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Home My WebLink AboutCOD-037-06 CJ.~mgron REPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 19th, 2006 Report #: COD-03? -06 File #_ By-law #c5(()CA -11f C\ b Of). .'1/7..'(J b Subject: CL2006-13, Baldwin Street and Church Street Reconstruction, Newcastle Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD-037-06 be received; 2. THAT Hard-Co Construction Ltd, Whitby, Ontario with a total bid in the amount of $3,187,783.00 (Plus GST), being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2006-13, be awarded the contract for the Baldwin Street and Church Street Reconstruction, Newcastle, Ontario as required by the Engineering Department; 3. THAT funds required in the amount of $897,421.80 ($3,187,783.00 tender plus contingencies, consulting and less Region of Durham Portion) be drawn from Engineering 2006 Capital Budget Accounts # 110-32-83264-7401 (650,000.00) and 110- 32-331-83290-7401 ($247,421.80) and as carried over from 2005 and 2006; 4. THAT the tender award be subject to the approval of the Regional Municipality of Durham for their portion of the work; and 5. THAT the attached By-law marked Schedule "A" authorizing the Mayor and the Clerk to execute the nec ssary agreement be approved. Submitted by: Reviewed by: anklin Wu, ;fJi Chief Administrative Officer A. . Cannella, C.E.T. Director of Engineering Services MM\NT\AC\LAB\km REPORT NO.: COD-037.Q6 PAGE 2 BACKGROUND AND COMMENT Tender specifications were provided by Totten Sims Hubicki Associates for the Baldwin Street and Church Street Reconstruction, Newcastle, Ontario, as required by the Engineering Department and is shown on the maps below. NE-WC14S'ELE llIDJ]J ~mm ~~. ~ ~ i ~lIn.~t m ~ :l rn~lliJ Baldwin at. Reconstruction (2006) REPORT NO.: COD-037.Q6 PAGE 3 Tenders were advertised in local papers, as well electronically. Subsequently, tenders were received and tabulated as per Schedule "B" attached. The total project cost, including Project Administration, and costing allocation is as detailed in the memo from Engineering Services and the letter from Totten Sims Hubicki Associates, marked Schedule "B" and will be provided from the 2006 Capital Budget Account # 110-32-331- 83264-7401 ($650,000.00) and 110-32-331-83290-7401 ($247,421.80) and as carried over from 2005 and 2006 and are within the total approved budget allocation of $910,000.00. The approved budget includes $260,000.00 approved by Council as per Engineering report # EGD- 22-06 copy of which is attached marked Schedule "C". A portion of the work included with this tender is for works for the Region of Durham for which they will be invoiced accordingly. It is therefore recommended that the contract award be subject to the approval of the Region of Durham. The low bidder has previously performed satisfactory work for the Municipality of Clarington. The Director of Finance has reviewed the funding requirements and concurs with the recommendation. Queries with respect to department needs, specifications, etc., should be referred to the Director of Engineering. After further review and analysis of the bids by the Engineering Department, Totten Sims Hubicki Associates and Purchasing, it was mutually agreed that the low bidder, Hard-Co Construction Ltd, Whitby, Ontario, be recommended for the contract for the Baldwin Street and Church Street Reconstruction, Newcastle, Ontario. Schedule "A" By-law Schedule "B" Memo Schedule "C" Report EGD-22-06 CORPORATION OF THE MUNICIPALITY OF ClARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T(905)623-3379 F (905)623-4169 Schedule "A" THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2006- Being a By-law to authorize a contract between the Corporation of the Municipality of Clarington and Hard-Co Construction Ltd, Whitby, Ontario, to enter into agreement for the Baldwin Street and Church Street Reconstruction, Newcastle, Ontario. