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HomeMy WebLinkAbout10/24/1983 , ~ouncil Minutes Roll Call: . Minutes Minutes . TOWN OF NEWCASTLE October 24 1983 Minutes of a regular meeting of Council held on Monday, October 24 1983, at 7 p.m. in the Council Chambers. The Acting Mayor called the meeting to order and led in prayer. Present were: Councillor R. Bruce Taylor, Acting Mayor Councillor Ann Cowman Councillor Diane Hamre Councillor Ivan M. Hobbs Councillor Marie Hubbard Councillor E. R. Woodyard Mayor G. B. Rickard, at 7:15 p.m. Also Present: Town Clerk, David W. Oakes Deputy Clerk, Gertrude E. Gray Chief Administrative Officer, D. Johnston Treasurer, Kathryn Campbell Director of Planning, T.T.Edwards Deputy Director of Public Works, D. Gray Director of Community Services, T.A. Fanning Resolution #C-769-83 Moved by Councillor Hobbs, seconded by Councillor Cowman THAT the minutes of a Special Meeting of Council, held on Thursday, October 6 1983 at 1:30 p.m. in Court Room #2 be approved as read. "CARRIED" Recorded Vote Yea ~ Absent Cowman Hobbs Hubbard Taylor Resolution #C-770-93 Hamre Woodyard Ri cka rd Moved by Councillor Woodyard, seconded by Councillor Hubbard THAT the minutes of a Regular Meeting of Council held on Tuesday, October 11 1983 at 9:30 a.m. in Court Room #2 be approved as read. "CARRIED" Council Mi nutes eDe 1 egati ons Regi'ona 1 Recl aimers Landft 11 Site O.P.A. Janet Lynn E. MacInnis J. Parkinson for Committee of Clarke .onstituents . - 2 - October 24 1983 Janet Lynn, who lived on a farm one concession east of the landfill site operated by Regional Reclaimers Ltd.) for the past 10 years, told Council that she was opposed to Committee approving 'in principle' the Official Plan Amendment Application for the site. She said that the previous resolution of Council had been to table pending a report from the Ministry of the Environment. The report had been received and she felt it clearly stated that the application did not meet current requirements of the Ministry. She said Council's decision should have been to accept the recommendation of the Ministry, the local planners and the regional planners who made an unbiased report that the application should be denied. She said that with the approval of the landfill site at Maple, Oshawa and Whitby could use that site and there would be no need to expand the present site. She spoke of the leachate in Graham Creek and asked Council to consider the health, devaluation of property and rights and well-being of the residents in making a decision. Mr. Edward MacInnis was not present. Mr. J. Parkinson of Gardiner Roberts spoke on~behalf of the Committee of Clarke Constituents, most of whom live within one and a half miles of the site. He said that Committee had approved 'in principle' an academic situation. The application was in the process of being changed. B.F.I. might be taking over the operation. The application is being revised as to the size of the site. The Region has tabled the matter pending further reports. Approval in principle would take away the rights of his clients to debate the matter before this Council. He asked Council to table the matter, as the Region had done, until a revised application with technical reports and supporting data had been filed and his clients had been allowed to examine the papers. Council should then convene the usual type of hearing. He commented on the failure of Council to notify him and his clients when this matter was before Committee. In conclusion, he asked: 1) the recommendation be tabled until the revised application has been made. 2) Find out who is making the application. 3) Have technical reports available with the final concerns of the Ministry of the Environment. 