HomeMy WebLinkAboutPSD-011-18Clarftwn
Planning Services
Public Meeting Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: Planning and Development Committee
Date of Meeting: January 29, 2018
Report Number: PSD -011-18 Resolution: #PD -019-18
File Number: PLN 41.10 By-law Number:
Report Subject: Southeast Courtice Secondary Plan Study — Terms of Reference
Recommendations:
1. That Report PSD -011-18 be received;
2. That Planning Services staff be authorized to commence the preparation of the
Southeast Courtice Secondary Plan;
3. That staff be authorized to finalize the draft Terms of Reference and issue a Request for
Proposal to retain the necessary consultants for the preparation of the Secondary Plan;
4. That the Director of Planning Services be authorized to execute the necessary cost -
recovery agreements with the Southeast Courtice Landowners Group Inc. for the
preparation of the Secondary Plan; and
5. That all interested parties for Report PSD -011-18, any delegations and the Region of
Durham Planning Department be notified of Council's Decision.
Municipality of Clarington
PSD -011-18
Report Overview
Paae 2
The purpose of this report is to inform the landowners within the Southeast Courtice
Secondary Plan area of the request by the Southeast Courtice Landowners Group Inc. for
Council to initiate the preparation of a Secondary Plan for these lands. This report seeks
Council authorization for staff to commence the preparation of the Secondary Plan generally
in accordance with the draft Terms of Reference.
1. Background
1.1 The Southeast Courtice Secondary Plan area is located generally between the
Robinson Creek valley in the west and Hancock Road in the east. It extends from south
of Bloor Street northward to Durham Highway 2. There are approximately 60
landowners within this Secondary Plan area. There is a mixture of parcel sizes within
the Secondary Plan area, including larger farm parcels and residential lots.
Figure 1: Southeast Courtice Secondary Plan Area
Municipality of Clarington
PSD -011-18
Paae 3
1.2 Landowners met in mid -2017 to review the Secondary Plan process and determine
participation. It was recognized that smaller residential properties would not be
interested and willing to be bound by the legal and financial obligations associated with
the Landowners Group. Only landowners with a greater than 0.8 hectare (2 acre) parcel
were specifically asked if they were interested in financially contributing to the
Secondary Plan process. Essentially, the landowners that were willing and able to
contribute financially are now members of the Southeast Courtice Landowners Group
Inc.
1.3 The Southeast Courtice Landowners Group Inc. (Landowners Group) is an incorporated
body representing the majority of the landowners (green highlight) within the Secondary
Plan Area (red dashed line) as represented on Figure 1 above. The Landowners Group
represents about 66 % of the Secondary Plan Area ownership. The Official Plan policy
requires ownership representing generally 75 % of the developable land within the
Secondary Plan area. The intent of this policy was to ensure that a critical mass of
landowners were participating. Therefore, staff is satisfied that the Landowners Group
has met the intent of the Policy.
1.4 The Landowners Group is represented by a Trustee. Delta Urban Inc. (DUI) has been
retained as the Group Manager and is the lead consultant representing the Landowners
Group.
1.5 The Landowners Group and staff have met regularly for the past six months to discuss
the Secondary Plan process as well as the Robinson Creek and Tooley Creek
Subwatershed study. The Landowners Group has agreed to fund 50% of the cost of the
Subwatershed Study including staff resources. The funding agreement with the Trustee
for the Landowners Group was executed in December 2017.
1.6 The Landowners Group has a submitted a letter (See Attachment 1) to request the
Municipality commence the preparation of the Secondary Plan and draft Terms of
Reference for the Secondary Plan. As noted in this request to initiate, the Landowners
Group has committed to funding 100% the preparation of the Secondary Plan including
staff resources.
2. Secondary Planning Process
2.1 Getting Authorization for a Privately -Initiated Secondary Plan
2.1.1 The Clarington Official Plan provides policy direction for the preparation of a
privately initiated Secondary Plan. In summary the process is as follows:
1) Consultation with municipal staff and the establishment of the Landowners
Group.
2) Receipt of a Request to Initiate a Secondary Plan and a proposed Terms of
Reference.
Municipality of Clarington
PSD -011-18 Page 4
3) Public Meeting and a Decision of Council to initiate the preparation of the
Secondary Plan.
4) If Council decides to proceed with the Secondary Plan process, the
Municipality will retain the necessary consultants.
5) All costs associated with the process, planning staff time, consultants and
project and administration of the Secondary Plan are to be covered 100% by
the landowners group.
6) Work will only be initiated once a funding agreement is in place between the
Trustee for the Landowners Group and the Municipality.
2.1.2 Staff met on numerous occasions with a number of the landowners prior to the
formation of the Landowners Group and have met regularly since the group was
incorporated and a Trustee appointed.
