HomeMy WebLinkAboutOPD-002-06
~~!J!-!lJgton
REPORT
OPERATIONS DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
APRIL 10, 2006
Report #: OPD-002-06
File #:
By-Law #:
Subject:
RATES AND FEES
C,Pr:J I "/7~' LJ 6
Recommendations:
It is respectfully recommended that the General Purpose and Administration
Committee recommend to Council the following:
1. THAT Report OPD-002-06 be received; and
2. THAT Council approve the proposed schedule of rates and fees for sport
fields and parks effective May 1 , 2006;
Submitted by:
)~c-r n
Reviewed b~ -~{/'-..J '--G
Franklin Wu,
Chief Administrative Officer
Fr orvath
B. " RD.M.R, RRF.A.
Director of Operations
FH\kr
REPORT NO. OPD-002-06
PAGE 2
BACKGROUND AND COMMENT:
The Operations Department maintains and issues sportsfield and park permits.
The overall park usage for 2005 is as follows:
Sports Field Permits
Special Event Permits
Picnic Permits
Total
7,737 Hours
69 Hours
1.003 Hours
8.809 Hours
It should be noted that 4,488 hours are booked by soccer while 3,249 hours are
booked by baseball/slo pitch, etc.
The fees received in 2005 were $48,615.00.
2006 FEES:
Staff continues to review existing fees and services as well as comparing these
to our neighbouring Municipalities. Staff is recommending an increase in adult
fees, lights, special events and tournaments effective May 1st, 2006.
SPORTSFIELD GUIDE:
Staff continues to update and circulate the Sports Field Permit Information Guide
to all permit users (Attachment #1). The purpose of the guide is to assist the
public in understanding their responsibilities and our standard operating
procedures. Each permit applicant is given the guide and will acknowledge the
approved terms and conditions.
2006 MAINTENANCE PROGRAM:
Staff will continue to serve as stewards of all public green space within our
community. We have commenced an Integrated Pest Management (IPM)
program and will continue to be proactive to ensure healthy sportsfield. A solid
IPM will include the following practices:
· Soil Testing · Topdressing
. Over seeding . Fertilizing
· Aeration
· Proper Mowing
!:\GF'i\ REPOFns 2006\OPD~002~06,doc; Rates and Fees,doc
REPORT NO. OPD-002-06
PAGE 4
2006 USER FEES:
The following is the recommended fees for the 2006 season:
DESCRIPTION 2006 2005
Youth $ 4. OO/hou r $ 4.00/hour
Adults $ 12.00/hour $ 10.00/hour
Liqhts $ 22.00/hour $ 20.00/hour
Tournament $ 150.00/day Adult $150.00/day
Sunday Tournament $ 40.00/hour $150.00/day
Special Event $15.00/hour $ 10.00/hour
Special Events - $30.00/hour $ 10.00/hour
Holidays
Orono Park Picnic 0 July & August Only
Bookings Cars $6.00
Motorcycles $5.00
Buses $35.00
CONCLUSION:
Staff continues to meet with the sports users prior to the commencement and at
the conclusion of the playing season. The purpose of these meetings is to
continue providing constructive input to the sports field program, drawing on their
knowledge, contacts and experience to provide input on policies and procedures
and to contribute to an open consultation on our interests.
Attachment #1 -Sports Field Permit Information Guide
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905) 263-2292 F (905) 263-4433
!'\GP,A, REPOFFS 200G\OPD,002,OQ,doc; Rates and Fees,doc
.
ATTACHMENT NO.: 1
REPORT NO.: OPD-002-06
Leading the Way
Sports Field Permit
Information Guide
Clarington Operations Department
2320 Taunton Road, Hampton
Telephone: (905) 263-3391
Fax: (905) 263-4433
Email: operations@clarington.net
Updated: April 2006
ON: permits/guide
INDEX
Purpose of Permits ................".......m....mm....mm.....~..1
How to Apply ................m....m....................................)
Who Gets What
Facility Allocated Priorities.............................2
Tournament Requests..........,..........,....".m..... 2
Lights """,..""""".""""""""""",. ,......,.."""""",.."", ..~.
