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HomeMy WebLinkAbout08/24/1983 (Special) . Counci 1 Mi nutes Roll Call . Tender T83-20, Cold Mix, Open Graded Bituminous Pavement Tender T83-18, Gravel Crushing and Hauling . THE TOWN OF NEWCASTLE August 24, 1983 Minutes of a Special Meeting of Council held on Wednesday, August 24th 1983, at 3:00 p.m., in the Senate Room of the Bowmanville Publ i c Library. Present Were: Mayor G. B. Rickard Councillor I. Hobbs Councillor M. Hubbard Councillor R. B. Taylor Councillor E. R. Woodyard Councillor D. Hamre Absent: Councillor A. Cowman Also Present: Clerk, David W. Oakes Deputy Clerk, G. Gray Treasurer, K. Campbell Director of Public Works, R. Dupuis Fire Chief, J. Hayman Deputy Fire Chief, J. Alldridge Resolution #C-597-83 Moved by Councillor Hobbs, seconded by Councillor Hamre THAT the recommendations in Report TR-83-55, be endorsed; 1. That this report be received; and 2. That Miller Paving Ltd., Unionville, Ontario, with a total bid in the amount of $22,973.00, being the lowest responsible bidder meeting all terms, conditions and specifications of Tender T83-20, be awarded the contract to place cold mixed, open graded bituminous pavement as required by the Town of Newcastle; and and 3. That the funds expended be provided from the approved Public Works Roads Maintenanceand Construction Budget. "CARRIED" Resolution#C-598-83 Moved by Councillor Hobbs, seconded by Councillor Hamre THAT the recommendations in Report TR-83-56, be endorsed; and 1. That this report be received; and Council Minutes . Gravel Crushing and Ha ul i ng Tender T83-19, Hot Mix Resurfacing . Tender WD33-83, Region of Durham Co-Op Tender for Sodium Chloride . - 2 - August 24, 1983 That Robert E. Young Construction Ltd., Ennismore, Ont., with a total bid in the amount of $95,700.00 being the lowest responsible bidder meeting all terms, conditions and specifications of Tender T83-18, be awarded the contract to provide Gravel Crushing and Hauling as required by the Town of Newcastle; and 3. That the funds expended be provided from the approved Public Works Roads Maintenance Construction Budget. 2. "CARRI ED" Resolution #C-599-83 Moved by Councillor Taylor, seconded by Councillor Hubbard THAT the recommendations in Report TR-83-57, be endorsed; and 1. That this report be received; and 2. That Bennett Paving and Materials Ltd., Oshawa, Ontario, with a total bid in the amount of $96,570.90, being the lowest responsible bidder meeting all terms, conditions and specifications of Tender T83-19, be awarded the contract to supply and place Hot Mix Asphalt as required by the Town of Newcastle; and 3. That the funds expended be provided from the approved Public Works Roads Maintenance and Construction Budget. "CARRI ED" Resolution #C-600-83 Moved by Councillor Taylor, seconded by Councillor Hubbard THAT the recommendations in Report TR-83-58, be endorsed; and 1. That this report be received; and 2. That The Canadian Salt Company Ltd., Mississauga, with a unit price of $26.01/tonne (F.O.B. Oshawa Dock). being the lowest responsible bidder meeting all terms, conditions and specifications of Tender WD33-83, be awarded the contract to supply bulk sodium chloride to the Town of Newcastle, as required by the Department of Public Works; and 3. That the funds be expended from the Public Works Winter Maintenance Accounts as provided within the 1983 current budget. "CARRIED" Council Mi nutes . Tender T83-15, Fire Department 1500 Gal. Tanker Truck . Orono Fi re Ha 11 Tender T83-16 . - 3 - August 24, 1983 Resolution #C-601-83 Moved by Councillor Woodyard, seconded by Councillor Taylor THAT the recommendations in Report TR-83-59, be endorsed; and 1. That this report be received; and 2. That GMC Truck Centre, Toronto, Ontario, with a total bid in the amount of $21,438.00 