2.1.3 In November, the Landowner Group requested that the Municipality initiate the
Secondary Plan. A draft Terms of Reference was included in the request. The
Terms of Reference submitted by the Landowners Group was circulated to
various Municipal Departments as well as external agencies. Comments
received from the agencies will be incorporated in the final Terms of Reference
as appropriate.
2.1.4 In anticipation of Council's authorization to commence, the Landowners Group
has submitted a draft Funding Agreement for the Secondary Plan to staff for
review.
2.2 Summary of the Draft Terms of Reference
2.2.1 Similar to the Wilmot Creek Secondary Plan, the draft Terms of Reference has
incorporated a `green lens' approach to development. All studies and the
Secondary Plan will be required to include details of how development in the
Secondary Plan area will meet Council policies. In particular the goal over time
is to reach net zero communities and the techniques that will be employed to
reduce greenhouse gas emissions.
2.2.2 The draft Terms of Reference are highly integrated with the Robinson Creek and
Tooley Creek Subwatershed Study, as a substantial portion of the Subwatershed
Study must be completed before any preliminary land uses can be contemplated
in the Secondary Plan. The Subwatershed Study work plan has made reciprocal
provisions.
Municipality of Clarington
PSD -011-18
Paae 5
2.2.3 The draft Terms of Reference integrates the Secondary Plan process with
several other major initiatives in the area including the Courtice Employment
Lands Secondary Plan and the related Transportation Hubs Study for the
Courtice GO Station. The draft Terms of Reference incorporate Phases 1 and 2
of the Municipal Class Environmental Assessment process for major roads such
that the need and general alignment will be established as part of the Secondary
Plan process.
2.2.4 Public participation will be integrated throughout the draft Terms of Reference.
Consultant Proposals will evaluated on their commitment to the Municipality's
online media program. The recommended public participation will begin with a
number of visioning sessions with the landowners, agencies, interested citizens
and the business community regarding emerging trends in sustainable
neighbourhood design, energy efficient development practices, and transit
supportive land uses. Public Information Sessions will be held at specific stages
of the planning process. These public participation requirements are in addition
to any statutory Open House and Public Meeting requirements under the
Planning Act.
2.2.5 The draft Terms of Reference contemplates this project being led by a Steering
Committee. Although not yet finalized, it is anticipated that the Steering
Committee will include Municipal, Region of Durham and CLOCA staff, Delta
Urban project manager, landowner representatives and the lead consultant.
2.2.6 Should Council decide to proceed with the Secondary Plan, staff will issue a
Request for Proposal to engage a team of consultants to undertake the
Secondary Plan.
3. Conclusion
It is respectfully recommended that Council authorize staff to undertake the preparation of
the Southeast Courtice Secondary Plan.
4. Strategic Plan Application
Not applicable.
Municipality of Clarington
PSD -011-18
Submitted by:
David J. Crome, MCIP, RPP
Director of Planning Services
Paae 6
Reviewed by:
Andrew C. Allison, B. Comm, LL.B
CAO
Staff Contact: Carlos Salazar, Manager of Community Planning at extension 2409
or csalazar(a-_)clarin_ toq n.net or Lisa Backus, Principal Planner at extension 2413
or Ibackus clarington.net
Attachments:
Attachment 1 — Trustee request to initiate the Secondary Plan
Attachment 2 — Draft Terms of Reference
$ O L V W R I L Q W H U H V W H G S D U W L H V W R E H Q R W L I L H G R I & R X Q F L O¶ V G H F L V L R
' H S D U W P H Q W
LB/COS/ah/nl
I:\^Department\LDO NEW FILING SYSTEM\PLN Planning Files\PLN 41 Secondary Plans\PLN 41.10 -Southeast Courtice Secondary Plan\Staff Report\PSD-011-18\PSD-011-18.Docx
20
SOUTHEAST COURTICE 7501 Keele Street
Vaughan, Ontario
LANDOWNERS GROUP INC, L4K 1Y2
hmihailidi(cDbrattv.com
(905) 760-2700
SENT BY E-MAIL dcrome clarin ton.net AND COURIER
November 15th, 2017
Municipality of Clarington
40 Temperance Street
Bowmanville, ON L1 C 3A6
Attention: David J. Crome, MCIP, RPP
Director of Planning Services
Dear Sir:
RE: REQUEST TO INITIATE THE PREPARATION OF THE SOUTHEAST COURTICE
SECONDARY PLAN
The undersigned is the Trustee acting on behalf of the Southeast Courtice Landowners Group (the
"SCLC"), who represent the majority of the land within the Southeast Courtice Secondary Plan Area.
The SCLG have previously committed to funding their share (i.e. 50%) of the Subwatershed Study
Costs, per correspondence dated October 6th, 2017. Accordingly, the Trustee has collected funds from
these owners and provided confirmation to the Municipality per correspondence dated October 27th
2017.
