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HomeMy WebLinkAbout04/06/1981 . . . Council Mi nutes Council Minutes TOWN OF NEWCASTLE Apri 1 6 1981 Minutes of a regular meeting of Council held April 6 1981 at 9:30 a.m. in Cou rt Room #2 Present were: Mayor Garnet B. Rickard, at 9:35 a.m. Councillor Ann Cowman Councillor Diane Hamre Councillor Marie Hubbard Councillor Maurice Prout Councillor Bruce Taylor Councillor Edward R. Woodyard Town Clerk, Joseph M. McIlroy David J. D. Sims, Q. C., Town Solicitor J. Dunham, Director of Public Works D. Smith, Director of Planning K. Degroot, Treasurer T. A.Fanning, Director of Community Services Also present: The Town Clerk called the meeting to order as he had been advised that Mayor'Rickard would be a little late in arriving. Councillor Hamre, Acting Mayor, assumed the Chair. Resolution #C-392-81 Moved by Councillor Cowman, seconded by Councillor Woodyard THAT the Council Minutes of March 23 1981 be approved as read. "CARRIED" Mayor Rickard assumed the Chair at this time. Mr. Ken Hooper addressed Council with regard to the application which he submitted for the position of Town Administration. Mr. Hooper wished to know the other applicants for the position as he stated his application had not been kept confidential. Ms Dyana Layng appeared before Council with regard to the Clarke Museum Board's request for Council's assistance in purchasing a house at Kirby to serve as a museum building. Ms Layng requested a meeting between the Museum Board and Council as soon as possible to discuss the matter. Council Mi nutes . Recess -2- April 6 1981 Mrs. M. Novak addressed Council with regard to a complain which she has relative to property opposite to her home allegedly being used illegally. There was a request by Mr. John McMillan to address Council regarding the budget meeting on Friday, April 3 1981. Resolution #C-393-81 Moved by Councillor Cowman, seconded by Councillor Hamre THAT Mr. McMillan be heard. "MOTION LOST" Resolution #C-394-81 Moved by Councillor Hubbard, seconded by Councillor Woodyard THAT there be a five-minute recess. "CARRIED" . Resolution #C-395-81 Communications Moved by Councillor Hamre, seconded by Councillor Hubbard THAT Communications to be received for information be approved except for Item 1-10. 1-1 1-2 1-3 1-4 1-5 1-6 1-7 1-8 1-9 1-11 . "CARRIED" Correspondence between the Northumberland and Newcastle Board of Education and the Mayor Ganaraska Region Conservation Authority Minutes of the Executive Committee, March 18 1981 Ganaraska Region Conservation Authority Minutes of Executive Committee, February 19 1981 Ganaraska Region Conservation Authority Minutes of Annual Meeting, February 18 1981 Ganaraska Region Conservation Authority Minutes of Executive Committee, February 5 1981 Board of Management for the Bowmanville Central Business Improvement Area, Minutes of meeting held March 9 1981 Lions Club of Newcastle re Newcastle Arena Town of Newcastle Museum Board minutes of Clarke Museum Board held March 8 1981 Re9ion of Durham re by-law to appoint Weed Inspectors Dialogue 80's Symposium . . . Council Minutes Regi on of Durham Atomic Energy Contro 1 Board Newtonville Hamlet Plan A.M.O. re Bell Canada increase -3- April 6 1981 Resolution #C-396-81 Moved by Councillor Taylor, seconded by Councillor Woodyard THAT the letter dated March 25 1981 from the Regional Clerk regarding delegation of subdivision and condominium approval powers to the Commissioner of Planning be received for information. "CARRIED" Resolution #C-397-81 Moved by Councillor Prout, seconded by Councillor Taylor THAT the letter dated March 24 1981 from the Atomic Energy Control Board regarding the Port Granby Waste Management Facility be received for information. "CARRIED" Resolution #C-398-81 Moved by Councillor Cowman, seconded by Councillor Hamre THAT the letter dated March 26 1981 from Parkwood Realty re Hamlet of Newtonville Plan be referred to the Director of Planning for a report to the Planning and Development Committee. "CARRIED" Resolution #C-399-81 Moved by Councillor Taylor, seconded by Councillor Prout THAT the letter from the Association of Municipalities of Ontario regarding application of Bell Canada for increase in rates be received and that a donation of Y, cent per capita be sent to the Consumers' Association of Canada to assist them in their endeavours with regard to the telephone company's application with the request that they support the Town's position