HomeMy WebLinkAboutADM-02-06
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REPORT
ADMINISTRATION
Meeting:
General Purpose and Administration Committee
Date:
May 08, 2006
Resolution #: (.~l7/}(~(~( () ~
Report #:
ADM-02-06
File #:
By-law #:
Subject:
Newcastle Library Branch
Project Planning Status
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report ADM-02-06 be received for information.
Submitted ByG ~ _-S: (~
Franklin Wu
Chief Administrative Officer
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Attachment: Project Flow Chart
CORPORATION OF THE MUNICIPALITY OF CLARlNGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO LIe 3A6 T (905)623-3379 F (905)623-5506
REPORT NO.: ADM-02-06
PAGE 2
1.0 BACKGROUND
1.1 Report ADM -02-06 has been prepared to update Council of the status of the Newcastle
Library Branch Proj ect.
1.2 Subsequent to Council's approval in its 2006 Budget to go ahead with the Newcastle
Library Branch Project at the Newcastle Memorial Park site, the Chief Administrative
Officer has established a project planning team to oversee the project planning phase of
the project. The team members have been selected from various departments, utilizing
their respective areas of expertise.
Franklin Wu - Chair
Edith Hopkins - Library Director
Jane Pascoe - Executive Assistant to the CAO
Leslie Benson - Manager, Transportation and Design
Carlo Pellarin - Manager, Development Review Branch
Nancy Taylor - Director of Finance
Peter Windolf - Manager, Park Design
LouAnn Birkett - Purchasing Manager
Bruce Taylor - Interim Health and Safety Officer
1.3 The Committee has met on several occasions to undertake the various tasks as identified
in the work breakdown chart (attached).
2.0 KEY PROJECT MILESTONES
2.1 The Request for Architectural services was issued to over 30 interested consultants.
Following the RFP closing, the committee will meet to select 3-5 architectural firms for
interviews. The evaluation and selection process is based on a pre-established rating
system including such factors as experience, project team composition, bid price,
methodology/delivery oftheir design concepts, etc.
2.2 Tentative project milestone dates are as follows:
Architect Interviews/Selection
Award of Architectural Services Contract
Erection of Signage
Issuance of Construction Tender
Selection and Award of General Contractor
Ground Breaking Ceremony
Substantial Completion of Construction
May / June 2006
June 2006
June 2006
February 2007
March 2007
April 2007
Winter 2007 / 2008
2.3 The project team will continue to meet to ensure the project is moving forward
methodologically and will provide Council with project updates from time to time.
ATTACHMENT #1 Newcastle Library Project