As the SCLC have discussed with Staff, it would be an effective and efficient use of resources to now
integrate the Subwatershed Study with a Secondary Plan study for future development of the Southeast
Courtice Residential lands, and therefore, the SCLG is formally requesting the Municipality to commence
the Secondary Plan process and confirms that the SCLG will fund 100% of the costs associated with the
preparation of the Southeast Courtice Secondary Plan, in accordance with and subject to the terms of a
Secondary Plan Funding Agreement to be negotiated and finalized on terms acceptable to the
Municipality and the SCLG.
As per OPA No. 107, we are enclosing the proposed Secondary Plan Terms of Reference for your
review and approval. The attached terms of reference outline the proposed scope of work, public
consultation process, funding of supporting studies, cost sharing principles and other considerations as
described in section 23.13.1 of OPA No. 107.
Thank you for your time and consideration. We are happy to further discuss our request should you wish
to do so. Please contact the undersigned should you have any questions.
Yours very truly,
SOUTHEAST COURTICE LANDOWNERS GROUP INC.
4eVI-78C. ZKiha—iri—di
HAMIna
Encls.
cc: Rab Maciver (w/Encis. )
cc: Carlos Salazar (w/Enols. )
cc: Lisa Backus (w/Enols . )
cc: Myron P. Pestaluky, P_ Eng.
Delta Urban Inc. (w/Enols-)
Attachment 2 to
Report PSD -011-18
Draft Terms of Reference for Southeast Courtice Secondary Plan
Table of Contents
1. Introduction.....................................................................................................................................
1.1
Study Area..............................................................................................................................
1.2
Study Goals and Objectives...................................................................................................
1.3
Related Studies......................................................................................................................
2. Scope
of Work................................................................................................................................
3. Phase
1: Background and Analysis Report....................................................................................
3.1
Project Kick-off Public Information Centre.............................................................................
3.2
Background and Analysis Reports.........................................................................................
3.3
Environmental Assessment (EA)...........................................................................................
3.4
On-line Community Engagement...........................................................................................
3.5
Opportunities and Constraints Analysis.................................................................................
3.6
Public Information Centre including Municipal EA requirements ...........................................
3.7
Background and Analysis Summary Report..........................................................................
3.8
Deliverables for Phase 1........................................................................................................
4. Phase
2: Urban Design and Sustainability Principles and Alternative Land Uses .........................
4.1
Best Practices........................................................................................................................
4.2
Urban Design and Sustainability Principles...........................................................................
4.3
Alternative Land Use Plans for the Southeast Courtice Secondary Plan Area .....................
4.4
Design Charrette and Information Sessions..........................................................................
4.5
Public Information Centre.......................................................................................................
4.6
Deliverables for Phase 2........................................................................................................
5. Phase
3: Preferred Land Use Plan.................................................................................................
5.1
Selection of Preferred Land Use Plan for the Southeast Courtice Area ................................
5.2
Meeting with the Steering Committee on Evaluation of Preferred Land Use Plan ................
5.3
Selection of the Preferred Land Use Plan..............................................................................
5.4
Preparation of Final Supporting Materials..............................................................................
5.4.1
Transportation Network and Report...................................................................................
5.4.2
Urban Design and Sustainability Guidelines......................................................................
5.4.3
Functional Servicing Report...............................................................................................
5.4.4
Fiscal Impact Study............................................................................................................
5.5
Draft Secondary Plan Policies................................................................................................
5.6
Draft Zoning By-law................................................................................................................
5.7
3D Demonstration Plan..........................................................................................................
1
.3
.3
.3
.3
.6
.6
.6
.6
.7
.7
.8
.8
.8
.8
.8
.8
.8
.9
.9
.9
.9
10
10
10
10
10
10
10
10
11
11
11
11
5.8 Public Information Centre............................................................................................................11
5.9 Deliverables for Phase 3.............................................................................................................11
6. Phase 4: Final Draft Secondary Plan Preparation and Adoption by Council.......................................12
6.1 Deliverables for Phase 4.............................................................................................................12
7. Project Management............................................................................................................................12
7.1 Steering Committee....................................................................................................................12
7.2 Technical Advisory Committee(s)...............................................................................................12
8. Appendix A — General Study Terms of References.............................................................................14
9. Appendix B — Priority Green Development Framework.......................................................................18
2
1. Introduction
1.1 Study Area
The Southeast Courtice Secondary Plan (SECSP) Study Area is illustrated in
Figure 1 and is located within both the Robinson Creek and Tooley Creek
Watersheds.
DD o
� D4rh N gh
Q �?
