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Home My WebLink About06/05/2006 (Ja ri ilL: I 011 f ~ .),.' 'II ': ,t ,',. 1 \ 'j', ~ General Purpose and Administration Committee Minutes June 5, 2006 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, June 5, 2006 at 9:30 a.m., in the Council Chambers. ROLL CALL Present Were: Also Present: Mayor J. Mutton Councillor A. Foster Councillor D. MacArthur Councillor P. Ping Ie Councillor G. Robinson Councillor J. Schell Councillor C. Trim Chief Administrative Officer, F. Wu Director, Community Services, 1. Caruana Director, Engineering Services, 1. Cannella Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services, M. Marano Director of Finance Department, N. Taylor Director of Emergency & Fire Services, G. Weir Deputy Clerk, A. Greentree Administrative Assistant to the Clerk, C. Fleming Mayor Mutton chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated for this meeting. MINUTES Resolution #GPA-263-06 Moved by Councillor MacArthur, seconded by Councillor Trim THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on May 23, 2006, be approved. CARRIED General Purpose and Administration Committee Minutes June 5, 2006 PRESENTATION Brad Levantis, Past Commander, COMRA Services, provided a brief history of COMRA, a marine search and rescue organization servicing Lake Ontario from the Ajax/Whitby border to the eastern border of Durham Region. He stated the organization has been attempting to secure ongoing funding for a number of years and are working with the Region of Durham to channel funding through the Durham Regional Police Service budget. He noted funding has been comitted for 2007, however, due to timing, funds are not confirmed for 2006. Brad Levantis thanked Council for the $1,000 received from the municipality which was allocated to start-up costs. He advised however, the Region of Durham has indicated that they will allocate funds through the police services budget for 2006, with the provision that the municipalities of Whitby, Oshawa and Clarington each provide $5,000. Brad Levantis requested Council to consider an additional $4,000 grant to enable COMRA to operate this year. DELEGATIONS There were no delegations. PUBLIC MEETING There were no Public Meetings. Councillor Schell chaired this portion of the meeting. PLANNING SERVICES DEPARTMENT REZONING TO PERMIT A GAS STATION, CAR WASH AND CONVENIENCE STORE APPLICANT: EASTMAN HOLDING LTD. Resolution #GPA-264-06 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report PSD-065-06 be received; THAT the rezoning application submitted by Thyagarajah Sivakumer on behalf of Eastman Holding Ltd. be approved and that the zoning by-law amendment, attached to Report PSD-065-06 be adopted by Council; and THAT all interested parties listed in Report PSD-065-06 and any delegations be advised of Council's decision. CARRIED - 2 - General Purpose and Administration Committee Minutes June 5, 2006 2005 GROWTH TRENDS REVIEW Resolution #GPA-265-06 Moved by Councillor Pingle, seconded by Councillor MacArthur THAT Report PSD-066-06 be received for information. CARRIED APPLICATION FOR REMOVAL OF PART LOT CONTROL APPLICANT: 2075568 ONTARIO LIMITED (HIGH MARK HOMES) Resolution #GPA-266-06 Moved by Councillor MacArthur, seconded by Councillor Foster THAT Report PSD-067-06 be received; THAT the request for removal of Part Lot Control with respect to Block 99, Plan 40M-2225 be approved and that the Part Lot Control By-law, attached to Report PSD-067 -06, be passed pursuant to Section 50(7.1) of the Planning Act; THAT a copy of Report PSD-067 -09 be forwarded to the Region of Durham Planning Department; and THAT all interested parties listed in Report PSD-067 -06 and any delegations be advised of Council's decision. CARRIED APPLICATION FOR REMOVAL OF PART LOT CONTROL APPLICANT: PHIP LIMITED (THE FOLEY GROUP) Resolution #GPA-267-06 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report PSD-068-06 be received; THAT the request for removal of Part Lot Control with respect to Lots 26, 28, 30, 32, 34, 36, 38 and 40 inclusive, in Block "B" in Plan H50077 (see Attachment 1 to Report PSD-068-06) (the "Porter and Bradshaw Plan") be approved and that the Part Lot Control Exemption By-law (Attachment 2 to Report PSD-068-06), be passed pursuant to Section 50 (7.1) of the Planning Act; and - 3 - General Purpose and Administration Committee Minutes June 5, 2006 THAT all interested parties listed in Report PSD-068-06, any delegations and the Regional Municipality of Durham Planning