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the Corporation of the Municipality of Clarington and seal with the Corporation Seal, a contract between, Hard-Co Construction Ltd, Whitby, Ontario, and said Corporation; and 2. THAT the contract attached hereto as Schedule "A" form part of this By-law. By-law read a first and second time this day of ,2006. By-law read a third time and finally passed this day of ,2006. John Mutton, Mayor Patti L. Barrie, Municipal Clerk , CI~mglon SCHEDULE "B" MEMO TO: Louann Birkett, Purchasing Manager FROM: Bruno Bianco, P. Eng., Design Engineer DATE: June 12, 2006 SUBJECT: BALDWIN ST. & CHURCH ST. RECONSTRUCTION NEWCASTLE, CON 1 PT LOT 28, 29 CL2006-13 The Engineering Services Department has reviewed the recommendation provided by TSH and offers the following comments. We concur with the recommendation to award the contract to Hard-Co Construction Ltd. in the amount of $3,187,783.00 exclusive of G.S.T. for the Baldwin St. and Church St. road reconstruction budget projects for Municipal and Regional infrastructures. Due to current knowledge of the site, a contingency amount of 10% is carried forward for each project where possible. Therefore, including design and tender fees as well as contract administration fees, geotechnical investigation, and utility relocations, the engineering department advises the following Municipal breakdown for the above referenced project; Baldwin St. Church St. Reconstruction Total Reconstruction Account 11032331 832647401 11032331 832907401 Total Project $650000.00 $247421.80 $897421.80 Amount Budget Amount $650 000.00 {$10 000.00 Budget Amount} $910000.00 $260000.00 Revised Budget Amount (Move Ontario) Estimated $0.00 $12578.20 $12578.20 Budget Surplus / SCHEDULE "B" We recommend the report to Council move forward based on the above apportionments, however the award be conditional on similar approval from the Region of Durham for regional infrastructure. Attached for your files is the recommendation provided by TSH. Should you have any further question, please feel free to contact the undersigned. Regards, .--~~----::;:> ,.....- \ .-/ --- ." ,- ~~~\:e: ..~-=L5~~~ ~ Bruno M. Bianco, P. Eng. Design Engineer Attachment cc William McCrae, P. Eng., Totten Sims Hubicki Nancy Taylor, Director of Finance CORPORATION OF THE MUNICIPALITY OF cLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 . VH SCHEDULE "B" Totten Sims Hubicki Associates 513 Division Street, Cobourg, Ontario, Canada K9A 5G6 (905) 372-2121 Fax: (905) 372-3621 E-mail: cobourg@tsh.ca www.tsh.ca engineers architects planners .' '-.n-_~_~~,-~~~~.~~~__ i C/',::, "J -""='9 ~ .( . ,-..~- "'-'-"'": '.:. -i .:[' tI 1 2 2005 !;;," , "~~)-: j ~i:;'~:; ~~;~:~~e~~ ~erviees ..,.---...r. ------:_,~:~;:j~,(';\'iV Corporation of the MunicipalityofClariiigfOtf--'-i . ....'v~v ~~'~"''''''l -~ 40 T St t . I ':"r.' emperance ree " .' ::.,. _. ,,~.~_=u. '~'._'~"---'~_.a_ J.._:' BOWMANVILLE, Ontario. :rlC\JAK ~ l L ,-, ......- ..""-~,>- "'_ ,._-. ................i ".. , I ,t .'<,......_.~'-" ...l,-,-...".....j , 1 June 8, 2006 Dear Mr. Cannella: Re: Contract No. CL2006-13 Baldwin and Church Street Reconstruction Newcastle, Municipality of Clarington TSH Project No. 12-29480 Tenders for the above project were opened at the Municipal offices on Friday June 2, 2006 at 2:15:00 PM. The bids received excluding GST are summarized as follows: BIDDER TOTAL BID AMOUNT Hard-Co Construction Ltd. $3,187,783.00 Whitby, ON B.N Fenton $3,451,178.50 * Courtice, ON Ron Robinson Limited $3,726,472.52 Bowmanville, ON Comer Group Limited $3,795,215.50 Concord, ON * Extension Error The low bidder's tender has been reviewed and is in order. Hard-Co Construction has completed several projects for the Municipality ofClarington in recent years including the reconstruction of Wellington Street in 1999 and Mearns A venue in 2000. Both contracts were completed in a satisfactory manner. They have also carried out projects for other municipalities in the area including the Region of Durham and the Municipality of Port Hope. All references contacted assessed Hard-Co's performance to be satisfactory . Estimated project costs based on Hard-Co's low bid are shown on the attached Cost Apportionment. The Municipality of Cia ring ton's share of the project is projected to be on budget, with $650,000 in total having been allocated for Baldwin Street ($580,000 in 2005 and $70,000 in 2006) and $260,000 budgeted for the Church Street urbanization. SCHEDULE "8" Mr. A. S. Cannella C.E.T. June 8, 2006 2 We recommend that the tender in the amount of$3,187,783.00 (exclusive ofG.S.T.) be awarded to Hard- Co Construction Ltd. of Whitby Ontario. The award should be conditional on similar approval being received from the Regional Municipality of Durham as a significant portion of this contract is for the installation of regional services. Deposit cheques or bid bonds shall be retained for the low and second low bids until the Contract has been executed. Should you require any further information, please contact the undersigned. Yours truly, ~~ )1Ir'~ William McCrae, P. Eng. Senior Project Engineer WMc/cg P:\12-29480\Corresp\2I 674.doc Encls. pc: Mr. Bruno Bianco, P .Eng., Municipality of Clarington TIH I i i a I ~ I' Gl i ill I ;-. ~ ~ g' i l? ~ f m ~ I ~ i 1 g' l! ~ f Q. a. 8. ! 