0
o
Southeast Courtice
Secondary Plan Area
y U =
A
CL
U
a>
0
Bloor Street
F°—
aY
0U
0
N
PLN 41.10
Figure 1: Southeast Courtice Secondary Plan Area
1.1 Secondary Plan Priorities
The purpose of the study process is to create a Secondary Plan that conforms to
and implements the Clarington Official Plan, the Durham Region Official Plan,
Provincial Policies and Plans. It will also follow the recommendations from the
Robinson Creek and Tooley Creek Subwatershed Plans.
3
The Secondary Plan will address these five priorities:
Sustainability and Climate Change
Clarington Council adopted a sustainable, "green lens" approach to development
throughout the Official Plan. This Secondary Plan will address the criteria
developed for Secondary Plans in Clarington's Green Development Program and
will be guided by the Priority Green Development Framework. An excerpt from the
Priority Green Development Framework for Secondary Plans can be found in
Appendix B to this draft Terms of Reference.
It is intended that sustainable development principles and practices shall be
infused into every part of the Secondary Plan, including the design of
neighbourhoods and arrangement of land uses. The requisite studies and the
resultant Secondary Plan shall include measureable targets to move towards a net
zero community.
Urban Design
The goal for any new development is that it celebrates and enhances the history
and character of Clarington. New neighbourhoods are to be created with a sense
of place and all development should result in a high quality design. Excellence in
urban design will consider elements like building design, complete streets, views,
park connectivity, sun and shadow impacts, and active transportation as well as
the integration of green infrastructure in neighborhood design.
Affordable Housing
Clarington Council, through Official Plan policy supports the provision of a variety
of housing types, tenure and costs for people of all ages, abilities and income
groups. The Clarington Official Plan encourages a minimum of 30% of all new
housing built in Urban Areas to be affordable.
The Secondary Plan must reflect this policy and demonstrate how this Secondary
Plan area contributes to meeting Council's affordable housing target.
Community Engagement
Clarington Council is committed to community consultation and engagement. The
preparation of this Secondary Plan will be supported by a thorough public
engagement strategy to include a range of public consultation initiatives. These
efforts will be in addition to any statutory meetings requirements.
Coordination of Effort
An Environmental Assessment (EA) will be required for all new major (collector
and arterial) roads required for the Southeast Courtice Secondary Plan. All public
notices, communications and review periods will be designed to ensure that they
Il
conform to the requirements of both the Planning Act and Municipal Class EA.
This will avoid confusing the public with multiple messages and focus Municipal
resources more effectively.
1.2 Related Studies
The following studies are or will be undertaken at the same time as the SECSP
and must be incorporated as part of the study process.
Robinson Creek and Tooley Creek Subwatershed Study
The SECSP study area is located within the watersheds of the Robinson Creek
and Tooley Creek. The Municipality of Clarington has initiated a Subwatershed
Study (SWS) for these combined watersheds. Each phase of the SECSP study will
integrate and be responsive to the findings of the SWS with regard to natural
systems.
The SWS will include the preparation of a Master Drainage Plan for the
subwatersheds including an implementation plan for the preferred land use plan
created through the SECSP study.
Courtice Employment Land Secondary Plan
The Courtice Employment Lands (CEL) are located adjoining to, and immediately
south of, the SECSP study area. The Municipality of Clarington will be undertaking
a Secondary Plan study for the CEL at the same time as the SECSP. A collector
road will form the boundary between the two Secondary Plan Areas. The SECSP
study and its integrated EA will take the lead in establishing the alignment of this
collector road. The SECSP will coordinate with the CEL Secondary Plan study to
ensure that land uses and policies along the border of these two plans are
complementary.
Transportation Hubs Study — Courtice GO Station
There is a future GO Transit Rail Station along the west side of Courtice Road
within the Courtice Employment Lands to the south of the SECSP area. The
analysis of the Transportation Hub Study for the Courtice GO Station will be
incorporated into the CEL Secondary Plan. The SECSP study will establish land
uses, policies and mobility/connectivity options that respond and complement the
recommendations from the Transportation Hub study.
5
2. Scope of Work
The scope of work will proceed in four Phases.
Phase 1: Background and Analysis Report
The initial phase will involve a detailed technical analysis of the area including
servicing, infrastructure and initial public participation.
Phase 2: Urban Design and Sustainability Principles and Alternative Land
Use Plans
This phase will present alternative land use plans based on urban design and
sustainable principles and best practices along with the input from the public and
guided by the Steering Committee. This phase will utilize a charrette process to
refine the Principles and Alternative Land Use Plans.
Phase 3: Preferred Land Use Plan for the Southeast Courtice Area
Based on the preceding analysis and public engagement a Preferred Land Use
Plan will be developed for the Secondary Plan area. Once the Land Use Plan has
been refined the remaining studies can be completed that will support the
recommended Land Use Plan.
