HomeMy WebLinkAboutCOD-033-06
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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
June 19th, 2006
Report #: COD-033-06
File#_
BY-Ia~
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Subject:
RFP2006-7, SUPPLY AND DELIVERY OF ONE (1) ONLY TANKER
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-033-06 be received for information.
2. THAT Eastway Emergency Vehicles, Ottawa, Ontario with a total bid amount of
$167,893.62 (including trade-in value, excluding G.S.T.), being the lowest most
responsible bidder meeting all terms, conditions and specifications of Request for
Proposal RFP 2006-7, be awarded the contract for the supply and delivery of one only
Tanker as required by the Municipality of Clarington Emergency and Fire Services
Department; and
3. THAT the required funds in the amount of $167,893.62 be drawn from the 2006 Capital
Budget Account #110-28-388-82802-7401, FORTHWITH.
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Nancy Taylor, B.B.A., C.A.,
Director of Finance
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Gord Weir '
Director of Emergency Services I Fire Chief
Reviewed b~~
ranklin Wu,
f Chief Administrative Officer
Submitted by: ~~ -
Marie Marano, H.B.Sc., C.M.O.
Director of Corporate Services
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REPORT NO.: COD-033-oa
PAGE 2
BACKGROUND AND COMMENT
A Request for Proposal for the supply and delivery of one (1) only Tanker was issued and received
as per Schedule "A" attached.
A committee comprised of representatives from Emergency Services, Operations, and the Fire
Fighters Local Union reviewed each of the submissions.
Upon review of the proposals, the following items were noted:
· The low bidder, Fiba Canning Inc., did not submit the required drawings, and must be
rejected;
· The second bidder, Donway Ford Sales Ltd., does not meet the required delivery date;
· The third bidder, Fort Garry Fire Trucks, did not meet the required engine specifications; and
· The fourth bidder, Dependable Emergency Vehicles, did not meet the required specification
on the front or rear stabilizer, the coolant hoses and batteries; and did not meet the required
delivery date. This bidder also provided an alternate bid in which the proper specification
forms were not provided.
Therefore, the combination of meeting the required specifications and delivery date, positive
feedback from references provided, and after further review of the bids by the committee and
Purchasing, it was mutually agreed that the bid from Eastway Emergency Vehicles, Ottawa, Ontario
in a amount of $167,893.62 be recommended for the contract award to supply and deliver one (1 )
only Tanker. It is also recommended that the trade-in offered in the amount of $10,000.00 be
accepted, as it is staff's opinion that the trade-in exceeds any amount that would be realized at the
Regional Auction Sale.
The required funds in the amount of $167,893.62 will be drawn from the 2006 Capital Budget
Account #110-28-388-82802-7401, and are within the funds allocated.
The Director of Finance has reviewed the funding requirement and concurs with the
recommendation. Queries with respect to the department needs, specifications, etc., should be
referred to the Director of Emergency Services.
Although the subject firm has not previously provided service for the Municipality of Clarington, they
have provided similar satisfactory service for the City of Gatineau and the Hogansburg Akwesasne
Fire Department. Financial references have also been contacted with no concerns identified.
REPORT NO.: COD-033-06
PAGE 3
The Request for Proposal was issued and pricing was received based on a 2006 model year vehicle
/ engine. Due to the impending changes in emission controls for any 2007 model year engines,
which will mean significant pricing increases, a FORTHWITH approval is requested in order to
secure a 2006 model year engine.
Schedule "A" Bid Summary
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-4169
ClCJ!.-mgton
SCHEDULE "A"
BID SUMMARY
RFP2006-7
SUPPLY & DELIVERY ONE (1) ONLY TANKER
BIDDER SUBTOTAL Comments
(Including Trade-in Value
Excluding G.S.T.)
Fiba Canning Inc. Rejected
Toronto, Ontario
Donway Ford Sales Ltd. $161,265.76 * Did not meet required delivery
Scarborouqh, Ontario date
Fort Garry Fire Trucks $161,902.00 Did not meet the required
Winnipeq, Manitoba enqine specification
Dependable Emergency Vehicles $162,427.00 * International Chassis - did not
Brampton, Ontario provide the proper specification
forms with submission
Dependable Emergency Vehicles $166,455.00 * Freightliner Chassis - did not
Brampton, Ontario meet specifications or required
delivery date
Eastway Emergency Vehicles $167,893.62
Ottawa, Ontario
Seagrave Fire Apparatus $170,000.00
Carleton Place, Ontario
Advanced Engineered Products $206,750.00
Concord, Ontario
* Bid amended to include pricinq for hose/nozzle
H:\2006RFPSIRFP2006-7 TankerlBid Summary - Revised for LB.DOC