'V ~ t o n ~ i lZ ~ ~ g ~ t! III a; .. :;l ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ 2: is ! ~ ill is is is I I e ~ ~ ~ ~ ~ ~ ~ ~ ~ 8 ~ ~ is is 8 ill ~ is is is ~ ~ g ~ ~ . ~... ~ IS ~ IS ~ t:l is ! ~ ~ ~ ~ i 1!J ~ ~ ~ ~ is is 8 :;: ~ i ~ .., ... .... ~ ~ ~ ~ is is 8 ~ ... ~ f:t i:i ~ ~ ~ ~ ~ is 8 8 ... ... '" o ~ VI .., ... 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CIl~ "II i s- ..'S, ;l:lo S ~ ;c! 20 !1~ _0 o .... .~ ~ z;, I II ~ 3 III .. i' -4 rJl X:III II c... _c ;;;i ..... ~- IS~ . .' ~' SCHEDULE "C" ') a- mJ1glOO REPORT ENGINEERING SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday, March 27. 2006 Report #: EGD-22-06 File #_ By-law # Subject: BALDWIN STREET RECONSTRUCTION - NEWCASTLE Recommendations~ It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report EGD-22-06 be received; 2. THAT Council consider the urbanization of Church Street from Edward Street south to the dead end in conjunction with the Regional project to decommission the North Street Sanitary Sewage Pumping Station and the Baldwin Street reconstruction project. 3. THAT the additional costs of $250.000.00 associated with the urbanization of Church Street be added to the 2006 Capital Budget and financed through the Move Ontario infrastructure funding program; 4. THAT all those who attended the Public Information Centre and who have contacted the Municipality be informed of this report. Submitted by: Jlf&n1~ Reviewed by: Franklin Wu, Chief Administrative Officer A.S. Cannella. C.E.T., Director of Engineering Services ASC*bb*jb ) CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-4169 , - " ~ Report #EGD-22'()6 Baldwin Street Reconstruction. Newcastle Page 2 SCHEDULE "C" '1 1.0 BACKGROUND 1. 1 Baldwin Street is classified as a semi-urban local residential street on the latest Road Needs Study and is included in the road reconstruction budget for 2006 pending Council approval. The proposed reconstruction will provide for full urbanization of Baldwin Street from Highway 2 south to Edward Street incJuding storm sewer installations. The Region of Durham has completed the Class Environmental Assessment process for the North Street Sanitary Sewage Pumping Station. Based on the results of the evaluation, the preferred alternative as indicated on the Regional notice is to 'eliminate the pumping station with a new gravity sanitary sewer'. The preferred alignment for the new gravity sewer will be 'along existing Church Street, Edward Street, and Baldwin Street' (see attachment #1). The Region's initial plan was phased construction. Phase 1 included the sanitary sewer installation on Church Street from Edward Street south to the dead end. Future phases would include the remaining sewer installation on Edward Street and Baldwin Street and ultimately decommissioning the pumping station on North Street. The reconstruction of Baldwin Street became a Municipal priority. In doing so, it has accelerated the Regional forecast to decommission the pumping station and install the sanitary sewer in one phase along Church Street, Edward Street, and Baldwin Street. 2.0 APPROACH 2.1 To assess suitable reconstruction measures for both Municipal and Regional projects and to obtain local resident input to the design process, a Public Information Centre was held. The public was notified of the meeting by ) newspaper advertisement and through the circulation of notices. . .' ) ) , .. Report #EGD-22.o6 Baldwin Street Reconstruction . Newcastle Page 3 SCHEDULE "C" 3.0 INFORMATION CENTRES 3.1 Information Centre, March 7,2006 At the meeting the following documentation and plans were presented for discussion: · Existing Road Condition Base Plans, showing proposed road works with aerial photography as a background for both Clarington and the Regional works; · A typical road sections for urban designs with on-street and off-street parking for Baldwin Street; · A Tree Assessment Report and a Soils Report was available for reading. In all, approximately eight people attended the meeting and the attendance register and comment sheets are on file within the Engineering Services Department and available for review. The design proposals for the work presented were well received with concerns expressed about curb depression locations, catchbasin location, sidewalk location, on-street parking and the full urbanization of Church Street. Others were merely in attendance as interested observers or coordination concerns with the Santa Clause parade. The majority of concerns with respect to curb depressions, sidewalk locations, and parking are being resolved through the design process. However the concern with respect to the full urbanization of Church Street is outstanding. 