HomeMy WebLinkAbout06/19/2006
General Purpose and Administration Committee
Minutes
June 19, 2006
Minutes of a meeting of the General Purpose and Administration Committee held on
Monday, June 19, 2006 at 9:30 a.m., in the Council Chambers.
ROLL CALL
Present Were: Mayor J. Mutton
Councillor A. Foster
Councillor D. MacArthur
Councillor P. Pingle
Councillor G. Robinson
Councillor J. Schell
Councillor C. Trim
Also Present: Chief Administrative Officer, F. Wu
Director, Engineering Services, T. Cannella
Director of Community Services, J. Caruana
Director of Planning Services, D. Crome
Director of Operations, F. Horvath
Director of Corporate Services, M. Marano
Director of Finance Department, N. Taylor
Director of Emergency & Fire Services, G. Weir
Deputy Clerk, A. Greentree
Clerk II, C. Tennisco
Mayor Mutton chaired this portion of the meeting.
DISCLOSURES OF PECUNIARY INTEREST
There were no disclosures of pecuniary interest stated for this meeting.
MINUTES
Resolution #GPA-282-06
Moved by Councillor Schell, seconded by Councillor Robinson
THAT the minutes of the regular meeting of the General Purpose and Administration
Committee held on June 5, 2006, be approved.
CARRIED
General Purpose and Administration Committee
Minutes
June 19, 2006
PRESENTATION
Jamie Davidson, Conservation Areas Planner, Central Lake Ontario Conservation
Authority, provided a slide presentation regarding Report PSD-078-06 -
Bowmanville/Westside Marshes Conservation Area Management Plan. Mr. Davidson
outlined the focus for the Management Plan on all lands owned or leased by CLOCA in
the Port Darlington Area, known as The Bowmanville/Westside Marshes Conservation
Area, which include two provincially significant coastal wetlands – Westside and
Bowmanville Marshes. The Management Plan goals are to identify, protect and
enhance natural heritage features, provide the public with recreational and educational
opportunities and acknowledge the cultural and heritage significance of the area based
on forest and wet lands, ecological importance and sensitivity issues to disturbance.
The Development Strategy includes the following five projects: Zone 1 – Westside
Marsh; Zone 2 – Upland Connector; Zone 3 – Bowmanville Marsh; Zone 4 – Lands
North of Bowmanville Marsh; and Zone 5 – Leased Lands. Mr. Davidson stressed the
Management Plan ensures the marshes ecological importance which will be
continuously monitored with respect to vegetation, wildlife and fisheries.
DELEGATIONS
Resolution #GPA-283-06
Moved by Councillor Trim, seconded by Councillor Foster
THAT the agenda be altered to add Jayson Schwarz and Libby Racansky to the list of
delegations.
CARRIED
Bryce Jordan, Sernas Associates, on behalf of The Remington Group Inc., appeared
before the Committee with respect to Report PSD-076-06 – Proposed Plan of
Subdivision, Owner: Sabina Investments Inc. and Ankara Realty Limited. Mr. Jordan
informed Council that, as a result of a number of inquiries prior to and after the Public
Meeting, the two main areas of concern raised by the residents (being the extension of
Church Street to Galbraith Court and Simpson Avenue north of King Street East and the
frontage along Galbraith Court) have been alleviated.
John Greenfield, Royal Canadian Legion Branch 178 Bowmanville, appeared before the
Committee with respect to Report PSD-080-06 – Poppy Symbol on Street Signs.
Mr. Greenfield requested that a poppy be added to the street name sign “Millson Hill
Drive” in Orono in recognition of a World War II Veteran, Herman Edward Millson. Mr.
Greenfield believes if a poppy was placed on the sign it would not take away from the
intent to name the street after a prominent member of the community, but rather a
poppy would add significance. Mr. Greenfield requested Council to turn down the staff
recommendations contained in Report PSD-080-06.
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June 19, 2006
Blair McArthur, Vice President, and Mike Kipansky, Engineer, Miller Compost, appeared
before the Committee in regards to Report PSD-082-06, Organic Waste Composting
and Wood Waste Processing Facility. Mr. McArthur advised the Committee that the
facility’s proposed uses would include the composting of organic materials, the
processing of wood products, and the sale of compost, soil blends, sand, gravel, and
soil enhancements. The materials handled will include: residential leaf and yard waste,
waste wood from construction and demolition sites, and organic waste from the
industrial and commercial sector. Mr. McArthur stated the operation would include the
transporting of materials from their Pickering site, and produce high quality compost.
Mr. McArthur confirmed they would not be composting the following: sewer sludge, pulp
and paper sludge, septic or raw SSO. They do not expect to be offering a yard waste
drop-off for residents and only plan to sell wholesale. Mr. McArthur thanked Council
and staff for their comments and their commitment to the project.
Fred Biesenthal, Professional Engineer, P. I. Tool, appeared before the Committee,
pertaining to Report PSD-082-06, Organic Waste Composting and Wood Waste
Processing Facility. Mr. Biesenthal stated concerns in regards to excessive traffic, the
45 degree railway crossing, and odour being emitted from the facility.
Peter Walker, Walker Nott Dragecivic Associates Limited regarding Report
PSD-083-06, Applications by AYT Corporation to Amend the Durham Regional advised
prior to the meeting he would not be in attendance.
Ron Hooper, Bowmanville BIA, appeared before the Committee with respect to Report
PSD-083-06, Applications by AYT Corporation to Amend the Durham Regional Official
Plan and the Clarington Official Plan. Mr. Hooper requested Council to hold their
position on this matter as it would negatively affect all businesses in Clarington.
Mary Feehley, Walker Nott Dragecivic Associates Limited appeared before the
Committee in opposition to Report PSD-083-06, Applications by AYT Corporation to
Amend the Durham Regional Official Plan and the Clarington Official Plan. She is
requesting staff to extend the west urban boundary to the east side of Bennett Road as
she believes there is a lack of industrial lands in Clarington. Ms. Feehley thanked staff
for their meetings.
Dr. Ron Stead, Holburn, appeared before the Committee, with respect to Report
PSD-083-06, Applications by AYT Corporation to Amend the Durham Regional Official
Plan and the Clarington Official Plan. Dr. Stead stated Holburn is continuing to work at
developing the Science Park, and he is looking forward to its expansion. This project
should take 10 – 20 years to complete and they request Council and staff to stay on
course.