Phase 4: Final Draft Secondary Plan and Adoption by Council
The recommendation phase will include the preparation of drafts of the Secondary
Plan, the implementing zoning by-law and implementing urban design and
sustainability guidelines. This phase includes the statutory meetings prior to
Council to making a decision.
3. Phase 1: Background and Analysis Report
3.1 Project Kick-off Public Information Centre
The Secondary Plan will begin with a public information centre (PIC) facilitated by
the Consultant. This PIC will give the public an opportunity to be formally
introduced to the project, process and invite them to share their interest and ideas
for the Secondary Plan area. This meeting will also be advertised as the initiation
of the EA process for the future collector and arterial roads.
3.2 Background and Analysis Reports
In this Phase, the following studies/tasks will commence. Not all will be completed
in Phase 1 as they may require additional input from subsequent phases.
However, it is expected that draft reports will be complete at the end of this phase.
A summary of the scope of work for each study or task is provided in Appendix A.
X
x Prepare a Subwatershed Study Integration Schedule
x Review of existing planning documents and studies
x Prepare a Planning Background Report
x Prepare a Landscape Analysis
x Prepare a Functional Servicing Report
x Conduct a Transportation Needs Analysis
x Prepare an Agricultural Impact Evaluation
x Prepare a Sustainability Plan and Green Development Principles
x Conduct a Commercial Analysis
x Conduct an Archeological and Heritage Analyses
The Subwatershed Study Integration Schedule will be prepared in Phase 1 to help
identify when in the Secondary Plan process integration with the Subwatershed
Study is necessary.
3.3 Environmental Assessment (EA)
An Environmental Assessment (EA) for new major (collector and arterial) roads
required to service the Southeast Courtice Secondary Plan area will be undertaken
as part of the Secondary Plan process. The EA will proceed through the Integrated
Approach as set out in Section A.2.9 and Appendix 8 of the Municipal Class EA,
2015. These roads are subject to Schedule C of the Municipal Class EA.
The consultant's proposal must satisfy the requirements of sections A.2.9.4,
A.2.9.5, and Appendix 8 of the Municipal Class EA, including:
x Clear indication on project notices and communications that an integrated
approach is being used;
x Extended public review periods that cover the requirements of both the
Planning Act and MCEA;
x Preparation of a document to support the Planning Act application
demonstrating how the MCEA process was satisfied; and
x Issuance of a Notice of Study Completion for the MCEA process.
3.4 On-line Community Engagement
A variety of different stakeholders will need to be engaged throughout the process.
To complement the public information centres, public meetings and workshops
outlined in these terms of reference, the Municipality will provide the online
engagement tools available through "Bang the Table" platform
(http://www.bangthetable.com/engagementhq/engagement-tools/). The
Proponents will select the appropriate tools from the "Bang the Table" toolkit, such
as visual preference surveys and forums, and include them in their work plan. The
Proponent will be responsible to provide the related content for these tools. In
addition to the engagement tools listed above the Proponent is encouraged to
propose its own engagement strategies.
7
3.5 Opportunities and Constraints Analysis
Based on the preliminary analysis and conclusions of the technical reports noted
above and public input received, the consultant will prepare a detailed
opportunities and constraints analysis.
3.6 Public Information Centre including Municipal EA requirements
The consultant will present the Opportunities and Constraints Analysis at a public
information centre.
The consultant will also present the problem/opportunity statement as required by
the Municipal Class EA process.
3.7 Background and Analysis Summary Report
Phase 1 will conclude with a Background and Analysis Summary Report. It will
consolidate and summarize the findings of the different technical reports and
include public input to date. Critical to this analysis will be the Stage 1
Subwatershed Study Characterization report from the subwatershed study.
This Phase 1 report will inform the preparation of the Urban Design and
Sustainability Principles and the Alternative Land Uses to be prepared in Phase 2.
3.8 Deliverables for Phase 1
x Kick-off PIC
x Online Engagement
x Opportunities and Constraints Analysis
x PIC to share the Opportunities and Constraints Analysis
x Background and Analysis Summary Report
4. Phase 2: Urban Design and Sustainability Principles and
Alternative Land Uses
4.1 Best Practices
The consultant will review best practices regarding emerging trends in sustainable
neighbourhood planning and design including: urban design techniques, practices
and methods that promote energy efficiency, optimal use of land and transit
supportive land uses and forms.
4.2 Urban Design and Sustainability Principles
Based upon the analysis of best practices, the Priority Green Development
Framework and the applicable policies in the Official Plan, the consultant will
propose a set of urban design and sustainability principles. The urban design and
sustainability principles are intended to guide the preparation of alternative land
use concepts. The Principles will form the starting point/basis for the Design
Charrette.