being the lowest responsible bidder of Tender T83-15, Section A be awarded the contract to supply one 34 000 G.V.W. Cab and Chassis as required by the Town of Newcastle Fire Dept.,; and 3. That Mobile Tank Industries (1981), Agincourt, Ont., with a total bid in the amount of $22,959.00, being the lowest responsible bidder of Tender T83-15, Section B, be awarded the contract to supply and install one 1 500 Gal. Tank, Compartments, Pump, Lines and Accessories as required by the Town of Newcastle Fire Department; and 4. That the $40,000.00 be provided from the 1983 Fire Dept. Capital Equipment Budget and $4,397.00 be provided from the Vehicle Repair Account. "CARRIED" Resolution #C-602-83 Moved by Councillor Woodyard, seconded by Councillor Taylor THAT the recommendations in Report TR-83-60, be endorsed; and 1. That this report be received; and 2. That Ellren Construction Ltd., being the lowest responsible bidder, meeting all terms, conditions, and specifications of Tender T83-16, be awarded the contract to construct The Orono Fire Hall, as required by The Town of Newcastle; and 3. That the recommendations contained within Totten Sims Hubicki's letter dated August 18, 1983 (attached) as restated below be approved, bringing the total contract cost for Ellren Construction Ltd.'s bid to $309,025.00. Ellren Construction Ltd. Base Bid $342.525.00 Less (a) (b) (c) Deletions Painting Room 113(Apparatus Bay) 150mm Watermain and Training Hydrant Asphalt Paving West of the Building $ 1,100.00 $ 4,400.00 $ 11 ,000 .00 ($16,500.00) $326,025.00 Revised Stipulated Contract Bid Council Mi nutes . Orono Fi re Ha 11 Tender T83-16 . . T83-13, Front End 2~ Cu. Yd. Articulated Loader - 4 - August 24, 1983 3. (Cont' d) Less Reducti ons (a) Region of Durham Water (b) Contingency Allowance Connection Fee $ 2,000.00 $ 15,000.00 ($17,000.00) $309,025.00 REVISED CONTRACT PRICE 4. That the estimated allowance for consul.ting fee, disbursements, inspection, testing, advertising, etc., from Totten, Sims, Hubicki, be approved at $32,000.00; and 5. That the funding for the total costs of The Orono Fire Hall Project being $341,025.00 be funded as follows: 1983 Budget Allocation Town of Newcastle Lot Levy Reserve Fund Community Services Working Capital Reserve $310,000.00 $ 20,000.00 $ 1I,025.00 $341. 02b. 00 6. That the items deleted from the contract be referred to the 1984 Capital Budget for discussion at that time. "CARRIED AS AMENDED" Recorded Vote Yea Councillor Hamre Councillor Hobbs Councillor Hubbard Councillor Taylor Councillor Woodyard Mayor Ri ckard Resolution #C-603-83 Nay Moved by Councillor Taylor, seconded by Councillor Hubbard THAT Recommendations 3. in the report be amended; and Item'b) 150mm watermain and training hydrant'be included in the contract and items above existing budget allocation, be left unfunded until the fiscal year-end has been finalized. "CARRIED" Resolution #C-604-83 Moved by Councillor Hubbard, seconded by Councillor Taylor THAT the recommendations in Report TR-83-6I, be endorsed; and Council Mi nutes . T83-13, Front End 2~ Cu. Yd. Articulated Loader Tender T83-14, Reconstruction of Scugog Street, Bowmanville . . - 5 - August 24, 1983 1. 2. That this report be received; and That Capital Equipment Ltd., Rexdale, Ont., with a net bid in the amount of $77,752.00, meeting all terms, conditions and specifications of Tender T83-13, be awarded the contract to supply and deliver one only Clark 75C Front End, Rubber Tired, Articulated 2~ Cu. Yd. Loader as required by the Town of Newcastle Public Works Department; and 3. That the funds be expended from the approved 1983 Capital Equipment Budget for the Public Works Department. "CARR! ED" Resolution #C-605-83 Moved by Councillor Hubbard, seconded by Councillor Taylor THAT the recommendations in Report TR-83-62, be endorsed; and 1. That this report be received; and 2. That Lamco Construction Limited, Gormley, Ontario, with a total bid in the amount of $726,110.14, being the lowest responsible bidder meeting all items, conditions and specifications of Tender T83-14, be awarded the contract to "Reconstruct Scugog Street in Bowmanville" as required by the Town of Newcastle; and 3. That the funds be expended from the Scugog Street Reconstructi on Budget All otment of $300,000.00 in 1983, and $150,000.00 in 1984; and . 