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June 19, 2006
Jeff Stapleton, Sunnyside Acres Snowplowing & Sanding Ltd. appeared before the
Committee with concerns regarding Report COD-031-06, Tender CL2006-3, Snow
Clearing. Mr. Stapleton stated that, in his opinion, he believes the scope of work in the
Tender is too large for one contractor and the sidewalks and emergency service lots are
not being cleared quickly. He further stated that the Municipality would benefit from the
contract being split in two and serviced by two companies.
Jayson Schwarz, family owned property on Holt Road, appeared before the Committee
in regards to Report PSD-084-06 – to Amend the Durham Regional Official Plan
Review. He addressed Council with respect to the emotional issues for farm owners, in
the designated areas. Mr. Schwarz supports the revised recommendations regarding
Report PSD-084-06, but recommended that the west to boundary/division be moved to
the hydro corridor; as this corridor is a natural wider boundary.
Libby Racansky appeared before the Committee in regards to the draft Hancock
Neighbourhood Plan. She stated the developer is planning physical changes to the
area which will affect area residents. She feels there are more important conditions to
be fulfilled prior to the passing of the Plan. Ms. Racansky submitted a Petition to
Council requesting the protection of their natural resources and creating a liveable place
for the residents.
Resolution #GPA-284-06
Moved by Councillor Schell, seconded by Councillor Robinson
THAT Committee recess for 10 minutes.
CARRIED
The meeting reconvened at 10:46 a.m.
Mayor Mutton chaired this portion of the meeting.
PUBLIC MEETING
(a) Subject
: Development Charges By-law Amendment
Report FND-009-06
:
No one spoke in opposition to or support of Report FND-009-06.
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Councillor Schell chaired this portion of the meeting.
(b) Subject
: Application to Amend the Zoning By-law 84-63
Applicant
: Gill Sisters Limited
Report PSD-071-06
:
Bruce Howarth, Planner, Planning Services, provided a verbal report supported by a
PowerPoint presentation pertaining to Report PSD-071-06.
No one spoke in opposition to or support of Report PSD-071-06.
A representative of the Gill Sisters Limited, the applicant, was present to address any
concerns of the Committee, but did not speak to Report PSD-071-06.
(c) Subject
: Application to Amend the Zoning By-law 84-63
Applicant
: John Lewandowski
Report PSD-072-06
:
Susan Ashton, Senior Planner, Planning Services, provided a verbal report supported by a
PowerPoint presentation pertaining to Report PSD-072-06.
Libby Racansky appeared before the Committee in opposition to Report PSD-072-06.
Lisa Craig appeared before the Committee in opposition to Report PSD-072-06. Ms.
Craig is concerned that the applicant proceeded to build without proper permits and is
also concerned with the destruction of the trees in the area. She requested that the
applicant be required to restore the property.
No one spoke in support of Report PSD-072-06.
Mr. Lewandowski, the applicant, was present to address any concerns of the Committee
with respect to Report PSD-072-06 and advised Council he was confused by process,
such as CLOCA permits and minor variances.
(d)Subject
:Applications to Amend the Clarington Official Plan Zoning By-law
Applicant
: Central Lake Ontario Conservation Authority
ReportPSD-073-06
:
No one spoke in opposition to or support of Report PSD-073-06.
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(e)Subject
:Application to Amend the Zoning By-law 84-63 for Industrial Land
on the South Side of South Service Road in Bowmanville
Applicant
: Municipality of Clarington
ReportPSD-074-06
:
Carlo Pellerin, Manager – Development Review, Planning Services, provided a verbal
report supported by a PowerPoint presentation pertaining to Report PSD-074-06.
Mr. Kevin Tunney, on behalf of a property owner of 16 acres located to the west of the
land, appeared before the Committee with respect to Report PSD-074-06. Mr. Tunney
stated his client’s concerns regarding: the proposed holding category, proposed use,
the setback, location of future parking and septic beds, and the requirement for 40%
façade. Mr. Tunney requested a meeting with staff to address these issues.
No one spoke in support of Report PSD-074-06.
(f)Subject
:Durham Regional Official Plan Review – Supplementary Amendment
(Part 2)
Applicant
: Municipality of Clarington
ReportPSD-084-06
:
Carlos Salazar, Manager - Community Planning & Design, Planning Services, provided a
verbal report supported by a PowerPoint presentation pertaining to Report PSD-084-06.
Mr. Raymond Osborne, owner of property at the intersection of Courtice Road and Bloor
Street, appeared before the Committee, with respect to Report PSD-084-06. He
questioned the proposal to increase the Greenbelt Area yet a report is before the
Committee with respect to a Waste/Composting Facility for the area. Mr. Osborne
requested to be advised of the estimated timing with respect to Report PSD-084-06.
Mr. Michael Montgomery, appeared before the Committee, on behalf of Mr. Jayson
Schwarz, with respect to Report PSD-084-06. Mr. Montgomery requested a meeting
with staff regarding the extension of the boundary to the Hydro corridor.
Lisa Craig appeared before the Committee with respect to PSD-084-06 and questioned
where the density will be changed from 20% to 40%.
Linda Gasser appeared before the Committee in support of Report PSD-084-06. Ms.
Gasser requested that when considering the Terms of Reference there be opportunity
for public input and further time frames to review the Road Management Studies, due to
its complexity. Ms. Gasser is concerned the recommendations in Report PSD-084-06
may send out mixed signals and she suggested Council request Regional Council to
clarify their direction on how they are planning to proceed.
Libby Racansky spoke in support of Report PSD-084-06 and stated that she also
supports the comments of Linda Gasser.
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June 19, 2006
PLANNING SERVICES DEPARTMENT
REZONING TO PERMIT A CONVENIENCE STORE WITHIN AN EXISTING BUILDING
APPLICANT: GILL SISTERS LIMITED
Resolution #GPA-285-06
Moved by Councillor Trim, seconded by Councillor Pingle
THAT Report PSD-071-06 be received;
THAT the application to amend Zoning By-law submitted by Gill Sisters Limited be
approved and that the Zoning By-law Amendment, attached to Report PSD-071-06, be
adopted by Council; and,
THAT all interested parties listed in Report PSD-071-06 and any delegations be advised
of Council’s decision.
