HomeMy WebLinkAboutCOD-015-06
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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
Monday,April 10~,2006
Report #: COD-015-06
File#_
By-law #
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SUBJECT: CO-OPERATIVE TENDER W02-2006, SUPPLY, DELIVERY AND
APPLICATION OF CALCIUMI MAGNESIUM CHLORIDE
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-015-06 be received;
2. THAT Miller Paving Limited, Markham, Ontario, with a total bid price of $60,775.00
(plus applicable taxes), for the Municipality of Clarington's requirements for liquid
magnesium chloride (Section I) being the lowest responsible bidder meeting all
terms, conditions and specifications of the Co-operative Tender W02-2006, be
awarded the contract to supply and apply approximately 325,000 litres of liquid
magnesium chloride, as required by the Municipality of Clarington Operations
Department;
3. THAT Morris Chemicals Ltd., Lakefield, Ontario, with a total bid price of $3,025.20
(plus applicable taxes), for the Municipality of Clarington's requirements for flaked
calcium chloride (in 20 or 40 kilo bags), (Section II) being the lowest responsible
bidder meeting all terms, conditions and specifications of the Co-operative Tender
W02-2006, be awarded the portion of the contract to supply and deliver
approximately 6,000 kg of flaked calcium chloride, as required by the Municipality of
Clarington Operations Department;
4. THAT pending satisfactory pricing and service and approval by the Durham
Purchasing Co-operative, the contracts be awarded for a second year; and
. 5. THAT the funds expended be drawn from the approved budget allocation for
Operations Road Maintenance.
REPORT NO.: COD-015-06
PAGE 2
Submitted by:
rvath, RDMR, RRFA,
f Operations
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Reviewed by: ~lA.-) ~
Franklin Wu,
Chief Administrative Officer
REPORT NO.: COD-015.Q6
PAGE 3
BACKGROUND AND COMMENT
The Municipality of Clarington participated with the Durham Purchasing Co-operative
Group to tender for the supply, delivery and application of calcium/magnesium products.
The current tender specifications has been expanded from previous years and now
includes the option to provide pricing for magnesium chloride (both liquid and flaked). Prior
to being added as an approved product, the performance of this product was tested by
representatives of the various participating agencies.
Upon completion of this testing period, it was agreed that magnesium chloride (both liquid
and flaked) met the required specifications and was to be included as an approved product
in the tender document.
With the inclusion of this new product, it is the intent of the Co-operative Group to award
the tender on the basis of the low bid for each participating Agency's section. In doing so,
Clarington is recommending the award to the low bidders for both magnesium (liquid) and
calcium (flaked) chlorides.
Subsequently, bids were received and tabulated as follows:
BIDDER
TOTAL SECTION 1 -
(ClaringtonRequirements
325,000 Iitres)
LIQUID
CALCIUM/MAGNESIUM
CHLORIDE
No Bid (calcium)
$454,904.61 ma nesium
$507,449.75 (calcium)
No Bid ma nesium
No bid
TOTAL SECTION 2 -
(Clarington Requirements
6,000 kg)
FLAKE
CALCI UM/MAGN ESIUM
CHLORIDE
Miller Paving
Markham, Ontario
Morris Chemicals Ltd.
Lakefield, ON
Glen Chemicals Ltd.
Scarborou h, ON
No bid
Of the total bid amounts indicated for Sections I and II, the Municipality of Clarington
requirements amount to $60,775.00 and $3,025.00 (plus applicable taxes) respectively.
A tender was also received from Eco-Solutions for Corn Enhance Lignin, which is an
organic dust control agent. Their bid could not be considered for acceptance as it is an
alternative product that does not meet the tender specifications and is currently not
recognized as a standard dust suppressant with the Ministry of Transportation.
REPORT NO.: COD-015-06
PAGE 4
After review and analysis of the bids by Purchasing and Operations, it was mutually
agreed that the bid from Miller Paving Limited, Markham, Ontario, be recommended for
the contract for liquid magnesium chloride (Section I) and that Morris Chemicals Ltd.,
Lakefield, Ontario, be recommended for the contract for flaked calcium chloride in 20 or
40 kilo bags (Section II).
The Finance Director has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should
be referred to the Director of Operations.
The tendered prices from Miller Paving Limited, Markham, Ontario and Morris Chemicals
Ltd., Lakefield, Ontario, reflect approximately a 2.75% increase and 3.5 % increase
respectively over those tendered in 2004.
Miller Paving Ltd. has previously performed satisfactorily for the Municipality of
Clarington. Although Morris Chemicals Ltd., has not previously performed work for the
Municipality of Clarington, they have provided satisfactory service for the City of
Kawartha Lakes, City of Ottawa and Prince Edward County.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-4169