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HomeMy WebLinkAbout05/08/2006 General Purpose and Administration Committee Minutes May 8, 2006 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, May 8, 2006 at 9:30 a.m., in the Council Chambers. ROLL CALL Present Were: Mayor J. Mutton Councillor A. Foster Councillor D. MacArthur Councillor P. Pingle Councillor G. Robinson Councillor J. Schell Councillor C. Trim Also Present: Chief Administrative Officer, F. Wu Deputy Chief, Emergency & Fire Services, M. Berney Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services, M. Marano Director of Finance Department, N. Taylor Deputy Clerk, A. Greentree Clerk II, C. Tennisco Mayor Mutton chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST Councillor MacArthur indicated that he would be stating a pecuniary interest with respect to Report PSD-053-06, as he is a resident on Beech Avenue. MINUTES Resolution #GPA-199-06 Moved by Councillor Robinson, seconded by Councillor Schell THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on April 24, 2006, be approved. CARRIED . General Purpose and Administration Committee Minutes May 8, 2006 PRESENTATION There were no presentations. DELEGATIONS Resolution #GPA-200-06 Moved by Councillor Schell, seconded by Councillor MacArthur THAT the agenda be altered to add Wilma Paul, Chris Harrison, and Gerald Hasiuk to the list of delegations. CARRIED Lisa Corkery, appeared before the Committee with respect to Report CSD-006-06 – Family and Youth Fitness. Ms. Corkery stated she believes creating a Family & Children Fitness Program will develop healthy lifestyle habits and thanked Mayor Mutton and Members of Council and staff, especially Joseph Caruana and Erica Mittag, for their support and encouragement. Councillor MacArthur stated a pecuniary interest pertaining to Report PSD-053-06, vacated his chair and refrained from discussion on the subject matter. Councillor MacArthur is a resident of Beech Avenue. Victor Suppan, Clarington Heritage Committee, appeared before the Committee regarding Report PSD-053-06 – Beech Avenue, Bowmanville – Heritage Conservation District Designation and Heritage Conservation District Plan. Mr. Suppan commented that despite all the trials and tribulations over past five years the Clarington Heritage Committee endorses the Heritage District Plan as it will protect heritage in Clarington. He requested the Clarington Heritage Committee be involved in any works to be performed in the designated heritage area by the Municipality or the Region as its impact with the rules of cultural heritage existence. Zena Burns addressed the Committee regarding Report CLD-012-06 – Bill 8, An Act to Amend the Children’s Law Reform Act. Ms. Burns is requesting that Council endorse Bill 8 to secure grandparents the legal right to see their grandchildren. Ms. Burns stated that currently all too often, children are placed in foster care and she believes they should be with their grandparents. Ms. Burns emphasized the importance of retaining the emotional ties and relationships between grandparents and grandchildren and is concerned with the long-term effects where there is no relationship. Kevin McAlpine, Rotary Club of Courtice appeared before the Committee regarding Report CLD-014-06 – Canada Day in Clarington. Mr. McAlpine announced 2006 is the th 40 birthday of the Rotary Club and once again, looks forward to partnering with the Municipality in hosting the Canada Day Event. - 2 - General Purpose and Administration Committee Minutes May 8, 2006 Wilma Paul appeared before the Committee regarding accessibility issues within Clarington. Ms. Paul stated concerns with accessible sidewalks at the intersection of Liberty Street and Baseline Road, along Liberty and Concession Street, and regarding non-accessible stores in downtown Bowmanville. Ms. Paul advised it is gratifying to know the intersection of Liberty Street and Baseline Road is in the process of being accessible for residents with disabilities and thanked Tony Cannella and his staff. She advised that in the future, she will be working in conjunction with the Clarington Accessibility Committee to address the concerns of people with disabilities. Chris Harrison was called but was not present. Gerald Hasiuk, 9841807 