In addition, the consultant shall prepare a methodology and criteria to apply the
Urban Design and Sustainability Principles for use in Phase 3 as an evaluation
criteria of the Preferred Land Use Plan.
4.3 Alternative Land Use Plans for the Southeast Courtice Secondary Plan Area
The consultant shall prepare up to three alternative land use plans for the Study
Area based on the findings of the Background and Analysis Summary Report and
the public information sessions. The alternatives shall indicate the proposed land
uses by type (e.g., residential, institutional, open space and commercial, etc.),
scale and density. Each land use plan shall also include a proposed transportation
network. Accompanying the alternative land use plans will be an analysis and
evaluation of the individual plan based on environmental, servicing, transportation,
density, sustainability, fiscal, social and other appropriate criteria.
The alternative land use plans shall be supported by an explanatory report and a
summary public information package that visually summarizes the analysis of each
concept.
4.4 Design Charrette and Information Sessions
The consultant will design a charrette for landowners, agencies, interested citizens
and businesses. These sessions should include a presentation of best practices
on topics including green streets, mixed-use buildings, active transportation
networks and net zero community design.
4.5 Public Information Centre
The alternative land use plans for the Study Area, with supporting components
shall be presented at a PIC.
The PIC will also present the alternative road alignments so as to fulfill the Phase
2 requirements of the Municipal Class EA process.
4.6 Deliverables for Phase 2
x Urban Design and Sustainability Principles and Evaluation Criteria
x Design Charrette and Information Sessions
x Alternative Land Use Plans
X PIC
9
5. Phase 3: Preferred Land Use Plan
5.1 Selection of Preferred Land Use Plan for the Southeast Courtice Area
The consultant shall apply the Urban Design and Sustainability Principles
developed in Phase 2 to the evaluation of the alternative land use plans. The
Preferred Land Use Plan may not necessarily be one of the specific alternative
land use plans prepared in Phase 2 but rather a hybrid of elements of the various
land use plans.
The Preferred Land Use Plan will be the basis for the Impact Assessment and
Stormwater Management Plan work in the Subwatershed Study.
5.2 Meeting with the Steering Committee on Evaluation of Preferred Land Use
Plan
The consultant will present the Preferred Land Use Plan to Municipal
Staff/Steering Committee wherein a general concurrence and agreement to
proceed should be reached.
5.3 Selection of the Preferred Land Use Plan
Based on discussions with the Municipal Staff/Steering Committee, the consultant
shall refine the selected option.
5.4 Preparation of Final Supporting Materials
5.4.1 Transportation Network and Report
The consultant shall finalize the transportation network based on the preferred
land use plan and finalize the Transportation Report to fulfill the requirements of
Phase 1 and 2 of the Municipal Class EA process.
5.4.2 Urban Design and Sustainability Guidelines
The Consultant shall prepare the Urban Design and Sustainability Guidelines that
will be included as an appendix to the Secondary Plan.
5.4.3 Functional Servicing Report
The consultant shall finalize the servicing plan, phasing plan and costing schedule
based on the preferred land use plan and finalize an accompanying Functional
Servicing Report. The preferred land use concept will be the basis of the SWS
team's preparation of a Storm Water Management Plan. This plan will be
integrated with the Functional Servicing Report for the SECSP.
10
5.4.4 Fiscal Impact Study
The preferred land use concept will be the basis of a Fiscal Impact Study for the
build out of the SECSP area. The Municipality will hire a Consultant to prepare this
analysis independent of this project.
5.5 Draft Secondary Plan Policies
The consultant will prepare the necessary policies that will, together with the
Preferred Land Use Plan, form a Draft Secondary Plan for South -East Courtice.
5.6 Draft Zoning By-law
A draft zoning by-law will be prepared that implements the Secondary Plan
policies.
5.7 3D Demonstration Plan
The consultant will prepare a 3D model as a draft Demonstration Plan of the build
out of the SECSP area that reflects the Preferred Land Use Plan and proposed
draft policies.
5.8 Public Information Centre
The consultant shall present the Preferred Land Use Plan, draft demonstration
plan and draft policies for the SECSP to the public.
The recommended Major Roads Plan will be presented to complete the Class EA
component of the study.
5.9 Deliverables for Phase 3
x Preferred Land Use Plan
x Transportation Network and Report (consistent with Phase 1 and 2 of
Municipal Class Environmental Assessments)
x Urban Design and Sustainability Guidelines
x Functional Servicing Report
x Fiscal Impact Study
x Draft Secondary Plan
x Draft Zoning By-law
x 3D Demonstration Plan
x Public Information Centre
11
6. Phase 4: Final Draft Secondary Plan Preparation and Adoption by
Council
This Phase will focus on preparing the final documents for the statutory public
process and Council decision. The consultant will prepare the final Draft Southeast
Courtice Secondary Plan and any Official Plan Amendments if required. The
consultant will present the final draft documents at the statutory open house and
public meetings.