Department be advised of Council's decision. CARRIED MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF MAY 25, 2006 Resolution #GPA-268-06 Moved by Councillor Pingle, seconded by Councillor Trim THAT Report PSD-069-06 be received; and THAT Council concurs with the decisions of the Committee of Adjustment made on May 25,2006 for applications A2006-0017, A2006-0018 and A2006-0020, and that Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. CARRIED APPLICATION FOR OFFICIAL PLAN AMENDMENT AND REZONING TO PERMIT A HIGH DENSITY HOUSING DEVELOPMENT APPLICANT: MARTIN ROAD HOLDINGS LIMITED Resolution #GPA-269-06 Moved by Councillor Trim, seconded by Councillor MacArthur THAT Report PSD-070-06 be received; THAT the application to amend the Clarington Official Plan submitted by Martin Road Holdings Limited be approved and the by-law attached to Report PSD-070-06 be passed by Council to adopt Official Plan Amendment 51 to the Clarington Official Plan as contained in Attachment 2 to Report PSD-070-06; THAT the application to amend the Municipality of Clarington's Zoning By-law 84-63, as amended, as contained in Attachment 3 to Report PSD-070-06, be approved and that a By-law removing the Holding (H) provision be forwarded to Council for approval at such time a development agreement has been executed; THAT the modification to the development applications reducing the land area from 2.74 ha to 2.54 ha and reducing the number of proposed residential units from 271 to 220 is considered minor and no additional public meeting is required; THAT the Region of Durham be forwarded a copy of Report PSD-070-06 and be advised of Council's decision; and - 4 - General Purpose and Administration Committee Minutes June 5, 2006 THAT all interested parties listed in Report PSD-070-06 and delegations be advised of Council's decision. CARRIED ENGINEERING SERVICES DEPARTMENT There were no reports considered under this section of the Agenda. Councillor Trim chaired this portion of the meeting. OPERATIONS DEPARTMENT PARKS BY-LAW Resolution #GPA-270-06 Moved by Councillor Pingle, seconded by Councillor Foster THAT Report OPD-007-06 be received; THAT the Parks By-law revisions as outlined in the proposed By-law as Attachment NO.1 to Report OPD-007-06 be approved; and, THAT the By-law, attached to Report OPD-007-06, be forwarded to the Durham Region Police Services. CARRIED EMERGENCY & FIRE SERVICES DEPARTMENT There were no reports considered under this section of the Agenda. Councillor Robinson chaired this portion of the meeting COMMUNITY SERVICES DEPARTMENT GRANT REQUEST - THE DRIFTWOOD THEATRE GROUP Resolution #GPA-271-06 Moved by Councillor MacArthur, seconded by Councillor Foster THAT Report CSD-010-06 be received; - 5 - General Purpose and Administration Committee Minutes June 5, 2006 THAT the Driftwood Theatre Group be approved for a grant in the amount of $500.00; and THAT the applicant be advised of Council's decision. CARRIED Councillor Foster chaired this portion of the meeting. CLERK'S DEPARTMENT ANIMAL SERVICES QUARTERLY REPORT - JANUARY TO MARCH, 2006 Resolution #GPA-272-06 Moved by Councillor Schell, seconded by Councillor MacArthur THAT Report CLD-016-06 be received; and THAT a copy of Report CLD-016-06 be forwarded to the Animal Alliance of Canada and the Animal Advisory Committee. CARRIED Mayor Mutton chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT WORKPLACE SAFETY & INSURANCE BOARD - WORKWELL HEALTH & SAFETY AUDIT Resolution #GPA-273-06 Moved by Councillor Trim, seconded by Councillor Pingle THAT Report COD-026-06 be received; and THAT the cost of printing 1,000 Continuous Improvement Plan Health & Safety manual binders at a cost of approximately $16,000 be charged to the 2006 printing budget account #1 00-16-161-X-7188. CARRIED - 6 - General Purpose and Administration Committee Minutes June 5, 2006 PURCHASING BY-LAW Resolution #GPA-274-06 Moved by Councillor MacArthur, seconded by Councillor Robinson THAT Report COD-027-06 be received; THAT Purchasing By-law #94-129 be repealed; and THAT the By-law attached to Report COD-027-06, marked Schedule "A", be forwarded to Council for approval. CARRIED REQUEST FOR PROPOSAL RFP2006-4, ARCHITECTURAL SERVICES, NEWCASTLE BRANCH LIBRARY Resolution #GPA-275-06 Moved by Councillor Trim, seconded by Councillor Robinson THAT Report COD-028-06 be received; THAT the proposal received from Shoalts and Zaback Architects Ltd, Kingston, Ontario being the most responsive bidder meeting all terms, conditions and specifications of