The URL can be used to link to this page

Home My WebLink About03/27/2006 (J(l ri I IL:l Oil {'''':''';; '".' 1\.., I. General Purpose and Administration Committee Minutes March 27, 2006 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, March 27, 2006 at 9:30 a.m., in the Council Chambers. ROLL CALL Present Were: Also Present: Mayor J. Mutton Councillor A. Foster Councillor D. MacArthur Councillor P. Pingle Councillor G. Robinson Councillor J. Schell Councillor C. Trim Chief Administrative Officer, F. Wu Director of Engineering, T. Cannella (attended until 1 0:17 a.m.) Director of Community Services, J. Caruana (attended until 1 0:17 a.m.) Director of Operations, F. Horvath (attended until 1 0: 17 a.m.) Director of Corporate Services, M. Marano (attended until 10:17 a.m.) Director of Planning Services, D. Crome (attended until 10:17 a.m.) Director of Finance, N . Taylor Director of Emergency & Fire Services, G. Weir (attended until 10:17 a.m.) Deputy Clerk, A. Greentree Clerk II, C. Tennisco (attended until 10:17 a.m.) Mayor Mutton chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST Councillor Pingle indicated that she would be stating a pecuniary interest with respect to Report PSD-030-06. Councillor Pingle advised she is the owner of property in the vicinity. MINUTES Resolution #GPA-136-06 Moved by Councillor Schell, seconded by Councillor Robinson THAT the minutes of the special meeting held on March 3, 2006 of the General Purpose and Administration Committee and the regular meeting of the General Purpose and Administration Committee held on March 6, 2006 be approved. CARRIED General Purpose and Administration Committee Minutes March 27, 2006 PRESENTATIONS No Presentations DELEGATIONS Resolution #GP A-137 -06 Moved by Councillor Trim, seconded by Councillor Schell THAT the agenda be altered to add Gerald Hasiuk to the list of delegations. CARRIED Nancy Mallette, Garden Co-Ordinator, Volunteer Sponsorship Co-Chair, Artists in the Garden, appeared before Council requesting assistance with parking for the fund raising event to be held on Saturday, June 17,2006. The event will involve tour groups visiting nine artists' homes throughout Clarington; three of which have restricted parking. The areas of concerns are in the vicinity of 99 Church Street, 2804 Highway 57 in Bowmanville, and 261 Mill Street in Newcastle. In closing, Ms. Mallette requested parking spaces be set aside at the Division Street Parking Lot, the Garnet B. Rickard Complex, and the Newcastle Memorial Arena. Dale Gibson, Courtice Business Association and business owner of W 0 Insurance Brokers located at 1564 Highway #2, Courtice, addressed Council regarding Report EGD-013-06. Mr. Gibson requested the Municipality create a visual impact, announce the entrance, and visually distinguish the west entrance to Courtice. Mr. Gibson suggested the installation of banners on existing light poles be installed at both the east and west entrances into Courtice. In closing, Mr. Gibson advised of a fundraiser to be held on Thursday, May 4,2006, at the Hilltop Restaurant between 7:00 p.m. - 9:00 p.m. to raise funds to cover the cost of the banners. Gerald Hasiuk, 941807 Ontario Ltd, and his son Bob Hasiuk, appeared before Council in regards to Report PSD-026-06. Mr. Hasiuk requested Council to authorize the removal of the Holding (H) Symbol on the property located at 2347 South Service Road, Bowmanville. Mr. Hasiuk believes that the leasing business operating out of this location is in compliance with the Zoning By-law and the Official Plan Amendment. Mr. Hasiuk confirmed they are operating as a leasing company and not a trucking company. He is willing to work with staff on a site plan to make the property more attractive. Mr. Hasiuk confirmed that the property located at Courtice and Baseline Road would continue to be used to house trailers. Councillor Schell chaired this portion of the meeting. PUBLIC MEETING There were no public meetings considered under this section of the Agenda. .2. General Purpose and Administration Committee Minutes March 27, 2006 PLANNING SERVICES DEPARTMENT PROPOSED OFFICIAL PLAN AMENDMENT TO DELETE COMMUNITY PARK DESIGNATION AND REPLACE WITH URBAN RESIDENTIAL DESIGNATION APPLICANT: SEALAND HOLDINGS INC. Resolution #GPA-138-06 Moved by Councillor Pingle, seconded by Councillor Robinson THAT Report PSD-026-06 be received; THAT