HomeMy WebLinkAboutCOD-039-06
CJ!Il-llJglon
REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
June 19, 2006
Report #: COD-039-06
File#_
By-law #
o (J Ii - (j ~A. 0 b
Subject:
CL2006-33 Asphalt Resurfacing, Various Streets
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-039-06 be received;
2. THAT Harnden & King Construction Inc., Ajax, Ontario with a total bid in the
amount of $668,049.57 (Plus G.S.T.), being the lowest responsible bidder
meeting all terms, conditions, and specifications of Tender CL2006-33, be
awarded the contract for the Asphalt Resurfacing, Various Locations, as required
by the Engineering Department;
3. THAT the total funds required in the amount of $788,700.00 ($668,049.57 tender
plus contingencies, consulting and soils) be drawn from Engineering 2006
Account #110-32-330-83212-7401;
4. THAT the remaining funds in the amount of $98,000.00 be re-allocated as an
addition to the second pavement contract to be tendered in the coming months;
and
5. THAT the attached By-law marked Schedule "A" authorizing the Mayor and the
Clerk to execute the necessary agreement be approved.
REPORT NO.: COO-039.Q6
PAGE 2
Submitted by: a ~
Marie Marano, H.B.Sc., C.M.O.
Directo of Corporate Services
Nancy Tay, r, B. 'A., .A.,
Director 0 Finan e
~~
A.S. Cannella, C.E.T.
Director of Engineering Services
MM/NT / ASC/LAB/km
Reviewed by: &J~
Franklin Wu,
f Chief Administrative Officer
REPORT NO.: COO-039-06
PAGE 3
BACKGROUND AND COMMENT
Tender specifications were provided by Totten Sims Hubicki Associates for the Asphalt
Resurfacing, Various Streets, as required by the Engineering Department.
Tenders were advertised in local papers, as well as electronically. Subsequently,
tenders were received and tabulated as per Schedule "B" attached.
The total project cost, including Project Administration, and costing allocation is
detailed in the letter from Totten Sims Hubicki Associates, marked Schedule "B" and will
be provided from the 2006 Capital Account #110-32-331-83212-7401 for Asphalt
Resurfacing, Various Streets from which there is $886,700.00 available.
It is recommended that the remaining funds for this project, in the amount of $98,000.00
be re-allocated as an addition to the second pavement contract to be tendered in the
coming months.
The low bidder has previously performed satisfactory work for the Municipality of
Clarington.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc.,
should be referred to the Director of Engineering.
After further review and analysis of the bids by the Engineering Department, Totten
Sims Hubicki Associates and Purchasing, it was mutually agreed that the low bidder,
Harnden & King Construction Inc., Ajax, Ontario, be recommended for the contract for
the Asphalt Resurfacing, Various Streets.
Schedule A: By-law
Schedule B: Memo
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-4169
Schedule "A"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 2006-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and Harnden &
King Construction Inc., Ajax, Ontario, to enter into agreement
for the Asphalt Resurfacing, Various Streets
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOLLOWS:
1 . THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal, a
contract between, Harnden & King Construction Inc., Ajax, Ontario, and said
Corporation; and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of
,2006.
By-law read a third time and finally passed this day of
,2006.
John Mutton, Mayor
Patti L. Barrie, Municipal Clerk
SCHEDULE "8"
Clw:-ilJgton
MEMO
TO: Louann Birkett, Purchasing Manager
FROM: Bruno Bianco, P. Eng., Design Engineer
DATE: June 12, 2006
SUBJECT: ASPHALT RESURFACING - CONTRACT 1
VARIOUS STREETS - 2006
CL2006-33
T -05-22
The Engineering Services Department has reviewed the recommendation
provided by TSH and offers the following comments.
We concur with the recommendation to award the contract to Harnden & King
Construction Inc. in the amount of $668,049.57 exclusive of G.S.T. for the
Asphalt Resurfacing (Contract 1) project for 2006.