Ontario Limited, appeared before Council regarding Report PSD-056-06 – an Application for Removal of Holding. Mr. Hasiuk advised he was appearing before the Committee due to correspondence received from Planning Services advising his application was on the Agenda for May 8, 2006. It was noted Mr. Hasiuk’s application is before the Ontario Municipal Board and therefore, could not be discussed in open forum. Mr. Hasiuk stated he had no comments at this time. Councillor Foster chaired this portion of the meeting. PUBLIC MEETING (a) Subject : In accordance with Section 150 of the Municipal Act, 2001, c. 25, a public meeting is being held to hear concerns and comments with respect to the Municipality's proposed by-law amendments to regulate and licence auctioneers in the Municipality of Clarington. Report CLD-013-06 : No one spoke in opposition to Report CLD-013-06. Don Stephenson, Auctioneer, of a family business in Haydon for the past 100 years, appeared before the Committee with respect to Report CLD-013-06 – Proposed Auctioneer’s Licensing By-law. Mr. Stephenson fully supports the proposed by-law, but expressed concerns regarding the difficulty applicants face in applying for a Criminal Reference Check with Durham Regional Police Services. He believes the turnaround time is too long and applicants should not be required to apply in Port Hope. Mr. Stevenson suggested a Region wide application with one fee applicable to all Auctioneers be implemented. - 3 - General Purpose and Administration Committee Minutes May 8, 2006 Councillor Schell chaired this portion of the meeting. (b) Subject : Application to Amend the Clarington Official Plan and Zoning By-law Applicant : Bowmanville Creek Developments Inc. (Torgan Group) Report PSD-050-06 : Richard Holy, Planner, Planning Services, provided a verbal report and a slide presentation pertaining to Report PSD-050-06. No one spoke in opposition to or support of Report PSD-050-06. Adam Brown, Solicitor for the applicant, Bowmanville Creek Development Inc. (Torgan Group), appeared before the Committee in support of Report PSD-050-06 and to address any concerns of the Committee. Mr. Brown stated that time is of the essence for this application and requested staff to consider bringing forth the by-law to Council with modifications to the area if this would assist in expediting the matter. (c)Subject : Application to Amend the Zoning By-law 84-63 Applicant : Shell Canada Products Limited Report PSD-051-06 : Bruce Howarth, Planner, Planning Services, provided a verbal report and a slide presentation pertaining to Report PSD-051-06. Barb Buttonshaw, nearby neighbour of the proposed site, appeared before the Committee regarding Report PSD-051-06 – Rezoning to Permit a Convenience Store Accessory to a Motor Vehicle Service Station. Ms. Buttonshaw stated a concern with noise, related to a 24 hour operation. She asked what are the recourses available should the noise become an issue. Ms. Buttonshaw requested a copy of the results from the Environmental Assessment and also enquired as to what else could be developed on this property now without seeking Council’s approval. Robert Dragicevic, Walker Nott Dragicevic, on behalf of the applicant, Shell Canada Products Limited, appeared before the Committee in support of Report PSD-051-06, and suggested “further to the provisions of the Environmental Protection Act” be added to Recommendation #3 of the Report. (d) Subject : Application for Approval of Draft Plan of Subdivision and Amendment to Zoning By-law 86-63 Applicant : Black Creek Developments Ltd. Report: PSD-052-06 Tracy Webster, Planner, Planning Services, provided a verbal report and a slide presentation pertaining to Report PSD-052-06. No one spoke in opposition to or support of Report PSD-052-06. - 4 - General Purpose and Administration Committee Minutes May 8, 2006 Glenn Gange, D. G. Biddle, & Associates Ltd., on behalf of the applicant, Black Creek Developments Ltd., appeared before the Committee in support of Report PSD-052-06 and to address any concerns of the Committee. Councillor MacArthur stated a pecuniary interest pertaining to Report PSD-053-06, vacated his chair and refrained from discussion on the subject matter. Councillor MacArthur is a resident of Beech Avenue. (e) Subject : Beech Avenue Heritage Conservation District Designation and Plan Report PSD-053-06 : Isabelle Little, Planning Services, provided a verbal report and a slide presentation pertaining to Report PSD-053-06. No one spoke in opposition to Report PSD-053-06. Victor Suppan, Clarington Heritage Committee, appeared before the Committee in support of Report PSD-053-06. Mr. Suppan stated he is happy with the outcome of the designation and thanked Council. Resolution #GPA-201-06 Moved by Mayor Mutton, seconded by Councillor Robinson THAT the agenda be altered to allow for the consideration of Clerk’s Department Reports and Addendum Report to CLD-005-06 listed under Unfinished Business on the Agenda, at this time. CARRIED Councillor Foster chaired this portion of the meeting. CLERK’S DEPARTMENT 2006 MUNICIPAL ELECTIONS – VOTE COUNTING EQUIPMENT Resolution #GPA-202-06 Moved by Councillor MacArthur, seconded by Councillor Trim THAT Report CLD-011-06 be received; THAT the municipal elections within the Municipality of Clarington be conducted using vote by mail and for the ballots to be counted using automated vote counting equipment; and - 5 - General Purpose and Administration Committee Minutes May 8, 2006 THAT the by-law attached to Report CLD-011-06, be forwarded to Council for enactment. CARRIED BILL 8 – AN ACT TO AMEND THE CHILDREN’S LAW REFORM ACT Resolution #GPA-203-06 Moved by Mayor Mutton, seconded by Councillor MacArthur THAT Report CLD-012-06 be received; THAT a letter of support for Bill 8, Children’s Law Reform Amendment Act, 2005 be forwarded to the Honourable Mary Anne Chambers, Minister of Children and Youth Services, Kim Craitor, MPP, Niagara Falls and to John O’Toole, MPP, Durham; and THAT Zena Burns be advised of Council’s decision. CARRIED PROPOSED AUCTIONEER’S LICENCING BY-LAW Resolution #GPA-204-06 Moved by Councillor MacArthur, seconded by Councillor Pingle THAT Report CLD-013-06 be received; THAT, provided there are no significant issues raised at the public meeting, the By-law attached to Report CLD-013-06 be forwarded to Council; and THAT the interested parties listed in Report CLD-013-06 and any delegations be advised of Council’s decision. REFERRED TO STAFF LATER IN THE MEETING (SEE FOLLOWING MOTION) Resolution #GPA-205-06 Moved by Councillor Schell, seconded by Councillor Pingle THAT Report CLD-013-06 be referred back to staff to consider increasing the one day licensing fee. CARRIED The foregoing Resolution #GPA-204-06 was then referred to staff. - 6 - General Purpose and Administration Committee Minutes May 8, 2006 CANADA DAY IN CLARINGTON Resolution #GPA-206-06 Moved by Councillor Schell, seconded by Mayor Mutton THAT Report CLD-014-06 be received; and THAT the Rotary Club of Courtice be approved for a $3,000.00 grant in support of their “Canada Day In Clarington” event. CARRIED UNFINISHED BUSINESS HOURS OF OPERATION FOR GASOLINE STATIONS Resolution #GPA-207-06 Moved by Councillor MacArthur, seconded by Councillor Robinson THAT the Addendum to Report CLD-005-06 and Report CLD-005-06 be received for information. CARRIED Councillor Schell chaired this portion of the meeting PLANNING SERVICES DEPARTMENT APPLICATIONS TO AMEND THE CLARINGTONOFFICIAL PLAN AND ZONING BY- LAW BY BOWMANVILLE CREEK DEVELOPMENTS INC. (TORGAN GROUP) TO PERMIT A WIDER RANGE OF COMMERCIAL USES Resolution #GPA-208-06 Moved by Councillor Trim, seconded by Councillor Robinson THAT Report PSD-050-06 be received; THAT the application submitted by Bowmanville Creek Developments Inc. be referred back to Staff for further processing and the preparation of a further report following the receipt of all outstanding information and agency comments; THAT a copy of Report PSD-050-06 and Council’s decision be forwarded to the Regional Municipality of Durham Planning Department; and, - 7 - General Purpose and Administration Committee Minutes May 8, 2006 THAT all interested parties listed in Report PSD-050-06 and any delegations be advised of Council's decision. CARRIED REZONING TO PERMIT A CONVENIENCE STORE ACCESSORY TO A MOTOR VEHICLE SERVICE STATION APPLICANT: SHELL CANADA PRODUCTS LIMITED Resolution #GPA-209-06 Moved by Councillor MacArthur, seconded by Councillor Foster THAT Report PSD-051-06 be received; THAT the rezoning application