in the absence of the necessary supporting documentation, the application to amend the Clarington Official Plan (COPA 2002-008) be refused and closed without prejudice; and THAT all interested parties listed in Report PSD-026-06 and any delegations be advised of Council's decision. CARRIED APPLICATION FOR REMOVAL OF HOLDING OWNER: 941807 ONTARIO LIMITED Resolution #GP A-139-06 Moved by Mayor Mutton, seconded by Councillor Foster THAT Report PSD-028-06 be referred to staff to consider site alternatives and site plan options; and THAT staff report back to Council within one month. CARRIED MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF FEBRUARY 23, 2006 Resolution #GPA-140-06 Moved by Councillor Trim, seconded by Councillor MacArthur THAT Report PSD-029-06 be received; and .3. General Purpose and Administration Committee Minutes March 27, 2006 THAT Council concurs with the decision of the Committee of Adjustment made on February 23, 2006, for applications A2006-0003 and A2006-0004, and that Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. CARRIED Councillor Pingle stated a pecuniary interest regarding Report PSD-030-06, vacated her chair, and refrained from discussion and voting on the subject matter. Councillor Pingle advised she is the owner of property in the vicinity. DRAFT PLAN OF CONDOMINIUM APPLICATION APPLICANT: PORT OF NEWCASTLE RESERVE LTD. PART LOT 29, BROKEN FRONT CONCESSION, FORMER TOWNSHIP OF CLARKE Resolution #GPA-141-06 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report PSD-030-06 be received; THAT the Draft Plan of Condominium application, submitted by Port of Newcastle Reserve Ltd. be approved and that the Director of Planning Services be authorized to issue Draft Approval, subject to the conditions as contained in Attachment 2 to Report PSD-030-06; THAT a copy of Report PSD-030-06 be forwarded to the Durham Region Planning Department; and THAT all interested parties listed in Report PSD-030-06 and any delegations be advised of Council's decision. CARRIED BILL 51, ONTARIO MUNICIPAL BOARD AND PLANNING ACT REFORM Resolution #GPA-142-06 Moved by Councillor MacArthur, seconded by Councillor Foster THAT Report PSD-031-06 be received for information. CARRIED .4. General Purpose and Administration Committee Minutes March 27, 2006 Councillor MacArthur chaired this portion of the meeting ENGINEERING SERVICES DEPARTMENT CLARINGTON FIELDS - PARK NAMING Resolution #GPA-143-06 Moved by Councillor Schell, seconded by Councillor Robinson THAT Report EGD-012-06 be received; and THAT the Community Park located at Baseline Road and Green Road be officially named Clarington Fields. CARRIED COURTICE STREETSCAPE ENHANCEMENTS Resolution #GPA-144-06 Moved by Councillor Foster, seconded by Councillor Schell THAT Report EGD-013-06 be received for information. CARRIED MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR FEBRUARY, 2006 Resolution #GPA-145-06 Moved by Councillor Pingle, seconded by Councillor Schell THAT Report EGD-014-06 be received for information. CARRIED BELLMAN COURT SUBDIVISION, COURTICE, PLAN 40M-2132, 'CERTIFICATE OF ACCEPTANCE' AND 'ASSUMPTION BY-LAW', FINAL WORKS INCLUDING ROADS AND OTHER RELATED WORKS Resolution #GPA-146-06 Moved by Councillor Schell, seconded by Councillor Foster THAT Report EGD-016-06 be received; - 5 - General Purpose and Administration Committee Minutes March 27,2006 THAT the Director of Engineering Services be authorized to issue a 'Certificate of Acceptance' for the Final Works, which include final stage roads and other related Works, constructed within Plan 40M-2132; and THAT Council approve the by-law attached to Report EGD-016-06, assuming a certain street within Plan 40M-2132, as public highway. CARRIED BY-LAW TO REGULATE CONSTRUCTION OF DRIVEWAY ENTRANCES UPON THE HIGHWAYS UNDER THE JURISDICTION OF THE MUNICIPALITY OF CLARINGTON Report EGD-018-06 was withdrawn from the Agenda prior to the meeting. APPOINTMENT OF INSPECTOR Resolution #GPA-147-06 Moved by Councillor Robinson, seconded by Councillor Foster THAT Report EGD-019-06 be received; THAT Mr. Les Shelley be appointed as Inspector for the Municipality of Clarington effective Monday, March 27, 2006 and that his name be added to Schedule 'A' of By-law 2005-145; and THAT the by-law attached to Report EGD-019-06 be forwarded to Council, FORTHWITH. CARRIED OPERATIONS DEPARTMENT There were no