4) Rescind the minutes of the Committee and table back to Committee for a full hearing when the conditions have been fulfilled. Council Minute.s .communications for Information 411Restructuring of Unconditional Grants System ~ - 3 - October 24 1983 Resolution #C-771-83 Moved by Councillor Hubbard, seconded by Councillor Woodyard THAT the communications to be received for information be approved. "CARRIED 1-1 Orono Central Business Improvement Area Minutes of a meeting of September 21 1983; 1-2 Ministry of Tourism and Recreation re Solina Athletic Field Park Acquisition and Development; 1-3 The Corporation of the City of Oshawa re Blueprint for Waste Management in Ontario; 1-4 Handi Transit Incorporated re Financial Statements for July and AU9ust 19B3. Resolution #C-772-83 Moved by Councillor Hobbs, seconded by Councillor Hamre THAT Council support the following resolution as contained in the correspondence, dated October 14 1983, from Allan C. Pilkey, Mayor of the City of Oshawa: "THAT the Region strongly request the Minister of Municipal Affairs and Housing to declare a moratorium on the implementation of any new method of calculating unconditional grants until 1989, in light of the predictions of a negative impact on the Region and the significant negative impact on most of the area municipalities in the Regi on, whid, woul d result from the adopted proposal of the Board of Directors of the Association of Municipalities of Ontario and that the Association of Municipalities of Ontario be requested to endorse a moratori umand further that the Mi ni s.ter be advised that this moratorium would also provide the Province with the opportunity to review the impact of its proposal on the Region of Durham and its area municipalities." AND FURTHER that the Honourable Claude Bennett, Minister of Municipal Affairs and Housing; the A.M.O. Executive be so advised and a copy of correspondence be forwarded to the City of Oshawa. "CARRIED" Council Mi'nu.te.s . Bowling Week Haydon Bicentennial Celebrations . Task Force Report U.A.W. Orono B.I.A. Tourism Brochures . ~ 4 ~ OctOber 2.4 1983 Resolution #C~773~83 Moved by Councillor Hobbs, seconded by Councillor Cowman THAT the correspondence from Joanne Ell ison, Secretary, Ontario Durham 5 Pin Bowlers' Association, dated October 11 1983, requesting that "Bowling Week" be proclaimed in the Town of Newcastle, be received; AND THAT the week of November 7th to November 13th 1983 be proclaimed as "Bowlin9 Week" in the Town of Newcastle and advertised in accordance with Town Policy. "CARRIED" Resolution #C~774~83 Moved by Councillor Hamre, seconded by Councillor Woodyard THAT the correspondence from Club 21, of Haydon, Bicentennial Celebrations Committee relative to Village of Haydon Bicentennial Celebration be received and referred to the Director of Public Works for a report to the General Purpose and Administration Committee. "CARRIED" Resolution #C~775~83 Moved by Councillor Hamre, seconded by Councillor Hobbs THAT WHEREAS Council has not seen the Federal Task Force on Canadian Motor Vehicle and Automotive Parts & Industry report NOW THEREFORE the correspondence from Harry Irwin, President Local 222, U.A.W., dated October 5 1983 be received and filed. "CARRIED" Resolution #C~776~83 Moved by Councillor Hubbard, seconded by Councillor Woodyard THAT the correspondence from Susan M. Sawyer, Secretary~Treasurer Orono B.I.A., dated September 1983 be received and a copy of the correspondence relating to the Tourism Brochure on the Orono Area, be referred to the Chief Administrative Officer for his information and consideration when the subject Brochures are reprinted. "CARRIED" Council Minutes . Orono B. 1. A. Orono Pool and Concessions . Orono B.LA. Sidewalk Replacement G.P.A. Report . - 5 - October 24 1983 Resolution #C-777-83 Moved by Councillor Hobbs, seconded by Councillor Cowman THAT the correspondence from Susan M. Sawyer, Secretary- Treasurer, Orono B.I.A., dated September 22 1983 be received; AND THAT a copy of the correspondence relating to the operation of the Orono Pool and Concessions be referred to the Director of Community Services for information. "CARRIED AS AMENDED" Resolution #C-778-83 Moved by Councillor Hamre, seconded by Councillor Cowman THAT the previous recommendation be amended by deleting "for information" and inserting "for a review and report in conjunction with the 1984 budget discussions". "CARRIED" Resolution #C-779-83 Moved by Councillor Hamre, seconded by Councillor Cowman THAT the correspondence from Susan M. Sawyer, Secretary- Treasurer, Orono B.I.A., dated September 22 1983 be received; AND THAT a copy of the correspondence relating to the request