HomeMy WebLinkAboutCOD-035-06
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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
June 19th, 2006
Report #: COD-035-06
File#_
By-Jaw #~~b - / <I 1
G 011- ..- '0 ~
Subject:
CL2006-24, Sidewalk Rehabilitation, Various Locations and Sidewalk
Construction, Highway #2 and Green Road
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee recommend
to Council the following:
1. THAT Report COD-035-06 be received;
2. THAT Aloia Bros. Concrete Contractors Ltd., Toronto, Ontario with a total bid in the amount of
$256,544.25 (Plus GST), being the lowest responsible bidder meeting all terms, conditions,
and specifications of Tender CL2006-24, be awarded the contract for the Sidewalk
Rehabilitation, Various locations and Sidewalk Construction, Highway #2 and Green Road as
required by the Engineering Department;
3. THAT funds required in the amount of $340,252.91 ($256,544.25 tender plus contingencies,
consulting and utility relocations) be drawn from Engineering 2006 Capital Budget Account #
110-32-331-83215-7401 ($200,000.00),110-32-331-83278-7401 ($62,709.36) and 110-32-
331-83276-7401 ($77,543.55); and
4. THAT the attached By-law marked Schedule "A" authorizing the Mayor and the Clerk to
execute the necessary agreement be approved.
SubmitJed bY'-~~/LV Reviewed by: () ~.-S.. 6Ju
arie Marano, H.B.Sc., C.M.O. Franklin Wu,
Direct r of Corp rate ervlces Chief Administrative Officer
\kir .
A. . Cannella, C.E.T.
Director of Engineering Services
MM\NT\AC\LAB\km
REPORT NO.: COD-035-06
PAGE 2
BACKGROUND AND COMMENT
Tender specifications were provided by Totten Sims Hubicki Associates for the Sidewalk
Rehabilitation, Various locations and Sidewalk Construction, Highway #2 and Green Road, as
required by the Engineering Department and is shown on the attached maps marked Schedule "C".
Tenders were advertised in local papers, as well electronically. Subsequently, tenders were received
and tabulated as per Schedule "B" attached.
The total project cost, including Project Administration, and costing allocation is as detailed in the
memo from Engineering Services and the letter from Totten Sims Hubicki Associates, marked
Schedule "B" and will be provided from the 2006 Capital Budget Account #'s: 110-32-331-83215-
7401 ($200,000.00),110-32-331-83278-7401 ($62,709.36) and 110-32-331-83276-7401 ($77,543.55)
and are within the total approved budget allocation of $350,000.00.
The low bidder has previously performed satisfactory work for the Municipality of Clarington.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should be referred
to the Director of Engineering.
After further review and analysis of the bids by the Engineering Department, Totten Sims Hubicki
Associates and Purchasing, it was mutually agreed that the low bidder, Aloia Bros. Concrete
Contractors Ltd., Toronto, Ontario, be recommended for the contract for the Sidewalk Rehabilitation,
Various locations and Sidewalk Construction, Highway #2 and Green Road.
Schedule A: By-law
Schedule B: Memo
Schedule C: Sidewalk Replacement Locations
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T(905)623-3379 F (905)623-4169
Schedule "A"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 2006-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and Aloia Bros.
Concrete Contractors Ltd., Toronto, Ontario, to enter into
agreement for the Sidewalk Rehabilitation, Various locations
and Sidewalk Construction, Highway #2 and Green Road.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOLLOWS:
1 . THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal, a
contract between, Aloia Bros. Concrete Contractors Ltd., Toronto, Ontario, and
said Corporation; and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of
,2006.
By-law read a third time and finally passed this day of
,2006.
John Mutton, Mayor
Patti L. Barrie, Municipal Clerk
.~
Schedule "B"
ClCJl-!llglon
MEMO
TO:
Louann Birkett, Purchasing Manager
FROM:
Bruno Bianco, Design Engineer
DATE:
June 12, 2006
SUBJECT: HIGHWAY # 2 AND GREEN ROAD SIDEWALK &
2006 REHABILITATION - VARIOUS LOCATIONS
CONTRACT CL2006-24.
The Engineering Services Department has reviewed the recommendation
provided by TSH and offers the following comments.
We concur with the recommendation to award the contract to Aloia Bros.
Concrete Contactors Ltd. in the amount of $256,544.25 exclusive of G.S.T. for
. the 2006 Rehabilitation of Various Locations, Highway #2, and Green Rd. budget
project.
In addition to this, we have included two further sidewalk locations through
separate construction projects. The intersection of Baseline Rd. and Liberty St.
due to accessibility urgencies as well as the asphalt sidewalk on Argyle St.
included in the Pavement Management Tender for economic purposes.