CARRIED
ZONING BY-LAW AMENDMENT TO PERMIT DETACHED GARAGE IN
ENVIRONMENTAL PROTECTION ZONE
APPLICANT: JOHN LEWANDOWSKI
Resolution #GPA-286-06
Moved by Councillor Robinson, seconded by Councillor Foster
THAT Report PSD-072-06 be received;
THAT the rezoning proposal for development of the subject property be referred back to
Staff for further processing and preparation of a subsequent report; and,
THAT all interested parties listed in Report PSD-072-06 and any delegation be advised
of Council's decision.
CARRIED
APPLICATIONS TO AMEND THE CLARINGTON OFFICIAL PLAN AND ZONING
BY-LAW TO PERMIT THE CREATION OF A NEW LOT
APPLICANT: CENTRAL LAKE ONTARIO CONSERVATION AUTHORITY
Resolution #GPA-287-06
Moved by Councillor Pingle, seconded by Councillor MacArthur
THAT Report PSD-073-06 be received;
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THAT the application to amend the Clarington Official Plan submitted by Central Lake
Ontario Conservation Authority be approved and that a by-law be passed by Council to
adopt Official Plan Amendment 53 to the Clarington Official Plan as contained in
Attachment No. 2 of Report PSD-073-06;
THAT the application to amend the Municipality of Clarington’s Zoning By-law 84-63, as
amended, as contained in Attachment 3, of Report PSD-073-06, be approved and that a
By-law removing the Holding (H) provision be forwarded to Council for approval at such
time as the conditions of approval for the consent application have been satisfied;
THAT the Region of Durham be forwarded a copy of Report PSD-073-06 and be
advised of Council’s decision; and
THAT all interested parties listed in Report PSD-073-06 and delegations be advised of
Council’s decision.
CARRIED
REZONING APPLICATION FOR INDUSTRIAL LANDS ON SOUTH SERVICE ROAD
IN BOWMANVILLE
OWNER: MUNICIPALITY OF CLARINGTON
Resolution #GPA-288-06
Moved by Councillor Pingle, seconded by Mayor Mutton
THAT Report PSD-074-06 be received;
THAT the rezoning application, attached to Report PSD-074-06, by Municipality of
Clarington to rezone lands generally described as south side of South Service Road,
east of Ontario Power Generation, west of the Fifth Wheel Truck Stop, and north of the
CN Rail line be referred back to staff for further processing; and,
THAT all interested parties listed in Report PSD-074-06, any delegations, and the
Regional Municipality of Durham Planning Department be advised of Council's decision.
CARRIED
APPLICATION FOR REMOVAL OF PART LOT CONTROL
APPLICANT: WAVERLY ROAD PROPERTIES INC.
Resolution #GPA-289-06
Moved by Councillor MacArthur, seconded by Councillor Trim
THAT Report PSD-075-06 be received;
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THAT the request for removal of Part Lot Control with respect to Blocks 4 and 5 on Plan
40M-2171 be approved and that the Part Lot Control By-law, attached to Report
PSD-075-06, be passed pursuant to Section 50 (7.1) of the Planning Act; and
THAT all interested parties listed in Report PSD-075-06, any delegations, and the
Regional Municipality of Durham Planning Department be advised of Council's decision.
CARRIED
PROPOSED PLAN OF SUBDIVISION
OWNER: SABINA INVESTMENTS INC. AND ANKARA REALTY LIMITED
(THE REMINGTON GROUP INC.)
Resolution #GPA-290-06
Moved by Councillor Robinson, seconded by Councillor Foster
THAT Report PSD-076-06 be received;
THAT the application for proposed draft Plan of Subdivision S-C-2005-001, submitted
by Sernas Associates on behalf of Sabina Investments Inc. and Ankara Realty Limited
be approved, subject to the conditions as contained in Attachment 3, to Report PSD-
076-06;
THAT the Region of Durham Planning Department be forwarded a copy of Report
PSD-076-06 and Council’s decision; and
THAT all interested parties listed in Report PSD-076-06 and any delegation be advised
of Council's decision.
CARRIED
PORT GRANBY PROJECT – MUNICIPAL CONSENT TO THE SUBMISSION OF A
PREFERRED OPTION
Resolution #GPA-291-06
Moved by Councillor Trim, seconded by Councillor Robinson
WHEREASon September 27, 2004, Council resolved to concur with the
recommendation of the Low Level Radioactive Waste Management Office that Concept
II (relocation of the Port Granby waste to an engineered storage mound north of
Lakeshore Road) should proceed through the Environmental Assessment process as
the Qualified Concept for the Port Granby Project;
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AND WHEREASthe Environmental Assessment Study Report for the Port Granby
Project prepared by the Low Level Radioactive Waste Management Office dated March
2006 (“EASR”), has concluded that the Qualified Concept for the Port Granby Project
will not create any significant adverse effects on the natural, socio-economic and human
health environments, and that it should be submitted to the federal decision makers as
the Preferred Option for the Port Granby Project;
AND WHEREASthe Municipality’s Peer Review Team has advised Council that the
EASR provides a sufficiently comprehensive assessment of the environmental effects of
the Qualified Concept for the Port Granby Project, that the measures proposed to
mitigate the adverse effects of the Project on area residents are appropriate, that the
Team generally agrees with the EASR’s conclusions, and that the EASR is suitable for
submission to the relevant authorities for further review;
AND WHEREASCouncil is confident that the relevant authorities, in their review of the
EASR and associated documentation, including the design of the Long Term Waste
Management Facility, will ensure that the health and safety of area residents and the
natural environment will be protected through all phases of the Port Granby Project;
AND WHEREAS Council continues to be opposed to the acceptance or storage of any
waste, other than the waste associated with the existing Port Granby Waste
Management Facility, at the new Long Term Waste Management Facility or on any of
the lands to be acquired by the Government of Canada as part of the Port Granby
Project;
AND WHEREAS the Legal Agreement between the Municipality of Clarington, the
Municipality of Port Hope and Her Majesty the Queen in Right of Canada represented
by the Minister of Natural Resources dated March 29, 2001, as amended, states that a
preferred option will not be submitted to decision makers without the written consent of
the Municipalities to that option;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY
OF CLARINGTON resolves to give its consentto the Low Level Radioactive Waste
Management Office to submit to Federal decision makers, the Preferred Option for the
Port Granby Project as described in Staff Report PSD-077-06;
THAT the Government of Canada and the Low Level Radioactive Waste Management
Office be requested to continue to consult with the Municipality and area residents on
the Environmental Assessment of the Project;
THAT Report PSD-077-06 be received;
THAT a copy of Council’s decision and Staff Report PSD-077-06 be forwarded in its
entirety to the Low-Level Radioactive Waste Management Office, Natural Resources
Canada, and the Regional Municipality of Durham; and
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THAT a copy of Council’s decision be forwarded to all interested parties indicated in
Report PSD-077-06.
