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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
April 1 0,2006
Report #: COD-016-06
File#_
By-law #~ Dn(:'- D c6 /
(~PA 'f ?CX-O 6
Subject:
Tender CL2006-5, HVAC Upgrades at Garnet B. Rickard Recreation Complex
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-016-06 be received;
2. THAT Crozier Mechanical Inc., Orono, Ontario with a total bid in the amount of
$55,250.00 (plus G.S.T.), being the lowest responsible bidder meeting all terms,
conditions, and specifications of Tender CL2006-5, be awarded the contract for the
HVAC Equipment Upgrade at Garnet B. Rickard Recreation Complex as required by the
Community Services Department;
3. THAT the total funds required in the amount of $55,250.00 (plus GST) be drawn as
follows:
a) $30,000.00 from 2005 Capital Budget Account # 110-42-421-84215-7401;
b) with the remaining funds in the amount of $25,250.00 being transferred from the
2004 Capital Budget Skylight Replacement at Garnet B. Rickard Recreation
Complex project #7000-8650-04404; and
4. THAT the attached By-law marked Schedule "A" authorizing the Mayor and the Clerk to
execute the n ssary agreement be approved.
Reviewed by:
~ --.>.-{~~
Franklin Wu,
Chief Administrative Officer
Submitted by:
Cl!J!.-Y1gtOn
REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
April 1 0,2006
Report #: COD-016-06
File#_
By-law #
Subject:
Tender CL2006-5, HVAC Upgrades at Garnet B. Rickard Recreation Complex
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-016-06 be received;
2. THAT Crozier Mechanical Inc., Orono, Ontario with a total bid in the amount of
$55,250.00 (plus G.S.T.), being the lowest responsible bidder meeting all terms,
conditions, and specifications of Tender CL2006-5, be awarded the contract for the
HVAC Equipment Upgrade at Garnet B. Rickard Recreation Complex as required by the
Community Services Department;
3. THAT the total funds required in the amount of $55,250.00 (plus GST) be drawn as
follows:
a) $30,000.00 from 2005 Capital Budget Account # 110-42-421-84215-7401;
b) with the remaining funds in the amount of $25,250.00 being transferred from the
2004 Capital Budget Skylight Replacement at Garnet B. Rickard Recreation
Complex project #7000-8650-04404; and
4. THAT the attached By-law marked Schedule "A" authorizing the Mayor and the Clerk to
execute the n ssary agreement be approved.
Submitted by:
Reviewed by:
~--~~
Franklin Wu,
Chief Administrative Officer
\.
REPORT NO.: COD-016.Q6
PAGE 2
BACKGROUND AND COMMENT
Tender specifications were provided by Durham Energy Specialists for the upgrade
requirements of the HVAC equipment at Garnet B. Rickard Recreation Complex as required by
the Community Services Department.
Tenders were advertised in local papers, as well as electronically. Subsequently, tenders were
received and tabulated as per Schedule "B" attached.
The total project cost will be provided from the accounts specified in the recommendations of
this report. As the total funds required from this equipment upgrade exceeds the available
funds of $30,000.00 in account 110-42-421-84215-7401, it is recommended that additional
funds required in the amount of $25,250.00 (plus GST) be transferred from the 2004 Capital
Budget - Skylight replacement at Garnet B. Rickard Recreation Complex project number 7000-
8650-04404. The skylight replacement at Garnet B. Rickard Recreation Complex has been
cancelled.
Though the low bidder has not worked with the Municipality of Clarington on any previous
projects their references from previous projects of this nature and size are good.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should be
referred to the Director of Community Services.
After further review and analysis of the bids by the Community Services, Durham Energy
Specialists and Purchasing, it was mutually agreed that the low bidder, Crozier Mecanicallnc.,
Orono, Ontario, be recommended for the contract for the HVAC Equipment Upgrade at Garnet
B. Rickard Recreation Complex.
CORPORATION OF THE MUNICIPALITY OF ClARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-4169
Schedule "A"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 2006-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and Crozier
Mechanical Inc., Orono, Ontario, to enter into agreement for
the HV AC Upgrades at Garnet B. Rickard Recreation
Complex
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOLLOWS:
1 . THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal, a
contract between, Crozier Mechanical Inc., Orono, Ontario, and said Corporation;
and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of
,2006.
By-law read a third time and finally passed this day of
,2006.
John Mutton, Mayor
Patti L. Barrie, Municipal Clerk
Appendix B
ClCJl-!!Jgton
Municipality of Clarington
BID SUMMARY
TENDER Cl2006-5
MECHANICAL INSTAllATION, HVAC EQUIP.
REPlACEMENT,GBRRC
BIDDER TOTAL BID TOT AL BID AS PER
(Excluding GST) ADDENDUM #2
(Excluding GST)
Air Con Systems $58,040.00 $58,040.00
Whitby, ON
Crozier Mechanical Inc. $55,250.00 $60,152.00
Orono, ON
J. Carlson Mechanical Ltd. $55,920.00 $67,944.00
Oshawa, ON
Newmarch Technical Systems $63,882.00 $63,882.00
Stouffville ON
Service Experts $68,322.50 $81,845.86
St. Catha rines, ON
Dalray Contracting Inc. $76,700.00 $76,700.00
Oshawa, ON
Certified Heating & Air Conditioning $78,030.00 $78,030.00
Pickering, ON