6.1 Deliverables for Phase 4
x Southeast Courtice Secondary Plan including schedules (land Use,
transportation, parks and open space) supporting SECSP policies;
o Urban Design and Sustainability Guidelines as Appendix to the
Secondary Plan
x Official Plan Amendment
x Zoning By-law (the statutory process for the Zoning By-law will follow
Council's adoption of the Secondary Plan)
7. Project Management
The consultant's proposed work plan needs to include the number of meetings
necessary for the Steering Committee to review draft technical reports,
presentations, surveys or any other product as part of this process. Sufficient time
should be allowed for the Steering Committee members to review and arrive at a
decision.
The Planning Services Department will be responsible for the overall project
management, administration, and day to day operations. The project will be fully
funded by the Southeast Courtice Landowners Group Inc.
7.1 Steering Committee
x The Steering Committee will be composed of:
x The lead Consultant
x Municipal Staff representing key departments. (Planning and Engineering)
x Staff of key commenting agencies such as the Region of Durham and
CLOCA.
x The project manager — DeltaUrban Inc.
x One land owner from the Landowners Group (not their representative).
7.2 Technical Advisory Committee(s)
Technical Advisory Committee(s) will be established for various technical
disciplines as needed. Examples of such disciplines are stormwater management,
municipal servicing, transportation, urban design and planning. Meetings of the
various Technical Advisory Committee(s) will be established to review and
12
comment upon the findings of the technical reports in Phases 1, 2 and 3 as
appropriate prior to their publication. These committee(s) will be composed of the
lead consultant, Municipal and Regional Staff and a technical consulting advisor to
the Southeast Courtice Landowners Group as appointed by the Group.
13
Appendix A — General Study Terms of References
1. Subwatershed Study Integration Schedule
The Subwatershed Study Integration Schedule will outline the relationship between
the SECSP and the Robinson and Tooley Creek Subwatershed Study. It will
describe the critical junctures in each Study that cross -rely on the other study.
Although each study is undertaken independently, they cannot be completed in
isolation of one another.
2. Review of Existing Planning Documents and Studies
A general review shall be undertaken of all relevant planning documents and studies
which may relate to the study area, including any submissions from respective
development interests.
3. Planning Background Report
This Component shall include the following:
x An inventory of existing and proposed land uses by area and type within and
adjacent to the Study Area.
x A review of property ownership within the Study Area.
x Identify opportunities and constraints to the development of lands within the
Study Area.
x Identify any impact that development may have on existing uses within the
Study Area.
x Identify need and potential for commercial uses (neighbourhood, community or
broader scale).
x Incorporate the findings from the Subwatershed Study.
4. Landscape Analysis
This Component shall include the following:
x Describe and assess the existing context of the lands within the Study Area.
x Identify the Study Area's topography and grading; existing built form; and natural
features.
x Prepare a summary of the Study Area in terms of parcel, topography, and built
environment as foundation for the Area's development.
14
5. Functional Servicing Report
Identify and assess the future availability of the provision of water and sanitary
sewer services and constraints to the Study Area. This review shall include the
identification of the geographic limits to servicing and the costs, staging and
financing which will be required to facilitate urban development in this area. These
matters shall be prepared in close consultation with the Municipality's Engineering
and Building Services Department and the Region of Durham.
Stormwater drainage and water quality matters will be addressed through the
Subwatershed Study and incorporated into the development of options and
selection of a preferred land use plan.
Once the preferred land use plan is prepared, a general servicing base plan will be
prepared based on the analysis, the Subwatershed Study and review of any
requirements of the Municipality, the Region of Durham and Provincial Ministries
and/or agencies. The servicing plan shall illustrate, among other matters, in
graphic and textual form, the general provision of water services, sanitary sewer
services and storm water drainage and associated facilities, if appropriate, for the
Study Area. The servicing plan shall also include an appropriate phasing and
costing schedule.
6. Transportation Needs Analysis
This Component shall include the following:
x A review of the existing and proposed transportation linkages to the Study
Area.
x A general review of the various transportation linkages to the Study Area from
the existing and proposed transportation facilities.
x An assessment of the Durham Region Transportation Master Plan and, in
particular, the opportunities for transit and transit supporting development
patterns, in relation to the Study Area.
7. Agricultural Impact Evaluation
This Component shall include the following:
x A review of agricultural land uses surrounding the Study Area, and applicable
planning policies and regulations.
x An assessment to determine the potential adverse physical and operational
impacts of the proposed uses described in the SECSP on surrounding
agricultural uses; and to address issues of concern in consultation with the
Clarington Agricultural Advisory Committee ("CAAC").