CARRIED
BOWMANVILLE / WESTSIDE MARSHES CONSERVATION AREA MANAGEMENT
PLAN
Resolution #GPA-292-06
Moved by Councillor MacArthur, seconded by Councillor Pingle
THAT Report PSD-078-06 be received;
THAT the Bowmanville / Westside Marshes Conservation Area Management Plan, June
2006, attached to Report PSD-078-06 be accepted as fulfillment of one of the roles and
responsibilities as defined in the Principles of Understanding between St. Marys’
Cement (formerly Blue Circle Canada Inc.), the Municipality of Clarington and the
Central Lake Ontario Conservation Authority;
THAT, at the end of each year, CLOCA provide to the Municipality a proposed Annual
Capital and Operating Budget and Fund Raising Strategy to manage the Conservation
Area;
THAT Central Lake Ontario Conservation Authority provide a mid-term report on the
Implementation of the Management Plan; and
THAT all interested parties in Report PSD-078-06 and any delegations be advised of
Council’s decision.
CARRIED
DRAFT PLAN OF CONDOMINIUM APPLICATION
APPLICANT: PORT OF NEWCASTLE MARINA VILLAGE LTD.
PART LOT 29, BROKEN FRONT CONCESSION, FORMER TOWNSHIP OF CLARKE
Resolution #GPA-293-06
Moved by Councillor Robinson, seconded by Councillor Trim
THAT Report PSD-079-06 be received;
THAT the Draft Plan of Condominium application, submitted by Port of Newcastle
Marina Village Ltd., be approved and that the Director of Planning Services be
authorized to issue Draft Approval, subject to the conditions as contained in Attachment
2 to Report PSD-079-06;
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THAT a copy of Report PSD-079-06 be forwarded to the Durham Region Planning
Department; and,
THAT all interested parties listed in Report PSD-079-06 and any delegations be advised
of Council’s decision.
CARRIED
USE OF POPPY SYMBOL ON STREET SIGNS
AMENDMENTS TO THE POLICYFOR WAR DEAD AND WAR VETERAN NAMES
FOR STREETS
Resolution #GPA-294-06
Moved by Mayor Mutton, seconded by Councillor MacArthur
THAT Report PSD-080-06 be referred to staff;
THAT staff arrange a meeting with the Royal Canadian Legion, Bowmanville,
Branch 178 to develop a strategy for street naming;
THAT staff seek input from Emergency and Fire Services; and
THAT staff report back to Council.
CARRIED
MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR
THE MEETING OF JUNE 8, 2006
Resolution #GPA-295-06
Moved by Councillor Foster, seconded by Councillor MacArthur
THAT Report PSD-081-06 be received; and
THAT Council concurs with the decisions of the Committee of Adjustment made on
June 8, 2006 for applications A2006-0021 and A2006-0022, and that Staff be
authorized to appear before the Ontario Municipal Board to defend the decisions of the
Committee of Adjustment.
CARRIED
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APPLICATIONS TO AMEND THE DURHAM REGION OFFICIAL PLAN, CLARINGTON
OFFICIAL PLAN AND ZONING BY-LAW TO PERMIT THE ESTABLISHMENT OF AN
ORGANIC WASTE COMPOSTING AND WOOD WASTE PROCESSING FACILITY
APPLICANT: MILLER PAVING LIMITED
Resolution #GPA-296-06
Moved by Councillor Pingle, seconded by Councillor Robinson
THAT Report PSD-082-06 be received;
THAT the Regional Municipality of Durham be advised that the Municipality of
Clarington has no objection to the approval of the application to amend the Durham
Region Official Plan (ROPA 2005-05) submitted by Miller Paving Limited to establish an
organic waste composting and wood waste processing facility, and that the Municipality
requests that the amendment to the Official Plan limit the permitted accessory uses to
the bulk wholesale of compost and other materials produced on-site;
THAT Amendment No. 49 to the Clarington Official Plan, attached to Report
PSD-082-06, to permit the establishment of an organic waste composting and wood
waste processing facility as proposed by Miller Paving Limited be adopted as indicated
in Attachment 4, to Report PSD-082-06, that the necessary by-law contained in Report
PSD-082-06, as Attachment 5, be passed and further that the amendment be forwarded
to the Regional Municipality of Durham for approval;
THAT Rezoning Application ZBA 2005-027 submitted by Miller Paving Limited be
approved and that the Amendment to By-law 84-63, as amended, as contained in
Report PSD-082-06, as Attachment 6, be adopted;
THAT the modifications to the proposed Official Plan Amendment as reflected in
Amendment No. 49 and the proposed by-law to amend Zoning By-Law 84-63, as
amended, attached to Report PSD-082-06, be deemed to be minor and consistent with
the intent of the proposed Official Plan amendment and rezoning applications
considered at the statutory Public Meeting, and further that no additional Public Meeting
to consider the revised Official Plan amendment and Rezoning Applications is required;
THAT the By-laws to remove the Holding (H) symbols be forwarded to Council at such
time as the applicant has satisfied the provisions of Section 23.4.3 of the Official Plan
including the execution of a site plan agreement and the transfer of a woodlot
conservation easement in favour of the Municipality;
THAT a copy of Report PSD-082-06 be forwarded to the Regional Municipality of
Durham Planning Department; and
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THAT all interested parties listed in Report PSD-082-06, any delegations, and the
Regional Municipality of Durham Planning Department be advised of Council’s decision.
