HomeMy WebLinkAboutCOD-019-06
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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
May 8, 2006
COD-019-06
File#_
By-law #
(r,PA .~~ 0 6
Report #:
Subject:
CL2006-12, HARVEY JACKSON BALL DIAMOND LIGHTING
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-019-06 be received;
2. THAT Wayne Electric Co. Limited, Carlisle, Ontario with a total bid in the amount of
$148,600.00 (Plus G.S.T.), being the lowest responsible bidder meeting all terms,
conditions, and specifications of Tender CL2006-12, be awarded the contract for the
Harvey Jackson Ball Diamond Lighting as required by the Engineering Department;
3. THAT the funds required in the amount of $156,600.00 ($148,600.00 tender plus
consulting) be drawn from the Engineering 2006 Capital Budget Account # 110-32-325-
83303-7401; and
4. THAT the attached By-law marked Schedule "A" authorizing the Mayor and the Clerk to
execute the necessary agreement be approved; FORTHWITH.
Submitted by: a~ -
Marie Marano, H.B.Sc., C.M.a.
Director of Corporate Services
~~
fL an y Tayror, B.B.A., C.A.,
15'-D~
A.S. Cannella, C.E.T.
Director of Engineering Services
MM/NT / AC/LB/km
ReViewedb~~
Franklin Wu,
Chief Administrative Officer
REPORT NO.: COD-019-Q6
PAGE 2
BACKGROUND AND COMMENT
Tender specifications were provided by MJS Consultants Inc. for the Harvey Jackson Ball
Diamond Lighting, as required by the Engineering Department as shown in the map below.
Reg. Rd. 9
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s
KENDAL
Harvey Jackson Park-Kendal (2006)
Tenders were advertised in local papers, as well as electronically. Subsequently, tenders were
received and tabulated as per Schedule "B".
The total project cost of $156,000.00 ($148,600.00 tender plus consulting) will be provided from
the 2006 Capital Budget Account # 110-32-325-83303-7401 and are within the total approved
budget allocation of $180,000.00.
The low bidder has previously performed satisfactory work for the Municipality of Clarington.
REPORT NO.: COD-019-Q6
PAGE 3
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should be
referred to the Director of Engineering.
After further review and analysis of the bids by the Engineering Department, the Consultant
and Purchasing, it was mutually agreed that the low bidder, Wayne Electric Co. Limited,
Carlisle, Ontario, be recommended for the contract for the Harvey Jackson Ball Diamond
Lighting.
Due to the lengthy lead time required to order the poles a forthwith approval is requested.
ATTACHMENT 'A'
CORPORATION OF THE MUNICIPALITY OF ClARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905}623-3379 F (905)623-4169
Schedule "A"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-lAW 2005-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and Wayne
Electric Co. Limited, Carlisle, Ontario, to enter into agreement
for the Harvey Jackson Ball Diamond Lighting.
THE CORPORATION OF THE MUNICIPALITY OF ClARINGTON HEREBY ENACTS AS
FOllOWS:
1 . THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal, a
contract between, Wayne Electric Co. Limited, Carlisle, Ontario, and said
Corporation; and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of
,2006.
By-law read a third time and finally passed this day of
,2006.
John Mutton, Mayor
Patti L. Barrie, Municipal Clerk
Cl!Jl-!llgron
Municipality of Clarington
SCHEDULE "B"
BID SUMMARY
Tender CL2006-12
HARVEY JACKSON BALL DIAMOND LIGHTING
BIDDER TOTAL BID
Excluding GST
Wayne Electric Co. Limited $148,600.00
Carlisle, ON
Zuron Construction Inc. $167,700.00 * *
Thornhill, ON
Ron Robinson Ltd. $189,407.38
Bowmanville, ON
Langley Utilities Contracting $207,554.00 *
Bowmanville, ON
Quantum Systems $281,000.00
Scarborough, ON
* Payment terms, 1 % 10 days
** Payment terms, 2 % 10 day