As recommended, we have carried a contingency amount of 15% where possible
to address interest from impacted residents. Therefore, including design and
tender fees as well as contract administration fees and utility relocations, the
engineering department advises the following breakdown for the above
referenced project;
SECTION" B"
1'"
. /.,
Sidewalk Highway 2 Sidewalk Green Rd Sidewalk Total
Rehabilitation - Construction Construction
Various Location
Account 110 32 331 83215 110 32 331 83278 11032331 83276
7401 7401 7401
Total $ 200 000.00 $62709.36 $77 543.55 $340252.91
Project
Amount
Budget $200000,00 $70 000.00 $80000.00 $350000.00
Amount
Estimated $0.00 $7 290.64 $2 456.45 $9747.09
Budget
Surplus
We recommend the report to Council be moved forward based on the above
apportionments. Attached for your files is the recommendation provided by TSH.
Should you have any further question, please feel free to contact the
undersigned.
Regards,
....-----..,. R
"'/'-'1 57-
~- .
~ ~~~::>
Bruno M. Bianco, P. Eng.
Design Engineer
Attachment
cc William McCrae, P. Eng., Totten Sims Hubicki
Nancy Taylor, Director of Finance
CORPORATION OF THE MUNICIPALITY OF cLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379
.
11M
SECTION "B"
Totten Sims Hubicki Associates
513 Division Street,
Cobourg, Ontario, Canada K9A 5G6
(905) 372-2121 Fax: (905) 372-3621
E-mail: cobourg@tsh.ca www.tsh.ca
engineers
architects
planners
:.~=Trr;~:J MUNICIPALITY OF \'::ts .:, H"J
;'~~,;;=~~l-~~?~~~~~-!:~':!?Si~-!
..-...--......-.- .1 \JuS 1 ~lT\nv , ,
Director. of Engineerin.g .Se~ices L.. '__'_'" .___=~~~L. ._._.~_._~~~~,:":.l~" '--"j
CorporatIon of the MUnICipalIty of ClanngWQ , :.. . ;', 'dO "._"'_ ___.'_,'
. "'. , ""/10--' /'".,:''"....,', -.. I I
40 Temperance Street . ,. ".._"'".... _~._._. f,. . ,."., ',", <' "J;';~ ;...C~:":.::';~~:__j
BOWMANVILLE, Ontario. LIC 3A6: ..,."..~,-_~.L.._~:~-':~~~ 1 ;:j:,,: I
- ~ .........-..~---."'":-
June 8, 2006
Mr. A. S. Cannella, C.E.T.
.' _.: ~, v:
Dear Mr. Cannella:
J
Re: Highway #2 and Green Road~S.idewalk.
2006 Sidewalk Rehabilitation -=-Various'Locaiioris'"~m_~--.,
Contract CL2006-24, Municipality of Clarington
Tenders for the above project were opened at the Municipal Offices on Thursday June 1,2006 at 2:00
p.m. A list of the bids received is provided in the table below. All numbers are exclusive ofGST.
BIDDER TOTAL BID
(PLUS GST)
Aloia Bros. Concrete Contractors Ltd. 256,544.25
Toronto, ON
614128 Ontario Ltd. 291,654.85
olc Trisan Construction
Schomberg, ON
Miwel Construction Limited $317,062.44 *
Stouffville, ON
* Amended total - extension error.
The low bidder's tender has been checked and is in order. Aloia Bros. Concrete Contractors Ltd. has
previously undertaken projects for the Municipality of Clarington, most recently Contract CL2003-16
which was for sidewalk construction in Enniskillen. The work was performed to an acceptable standard
although restoration work was slow at times resulting in complaints from residents. Eventually all items
were addressed to our satisfaction. We have checked references provided by Aloia Bros. and all indicated
that they performed to an acceptable standard.
Project costs based on Aloia's low bid are shown on the attached Cost Apportionment. All components
of the project are projected to be within budget. The estimated total project cost is $350,000 of which
$150,000 is allocated for Highway 2 and Green Road and $200,000 for other various locations. As
requested, $10,350 has been included for the Liberty & Baseline Road Accessibility Resolution and
$6,588.40 for Argyle Street Sidewalk Restoration.
Mr. A.S. Cannella
June 8, 2006
SECTION "B"
2
In the past the sidewalk contract has drawn considerable interest from impacted residents who have
requested that additional work be done to tie their driveways and lawns into the new or reconstructed
sidewalk. In order to allow flexibility in this regard we have included a higher than normal contingency
allowance so that Municipal staff can address these issues as they arise.
We recommend that the tender in the amount of $256,544.25 (exclusive ofG.S.T.) be awarded to Aloia
Bros. Concrete Contractors of Toronto, Ontario
Should you have any questions regarding this matter, please contact the undersigned.
Yours Truly,
1/~/J1~
William McCrae, P.Eng.
Senior Project Engineer
WM/cg
P129553/Corresp1.21675,doc
pc: Bruno Bianco, P.Eng., Design Engineer, Municipality of CIa ring ton
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