HomeMy WebLinkAboutCOD-038-06
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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
June 19, 2006
Report #:
COD-038-06
File#_
BY{jW#,9,OtJ6 -11(2,
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Subject:
TENDER CL2006-31, TEMPERANCE STREET AND LOWE STREET
RECONSTRUCTION, BOWMANVILLE
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-038-06 be received;
2. THAT Miwel Construction Ltd., Stouffville, Ontario with a total bid in the amount of
$475,422.06 (excluding G.S.T.), being the lowest responsible bidder meeting all terms,
conditions, and specifications of Tender CL2006-31, be awarded the contract for the
Temperance Street and Lowe Street Reconstruction, Bowmanville, as required by the
Engineering Department;
3. THAT the total funds required in the amount of $360,000.00 ($475,422.06 tender plus
consulting, contingencies, utilities and less Region of Durham portion) be provided from
the 2006 Engineer Services capital budget Account # 110-32-330-83295-7401;
4. That the award be subject to the approval of the Region of Durham for their portion of
the contract works; and
5. THAT the attached By-law marked Schedule "A" authorizing the Mayor and the Clerk to
execute the necessary agreement be approved.
arie Marano, H.B.Sc., C.M.O.
Director of Corporate Services
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b\.. Nancy Taylor, B.BA, CA,
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A.S. Cannella, C.E.T.
Director of Engineering Services
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Reviewed by:
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Submitted by:
Franklin Wu,
Chief Administrative Officer
REPORT NO.: COO-03S-06
PAGE 2
BACKGROUND AND COMMENT
Tender specifications were provided by Totten Sims Hubicki Associates for the Temperance
Street and Lowe Street, Reconstruction, Bowmanville, as required by the Engineering
Department, and as shown on the map below.
Subsequently, tenders were advertised and received as per Schedule "B" attached.
The total project cost, including Project Administration, and costing allocation is as detailed in
the memo from Engineering Services and the letter from Totten Sims Hubicki Associates,
marked Schedule "B" and will be provided from the 2006 Engineering Services capital Budget
account # 110-32-330-83295-7401 and is within the total budget allocation of $360,000.00.
The tender amount includes work for the Regional Durham for which they will be invoiced
accordingly. It is, therefore recommended that the award be subject to the approval of the
Region of Durham for their portion of the contract works.
The low bidder has previously performed similar satisfactory work for the Municipality of
Clarington.
REPORT NO.: COD-03S-06
PAGE 3
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should be
referred to the Director of Engineering.
After further review and analysis of the bids by the Engineering Department, Totten Sims
Hubicki Associates and Purchasing, it was mutually agreed that the low bidder, Miwel
Construction Ltd., Stouffville, Ontario, be recommended for the contract of Temperance Street
and Lowe Street Bowmanville, Reconstruction.
Schedule A: By-law
Schedule B: Memo
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-4169
Schedule "A"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-lAW 2006-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and Miwel
Construction Ltd., Stouffville, Ontario, to enter into agreement
for the Temperance Street And Lowe Street, Bowmanville,
Reconstruction.
THE CORPORATION OF THE MUNICIPALITY OF ClARINGTON HEREBY ENACTS AS
FOllOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington with the Corporation Seal, a contract
between, Miwel Construction Ltd., Stouffville, Ontario, and said Corporation; and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of
,2006.
By-law read a third time and finally passed this day of
,2006.
John Mutton, Mayor
Patti L. Barrie, Municipal Clerk
SCHEDULE "B"
Clw:.#lglOn
MEMO
TO: Louann Birkett, Purchasing Manager,
FROM: Bruno Bianco, P. Eng.,
DATE: June 12, 2006
SUBJECT: TEMPERANCE ST. & LOWE ST. RECONSTRUCTION
BOWMANVILLE, CON 1 PT LOT 11,12
CL2006-31
RC.32.08
The Engineering Services Department has reviewed the recommendation
provided by TSH and offers the following comments.
We concur with the recommendation to award the contract to Miwel Construction
Ltd. in the amount of $475,422.06 exclusive of G.S.T. for the Temperance Stand
Lowe St. road reconstruction budget project for Municipal and Regional
infrastructures.
Due to current knowledge of the site, a contingency amount of approximately
10% is carried forward for the project. Therefore, including design and tender
fees as well as contract administration fees and utility relocations, the
engineering department advises the following Municipal breakdown for the above
referenced project;
Temperance & Lowe St.
Reconstruction
Account 11032331 832957401
Total Project $360 000.00
Amount
Budaet Amount $360 000.00
Estimated $0.00
Budaet Surplus
SCHEDULE "B"
June 12, :ZG06
We recommend the report to Council move forward based on the above
apportionments, however the award be conditional on similar approval from the
Region of Durham for Regional infrastructure. Attached for your files is the
recommendation provided by TSH. Should you have any further question,
please feel free to contact the undersigned.
Regards,
Bruno M. Bianco, P. Eng.
Design Engineer
BB/sc
Attachment
cc William McCrae, P. Eng., Totten Sims Hubicki
Nancy Taylor, Director of Finance
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CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTAR10 L 1C 3A6 T(905)623-3379
II
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SCHEDULE "B"
Totten Sims Hubicki Associates
513 Division Street.
Cobourg, Ontario, Canada K9A 5G6
(905) 372-2121 Fax: (905) 372-3621
E-mail: cobourg@tsh.ca www.tsh.ca
engineers
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June 8, 2006
Mr. A. S. €annella, C.E.T.
Director of Engineering Services
Corporation of the Municipality of Clarington
40 Temperance Street
BOWMANVILLE, Ontario. L 1 C 3A6
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Dear Mr. Cannella:
Re: Temperance Street & Lowe Street Reconstruction, lJ'Owmanvl e
Contract CL2006-31
Municipality of Clarington
Tenders for the above project were opened at the Municipal Offices on Wednesday, June 7, 2006 at 2:15
p.m. A list of the bids received is provided in the table below. All numbers are exclusive ofGST.
BIDDER TOTAL BID AMOUNT
Miwel Construction Ltd. $475,422.06
Stouffville, ON
Cobourg Development Services Ltd. $490,832.95
Cobourg, ON
Ron Robinson Limited $497,685.43
Bowmanville, ON
B.N Fenton $560,661.00
Courtice, ON
The low bidder's tender has been reviewed and is in order. Miwel Construction Ltd. has previously
undertaken several reconstruction projects for Clarington including Trulls Road, Courtice in 2002 and
most recently, Station Street, Orono in 2005. Both contracts were completed in a satisfactory manner.
They have also completed work for the other local municipalities including the Region of Durham.
References contacted assessed Miwel Construction Limited's performance to be satisfactory.
Project costs based on Miwel's low bid are as shown on the attached Cost Apportionment. The estimated
total project cost including a contingency allowance is within the municipal budget allocation of $360,000.
Mr. A.S. Cannella, C.E.T.
June 8, 2006
2
SCHEDULE "B"
Given the past performance of the contractor it is recommended that the tender in the amount of
$475,422.06 (exclusive ofG.S.T.) be awarded to Miwel Construction Ltd. ofStouffville, ON.
Deposit cheques or bid bonds should be retained for the low and second low bids until the Contract has
been executed.
Should you require any further information, please contact the undersigned.
Yours truly,
~~'Jtt/4v
William McCrae, P.Eng.
Senior Project Engineer
WM/cs
P/29479/Corresp/21676.doc
Encl.
pc: Mr. Bruno Bianco, P.Eng., Design Engineer
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