A contingency amount of approximately 6.5% is carried forward for the project.
Therefore, including design and tender fees as well as contract administration
fees, the engineering department advises the following Municipal breakdown for
the above referenced project;
Asphalt Resurfacing
Contract 1
Account 11032331 832127401
Total Project $788 700.00
Amount
Budget Amount $886700.00
Estimated $98 000.00
Budget Surplus To be carried forward to
Contract 2
SCHEDULE "8"
We recommend the report to Council move forward based on the above
apportionments. Attached for your files is the recommendation provided by TSH.
Should you have any further question, please feel free to contact the
undersigned.
Regards,
/
"
Bruno M. Bianco, P. Eng.
Design Engineer
BB/sc
Attachment
cc William McCrae, P. Eng., Totten Sims Hubicki
Nancy Taylor, Director of Finance
~,:__;C)NT;;/\l':T-i \j~jr, Stff_:LTS
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CORPORATION OF THE MUNICIPALITY OF cLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379
.
11M
SCHEDULE "8"
Totten Sims Hubicki Associates
'",..._._"_.__,...__._.~ . . ...... ,~__.~1~.910$iQ..rl~..>,-~__..,
~ ; < Cobourg, Ontario, Canadll K9A 5G6
. , (905) 372"2121-' H Fclx: iOO5) 372.3621
.. E-~ajl: cobout~~~h.c~..) www.tsh.ca
engineers
architects.
planners
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June 9, 2006 -.""~~:~:'~~~.J. ..... .,. ~'_..""__""" 'Ll.::::>._.:._...~~~L]
A. S. Cannella, C.E. T. .. . F A-~~i 9ri5i23~~~j:Y:CES L~:.:'''':~::~1;2;:, ,,;., <'!.--..l
Director of Engineering Services ; ..... ."..__";~_.~'. __..~'':''':",'.:_~~_J:~8: _~. .
Corporation of the Municipality of CtaringtOJi:
40 Temperance Street,
BOWMANVILLE, Ontario L 1 C 3A6
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!_.,....~~.,'"-.:.=;,:.
Dear Mr. Cannella:
Re: Contract No. CL2006-33, Asphalt Resurfacing, Various Streets 2006
Municipality of Clarington
Tenders for the above project were recieved at the Municipal Offices on Thursday June 8, 2006 at 2:00:00
p.m. local time. The bids received, exclusive of GST, are summarized as follows:
Harnden & Kin Construction Inc.
Miller Paving Limited
Whitby, ON
The low bidder's submitted tender has been reviewed and is in order. Harnden & King Construction Inc.
has completed similar projects for the Municipality ofClarington and Region of Durham over the past
three years, including the last two resurfacing Contract's CL2004-22 and CL2005-22. Last year, the works
administered by our office were completed with an acceptable level of quality and workmanship.
This year's tender consist of (11) sites, as summarized on the attached Cost Apportionment. The
apportionment also details the estimated project costs based on the low bid submitted by Harnden & King
Construction Inc. The total project costs related to this tender is $788,700.00, which is less than the 2006
Capital Budget. Based on the past experience of the low bidder and available budget, it is recommended
that Contract CL2006-33 be awarded to Harnden & King Construction Inc. for the total amount of
$668,049.57 (excl. ofGST).
The surplus amount will be used in a second pavement contract to be tendered in the coming months.
Tender deposits may be returned to all contractors except the low and second low bidders.
Should you require any additional information, please contact the undersigned.
SCHEDULE "8"
Mr. A. S. Cannella
June 9,2006
2
Yours truly,
<~
Ron Albright, P.Eng.
Project Engineer
RAlym
P/29590/Corresp/29590 - Award Lener.doc
Enc!.
cc: Mr. A. S, Cannella, Director, Engineering Services
Mr. Bruno Bianco, P. Eng., Design Engineer
Mrs. Leslie Benson, Manager of Transportation and Design
Mr. N. Clark, Manager of Construction
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