15
x An assessment of potential alternatives to land use configurations that
avoid/mitigate impacts to prime agricultural areas, and compliance with
minimum distance separation formulae.
x All mitigation/avoidance measures shall be incorporated within the Urban
Area.
8. Sustainability Plan and Green Development Principles
In conjunction with, and as part of, the findings of all other parts of the Secondary
Plan study, the consultant shall identify and assess sustainable development
principles and practices. This study shall utilize as a minimum the Priority Green
Clarington Development Framework and Official Plan Policies.
In addition, the consultant shall prepare a set of guiding principles and standards for
sustainable development (including servicing, roads, parks, open space, residential,
commercial, institutional, land and buildings and development), which support, but
are not limited to, the following:
x An approach to development that incorporates/utilizes/respects the vital
function of Green Infrastructure.
x A development pattern that encourages and supports transit usage.
x A development pattern that is adaptable over time for future generations and
promotes redevelopment of land and repurposing of buildings.
x A land use and development pattern which establishes good connectivity and
mobility in the area for automobiles, cyclists and pedestrians and provides
healthy lifestyle choices.
x A mix of housing and other uses which help create a complete community and
contribute to the health and vibrancy of the existing and future community.
x Green development standards that include resilient infrastructure and reduced
greenhouse gas emissions in support of the move towards a net zero
community.
A component of the Sustainability Plan and Green Development Principles will be a
Neighbourhood Energy Plan which will include consideration of:
x Energy use early in the land -use and infrastructure planning process and
identify opportunities to integrate local energy solutions at the building or
neighbourhood scale. It should identify development and infrastructure to
Minimize the use of electricity, natural gas and gasoline consumption;
x Address energy-efficient building orientation, design and construction; and
x Identify opportunities and targets for on-site energy generation, district heating
and renewable energy options including opportunities for changing stations.
16
It is intended that sustainable development principles and practices outlined above
shall be infused into every thematic area of the Secondary Plan, including the
design of neighbourhoods and arrangement of land uses.
The Sustainability Plan and Standards should include measureable targets to move
towards a net zero community.
9. Commercial Analysis
This Component shall include the following:
x A review of commercial background information available from the Municipality
and Region including the existing inventory of retail space.
x An identification of the need for neighbourhood and/or community based
commercial uses based on a residual demand basis.
x An identification of the need for commercial uses to serve a broader
geographical area.
x Identify need and potential for higher order uses (e.g., hotel, office, etc.) if
appropriate.
The Commercial Analysis shall include the appropriate technical planning and
market study components to establish the current overall supply of floor space in
the Courtice Urban Area and the justification for space needs in the Study Area.
10. Archaeological and Heritage Analyses
This Component shall include the following:
x Undertake an analysis of archaeological potential (Stage 1 Archaeological
Assessments as per the Ministry of Tourism, Culture and Recreation).
x Undertake an historical analysis of all existing structures within the Study Area,
including review of the Municipality of Clarington's Heritage Inventory, and
establish the historical importance, if any, of the structures.
x Identify those heritage features that warrant preservation.
Prepare a strategy for the incorporation of heritage structures into the SECSP. In
completion of this task, the consultant shall consult with Clarington Heritage
Committee.
17
Appendix B - Priority Green Development Framework
The Sustainability Plan and Green Development Standards will demonstration how, at a
minimum, the criteria for Secondary Plans established in the Priority Green Clarington
Development Framework and Implementation Plan are addressed, and how the
Secondary Plan can support moving towards net zero communities that are resilient to
the potential impacts of climate change.
The four themes that represent the core elements of a sustainable community and are
addressed by the Priority Green Clarington — Green Development Framework and
Implementation Plan are:
Built Environment
The built environment is the constructed physical environment in which we live, work
and play each day. It considers the design and layout of a neighbourhood, including
land use mix and diversity, and the interaction of the buildings, road systems and other
infrastructure that we encounter.
Mobility
Mobility is about reducing vehicle dependency and offering choices for residents to
travel in to, out of and through neighbourhoods each day. It speaks to facilitating active
transportation in order to reduce pressure on Clarington's transportation network and
reduce emissions from entering the environment, while contributing to human health
and well-being.
Natural Environment & Open Space
This theme seeks to protect and enhance ecologically significant components of
Clarington's natural heritage system, to encourage design that works with natural
conditions and gains benefit from the environmental, economic and social benefits of
the natural landscape, and promotes linkages to a diverse range of open spaces, parks
and recreation facilities.
Infrastructure & Buildings
Green neighbourhoods strive to use resources more efficiently, leading to potential cost
savings. This theme identifies means to maximize energy and water conservation,
minimize the consumption of resources, and contribute to climate change mitigation and
adaptation.
in