that sidewalks be replaced in the downtown area be referred to the Director of Public Works for review and a report to the General Purpose and Administration Committee. "CARRIED" Resolution #C-780-83 Moved by Councillor Cowman, seconded by Councillor Hobbs THAT the General Purpose and Administration Committee Chairman's Report of October 17 1983 be approved except for Items 9 and 15. "CARRIED" Council Mi nutes . Regi ona 1 Recl aimers O.P.A. . . - 6 - October 24 1983 Resolution #C-781-83 Moved by Councillor Cowman, seconded by Councillor Hobbs THAT Item 9 be approved. Resolution #C-782-83 Moved by Councillor Hamre, seconded by Councillor Hubbard THAT Item 9 be tabled pending receipt of a report from the Ministry of the Environment on the technical aspect of the revised application and the proposal which was referred tg by the proponents at the September 6 1983 Regional Planning Committee and the October 17th 1983 General Purpose and Administration Committee meetings. "CARRIED" Recorded Vote YEA NAY Cowman Hamre Hobbs Hubbard Woodyard Rickard Taylor. Resolution #C-783-83 Moved by Councillor Hobbs, seconded by Mayor Rickard THAT the previous resolution be amended by deleting all the words fo 11 owi ng "THAT Item 9 be tab 1 ed" . "LOST" Recorded Vote Yea Hobbs Ri ckard ~ Cowman Hamre Hubba rd Woodya rd Taylor Counci 1 Minutes . Municipal Grants Policy .eports Q83-l2 Hot Mix Patching TR-83-78 .now Plow quipment - 7 - October 24 1983 Resolution #C-784-83 Moved by Councillor COWl11an, seconded by Councillor Hobbs THAT ftem 15 be approved. "CARRIED AS AMENDED" Resolution #C-785-83 Moved by Councillor Hamre, seconded by Councillor Hubbard THAT Item 15 be amended so that the four year period of implementation of the policy read as follows: "Year 1 up to 100% of net operating costs of the previous year, as a grant Year 2 up to 75% of net operating costs of the previous year, as a grant Year 3 up to 50% of net operating costs of the previous year, as a grant Year 4 up to 25% of net operating costs of the previous year, as a grant Year 5 (and future years) grant policy applies at this point. "CARRIED" Resolution #C-786-83 Moved by Councillor Hobbs, seconded by Councillor Hamre THAT the recol11l11endation in Report TR-83-77. Quotation Q83-l2, Hot Mix Patching be approved and 1. This report be received; and 2. Mackie & Reid Paving Ltd., Orono, Ontario with a total bid in the amount of $18,142.78 being the lowest responsible bidder meeting all terl11s, conditions, and specifications of Quotation Q83-12 be awarded the contract to supply and place Hot Mix Asphalt Patching in the Town of Newcastle; and 3. The funds expended be drawn from the 1983 approved Public Works Road Maintenance Budget. "CARRIED" Resolution #C-787-83 Moved by Councillor Woodyard, seconded by Councillor Hubbard THAT the recol11l11endation in Report TR-83-78, Quotation Snow Plow Equipment, be approved and: Council Minutes . TR-83-78 Snow Plow EqujJment . Library Heating System . - 8 - October 24 1983 Resolution #C-787-83 (Continued) 1. This Report be received; and 2. Elston Industries Ltd., Toronto with total bids in the amount of $12, 864.61 and $16,423.77 for Specification A and Specification S, respectively being the lowest responsible bidder meeting all terms, conditions, and specifications be awarded the contract to supply and install snow plow equipment as required by the Town of Newcastle; and 3. The funds expended be drawn from the 1983 approved Public Works budget. "CARRIED" Resolution #C-788-83 Moved by Councillor Woodyard, seconded by Councillor Hamre THAT there be a 10 mi nute recess. "CARRIED" Mayor Rickard assumed the Chair when the meeting reconvened. Resolution #C-789-83 Moved by Councillor Hubbard, seconded by Councillor Woodyard THAT the recommendation in Report CD-60-83 be endorsed and 1. This report be received; and 2. Option 2, plus the temporary heat allowance, plus the double glazing at an upset cost of $91,850.00 plus consulting fees at an upset cost of $10,500.00, as detailed in the consultant's report dated October 24 1983 be recommended to Council as the optimum package to renovate the Library Heating System; AND further that the funding for the project be provided