Request for Proposal RFP2006-4 be awarded the contract for the provision of Architectural Services for the Newcastle Branch Library with an amended bid of $202,000.00 (excluding GST); THAT the funds required be drawn from the Account # 110-42-440-85510-7401; and THAT the By-law marked Schedule "A", attached to Report COD-028-060, authorizing the Mayor and the Clerk to execute the necessary agreement be approved. CARRIED CL2006-17, TWO (2) 60,000 GVW TANDEM DIESEL DUMPS CIW PLOW EQUIPMENT Resolution #GPA-276-06 Moved by Councillor Foster, seconded by Councillor MacArthur THAT Report COD-029-06 be received; - 7 - General Purpose and Administration Committee Minutes June 5, 2006 THAT Donway Ford Sales Ltd, Scarborough, Ontario, with a total bid in the amount of $350,038.80 (including PST and trade-in), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2006-17, be awarded the contract to supply Two (2) 60,000 GVW Tandem Diesel Dumps c/w Plow Equipment, as required by the Municipality of Clarington, Operations Department; and THAT the funds be provided from the 2006 Capital Operations Vehicle / Heavy Equipment Account # 110-36-388-83642-7401. CARRIED CL2006-20, SUPPLY AND DELIVERY OF HIGH PERFORMANCE COLD MIX ASPHAL T/PERMANENT COLD PATCH Resolution #GPA-277-06 Moved by Councillor Robinson, seconded by Councillor Pingle THAT Report COD-030-06 be received; THAT Innovative Municipal Products Inc., Ajax, Ontario with a total revised bid in the amount of $59,921.54 (excluding G.S.T.), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2006-20, be awarded the contract to supply High Performance Cold Mix Asphalt / Permanent Cold Patch as required by the Municipality of Clarington; and THAT the funds required be provided from the Operations Department Current Budget Account #100-36-381-10255-7112. CARRIED FINANCE DEPARTMENT CAPTIAL PROJECT OVEREXPENDITURE POLICY Resolution #GPA-278-06 Moved by Councillor Schell, seconded by Councillor Ping Ie THAT Report FND-008-06 be received; and THAT the Capital Project Overexpenditure Policy, attached to Report FND-008-06, be endorsed. CARRIED AS AMENDED LATER IN THE MEETING (SEE FOLLOWING AMENDING MOTION) - 8 - General Purpose and Administration Committee Minutes June 5, 2006 Resolution #GPA-279-06 Moved by Councillor Schell, seconded by Councillor Robinson THAT Report FND-008-06 be amended to renumber 4.0 to 5.0 and to add a new 4.0 as follows: "4.0 Where any of the above conditions are met, and the overexpenditure is greater than or equal to $100,000, the Director of Finance, CAO and/or the Deputy Treasurer shall subsequently advise Council of the overexpenditure through an information report." CARRIED The foregoing Resolution # GPA-278-06 was then put to a vote and CARRIED AS AMENDED. CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT There were no reports considered under this section of the Agenda. UNFINISHED BUSINESS Resolution #GPA-280-06 Moved by Councillor Trim, seconded by Councillor Pingle THAT Brad Levantis, Past Commander, COMRA be thanked for his presentation to Council. CARRIED OTHER BUSINESS Mayor Mutton provided information on the City of Montreal's Charter of Rights and Responsibilities indicating he would be providing a copy to the Chief Administrative Officer with the intention that the municipality may develop their own Charter at some point in the future. Councillor Trim thanked Council for providing the Driftwood Theatre Group with the $500 grant noting the accomplishments of Andrew Gold, a noted actor with the Stratford Festival who once was part of a local drama club. Councillor MacArthur thanked Gus and Karen Bastis and the Newcastle Lions for their efforts in raising approximately $10,000 for the Bowmanville Hospital at their Greek Night event last evening. - 9 - General Purpose and Administration Committee Minutes June 5, 2006 Councillor Foster reminded members of Council of the Rick Hansen event to take place Sunday, June 11,2006 at the Bowmanville Creek. ADJOURNMENT Resolution #GP A-281-06 Moved by Councillor Pingle, seconded by Councillor Robinson THAT the meeting adjourn at 10:10 a.m. CARRIED MAYOR DEPUTY CLERK - 10 - General Purpose and Administration Committee Minutes June 5, 2006 Councillor Foster reminded members of Council of the Rick Hansen event to take place Sunday, June 11,2006 at the Bowmanville Creek. ADJOURNMENT Resolution #GP A-281-06 Moved by Councillor Pingle, seconded by Councillor Robinson THAT the meeting adjourn at 10:10 a.m. CARRIED q'0~Jfn MAYOR ~ ;J(~ ( DE~UTY CLERK -10 -