TABLED LATER IN THE MEETING
(SEE RESOLUTIONS #GPA-297-06 AND
#GPA-329-06)
Resolution #GPA-297-06
Moved by Councillor Robinson, seconded by Mayor Mutton
THAT Report PSD-082-06 regarding Organic Waste Composting and Wood Waste
Processing Facility be referred to the end of the agenda to be considered during a
“closed” session of Council.
CARRIED
APPLICATIONS BY AYT CORPORATION TO AMEND THE DURHAM REGIONAL
OFFICIAL PLAN AND THE CLARINGTON OFFICIAL PLAN TO PERMIT A LARGE
FORMAT RETAIL CENTRE ON THE NORTH-WEST QUADRANT OF HIGHWAY 401
AND BENNETT ROAD, BOWMANVILLE
Resolution #GPA-298-06
Moved by Mayor Mutton, seconded by Councillor Pingle
THAT Report PSD-083-06 be TABLED.
CARRIED
DURHAM REGIONAL OFFICIAL PLAN REVIEW – SUPPLEMENTARY AMENDMENT
(PART 2)
Resolution #GPA-299-06
Moved by Mayor Mutton, seconded by Councillor Trim
THAT Report PSD-084-06 be received;
THAT the Region of Durham be requested to co-ordinate the Growth Management
Studies to implement the Growth Plan for the Greater Golden Horseshoe with the area
municipalities; and
THAT a copy of Council’s decision be forwarded to the interested parties listed in
Report PSD-084-06 and any delegation.
CARRIED
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CONFIDENTIAL REPORT PSD-085-06 REGARDING A PROPERTY MATTER
Resolution #GPA-300-06
Moved by Mayor Mutton, seconded by Councillor Trim
THAT Confidential Report PSD-085-06 regarding a property matter be referred to
the end of the agenda to be considered during a “closed” session of Council.
CARRIED
Councillor MacArthur chaired this portion of the meeting.
ENGINEERING SERVICES DEPARTMENT
REQUEST FOR A STORMWATER OUTFALL CONSTRUCTION AND
MAINTENANCE EASEMENT WITHIN BOWMANVILLE CREEK
VALLEYLAND
APPLICANT: BOWMANVILLE CREEK DEVELOPMENTS LIMITED – SPA 2003-036
TORGAN COMMERCIAL DEVELOPMENT
Resolution #GPA-301-06
Moved by Councillor Robinson, seconded by Councillor Schell
THAT Report EGD-034-06 be received;
THAT the Municipality of Clarington grant the transfer of an easement for the
construction and maintenance of stormwater outfall, shown as Parts 27 and 28 of
Registered Reference Plan 40R-24250, to Bowmanville Creek Developments Ltd.;
THAT the by-law, attached to Report EGD-034-06, granting the easement for the
construction and maintenance of a stormwater outfall be passed, at such time as the
reference plan has been registered, authorizing the Mayor and Clerk to execute the
easement;
THAT the Municipality’s solicitor be directed to complete the transaction;
THAT all costs associated with the transfer of the easement be borne by the applicant;
and
THAT all interested parties listed in Report EGD-034-06 and any delegations be
advised of Council’s decision.
CARRIED
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MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR MAY, 2006.
Resolution #GPA-302-06
Moved by Mayor Mutton, seconded by Councillor Schell
THAT Report EGD-035-06 be received for information.
CARRIED
PORT OF NEWCASTLE: AMENDMENTS TO PRINCIPLES OF UNDERSTANDING
AND SUBDIVISION AGREEMENT RESPECTING FUNDING OF MILL STREET
GRADE SEPARATION RECONSTRUCTION WORKS AND OTHER WORKS
Resolution #GPA-303-06
Moved by Councillor Trim, seconded by Councillor Robinson
THAT Report EGD-036-06 be received by Council;
THAT Council approve the First Amending Agreement to the Subdivision Agreement,
Attachment 1 to Report EGD-036-06, and pass the by-law contained in Attachment 3, to
Report EGD-036-06, to authorize the Mayor and the Municipal Clerk to execute it on
behalf of the Municipality; and
THAT Council approve the Principles of Understanding Amending Agreement contained
in Attachment 2 to Report EGD-036-06, and pass the by-law contained in Attachment 4
to Report EGD-036-06, to authorize the Mayor and the Municipal Clerk to execute it on
behalf of the Municipality.
CARRIED
SERVICING AGREEMENT FORBASELINE ROAD WORKS – BOWMANVILLE
CREEK DEVELOPMENTS INC. (THE TORGAN GROUP)
Resolution #GPA-304-06
Moved by Councillor Schell, seconded by Councillor Foster
THAT Report EGD-037-06 be received;
THAT the Mayor and Clerk be authorized to execute, on behalf of the Corporation of the
Municipality of Clarington, the Servicing Agreement with Bowmanville Creek
Developments Inc. (The Torgan Group) for the road and road related works on Baseline
Road, required as a condition of site plan approval for the site development on the
south side of Baseline Road east of Waverley Road;
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General Purpose and Administration Committee
Minutes
June 19, 2006
THAT Council approve the by-law, attached to Report EGD-037-06, to confirm its
decision to enter into the Servicing Agreement with Bowmanville Creek Developments
Inc.; and
THAT Bowmanville Creek Developments Inc. be notified of Council’s decision and that
the Servicing Agreement be forwarded to them for execution once it has been drafted to
the satisfaction of the Director of Engineering Services and the Municipality’s Solicitor.
CARRIED
Councillor Trim chaired this portion of the meeting.
OPERATIONS DEPARTMENT
SPECIAL EVENT REQUEST RECYCLING PROGRAM
Resolution #GPA-305-06
Moved by Councillor Robinson, seconded by Councillor Foster
THAT Report OPD-008-06 be received;
THAT the Municipality request the Region of Durham to offer a Special Event Recycling
Program;
THAT the Municipality implement a recycling container program in the three downtown
business areas, pending the successful completion of an agreement with the supplier;
THAT any proceeds from a recycling container program be directed to a Pitch In
Clarington Program; and
THAT the Region of Durham, all B.I.A.’s, and Durham Agricultural Society be advised of
Council’s direction.