submitted on behalf of Shell Canada Products be approved and that the attached zoning by-law amendment be adopted by Council; THAT the Holding symbol be lifted at such time as the Municipality receives written assurance from the TSSA and/or a qualified person under the Environmental Protection Act that any on-site contamination is cleaned up to accepted standards and that there is no off-site contamination from the historic operation of the gas station or that any off-site contamination has been cleaned up to acceptable standards; and THAT all interested parties listed in Report PSD-051-06 and any delegations be advised of Council’s decision. CARRIED AS AMENDED LATER IN THE MEETING (SEE FOLLOWING AMENDING MOTIONS) Resolution #GPA-210-06 Moved by Councillor MacArthur, seconded by Councillor Pingle THAT the foregoing Resolution #GPA-209-06 be amended by adding the following: THAT “per the provisions of the Environmental Protection Act” be inserted following “accepted standards” in lines 3 and 5 of Recommendation #3. CARRIED The foregoing Resolution #GPA-209-06 was then put to a vote and CARRIED AS AMENDED. - 8 - General Purpose and Administration Committee Minutes May 8, 2006 REZONING AND PROPOSED DRAFT PLAN OF SUBDIVISION TO PERMIT THE DEVELOPMENT OF 48 RESIDENTIAL UNITS APPLICANT: BLACK CREEK DEVELOPMENTS LTD. Resolution #GPA-211-06 Moved by Councillor MacArthur, seconded by Councillor Foster THAT Report PSD-052-06 be received; THAT the proposed Draft Plan of Subdivision and Zoning By-law Amendment, submitted by Black Creek Developments Ltd. to permit the development of 48 residential units be referred back for further processing and the preparation of a subsequent report; and THAT the applicant, Region of Durham, all interested parties listed in Report PSD-052-06 and any delegations be advised of Council’s decision. CARRIED Councillor MacArthur stated a pecuniary interest pertaining to Report PSD-053-06, vacated his chair and refrained from voting on the subject matter. Councillor MacArthur is a resident of Beech Avenue. BEECH AVENUE, BOWMANVILLE - HERITAGE CONSERVATION DISTRICT DESIGNATION AND HERITAGE CONSERVATION DISTRICT PLAN Resolution #GPA-212-06 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report PSD-053-06 be received; THAT a Beech Avenue Heritage Conservation District Plan, Attachment 1 to Report PSD-053-06, be adopted under Part V of the Ontario Heritage Act; THAT the Beech Avenue Heritage Conservation District By-law be adopted; THAT the Beech Avenue Heritage Conservation District be reviewed with input from the residents three years after it comes into force; and THAT any interested parties or delegation in Report PSD-053-06 be advised of Council’s decision. CARRIED - 9 - General Purpose and Administration Committee Minutes May 8, 2006 APPLICATION FOR REMOVAL OF PART LOT CONTROL APPLICANT: THE KAITLIN GROUP Resolution #GPA-213-06 Moved by Councillor Pingle, seconded by Councillor Trim THAT Report PSD-054-06 be received; THAT the request for Removal of Part Lot Control with respect to block 22 on Registered Plan 40M-1864, and blocks 85 and 86 on Registered Plan 40M-2185, be approved and that the Part Lot Control By-law, attached to Report PSD-054-06, be passed pursuant to Section 50 (7.1) of the Planning Act; and THAT all interested parties listed in Report PSD-054-06, any delegations and the Regional Municipality of Durham Planning Department be advised of Council's decision. CARRIED MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF APRIL 20, 2006 Resolution #GPA-214-06 Moved by Councillor Trim, seconded by Councillor MacArthur THAT Report PSD-055-06 be received; and THAT Council concurs with the decision of the Committee of Adjustment made on April 20, 2006 for applications A2006-0009, to A2006-0013 inclusive, and that Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. CARRIED APPLICATION FOR REMOVAL OF HOLDING OWNER: 941807 ONTARIO LIMITED Resolution #GPA-215-06 Moved by Councillor MacArthur, seconded by Councillor Robinson THAT Report PSD-056-06 be received; THAT Staff be authorized to appear at the Ontario Municipal Board in opposition to the appeal by 941807 Ontario Limited for Removal of Holding symbol; - 10 - General Purpose and Administration Committee Minutes May 8, 2006 THAT Staff