reports considered under this section of the Agenda. - 6 - General Purpose and Administration Committee Minutes March 27, 2006 Councillor Ping Ie chaired this portion of the meeting EMERGENCY & FIRE SERVICES DEPARTMENT MONTHLY RESPONSE REPORT - FEBRUARY 2006 Resolution #GPA-148-06 Moved by Councillor Robinson, seconded by Councillor Schell THAT Report ESD-004-06 be received for information. CARRIED COMMUNITY SERVICES DEPARTMENT There were no reports considered under this section of the Agenda. Councillor Foster chaired this portion of the meeting. CLERK'S DEPARTMENT 2006 ANIMAL LICENCE SALES CAMPAIGN Resolution #GPA-149-06 Moved by Councillor Schell, seconded by Councillor MacArthur THAT Report CLD-010-06 be received for information. CARRIED Mayor Mutton chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT There were no reports considered under this section of the Agenda. - 7 - General Purpose and Administration Committee Minutes March 27, 2006 FINANCE DEPARTMENT AGRICULTURAL ADVISORY COMMITTEE OF CLARINGTON RESOLUTIONS PERTAINING TO 2006 FARM TAXES Resolution #GPA-150-06 Moved by Councillor Robinson, seconded by Councillor Schell THAT Report FND-003-06 be received; THAT the two (2) resolutions dated February 9, 2006 from the Agricultural Advisory Committee of Clarington pertaining to 2006 farm taxes be received for information; THAT the Province of Ontario be requested to match the tax ratio reduction for the education portion of the tax bill for farm properties; THAT the Agricultural Advisory Committee of Clarington be advised of actions taken by Council; and THAT a copy of Report FND-003-06 be forwarded to John O'Toole, MPP. CARRIED MAYOR & COUNCILLORS' REMUNERATION & EXPENSES FOR 2005 Resolution #GPA-151-06 Moved by Councillor Robinson, seconded by Councillor Pingle THAT Report FND-004-06 be received for information. CARRIED CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT There were no reports considered under this section of the Agenda. UNFINISHED BUSINESS Resolution #GPA-152-06 Moved by Councillor Trim, seconded by Councillor MacArthur THAT the delegation of Nancy Mallette, Artists in the Garden, be referred to the Clerk's Department. CARRIED - 8 - General Purpose and Administration Committee Minutes March 27, 2006 OTHER BUSINESS CLARINGTON PUBLIC LIBRARY BOARD Resolution #GPA-153-06 Moved by Councillor Schell, seconded by Councillor Robinson THAT the correspondence from Mayor John Mutton submitting his resignation from the Clarington Library Board be received, with regret; THAT Councillor Charlie Trim be appointed to the Clarington Library Board; and THAT the appropriate by-law be forwarded to Council, FORTHWITH. CARRIED Mayor Mutton informed the Committee that as Chair for the Finance and Administration Committee, Regional Municipality of Durham, he is pleased to announce the Regional Budget has been kept to a minimal increase which is in comparison with the lower-tier municipalities. Furthermore, a vote will be held on Wednesday, March 29, 2006 with regards to the Large Industrial Tax Class. Councillor Robinson reported that an external agency has approached the Orono and Newcastle Arena Boards to donate defibrillators. The Boards are requesting the Municipality of Clarington to supply the necessary training for staff. Councillor Schell announced the Newcastle Lions Club has offered to provide the Newcastle Arena Board with a defibrillator. The Lions Club expect that the maintenance of the unit would be the responsibility of the Municipality. The Director of Community Services was requested to contact the organizations to discuss this matter further. VERBAL CONFIDENTIAL REPORT - LEGAL MATTER Resolution #GPA-154-06 Moved by Councillor Pingle, seconded by Councillor Foster THAT the meeting be "closed" to allow for consideration of the Verbal Confidential Report of the Solicitor regarding a legal matter. CARRIED The meeting resumed in "open" session at 11 :00 a.m. - 9 - General Purpose and Administration Committee Minutes March 27, 2006 RATIFY ACTIONS Resolution #GPA-155-06 Moved by Councillor Schell, seconded by Councillor Robinson THAT the actions taken at the closed meeting be ratified. CARRIED ADJOURNMENT Resolution #G P A-156-06 Moved by Councillor Pingle, seconded by Councillor Foster THAT the meeting adjourn at 11 :01 a.m. CARRIED ,Z{i~l~ MAYOR ~.. ? ~ ,rJ/~xI _ / /f /~v~ DEPUTY CLERK' - 10 -