4. That Tender T83-14 be forwarded to the Region of Durham for its approval on Section 11 Watermains and Section 111 Sanitary Sewers. "CARRIED" Recorded Vote Yea Nay Councillor Hamre Councillor Hobbs Councillor Hubbard Councillor Taylor Councillor Woodyard Mayor Rickard Counc il Mi nutes . Tile Drainage Loan Applications BY-LAWS First Reading . Second Reading . - 6 - August 24, 1983 Resolution #C-606-83 Moved by Councillor Woodyard, seconded by Councillor Taylor THAT the recommendations in Report CD-51-83 be endorsed, and the following Tile Drainage Loan Applications be approved: Garnet and Helen Wetherup $ 2,700.00 Ken and Karen Allin 13,600.00 John D. and Anna Marie Allin 9,900.00 Chris and Rosemary Cooper 5,800.00 Stan and Rosemarie Tisnovsky 4,000.00 John and Magda Zoelman 5,600.00 John O. Twardowsky 5,900.00 Steven W. Carruthers 4,600.00 Allindale Ltd. 20,000.00 That the attached by-law be approved and the by-law and necessary support documents be forwarded to the Regional Municipality of Durham for processing; and That the applicants be advised that their loans have been approved. "CARRIED" Resolution #C-607-83 Moved by Councillor Hamre, seconded by Councillor Hubbard THAT leave be granted to introduce the following by-laws, and that the said by-laws be now read a first time: 83-113 being a by-law to authorize the execution of a Contract with Clarkay Contracting Limited; 83-114 being a by-law to authorize the execution of an Agreement between the Corporation of the Town of Newcastle and Her Majesty The Queen, in right of the Province of Ontario, represented by the Ministry of Transportation and Communications; 83-115 being a by-law to appoint a Chief Administrative Officer; 83-116 being a by-law imposing special annual drainage rates upon land in respect of which money is borrowed under the Tile Drainage Act, 1971. "CARRIED" Resolution #C-608-83 Moved by Councillor Hamre, seconded by Councillor Hubbard THAT the second reading of the following by-laws be approved: 83-113; 83-114; 83-116. Counci 1 Mi nutes - 7 - August 24, 1983 By-laws Resolution #C-608-83 . Recorded Vote Yea Nay Councillor Hamre Councillor Hobbs Councillor Hubbard Councillor Taylor Councillor Woodyard Mayor Ri ckard Resolution #C-609-83 Second Read i ng Moved by Councillor Hamre, seconded by Councillor Hubbard THAT the second reading of By-law 83-115 be approved. "CARRIED" Recorded Vote Yea Nay Councillor Hobbs . Councillor Hamre Councillor Hubbard Councillor Taylor Councillor Woodyard Mayor Rickard Resolution #C-610-83 Third Reading Moved by Councillor Hamre, seconded by Councillor Hubbard THAT the third and final reading of the following by-laws be approved: 83-113; 83-114; 83-115; 83-116. "CARRIED" Resolution #C-611-83 R. Dupui s, re A.M.O. Convention Moved by Councillor Hubbard, seconded by Councillor Taylor THAT Mayor Rickard advise the Director of Public Works, Mr. Ron Dupuis, of Council's congratulations on his participation in a panel discussion at the Association of Municipalities of Ontario Convention. "CARRIED" . Counc i1 Mi nutes - 8 - August 24, 1983 . Adjournment Resolution #C-612-83 Moved by Councillor Hobbs, seconded by Councillor Taylor THAT the meeting adjourn at 4:00 p.m. "CARRIED" -- - c:~ . .?/ ././ ~~~~. j:~'~_~?;_,-?c_~~:_/--F/" Mayor /- I at: u cC{< J Lr:;/~j= Clerk . .