be authorized, to undertake a rezoning of the lands fronting on the south side of South Service Road, east of Ontario Power Generation, west of the Fifth Wheel Truck Stop, and north of the CN Rail line, as shown on Attachment 4, to Report PSD-056-06; and THAT all interested parties listed in Report PSD-056-06, any delegations and the Regional Municipality of Durham Planning Department be advised of Council's decision; FORTHWITH. CARRIED SALE OF SURPLUS PROPERTY AND ROAD ALLOWANCE ON BRADSHAW STREET, BOWMANVILLE TO DEVON DOWNS DEVELOPMENT LIMITED (THE FOLEY GROUP) Resolution #GPA-216-06 Moved by Councillor Pingle, seconded by Councillor Trim THAT Report PSD-057-06 be received; THAT the by-law attached to Report PSD-057-06 be passed to authorize the Mayor and the Clerk, on behalf of the Municipality, to execute the agreement for the sale of the portions identified on Attachment 1, to Report PSD-057-06, to Devon Downs Development Limited (the Foley Group) for $67,000; THAT the proceeds from the sale of the surplus property be deposited into the Municipal Acquisition of Real Property Reserve Account; and THAT staff and the Municipal solicitor be authorized to take all necessary actions to complete the transactions. CARRIED Councillor MacArthur chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT BY-LAW TO REGULATE CONSTRUCTION OF DRIVEWAY ENTRANCES UPON THE HIGHWAYS UNDER THE JURISDICTION OF THE MUNICIPALITY OF CLARINGTON Resolution #GPA-217-06 Moved by Councillor Schell, seconded by Councillor Robinson THAT Report EGD-018-06 be received; - 11 - General Purpose and Administration Committee Minutes May 8, 2006 THAT Council pass By-law No. 2006-XX, attached to Report EGD-018-06, to regulate the construction of driveway entrances upon highways under the jurisdiction of the Municipality of Clarington; and THAT Council repeal By-law No. 81-37 and By-law 96-43. CARRIED INTERSECTION OF LONGWORTH AVENUE AND REGIONAL ROAD 57, BOWMANVILLE Resolution #GPA-218-06 Moved by Councillor Schell, seconded by Mayor Mutton THAT Report EGD-026-06 be received; and THAT the installation of traffic signals at the intersection of Longworth Avenue and Regional Road 57 be added to the 2006 Capital Budget and in accordance with a 50/50 cost sharing arrangement with the Region, the Municipality’s share of the project, estimated at approximately $87,500, is to be financed through the Roads and Related Development Charges Reserve Fund. CARRIED 20 KING STREET EAST TRANSIT SHELTER CONSTRUCTION & KING STREET BRIDGE REHABILITATION – PUBLIC INFORMATION CENTRE Resolution #GPA-219-06 Moved by Councillor Schell, seconded by Councillor Robinson THAT Report EGD-027-06 be received; That the King Street Transit Shelter be referred back to staff for further processing through an additional Public Information Centre; THAT the Bridge Rehabilitation be constructed as per modified Option 2; and THAT all those who attended the Public Information Centre and who have contacted the Municipality as interested parties be informed of Report EGD-027-06. CARRIED - 12 - General Purpose and Administration Committee Minutes May 8, 2006 INTERSECTION OF BASELINE ROAD AND HOLT ROAD Resolution #GPA-220-06 Moved by Councillor Schell, seconded by Councillor Foster THAT Report EGD-028-06 be received; THAT the intersection of Baseline Road and Holt Road become an all-way stop; and THAT the proposed by-law, attached to Report EGD-028-06, be approved by Council. CARRIED OPERATIONS DEPARTMENT There were no reports considered under this section of the Agenda. EMERGENCY & FIRE SERVICES DEPARTMENT There were no reports considered under this section of the Agenda. Councillor Robinson chaired this portion of the meeting. COMMUNITY SERVICES DEPARTMENT FAMILY AND YOUTH FITNESS Resolution #GPA-221-06 Moved by Councillor Pingle, seconded by Councillor Schell THAT Report CSD-006-06 be received; and THAT Council authorize staff to develop a revenue-neutral youth fitness program as outlined in Report CSD-006-06, to be introduced during the fall of 2006. CARRIED PUBLIC ACCESS DEFIBRILLATOR – PROGRAM ASSISTANCE Resolution #GPA-222-06 Moved by Councillor Pingle, seconded by Councillor Foster THAT Report CSD-008-06 be received; - 13 - General Purpose and Administration Committee Minutes May 8, 2006 