CARRIED
CEMETERY BY-LAW AMENDMENT & TARIFF RATES
Resolution #GPA-306-06
Moved by Councillor Schell, seconded by Councillor MacArthur
THAT Report OPD-009-06 be received;
THAT theCemetery by-law amendments as outlined in the proposed draft by-law,
Attachment No.1 to Report OPD-009-06, be approved;
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General Purpose and Administration Committee
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June 19, 2006
THAT the Tariff of Rates as outlined on Schedule “A”, of the draft by-law, attached to
Report OPD-009-06, be approved;
THAT St. George’s Anglican Church be advised of Council’s direction; and
THAT the by-law, attached to Report OPD-009-06, be forwarded to the Ministry of
Consumer and Business Services for approval.
CARRIED
Councillor Pingle chaired this portion of the meeting
EMERGENCY & FIRE SERVICES DEPARTMENT
MONTHLY RESPONSE REPORT – MAY 2006
Resolution #GPA-307-06
Moved by Councillor Schell, seconded by Councillor Robinson
That Report ESD-008-06 be received for information.
CARRIED
Councillor Robinson chaired this portion of the meeting
COMMUNITY SERVICES DEPARTMENT
CREATING HEALTHY ENVIRONMENTS FOR YOUTH PROGRAM
Resolution #GPA-308-06
Moved by Councillor MacArthur, seconded by Councillor Schell
THAT Report CSD-011-06 be received for information.
CARRIED
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General Purpose and Administration Committee
Minutes
June 19, 2006
Councillor Foster chaired this portion of the meeting.
CLERK’S DEPARTMENT
PRIVATE PARKING ENFORCEMENT
Resolution #GPA-309-06
Moved by Councillor Schell, seconded by Councillor Trim
THAT Report CLD-017-06 be received;
THAT the by-law, attached to Report CLD-017-06, to appoint parking enforcement
officers for private property be forwarded to Council for approval; and
THAT Chris Tendam, P.R.O. Security & Investigation Agency Inc. be advised of
Council’s decision.
CARRIED
MUNICIPAL LAW ENFORCEMENT OFFICERS APPOINTMENT
Resolution #GPA-310-06
Moved by Councillor Trim, seconded by Councillor Robinson
THAT Report CLD-018-06 be received; and
THAT the by-laws, attached to Report CLD-018-06, appointing Holly Christine Graham
and Ashley Joanna Massey as Municipal Law Enforcement Officers for the Municipality
of Clarington be forwarded to Council for approval.
CARRIED
Mayor Mutton chaired this portion of the meeting.
CORPORATE SERVICES DEPARTMENT
TENDER CL2006-3, SNOW CLEARING
Resolution #GPA-311-06
Moved by Councillor Schell, seconded by Councillor Pingle
THAT Report COD-031-06, be received;
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General Purpose and Administration Committee
Minutes
June 19, 2006
THAT D & F Snow Removal, Bowmanville, Ontario, with a total bid in the amount of
$2,498.00 for Section I, $4,890.00 for Section 2, and $1,421.00 for Section 3, Option 1,
including GST, being the lowest responsible bidder meeting all terms, conditions and
specifications of tender CL2006-3, be awarded the contract for Snow Clearing for the
term commencing approximately December 1, 2006 and expiring on November 30,
2009; and
THAT the required funds be drawn from the respective year's operating budget for snow
clearing.
CARRIED
CONFIDENTIAL REPORT REGARDING A LEGAL MATTER
Resolution #GPA-312-06
Moved by Councillor Robinson, seconded by Councillor Pingle
THAT Confidential Report COD-032-06 regarding a legal matter be referred to the
end of the agenda to be considered during a “closed” session of Council.
CARRIED
RFP2006-7, SUPPLY AND DELIVERY OF ONE (1) ONLY TANKER
Resolution #GPA-313-06
Moved by Councillor Schell, seconded by Councillor Trim
THAT Report COD-033-06 be received;
THAT Eastway Emergency Vehicles, Ottawa, Ontario with a total bid amount of
$167,893.62 (including trade-in value, excluding G.S.T.), being the lowest most
responsible bidder meeting all terms, conditions and specifications of Request for
Proposal RFP 2006-7, be awarded the contract for the supply and delivery of one only
Tanker as required by the Municipality of Clarington Emergency and Fire Services
Department; and
THAT the required funds in the amount of $167,893.62 be drawn from the 2006 Capital
Budget Account #110-28-388-82802-7401; FORTHWITH.
CARRIED
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General Purpose and Administration Committee
Minutes
June 19, 2006
TENDER CL2006-25, DRIVEWAY PAVING
Resolution #GPA-314-06
Moved by Councillor Schell, seconded by Councillor Foster
THAT Report COD-034-06 be received;
THAT Melrose Paving Company Ltd., Etobicoke, Ontario, with a total bid amount of
$83,680.00 (excluding G.S.T.), being the lowest responsible bidder meeting all terms,
conditions and specifications of Tender CL2006-25, be awarded the contract for
Driveway Paving; and
THAT the funds expended be provided from the 2006 Operations and Engineering
Budgets.
CARRIED
TENDER CL2006-24, SIDEWALK REHABILITATION, VARIOUS LOCATIONS AND
SIDEWALK CONSTRUCTION, HIGHWAY #2 AND GREEN ROAD
Resolution #GPA-315-06
Moved by Councillor MacArthur, seconded by Councillor Robinson
THAT Report COD-035-06 be received;
THAT Aloia Bros. Concrete Contractors Ltd., Toronto, Ontario with a total bid in the
amount of $256,544.25 (Plus GST), being the lowest responsible bidder meeting all
terms, conditions, and specifications of Tender CL2006-24, be awarded the contract for
the Sidewalk Rehabilitation, Various locations and Sidewalk Construction, Highway #2
and Green Road as required by the Engineering Department;
THAT funds required in the amount of $340,252.91 ($256,544.25 tender plus
contingencies, consulting and utility relocations) be drawn from Engineering 2006
Capital Budget Account # 110-32-331-83215-7401 ($200,000.00), 110-32-331-83278-
7401 ($62,709.36) and 110-32-331-83276-7401 ($77,543.55); and
THAT the By-law, attached to Report COD-035-06, marked Schedule “A”, authorizing
the Mayor and the Clerk to execute the necessary agreement be approved.