4.0 CHURCH STREET URBANIZATION 4.1 As two separate projects by the Municipality and Region are progressing simultaneously, it is evident that they are and will be viewed as one due to circumstance. The Engineering Department is protecting for the future . '. < Report #EGD.22..()8 Baldwin Street Reconstruction. Newcastle Page 4 SCHEDULE "C" ) urbanization of Church Street through the Regional road restoration plans being prepared for the proposed sanitary sewer. The full urbanization of Church Street is not currently included in the five-year reconstruction forecast. Several residents expressed concems with the plan to restore Church Street to its original road cross section. Preliminary discussions with the Region have outlined the reconstruction responsibility should the Municipality decide to consider the urbanization of Church Street over and above the restoration works proposed by the Region through their contrad. The estimated costs for this work is approximately $250,000.00. 5.0 DISCUSSION 5. 1 As a result of the Information Centre, detailed design will proceed based on the comments received for the work that is being proposed by the Municipality and the Region. It is recommended that the opportunity to fully urbanize Church Street from Edward Street southerly to the dead end, be incorporated into this projed and the financing of this project be drawn from the recently announced Move Ontario infrastructure funding program. This report has been reviewed by the Finance Department and the concur with the recommendations contained herein. . Attachments: Attachment No. 1 - Site Plan v) Interested parties to be advised of Council's decision: (see attached) SCHEDULE "C" GEORGE ST E GEORGE ST W w w ll:: .... V) ::E: .... ll:: o Z lV W~E S :;; w ll:: .... V) .... .... i .... w W ll:: .... V) ll:: ~ III WILMOT STREET j . . . . . KING AVENUE KING AVENUE WEST LILLIAN CRESCENT J [ ~ III Z ;: Q ~ ~ HARMER DRIVE .... w w w ~ C!: 15 i C) ~ ~ Z ~ l!l Q a: a: w g ::E LAKING ORNE ~ 0 FOSTER CREEK CT EDWARD STREET EAST D~ SHIRLEY AVENUE f3 ~Di 8 BRIDGES DRIVE ! W EDWARD STREET W w Z <( .... tr: W .... '" W ::E: U JAMES S1 W l;; ::I: (.) a:: ::::l ::I: HART COURT ROBERT ST W SUNSET BOULEVARD '\. -' / . ,,-..... ,,"- ,"'" CLari1Jglon .... :-::U) ;/'..../ '. .....::...~: "'~ ... -' ::::l -.. '. ~"'-. ". .t::. . ::'::::::~'.~}~::~::::':~:=..~~ ~roJf!lct Area/~'::~:::-::."" '''~:'': .':::.~';. ~ ~ Legend -'. , '-.'-", - 2006 Municipal Capital Projects .. 2006 Regional Capital Projects "0 0:: Q; "0 ::::l c::: ) ',. ,.. DRAWN BY: E.L. DATE: April 3. 2006 REPORT EGD-22-06 r ATTACHMENT NO.1 I NEWCASTLE KEY MAP SCHEDULE "C" -."..';....--...........'..,...."'.,........,......... 1 Claringlon Enetgizing OnfDtio . '_ LIr- -c Ii. 4-r;%..-.", ( I.' ".-'-. ._-_......_--~_._;'. - -" ....-.-"..-...-,---., i " -- ....-.....- ;~ /. D:') r ,... ,.."',. ( -_.~; 14.!". L.. (; !'::'..::#'.) . ~..................:~ .. -"'_'_.__-._~_,. r...._____ __ ,. ....-...."-........-...--.. April 19, 2006 -._-, ..~-.-..-,r.. Municipality of Clarington Tony Cannella, Director of Engineering Services 40 Temperance Street Bowmanville, ON L 1 C 3A6 Dear Mr. Cannella: RE: BALDWIN STREET RECONSTRUCTION _ NEWCASTLE OUR FILE NO.: 'ID J./ . ("'Ill ~ At a meeting held on April 18, 2006, the Council of the Municipality of Clarington passed the following resolution #GPA-171-06: "THAT Report EGD-022-06 be received; THAT Council consider the urbanization of Church Street from Edward Street south to the dead end in conjunction with the Regional project to decommission the North Street Sanitary Sewage Pumping Station and the Baldwin Street reconstruction project; THAT the additional costs of $250,000.00 associated with the urbanization of Church Street be added to the 2006 Capital Budget and financed through the Move Ontario Infrastructure funding program; and THAT all those who attended the Public Information Centre and who have contacted the Municipality be informed of this report." b 0 r'. C. Anne Gree Deputy Clerk jA.M.C.T. CAG*ct ,-) CC: Anna Klare Dave Rickard Roy Poole Murray Paterson Debi McManus Martha Hendrikx Doreen McNevin Nancy Taylor, Director of Finance CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905) 623-3379