HomeMy WebLinkAboutCOD-022-06
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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE & ADMINISTRATION
May 8, 2006
Report #: COD-022-06
Date:
File#_
By-law #
(,., PA '~G{)-D b
Subject:
CL2006-6, 2006 CRACK SEALING PROGRAMS, VARIOUS LOCATIONS
Recommendations:
It is respectfully recommended to Council the following:
1. THAT Report COD-022-06 be received;
2. THAT A-1 Asphalt Maintenance Ltd., Burlington, Ontario with a total revised bid in the
amount of $40,286.76 (excluding G.S.T.), being the lowest responsible bidder meeting
all terms, conditions and specifications of Tender CL2006-6, be awarded the contract to
provide crack sealing at various locations as required by the Municipality of Clarington;
and
3. THAT the funds required be provided from the Operations Department 2006 Budget -
Accou nt #1 00-36-381-1 0250-7163.
Submitted by: ~~AAY
Marie Marano, H.B.Sc., C.M.O.
Director of Corporate Services
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1./1 Nancy Taylor, B.B.A., C.A.,
- 0 '- Director Fi nc'
Reviewed by: 0 !-<~-~_jl,-
Franklin Wu,
Chief Administrative Officer
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Fr eri Horvath, B.A., R.D.M.R., R.R.F.A.
Director of Operations
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REPORT COD-022-06
PAGE 2
BACKGROUND AND COMMENT
Tender CL2006-6 was advertised and issued with bids being received and tabulated as
follows:
I BIDDER I TOTAL BID I
~plu$ GST)
A-1 Asphalt Maintenance Ltd. $77,011.00
Burlington, ON
Road Savers 2000 Ltd. $79,111.30
Toronto, ON
Roadmaster Road Construction & Sealing Ltd. $79,811.40
Toronto, ON
1005428 Ontario Ltd.
o/a REN Maintenance $84,012.00
Guelph, ON
The low bidder's submitted tender has been reviewed and is in order. A-1 Asphalt
Maintenance Ltd. has completed a number of projects with similar work for public
agencies and these agencies provided satisfactory references.
Based on the low bid submitted and other associated costs the total project costs would
be in excess of the available 2006 Budget of $50,000 budget from Account #100-36-
381-10250-7163. The tender clearly stated that the tender quantities could be
increased or decreased as required to meet available budget and as such it is
recommended that Item 1 be reduced from 35,005 m to 18,312 m. This quantity
reduction results in a revised total tender amount of $40,286.76 (exclusive of G.S.T.).
The following is a summary of the total project costs exclusive of G.S.T.:
Revised Tender Amount
Crack Sealing Program, Design and Tendering
Contract Administration
Contingencies
Total
$40,286.76
$2,013.24
$5,200.00
$2.500.00
$50,000.00
REPORT COD-022-06
PAGE 3
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc.,
should be referred to the Director of Operations.
It is recommended that the revised tender in the amount of $40,286.76 (exclusive of
G.S.T.) be awarded to A-1 Asphalt Maintenance Ltd., Burlington, Ontario.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T(905)623-3379 F (905)623-3330