CARRIED
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General Purpose and Administration Committee
Minutes
June 19, 2006
CO-OPERATIVE TENDER T280-2006, THE SUPPLY OF SODIUM CHLORIDE
Resolution #GPA-316-06
Moved by Councillor Pingle, seconded by Councillor Trim
THAT Report COD-036-06 be received;
THAT the Canadian Salt Co., Ltd., Mississauga, Ontario, with a total unit price of $58.99
per tonne for year one, and $61.34 per tonne for year two, being the lowest responsible
bidder meeting all terms, conditions and specifications of the Co-operative Tender
T280-2006, be awarded the contract to supply Bulk Sodium Chloride to the Municipality of
Clarington, as required by the Department of Operations;
THAT the contract be entered into for a two year period, and pending satisfactory service,
pricing and agreement by the Durham Purchasing Co-operative, the contract be extended
for a third and fourth year; and
THAT the funds be drawn from the Operations approved Winter Maintenance Accounts for
the respective years winter season requirements.
CARRIED
TENDER CL2006-13, BALDWIN STREET AND CHURCH STREET
RECONSTRUCTION, NEWCASTLE
Resolution #GPA-317-06
Moved by Councillor Trim, seconded by Councillor Robinson
THAT Report COD-037-06 be received;
THAT Hard-Co Construction Ltd, Whitby, Ontario with a total bid in the amount of
$3,187,783.00 (Plus GST), being the lowest responsible bidder meeting all terms,
conditions, and specifications of Tender CL2006-13, be awarded the contract for the
Baldwin Street and Church Street Reconstruction, Newcastle, Ontario as required by
the Engineering Department;
THAT funds required in the amount of $897,421.80 ($3,187,783.00 tender plus
contingencies, consulting and less Region of Durham portion) be drawn from
Engineering 2006 Capital Budget Accounts # 110-32-83264-7401 ($650,000.00) and
110-32-331-83290-7401 ($247,421.80) and as carried over from 2005 and 2006;
THAT the tender award be subject to the approval of the Regional Municipality of
Durham for their portion of the work; and
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General Purpose and Administration Committee
Minutes
June 19, 2006
THAT the By-law, attached to Report COD-037-06 marked Schedule “A”, authorizing
the Mayor and the Clerk to execute the necessary agreement be approved.
CARRIED
TENDER CL2006-31, TEMPERANCE STREET AND LOWE STREET
RECONSTRUCTION, BOWMANVILLE
Resolution #GPA-318-06
Moved by Councillor MacArthur, seconded by Councillor Schell
THAT Report COD-038-06 be received;
THAT Miwel Construction Ltd., Stouffville, Ontario with a total bid in the amount of
$475,422.06 (excluding G.S.T.), being the lowest responsible bidder meeting all terms,
conditions, and specifications of Tender CL2006-31, be awarded the contract for the
Temperance Street and Lowe Street Reconstruction, Bowmanville, as required by the
Engineering Department;
THAT the total funds required in the amount of $360,000.00 ($475,422.06 tender plus
consulting, contingencies, utilities and less Region of Durham portion) be provided from
the 2006 Engineer Services capital budget Account # 110-32-330-83295-7401;
That the award be subject to the approval of the Region of Durham for their portion of
the contract works; and
THAT the By-law, attached to Report COD-038-06 marked Schedule “A”, authorizing
the Mayor and the Clerk to execute the necessary agreement be approved.
CARRIED
TENDER CL2006-33 ASPHALT RESURFACING, VARIOUS STREETS
Resolution #GPA-319-06
Moved by Councillor Schell, seconded by Councillor Robinson
THAT Report COD-039-06 be received;
THAT Harnden & King Construction Inc., Ajax, Ontario with a total bid in the amount of
$668,049.57 (Plus G.S.T.), being the lowest responsible bidder meeting all terms,
conditions, and specifications of Tender CL2006-33, be awarded the contract for the
Asphalt Resurfacing, Various Locations, as required by the Engineering Department;
THAT the total funds required in the amount of $788,700.00 ($668,049.57 tender plus
contingencies, consulting and soils) be drawn from Engineering 2006 Account
#110-32-331-83212-7401;
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General Purpose and Administration Committee
Minutes
June 19, 2006
THAT the remaining funds in the amount of $98,000.00 be re-allocated as an addition to
the second pavement contract to be tendered in the coming months; and
THAT the By-law, attached to Report COD-039-06 marked Schedule “A”, authorizing
the Mayor and the Clerk to execute the necessary agreement be approved;
FORTHWITH
CARRIED
TENDER CL2006-26, FAREWELL CREEK EROSION PROTECTION, COURTICE
Resolution #GPA-320-06
Moved by Councillor Foster, seconded by Councillor MacArthur
THAT Report COD-040-06 be received;
THAT Dynex Construction Ltd., Concord, Ontario with a total bid in the amount of
$176,618.55 (Plus G.S.T.), being the lowest responsible bidder meeting all terms,
conditions, and specifications of Tender CL2006-26, be awarded the contract for the
Farewell Creek Erosion Protection, Courtice, Ontario as required by the Engineering
Department;
THAT funds required in the amount of $125,000.00 be drawn from Engineering 2006
Capital Account #110-32-330-83288-7401;
THAT additional funds required in the amount of $25,000.00 be provided from the Road
Contribution Reserve Fund and $66,240.00 from the Development Charges Road and
Related;
THAT the Region of Durham be invoiced for the additional funds required in the amount
of $8,760.00; and
THAT the By-law, attached to Report COD-040-06 marked Schedule “A”, authorizing
the Mayor and the Clerk to execute the necessary agreement be approved.
