principles and the new sections 5.1 and 6.1 are
recognized as good practices,
For Council Meeting of February 5, 2018 Page 5
Ciarftwu General Government Committee
Report to Council
Now Therefore Be it Resolved that the Procedural By-law be amended, effective
February 5, 2018, to implement sections 5.1 and 6.1 of the MCIA, as follows:
a) requiring members to file a written statement at the meeting, in the form
as determined by the Municipal Clerk, of the interest claimed under
section 5 of the MCIA with the Municipal Clerk, or designate; and
b) requiring the Municipal Clerk to establish and maintain the Registry ; and
c) providing public access to the registry through the Municipal website or
through an alternative means as requested from time to time.
12. Computer Passwords
That the Municipality of Clarington amend the IT protocol to allow options for an
extended period before password changes are required.
13. Municipality of Clarington's Community Event Sponsorship Program
Whereas the Municipality of Clarington's Community Event Sponsorship Program is
in place to assist individuals and organizations to provide opportunities for hosting
special events that promote community engagement;
And whereas the Community Event Sponsorship Program may provide funding for
community special events to a max of $2,000 per successful application;
And whereas the application period for events occurring January 1 to June 30,
2018 closed October 1, 2017;
And whereas the submitted applications were considered by Council on
November 6, 2017;
And whereas the Community Event Sponsorship Program has an annual budget of
$35,000, of which the funds are divided between two application intake periods at
$17,500;
And whereas $11,820 was awarded to events through the first intake period, the
remaining $5,680 would traditionally be made available to applications received
thorough the second intake period;
For Council Meeting of February 5, 2018 Page 6
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General Government Committee
Report to Council
Now therefore be i W resolved that $2,000 from the remaining 2018 first intaNnds
be awarded to the event being coordinated be Carlton and Sheri Plummer on
June 23, 2018 at Pearce Farm Park in Newcastle to host the 1St Annual "Welcome
to Summer — Under the Stars" event to invite individuals and families to come out to
get to know your neighbours in a relaxed atmosphere in a park like setting with
danceable music by DJ Carlton from 7:00 — 10:30 PM for people to dance to under
the stars, entertainment to cease at 10:30 PM, security will be on site as well as
picnic tables and porta-potty.
For Council Meeting of February 5, 2018 Page 7