on this matter. "CARRIED" Councillor Hamre declared a possible conflict of interest in this matter and refrained from the discussions and voting. . . . Counci 1 Minutes Parking- Queen Street Bowmanvi lle Environmental Assessment Spring Dance -4- April 6 1981 Resolution #C-400-81 Moved by Councillor Prout, seconded by Councillor Hubbard THAT the letter from Mrs. Linda Allin, 58 Queen Street, Bowmanville, regarding "No Parking" signs on Queen Street be referred to the Public Works Committee for a report. "MOTION LOST" Resolution #C-401-81 Moved by Councillor Taylor, seconded by Councillor Woodyard THAT the foregoing correspondence be received and filed with the report that Council is not prepared to change their position with regard to parking on Queen Street between Liberty Street and Ontario Street, Bowmanville. "CARRIED AS AMENDED" Resolution #C-402-81 Moved by Councillor Cowman, seconded by Councillor Taylor THAT the foregoing resolution be amended to advise Mrs. Allin that the only avenue which has not been discussed in this matter is that of one-way potential. "CARRIED" Resolution #C-403-81 Moved by Councillor Cowman, seconded by Councillor Taylor THAT the letter dated March 13 1981 from Greer Galloway & Associates Ltd. regarding Environmental Assessment be received for information. "CARRIED" Resolution #C-404-81 Moved by Councillor Cowman, seconded by Councillor Taylor THAT the report from the Director of Community Services regarding the permit for alcoholic beverages in the Darlington Sports Centre on May 23rd 1981 be received and the application approved. "CARRIED" . . . Council Minutes UDI Canada Business Improvement Area Raffle Lottery GO Transit -5- Apri1 6 1981 Resolution #C-405-81 Moved by Councillor Taylor, seconded by Councillor Hamre THAT the communications from UDI Canada regarding the annual national conference be received for information. "CARRIED" Resolution #C-406-81 Moved by Councillor Taylor, seconded by Councillor Hamre THAT the letter dated March 20 1981 from the Ministry of Housing regarding Managing and Marketing a BIA be received and that Council authorize up to four members of Council and staff to attend the seminar and that the Town Clerk advise the three BIAs regarding the seminar. "CARRIED AS AMENDED" Resolution #C-407-81 Moved by Councillor Prout, seconded by Councillor Hubbard THAT the foregoing resolution be amended to authorize all members of Council to attend the meeting if they desire. "CARRIED" Resolution #C-408-81 Moved by Councillor Woodyard, seconded by Councillor Taylor THAT the request of the Bowmanville Bantam Hockey Club for a lottery on November 21 1981 be approved. "CARRIED" Resolution #C-409-81 Moved by Councillor Taylor, seconded by Councillor Prout THAT the letter dated March 27 1981 from the Ministry of Transportation and Communications regarding GO Transit Service to Oshawa be received for information. "CARRIED" . . . Council Minutes Mrs. M. Novak Special Budget Meeting Finance and Administration Committee Salary Administration Program for Non-Affiliated Staff -6- April 6 1981 Resolution #C-410-81 Moved by Councillor Taylor, seconded by Councillor Hamre THAT the letter dated April 1 1981 from Mrs. M. Novak regarding alleged zoning violations be referred to "Other Business" and that Mr. Simpson, the By-Law Enforcement Officer be in attendance. "CARRIEO" Resolution #C-411-81 Moved by Councillor Woodyard, seconded by Councillor Taylor THAT the Chairman's report of the Finance and Administration Committee's Special Budget meeting held March 20 1981 re snow fence be referred to the Public Works Committee. "CARRIED" Resolution #C-412-81 Moved by Councillor Woodyard, seconded by Councillor Taylor THAT the Chairman's report of the Finance and Administration Committee's meeting held March 30 1981 be approved except for Items 1, 3, 7, 14 and 17. "CARRIED" Resolution #C-4l3-81 Moved by Councillor Hamre, seconded by Councillor Hubbard THAT Item 1 of the foregoing report be approved. "CARRIEO AS AMENDEO" Resolution #C-414-81 Moved by Councillor Cowman, seconded by Councillor Hamre THAT the foregoing resolution be amended to delete the following words from Item 1 of the report "employ Thorne Stevenson Ke 11 og to". "CARRIED" Recorded Vote: Councillor Cowman......yea Councillor Hamre.......yea Councillor Hubbard.....yea Councillor Prout.......Nay Council 1 or Taylor...... Nay Councillor Woodyard....Nay Mayor Rickard..........yea . . . Council Minutes Recess -7- April 6 1981 Resolution #C-415-81 Moved by Councillor Taylor, seconded by Councillor Woodyard THAT Item 1 be amended by deleting everything after the word "Town" in the third line and inserting the following after the word "Town": according to the program outlined in the proposal of Thorne Stevenson Kellog in an upset figure of cost of $10,000 as per their proposal, and funds be provided from Account #7007-207 "Professional fees" and the budget be increased accordingly. "MOTI ON LOST" Recorded Vote: Councillor Cowman........Nay Councillor Hamre.........Nay Councillor Hubbard.......Nay Councillor Prout.........Nay Councillor Taylor........yea Councillor Woodyard......yea Mayor Rickard............Nay Resolution #C-416-81 Moved by Councillor Taylor, seconded by Councillor Hamre THAT the meeting be recessed until 1:30 p.m. "CARRIED" The meeting reconvened with the same people present. Resolution #C-417-81 Moved by Councillor Taylor, seconded by Councillor Woodyard THAT Item 1 of the Finance and Administration report be divided into. five sections as suggested by Mr. Sims. "CARRI ED" Resolution #C-418-81 Moved by Councillor Taylor, seconded by Councillor Hamre THAT the Town employ a consultant to develop a salary administration program for the non-affiliated staff of the Town at cost not to exceed $10,000.00. "CARRIED" Recorded Vote: Councillor Cowman........Nay Councillor Hamre.........yea Councillor Hubbard.......yea Councillor Prout.........Nay Councillor Taylor........yea Councillor Woodyard......yea Mayor Rickard............yea Council Minutes . . . -8- Apri 1 6 1981 Resolution #C-419-81 Moved by Councillor Hamre, seconded by Councillor Cowman THAT the cost of the development of the salary administration program be paid from the Administrative Improvement Fund. Recorded Vote: Councillor Cowman........yea Councillor Hamre.........yea Councillor Hubbard.......yea Councillor Prout........ .Nay Councillor Taylor........Nay Councillor Woodyard......yea Mayor Rickard............yea "CARRIED" Resolution #C-420-81 Moved by Councillor Cowman, seconded by Councillor Hamre' THAT the firm of Hay & Associates be appointed to develop the Salary Administration program. Recorded Vote: Councillor Cowman........yea Councillor Hamre.........yea Councillor Hubbard.......Nay Councillor Prout.........Nay Councillor Taylor........Nay Councillor Woodyard......Nay Mayor Rickard............Nay "MOTION LOST" Resolution #C-421-81 Moved by Councillor Taylor, seconded by Councillor Woodyard THAT the firm of Thorne Stevenson Kellog be appointed to develop the Salary Administration program. "CARRIED" Recorded Vote: Councillor Cowman........Nay Councillor Hamre.........yea Councillor Hubbard.......yea Councillor Prout.........Nay Councillor Taylor........yea Councillor Woodyard......yea Mayor Rickard............yea . . . Counci 1 Minutes Deputy Fire Chief -9- April 6 1981 Resolution #C-422-8l Moved by Councillor Hamre, seconded by Councillor Taylor THAT the Administrator upon appointment conduct as soon as possible a review of the organization of the Town staff. "CARRIED" Recorded Vote: Councillor Cowman........yea Councillor Hamre.........yea Councillor Hubbard.......yea Councillor Prout.........yea Councillor Taylor....... .Yea Councillor Woodyard......Yea Mayor Rickard............Yea Resolution #C-423-8l Moved by Councillor Cowman, seconded by Councillor Prout THAT the Administrator upon appointment establish as soon as possible a personnel evaluation procedure and undertake personnel evaluations immediately after the establishment of the personnel evaluation procedure and not less than once annually thereafter. "CARRIED" Recorded Vote: Councillor Cowman........Yea Councillor Hamre.........Yea Councillor Hubbard.......yea Counci llor Prout......... Yea Councillor Taylor........Yea Councillor Woodyard......Yea Mayor Rickard............ Yea Resolution #C-424-8l Moved by Councillor Hamre, seconded by Councillor-Cowman THAT Item 3 of the foregoing report be approved. "CARRIED" . . . Council Minutes Baseline Community Cent re Town Clerk's report on Elections Educational Courses Council Plaque M. I.C. Land -10- Apri 1 6 1981 Resolution #C-425-81 Moved by Councillor Prout, seconded by Councillor Woodyard THAT Item 7 of the foregoing report be approved. "CARRIED" Resolution #C-426-81 Moved by Councillor Hamre, seconded by Councillor Hubbard THAT Item 14 of the foregoing report be referred back to the Committee for reconsideration. "CARRIED" Resol ution #C-427-81 Moved by Councillor Woodyard, seconded by Councillor Hamre THAT Item 17 of the foregoing report be approved. "CARRI ED AS AMENDED" Resolution #C-428-81 Moved by Councillor Woodyard, seconded by Councillor Hubbard THAT the foregoing resolution be amended to substitute the words "Town Clerk" in place of the words "Chairman of the Finance and Administration Committee". "CARRIED" Resolution #C-429-81 Moved by Councillor Hubbard, seconded by Councillor Woodyard THAT the Town Clerk's report re Bowmanville Council plaque be approved. "CARRIED" Resol ution #C-430-81 Moved by Councillor Prout, seconded by Councillor Taylor THAT the Town Clerk's report re M.T.C. Land, Reg. Road 57 and Highway 2 be approved. "CARRIED" . . . Council Minutes M. I.C. Land Warble Fly Recess Mr. Ken Hooper Clarke Museum Board Mrs. M. Novak -11- April 6 1981 Resolution #C-431-81 Moved by Councillor Woodyard, seconded by Councillor Taylor THAT the Town Clerk's report re M.T.C. Land, Cone. 1, (Clarke) be approved. "CARRIED" Resolution #C-432-81 Moved by Councillor Taylor, seconded by Councillor Woodyard THAT the Town Clerk's report re Warble Fly be approved. "CARRIED" Resolution #C-433-81 Moved by Councillor Taylor, seconded by Councillor Woodyard THAT there be a five-minute recess. "CARRIED" Resolution #C-434-81 Moved by Councillor Hamre, seconded by Councillor Cowman THAT Mayor Rickard be requested to present a report to Council at its next meeting to clarify the matter which Mr. Hooper had brought to this meeting. "CARRIED" Resolution #C-435-81 Moved by Councillor Hamre, seconded by Councillor Woodyard THAT Council meet with the members of the Clarke Museum Board at a special meeting to be called by Mayor Rickard within the next two weeks and that the Board be asked for as much detailed information as possible with regards to costs and that the Director of Planning attend the meeting with a report and the Treasurer also to report on the grant situation. "CARRIED" Resolution #C-436-81 Moved by Councillor Cowman, seconded by Councillor Hamre THAT Mr. Simpson, the By-Law Enforcement Officer, report to Council giving the background on this matter. "CARRIED" . . . Council Mi nutes By-Laws 81-41 81-42 81-43 -12- April 6 1981 Mr. Simpson gave a verbal report. Resolution #C-437-81 Moved by Councillor Cowman, seconded by Councillor Hamre THAT Mayor Rickard be authorized to discuss the matter with the parties concerned in an endeavour to resolve the dispute and report back to Council. "CARRI ED" Resolution #C-438-81 Moved by Councillor Hamre, seconded by Councillor Hubbard THAT leave be granted to introduce the following By-Laws: 81-41 being a by-law to designate the Old Clarke Township Hall of architectural and historical value, 81-42 being a by-law to designate property at 53 Division Street, Bowmanville and 48 Division Street, Bowmanvil1e of architectural and historical value, 81-43 being a by-law to authorize the engagement of Thorne Stevenson & Kellogg to develop a management compensation system for all non-affiliated staff, and for the payment of consultant's fees from the Administrative Improvement Reserve Fund and that the said by-laws be now read a first time. "CARRIED" Resol ution #C-439-81 Moved by Councillor Woodyard, seconded by Councillor Hubbard THAT the second reading of By-Law 81-41 be tabled to the next Council meeting. "CARRIED" Reso 1 ut ion #C-440 -81 Moved by Councillor Hamre, seconded by Councillor Hubbard THAT the second reading of the following by-laws be approved: 81-42 and 81-43. "CARRIED" . . . Council Mi nutes 1981 Budget Wes 1 eyvi 11 e Power Station Bowling Commit tee - Newcastle Community Hall Board -13- April 6 1981 Reso 1 ut i on #C441 -81 Moved by Councillor Hamre, seconded by Councillor Hubbard THAT the third and final reading of the following by-laws be approved: 81-42 and 81-43. "CARRIED" Resolution #C442 -81 Moved by Councillor Taylor, seconded by Councillor Prout THAT the current Budget for 1981 be referred to a special meeting of Council to be called by the Mayor prior to the next meeting of Council. "CARRI ED" Recorded Vote: Councillor Cowman.......Nay Councillor Hamre........Nay Councillor Hubbard......Nay Councillor Prout........ Yea Councillor Taylor....... Yea Councillor Woodyard.....Yea Mayor Ri ckard. . . . . . . . . . . Yea Councillor Woodyard gave a verbal report on the status of Wesleyville Power Station relative to a meeting he had attended on Wednesday, April 1 1981. Resolution #C-443-81 Moved by Councillor Taylor, seconded by Councillor Prout THAT the foregoing report be received for information. "CARRIED" Resolution #C-444-81 Moved by Councillor Taylor, seconded by Councillor Hamre THAT Council approve of a report dated April 6 1981 submitted by Mayor Rickard recommending that the Newcastle Community Hall Board be given the responsibility of appointing the members of the Bowling Committee. "CARRIED" Counci 1 Minutes . Market Value Assessment Tax Refunds . . -14- April 6 1981 Resolution #C-445-81 Moved by Councillor Taylor, seconded by Councillor Hubbard THAT the Council reaffirm the previous position supported by this Municipality, requesting the Province of Ontario to move without delay, in implementing legislation for market value assessment and tax reform, and that this resolution, subject to further editing, be forwarded to the Small Urban Municipalities convention for endorsement. "CARRIED" Resolution #C-446-81 Moved by Councillor Taylor, seconded by Councillor Hamre THAT WHEREAS the Municipality is required by authority 9ranted from the Province of Ontario, to levy a mill rate on property for taxes to be collected for municipal and educational purposes; AND WHEREAS the assessment of property has been assumed by the Province; AND WHEREAS the Province has recognized that an overhaul of assessments is long overdue and is causing inequities and unfairness in the tax levy; AND WHEREAS the Province has attempted to compensate for these inequities by paying up to $500.00 tax rebate to senior citizens, and refunding up to 50 percent of farm taxes, where qualified; AND WHEREAS the municipalities in Ontario have been considered responsible enough for the collecting of taxes for municipal and educational purposes from an assessment that is recognized as unequitable and outdated; THEREFORE be it resolved that the Province of Ontario enact the legislation giving the authority to the same body, the local municipality, to credit the taxpayer with the amount of money that would normally be refunded from the Province of Ontario. Whereas the Mayor, the Council and the staff of the local government are the ones who are called upon to explain this complicated system, it would streamline the operation and save us enormous amount of duplication if the taxpayer were allowed this credit at the time of payment of taxes. To give an example, a citizen who has a tax levy of $600.00 and would qualify for a $500.00 credit from the Province would be credited this amount on the tax bill and his payment would be $100.00. A farmer with a tax levy of $2,000.00 and a tax credit of $1,000.00 would pay taxes of $1,000.00. . . . Council Minutes Location of Christian College By-Law 81-44 -15- April 6 1981 The Province would issue the amount due to the various citizens in the Municipality, in one or two payments directly to the Municipality. This resolution be endorsed and forwarded to the Municipalities throughout Ontario, for their support. (Subject to editing) Resolution #C-447-8l Moved by Councillor Hamre, seconded by Councillor Taylor THAT a letter be sent to Mr. Ron Siebenga, principal of Durham Christian High School, offering the support and encouragement of the Town of Newcastle in locating a Christian College in the municipality, with a copy to the M.P.P. "CARRIED" Resolution #C-448-81 Moved by Councillor Prout, seconded by Councillor Taylor THAT leave be granted to introduce By-Law 81-44 being a by-law to confirm the proceedings of the Council of the Town of Newcastle at this meeting held on the 6th day of April 1981 and that the said by-law be now read a first time. "CARRIED" Councillors Cowman, Hamre and Hubbard withdrew from the meeting at this point. Resolution #C-449-8l Moved by Councillor Prout, seconded by Councillor Taylor THAT the second reading of By-Law 81-44 be approved. "CARRIED" Recorded Vote: Councillor Prout........yea Councillor Taylor.......yea Councillor Woodyard.....yea Mayor Rickard...........yea . . . Council Mi nutes Adjournment -16- Apri 1 6 1981 Resolution #C-450-81 Moved by Councillor Prout, seconded by Councillor Taylor THAT the third and final reading of By-Law 81-44 be approved. "CARRIED" Resolution #C-451-81 Moved by Councillor Taylor, seconded by Councillor Woodyard THAT the meeting be adjourned at 3:55 p.m. "CARRIED" Garnet Mayor A/~ L . ~:~7 _ ~ B. Rlckard . /-y 6,-c/c%<-~ Joseph M. McIlroy Clerk /.J ..-7 ,-~. "~ :l-f-i ( ,//;;;.-/- .--;.-""".