CARRIED
TENDER CL2006-32, FOOTBALL FIELD, COMMUNITY PARK, BOWMANVILLE
Resolution #GPA-321-06
Moved by Councillor Schell, seconded by Councillor MacArthur
THAT Report COD-041-06 be received;
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General Purpose and Administration Committee
Minutes
June 19, 2006
THAT Dol Turf Restoration Ltd, Bond Head, Ontario with a total revised bid in the
amount of $612,061.12 (Plus G.S.T.), being the lowest responsible bidder meeting all
terms, conditions, and specifications of Tender CL2006-32, be awarded the contract for
the Football Field, Community Park, Bowmanville, Ontario as required by the
Engineering Department;
THAT funds required in the amount of $675,000.00 be drawn from Engineering 2006
Capital Account #110-32-325-83252-7401;
THAT additional funds required in the amount of $255,000.00 be provided from the
Development Charges for Park Development Reserve Fund in the amount of
$229,500.00 and $25,500.00 from the Engineering Parks Capital Reserve Fund; and
THAT the By-law attached to Report COD-041-06, marked Schedule “A”, authorizing
the Mayor and the Clerk to execute the necessary agreement be approved.
CARRIED
TENDER CL2006-29, COMRIF STRUCTURES, REPLACEMENT OF THE GEO. A
STEPHEN BRIDGE, CEDAR PARK ROAD BRIDGE, AND CONCESSION ROAD 6
CULVERT
Resolution #GPA-322-06
Moved by Councillor MacArthur, seconded by Councillor Schell
THAT Report COD-042-06 be received;
THAT Boyle Excavating Ltd., Bowmanville, Ontario with a total revised bid in the
amount of $997,709.60 (Plus G.S.T.), being the lowest responsible bidder meeting all
terms, conditions, and specifications of Tender CL2006-29, be awarded the contract for
the COMRIF Structures - Replacement of The Geo. A. Stephen Bridge, Cedar Park
Road Bridge and Concession Road 6 Culvert as required by the Engineering
Department;
THAT funds required in the amount of $764,000.00 (which includes $267,600.00 from
the 2005 Capital Budget, $248,200.00 Federal Contribution and $248,200.00 Provincial
Contribution) be drawn from Engineering Capital Account #110-32-330-83275-7401;
THAT additional funds required in the amount of $509,000.00 from the Move Ontario
Program Fund be transferred to the COMRIF Structures Rehabilitation Project; and
THAT the By-law attached to Report COD-042-06, marked Schedule “A”, authorizing
the Mayor and the Clerk to execute the necessary agreement be approved.
CARRIED
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General Purpose and Administration Committee
Minutes
June 19, 2006
FINANCE DEPARTMENT
DEVELOPMENT CHARGES BY-LAW AMENDMENT
Resolution #GPA-323-06
Moved by Councillor Schell, seconded by Councillor Trim
THAT Report FND-009-06 be received;
THAT based on a review of S10(2) of the Development Charges Act, there is no
need to alter or amend the Development Charges Background Study, May 2005,
prepared by Hemson Consulting Ltd.;
THAT the exemption provided for in the amendment to the By-law, attached to Report
FND-009-06, be effective on July 1, 2006; and
THAT the By-law attached to Report FND-009-06, amending the Development Charges
By-law 2005-108, be recommended to Council for enactment.
CARRIED
LIST OF APPLICATIONS FOR CANCELLATION, REDUCTION, APPORTIONMENTS
OR REFUND OF TAXES
Resolution #GPA-324-06
Moved by Councillor Robinson, seconded by Councillor Foster
THAT Report FND-010-06 be received; and
THAT the list of applications, attached to Report FND-010-06, for cancellation,
reduction, apportionments or refund of taxes be approved.
CARRIED
CHIEF ADMINISTRATIVE OFFICER’S DEPARTMENT
CONFIDENTIAL REPORT ADM-003-06 REGARDING A PERSONNEL MATTER
Resolution #GPA-325-06
Moved by Councillor Foster, seconded by Councillor MacArthur
THAT Confidential Report ADM-003-06 regarding a personnel matter be referred
to the end of the agenda to be considered during a “closed” session of Council.
CARRIED
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General Purpose and Administration Committee
Minutes
June 19, 2006
UNFINISHED BUSINESS
Resolution #GPA-326-06
Moved by Councillor Schell, seconded by Councillor MacArthur
THAT Libby Racansky be thanked for her presentation to Council and that her Petition
regarding the Hancock Neighbourhood Plan, Courtice be forwarded to the Municipal
Clerk.
CARRIED
OTHER BUSINESS
Councillor Robinson announced the Newcastle Farmer’s Market will open this Sunday,
th
June 25, for the season.
Mayor Mutton reported that on the Artists in the Gardens event was extremely well
attended with more than double the attendees over previous years.
Councillor MacArthur, along the Commissioner of Jr. ‘B’ lacrosse, attended the
Lacrosse Tournament over the past weekend. He was pleased to note the
Commissioner stated that Clarington’s Facilities and staff are the best in the league.
Congratulations to the Director of Community Services and his staff.
Councillor Trim invited residents to attend the upcoming celebration of the Newcastle
thnd
Sesquicentennial the weekend of June 29 – June 2.
th
Councillor Foster attended the Courtice Lions Club 9 Carnival which was enjoyed by
all. He also announced Friends of the Second Marsh will be hosting a dinner with the
th
Snowbirds on Thursday, June 25.
Resolution #GPA-327-06
Moved by Councillor Robinson, seconded by Councillor Schell
THAT the meeting be “closed” to allow for consideration of Report PSD-082-06,
Confidential Report PSD-085-06 pertaining to a property matter, Confidential Report
COD-032-06 pertaining to a legal matter, and Confidential Report ADM-003-06
pertaining to a personnel matter.
CARRIED
The meeting resumed in “open” session at 1:06 p.m.
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General Purpose and Administration Committee
Minutes
June 19, 2006
Mayor Mutton chaired this portion of the meeting.
RATIFY ACTIONS
Resolution #GPA-328-06
Moved by Councillor Schell, seconded by Councillor Robinson
THAT the actions taken at the closed meeting be ratified.
CARRIED
Councillor Schell chaired this portion of the meeting.
UNFINISHED BUSINESS
Resolution #GPA-329-06
Moved by Councillor Robinson, seconded by Councillor Pingle
THAT Report PSD-082-06 be TABLED.
CARRIED
ADJOURNMENT
Resolution #GPA-300-06
Moved by Councillor Robinson, seconded by Councillor Pingle
THAT the meeting adjourn at 1:08 p.m.
CARRIED
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