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Home My WebLink About2018-01-26 SpecialClarii � Special General Government Committee Minutes January 26, 2018 If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Minutes of a meeting of the General Government Committee held on Friday, January 26, 2018 at 9:30 AM in the Council Chambers. Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper, Councillor J. Neal, Councillor W. Partner, Councillor W. Woo Regrets: Councillor C. Traill Staff Present: A. Allison, N. Taylor, A. Greentree, T. Pinn, S. Gray 1 Call to Order Mayor Foster called the meeting to order at 9:30 AM. 2 Adopt the Agenda Resolution #GG -053-18 Moved by Councillor Cooke, seconded by Councillor Neal That the Agenda for the Special General Government Committee meeting of January 26, 2018 be adopted as presented. Carried 3 Declaration of Interest There were no declarations of interest stated at this meeting. 4 Delegations 4.1 Linda Kent, Library Director, Clarington Public Library and Terri Gray, Clarington Public Library Board, Regarding the 2018 Operating and Capital Budget Linda Kent, Library Director, Clarington Public Library and Terri Gray, Clarington Public Library Board were present regarding the 2018 Operating and Capital Budget. They made a verbal presentation to accompany an electronic presentation. Ms. Gray reviewed their 2018 municipal budget request of $3,084,313 which is a 2.24% increase from 2017. She noted that the Municipality of Clarington has the lowest library cost for capita of the comparative municipalities based on the Government of Ontario, Ontario Public Library Statistics, 2016. Ms. Gray provided an overview of the 2017 highlights which included community engagement, lifelong learning, educational support and technology. She added that the library has seen an increase in community engagement and program attendance in 2017. Ms. Gray highlighted various lifelong learning - 1 - Clarington Special General Government Committee Minutes January 26, 2018 programs offered in 2017 which included an essential skills workshop in partnership with Durham College. She showed a short video that highlighted the educational support which included STEM (Science, Technology, Engineering and Math). Ms. Gray noted the various technologies available in the library and that the library has seen an increase of computer use and Wifi usage. She explained the economic impact of the library. Ms. Gray concluded by thanking members of Committee and offered to answer any questions. Resolution #GG -054-18 Moved by Councillor Hooper, seconded by Councillor Cooke That the delegation of Linda Kent, Library Director, Clarington Public Library and Terri Gray, Clarington Public Library Board, regarding the 2018 Operating and Capital Budget, be received with thanks. Carried 4.2 Angie Darlison, Executive Director and Mike Moynes, President, Bowmanville Older Adult Association, Regarding the 2018 Operating and Capital Budget Angie Darlison, Executive Director, and Mike Moynes, President, Bowmanville Older Adult Association (BOAA) were present regarding the 2018 Operating and Capital Budget. She advised the Committee that the BOAA had a very successful 2017 but need the financial contribution to sustain their level of services and the facility. Ms. Darlison stated that the BOAA has increased their membership fee to $30 per year. She noted that in 2017 they had a total of 1744 members and 646 non-members participating in programs, an increase from the previous year. Ms. Darlison provided an update on the programs offered in 2017. She noted that 79% of the programs offered ran successfully. Ms. Darlison added that they have participated in more community events, increased community partnerships, and increased advertising and marketing. She continued by explaining that they have had many challenges in 2017 which included increased costs for the utilities at the Beech Centre and the cost to cover the six full-time and additional part-time staff salaries. Ms. Darlison requested that the Members of Committee support their $314,502.48 budget request so that the BOAA can continue to provide quality services to the members of the community. Ms. Darlison answered questions from the Committee. Resolution #GG -055-18 Moved by Councillor Cooke, seconded by Councillor Hooper That the delegation of Angie Darlison, Executive Director, and Mike Moynes, President, Bowmanville Older Adult Association, regarding the 2018 Operating and Capital Budget, be received with thanks. Carried -2- Clarington-Special General Government Committee Minutes January 26, 2018 4.3 Chris Newman, Coordinator, Firehouse Youth Centre, Regarding the 2018 Operating and Capital Budget Chris Newman, Coordinator, Firehouse Youth Centre was present regarding the 2018 Operating and Capital Budget. He made a verbal presentation to accompany an electronic presentation. Mr. Newman advised the Committee that 2017 was a record year for the Firehouse Youth Centre and highlighted various memorable events of 2017. He reviewed a slideshow of photos of various events and partnerships. He provided an overview of the community partnerships which included the Durham District School Board, Durham Regional Police Services, United Way, Durham Region Health Department and the Bowmanville Older Adults Association. Mr. Newman referred to a chart which illustrated the continuous yearly growth in yearly visits. He reviewed their 2018 municipal budget request which includes a $4,000 increase for a total budget request of $65,200. Mr. Newman explained this increase is needed as a result of continued growth, safety and security, higher youth needs, and additional staffing. Mr. Newman continued by thanking members of Committee and offered to answer any questions. Resolution #GG -056-18 Moved by Councillor Hooper, seconded by Councillor Woo That the delegation of Chris Newman, Coordinator, Firehouse Youth Centre, regarding the 2018 Operating and Capital Budget, be received with thanks. Carried 4.4 Dionne Powlenzuk, Executive Director, and Mary -Anne Slemon, President, Visual Arts Centre of Clarington, Regarding the 2018 Operating and Capital Budget Dionne Powlenzuk, Executive Director, and Mary -Anne Slemon, President, Visual Arts Centre of Clarington (VAC) were present regarding the 2018 Operating and Capital Budget. They made a verbal presentation to accompany an electronic presentation. Ms. Powlenzuk provided an overview of accomplishments, community events, and partnerships in 2017. She continued by explaining new ways to engage the community through joint stewardship, dedicated and committed people and collaborations. Ms. Powlenzuk concluded by reviewing their 2018 municipal budget request which is the same as received in 2017. Ms. Powlenzuk thanked the Committee and answered questions from the Committee. -3- Clarington Resolution #GG -057-18 Special General Government Committee Minutes January 26, 2018 Moved by Councillor Cooke, seconded by Councillor woo That the delegation of Dionne Powlenzuk, Executive Director, and Mary -Anne Slemon, President, Visual Arts Centre of Clarington, Regarding the 2018 Operating and Capital Budget, be received with thanks. Carried 4.5 Deb.Kalogris, Administrator, Clarington Home Support Program and Sally Barrie, Director, Home Support Program, and Brett Farr, Executive Director, Community Care Durham, Regarding the 2018 Operating and Capital Budget Deb Kalogris, Administrator, Clarington Home Support Program and Sally Barrie, Director, Home Support Program, Community Care Durham (CCD) were present regarding the 2018 Operating and Capital Budget. Ms. Kalogris and Ms. Barrie answered questions from the Committee. Resolution #GG -058-18 Moved by Councillor Woo, seconded by Councillor Partner That the delegation of Deb Kalogris, Administrator, Clarington Home Support Program and Sally Barrie, Director, Home Support Program, Community Care Durham regarding the 2018 Operating and Capital Budget, be received with thanks. Carried 4.6 Kevin Symak, Chair, Newcastle Community Hall Board, Regarding the 2018 Operating and Capital Budget Kevin Symak was not present when called on to address the Committee. 5 Adjournment Resolution #GG -059-18 Moved by Councillor Partner, seconded by Councillor Neal That the meeting adjourn at 10:46 AM. Y Mayor Carried Jerk -4-