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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE & ADMINISTRATION COMMITTEE
Date:
May 23, 2006
Report #: COD-024-06
File#_
By-law #
Subject:
Tender CL2006-15
SUPPLY AND HAULING GRANULAR MATERIAL
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-024-06 be received;
2. THAT Westone Aggregates Inc., Omemee, Ontario with a total revised bid in the amount
of $337,235.25 (excluding G.S.T.), being the lowest responsible bidder meeting all
terms, conditions and specifications of Tender CL2006-15t be awarded the contract for
the Supply and Hauling of Granular Material; and
3.
THAT the funds expended be provided from the 2006 Operations Road Maintenance
and Construction budget, FORTHWITH
Submitted by:4;;;:, H.B.So., C.M.a. Reviewed by:
Direct r of Corporate Se 'ces
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Franklin Wu,
Chief Administrative Officer
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Nancy T lor, B. . ., C.A.,
Director oJ- Finance
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jfreg,erick Horvath, B.A., R.D.M.R.t R.R.F.A.
Director of Operations
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REPORT COD-024-06
Page 2 of 3
BACKGROUND AND COMMENT
Tenders were publicly advertised and called for the Supply and Hauling of Granular
Material as required by the Operations Department.
Subsequently, tenders were received and tabulated as follows:
I BIDDER I TOTAL BID I
(plus GST)
Westone Aggregates Inc. 376,037.75
Omemee, ON
Robert E. Young Construction 381t364.85
Peterborough, ON
Lafarge Canada Inc. 466,954.58
Concord, ON
The low bid received from Westone Aggregates, Omemee, Ontario is approximately
9.45% over the 2006 Current Budget amount. Therefore, in order to meet the allocated
budget for this work, it is recommended that small portions from each section be
removed. These deletions reduce the overall bid price by 10%, and bring it within the
amount allocated in the 2006 Current Budget.
The total funds required for the Tender CL2006-15, Supply and Hauling of Granular
Material are included in the Operations Department Gravel Patching and Resurfacing
account (primarily 100-36-382-10280-7112 for $335,000.00), as well as various other
construction accounts.
For the information of Council, the average of the unit prices per tonne represent an
approximate 4.75% increase over those bid for 2005.
Although, the low bidder has not previously performed for the Municipality of Clarington,
they have provided similar satisfactory work for the Township of Smith Ennismore.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needst specifications, etc.,
should be referred to the Director of Operations.
REPORT COD-024-06
Page 3 of 3
After further review and analysis of the tenders by Operations and Purchasing, it was
mutually agreed that Westone Aggregates, Omemeet Ontario, be recommended for the
contract to Supply and Haul Granular Material as required.
Due to the urgent nature of these projects, forthwith approval is requested to ensure
that the work is completed as early as possible in the construction season.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-3330