in accordance with the Treasurer's Report TR-83-65 submitted to Council on September 12th 1983 and adopted by Council Resolution #C-649-83. ~ouncil Minutes Committee of the Whole . Delegations . - 9 - October 24 1983 Resolution #C-790-83 Moved by Councillor Taylor, seconded by Councillor Hubbard THAT Council convene in Committee of the Whole. "CARRIED" Mr. D. Bryan of Totten Sims Hubicki Associates answered technical questions from Council. Resolution #C-791-83 Moved by Councillor Hubbard, seconded by Councillor Hamre THAT the Committee rise. "CARRIED" On being put to a recorded vote, Resolution #C-789-83 was: "CARRIED" Recorded Vote Yea ~ Hobbs Hubbard Taylor Woodyard Rickard Cowman Hamre Resolution #C-792-83 Moved by Councillor Hubbard, seconded by Councillor Hobbs THAT the delegations be acknowledged and advised of the action taken by Council. "CARRIED" 4IIfouncil Minutes . . - 10 - October 24 1983 Resolution #C-793-83 Moved by Councillor Hamre, seconded by Councillor Hobbs THAT leave be granted to introduce the following by-laws and that the said by-laws be now read a first time: 83-141 being a by-law to amend Restricted Area By-law 1592, as amended, of the former Township of Clarke now in the Town of Newcastle (Beaupre); 83-142 being a by-law to authorize the entering into of an Agreement with Margaret Beaupre; 83-143 being a by-law to amend Restricted Area By-law 1592, as amended, of the former Township of Clarke, now in the Town of Newcastle (Hartemink) 83-144 being a by-law to modify the Town of Newcastle Road System by adding roads thereto; 83-145 being a by-law to authorize the conveyance of those portions of the road allowance between Concessions 8 and 9, adjacent to Lots 31 and 32, in the Geographic Township of Clarke, now in the Town of Newcastle, previously stopped up and closed by By-law 81-4. "CARRI ED" Resolution #C-794-83 Moved by Councillor Hamre, seconded by Councillor Hobbs THAT the second reading of the following by-laws be approved; 83-141; 83-142; 83-144; 83-145 "CARRIED" Resolution #C-795-83 Moved by Councillor Hamre, seconded by Councillor Hobbs THAT the third and final reading of the following by-laws be approved; 83-141; 83-142; 83-144; 83-145. "CARRIED" .council Minutes . . - 11 - October 24 1983 M~yor Rick~rd decl~red ~ possible Conflict of Interest in By-l~w 83-143 ~nd ~sked Councillor T~ylor to t~ke the Ch~ir. Resolution #C-796-83 Moved by Councillor Hamre, seconded by Councillor Hobbs THAT the second reading of By-law 83-143 be approved. "CARRIED" Resolution #C-797-83 Moved by Councillor Hamre, seconded by Councillor Hobbs THAT the third and final reading of By-law 83-l4a be approved. "CARRIED" Mayor Rickard resumed the Chair. Resolution #C-798-83 Moved by Councillor Hubbard, seconded by Councillor Woodyard THAT leave be gr~nted to introduce By-law 83-146 being a by-law to confirm the proceedings of the Council of the Town of Newcastle at this meeting held on October 6 1983 at 1:30 p.m. in Court Room #2 and that the said by-law be now read a first time. "CARRIED" Resolution #C-799-83 Moved by Councillor Hubbard, seconded by Councillor Woodyard THAT the second reading of by-law 83-146 be approved. "CARRIED" Resolution #C-800-83 Moved by Councillor Hubbard, seconded by Councillor Woodyard THAT the third and final reading of by-l~w 83-146 be approved. "CARRIED" ~council Minutes ~ . - 12 - October 24 1983 Resolution #C-801-83 Moved by Councillor Cowman, seconded by Councillor Hobbs THAT leave be granted to introduce by-law 83-147 being a by-law to confirm the proceedings of the Town of Newcastle at this meeting held on the 24th day of October 1983 and that the said by-law be now read a first time. "CARRIED" Resolution #C-802-83 Moved by Councillor Cowman, seconded by Councillor Hobbs THAT the second reading of by-law 83-147 be approved. "CARRIED" Resolution #C-803-83 Moved by Councillor Cowman, seconded by Councillor Hobbs THAT the third and final reading of by-law 83-147 be approved. "CARRIED" Resolution #C-804-83 Moved by Councillor Taylor, seconded by Councillor Woodyard THAT the meeting adjourn at 10:05 p.m. "CARRIED" .;:;6 ~~, ;:t;", :/ Mayor '1 , - , G' :' '.... ." .i / ....rJ../~~ "tee. (((\~,( (~'7 Clerk'