THAT Council direct staff to coordinate the initial program support and certification for defibrillators located at the Newcastle Arena, Orono Arena, Newcastle Community Hall and Garnet Rickard Complex; THAT staff be authorized to over expend the 2006 operating budget for the initial Support and certification cost of $8,400.00 and the alarm installation and first year of monitoring cost of $3,200.00; THAT staff include ongoing costs of the annual program support and certification as well as the annual monitoring costs as part of the operating budget process for 2007; and THAT the Orono Arena Board, Newcastle Arena Board and the Newcastle Community Hall Board be advised of action taken. CARRIED SUPPLEMENTAL RATES AND FEES Resolution #GPA-223-06 Moved by Councillor Pingle, seconded by Councillor Schell THAT Report CSD-009-06 be received; and THAT Council approve the Supplemental Rates and Fees Schedule, attached to Report CSD-009-06, for the period May 1, 2006 to August 31, 2007. CARRIED AS AMENDED LATER IN THE MEETING (SEE FOLLOWING AMENDING MOTIONS) Resolution #GPA-224-06 Moved by Councillor Schell, seconded by Mayor Mutton THAT the foregoing Resolution #GPA-223-06 be amended by adding the following: THAT the Total Hockey fee of $2.00 for a child (1 – 5) be waived when the child is accompanied by a parent or guardian. CARRIED - 14 - General Purpose and Administration Committee Minutes May 8, 2006 Resolution #GPA-225-06 Moved by Councillor Trim, seconded by Councillor Foster THAT the parking lot fees of $500.00 and $250.00 be waived for events conducted by charitable or not-for-profit organizations. CARRIED The foregoing Resolution #GPA-223-06 was then put to a vote and CARRIED AS AMENDED. Mayor Mutton chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT LIONS CLUB OFFER TO LEASE, CLARINGTON BEECH CENTRE Resolution #GPA-226-06 Moved by Councillor Schell, seconded by Councillor MacArthur THAT Report COD-018-06 be received; THAT the offer from the Lions Club for the lease of space in the Clarington Beech Centre in the amount of $929.86 / month for the term of September 1, 2006 to June 30, 2007 be approved; and THAT the By-law attached to Report COD-018-06, marked Schedule “A”, authorizing the Mayor and the Clerk to execute the lease agreement with the Lions Club be forwarded to Council for approval. CARRIED CL2006-12, HARVEY JACKSON BALL DIAMOND LIGHTING Resolution #GPA-227-06 Moved by Councillor Trim, seconded by Councillor Robinson THAT Report COD-019-06 be received; THAT Wayne Electric Co. Limited, Carlisle, Ontario with a total bid in the amount of $148,600.00 (Plus G.S.T.), being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2006-12, be awarded the contract for the Harvey Jackson Ball Diamond Lighting as required by the Engineering Department; - 15 - General Purpose and Administration Committee Minutes May 8, 2006 THAT the funds required in the amount of $156,600.00 ($148,600.00 tender plus consulting) be drawn from the Engineering 2006 Capital Budget Account # 110-32-325-83303-7401; and THAT the By-law attached to Report COD-019-06, marked Schedule “A”, authorizing the Mayor and the Clerk to execute the necessary agreement be approved; FORTHWITH. CARRIED FAIR WAGE SCHEDULE Resolution #GPA-228-06 Moved by Councillor MacArthur, seconded by Councillor Pingle THAT Report COD-020-06 be received; THAT the Fair Wage Policy for the Municipality of Clarington be extended for one additional year; and THAT staff report back to Council in June, 2007. CARRIED REQUEST FOR PROPOSAL RFP2006-5, CONSULTING SERVICES, COMMUNITY SERVICES DEPARTMENT – STRATEGIC PLAN Resolution #GPA-229-06 Moved by Councillor Schell, seconded by Councillor Robinson THAT Report COD-021-06 be received; THAT the proposal received from Monteith Brown Planning Consultants, London, Ontario being the most responsive bidder meeting all terms, conditions and specifications of Request for Proposal RFP2006-5 be awarded the contract for the provision of the Consulting Services for the Community Services Department, Strategic Plan with an amended bid of $107,375.56, ($93,433.75 + $13,491.81) including approximate disbursements, (excluding GST); THAT the funds required be drawn from the Community Services Administration 2006 Consulting Account #100-42-130-10085-7160; THAT the prior years accumulation of funds for the Community Services Strategic Plan, in the amount of $82,375.56, in the Professional Fees Reserve be used to offset the 2006 Community Services consulting budget; and - 16 - General Purpose and Administration Committee Minutes May 8, 2006 THAT the attached By-law attached to Report COD-021-06, marked Schedule “A” authorizing the Mayor and the Clerk to execute the necessary agreement be approved. CARRIED TENDER CL2006-6, 2006 CRACK SEALING PROGRAMS, VARIOUS LOCATIONS Resolution #GPA-230-06 Moved by Councillor Foster, seconded by Councillor Pingle THAT Report COD-022-06 be received; THAT A-1 Asphalt Maintenance Ltd., Burlington, Ontario with a total revised bid in the amount of $40,286.76 (excluding G.S.T.), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2006-6, be awarded the contract to provide crack sealing at various locations as required by the Municipality of Clarington; and THAT the funds required be provided from the Operations Department 2006 Budget – Account #100-36-381-10250-7163. CARRIED FINANCE DEPARTMENT There were no reports considered under this section of the Agenda. CHIEF ADMINISTRATIVE OFFICER’S DEPARTMENT NEWCASTLE LIBRARY BRANCH – PROJECT PLANNING STATUS Resolution #GPA-231-06 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report ADM-002-06 be received for information. CARRIED - 17 - General Purpose and Administration Committee Minutes May 8, 2006 UNFINISHED BUSINESS Resolution #GPA-232-06 Moved by Councillor Foster, seconded by Councillor MacArthur THAT the delegation of Wilma Paul be referred to the Clarington Accessibility Advisory Committee. CARRIED OTHER BUSINESS Resolution #GPA-233-06 Moved by Councillor Schell, seconded by Councillor Trim THAT Debra Farmer’s request to sell fireworks at the Garnet B. Rickard Centre over the Victoria Day weekend be approved provided the organizers apply for all necessary permits and submit all necessary fees and supporting documentation including insurance certificates. CARRIED Resolution #GPA-234-06 Moved by Councillor Trim, seconded by Councillor Robinson WHEREAS the Village of Newcastle is celebrating its sesquicentennial in 2006; AND WHEREAS a program of various activities is being planned for the July 1 weekend in celebration of the event; NOW THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Clarington authorize the Community Services Department to provide public swimming at the Newcastle Lions Pool free of charge on Friday, June 30, Saturday, July 1 and Sunday, July 2, 2006. CARRIED Councillor Trim announced that Earth Day was a huge success. More than 2,000 volunteers cleared 34 areas. Councillor MacArthur attended the Annual General Meeting of the Visual Arts Centre and extends the Board’s sincere appreciation for Councils continued support and interest in cultural affairs in the community. Councillor Foster attended the Courtice Business Association Wine Tasting Event and is pleased to announce $2,000.00 was raised. - 18 - General Purpose and Administration Committee Minutes May 8, 2006 Resolution #GPA-235-06 Moved by Councillor Schell, seconded by Councillor Robinson THAT the meeting be “closed” to allow for consideration of a personnel matter. CARRIED The meeting resumed in “open” session at 12:09 p.m. RATIFY ACTIONS Resolution #GPA-236-06 Moved by Councillor Schell, seconded by Councillor Foster THAT the actions taken at the closed meeting be ratified. CARRIED ADJOURNMENT Resolution #GPA-237-06 Moved by Councillor Foster, seconded by Councillor Schell THAT the meeting adjourn at 12:11 p.m. CARRIED ` __________________________ ____________________________ MAYOR DEPUTY CLERK - 19 - General Purpose and Administration Committee Minutes May 8, 2006 Resolution #GPA-235-06 Moved by Councillor Schell, seconded by Councillor Robinson THAT the meeting be "closed" to allow for consideration of a personnel matter. CARRIED The meeting resumed in "open" session at 12:09 p.m. RATIFY ACTIONS Resolution #GPA-236-06 Moved by Councillor Schell, seconded by Councillor Foster THAT the actions taken at the closed meeting be ratified. CARRIED ADJOURNMENT Resolution #GPA-237-06 Moved by Councillor Foster, seconded by Councillor Schell THAT the meeting adjourn at 12:11 p.m. CARRIED ~~ ,f r~ -19 -