Washrooms
3
Parking.",..,."""""."".."...""""".."".".. ...., ,.."""""""..3
Curfew,...,...,................................................................ ..3
Emergency After Hours ...""...........................m......m)
How Much Will It Cost..........m..mmmm...m....m........3
Payments, Cancellations and Refunds..................mm.4
Full Season Use
Occasional Use
Tournaments
Rainouts
Rules and Regulations.........__.......m..................mm.....5
ATTACHMENTS:
Permit Application for Facility Use.......____,.....,...........6
Terms and Conditions
7
Municipal Fields & Parks ..mm..........................m..m..8
Orono Park Picnic Areas
12
Comments and suggestions are welcomed, with regard to our sports fields ie. play-ability,
improvements and safety. Please forward all comments through your league representative.
Suggestions pertaining to Capital renovations are requested in writing, to the Director of
Operations prior to September 15. This will enable staff to review requests and formulate for
budget submission.
Safety concerns should be forwarded to the Parks Supervisor or his designate
immediately for appropriate action.
Last Revised: April 2006
PURPOSE
The Municipality of Clarington schedules the use of various municipally owned or operated facilities by
issuing "facility permits". The purpose of a facility permit is as follows:
1. Approves use of a specific facility for a defined purpose.
2. Ensures exclusive use of a specific facility by the permit holder on certain dates and times.
3. Assures that the facility will be in a safe condition.
4. Is an agreement, which binds the permit holder to certain conditions in return for the above
provIsIons.
HOW TO APPLY
You are required to be 18 years of age or older to apply for a permit.
To apply for the use of an outdoor facility you are required to complete a permit application form.
The deadline for submitting applications for OCCASSIONAL USAGE, PICNICS, TOURNAMENT
AND SPECIAL EVENT usage is one month in advance.
The deadline for submitting FULL SEASON usage is the first Friday in March.
Applications received on or before the established deadline will be reviewed according to the criteria
outlined on page 2.
Applications for OCCASIONAL USAGE (other than tournaments and special events) must be submitted
a minimum of five (5) working days prior to the date(s) being requested.
When completing the permit application, the following must be indicated clearly and accurately:
a) The number of ball diamonds/soccer fields, etc. required at each facility requested;
b) The date and full-time required at each facility;
c) Whether or not you require the use of floodlights, where available; and
d) Contact, name, address and telephone number.
NOTE:
INCOMPLETE APPLICATIONS WILL NOT BE PROCESSED.
1
WHO GETS WHAT
Facility Allocation Priorities
Applications will be processed according to previous usage and the judgement of the Operations
Department.
1. Full-season youth league games.
2. Full-season adult league games.
3. Youth league tournaments.
4. Adult league tournaments.
5. Single game requests.
6. Adult invitational tournaments.
7 . Youth practices.
8. Adult practices.
Tournament Requests
1. Requests are allocated on a first come first served basis in accordance with the established
priorities.
2. When an applicant submits more than a single request in a single category of priorities, the
applicant shall indicate their preference as to which request shall be dealt with first. Otherwise,
the appropriate staff shall decide.
3. In the event that the original date request is not available, applicants who provide alternative dates
for their tournament requests will be considered before applicants in the same category of
priorities who do not provide alternative dates.
4. Allocation in previous seasons for a tournament is not a guarantee for similar consideration in
subsequent seasons.
5. Requests received after the established deadline date will be considered on a first come, first-
served basis after all other requests have been allocated.
LIGHTS
Use oflights on the following diamonds are accessed through a key lock/push button system. Leagues
with scheduled games will be able to push the "on" button to activate the lights. If mechanical light
failure or inclement weather conditions render the diamond unsuitable for use, contact the Operations
Department at 263-2291 by the next business day. Groups not following this process will be charged
for floodlights. There is a minimum charge of ~ hour.
· Gamet B. Rickard Recreation Complex (2)
· Soper Creek Park (1)
· Memorial Park South (1)
· Clarington Fields (4)
· Orono Park North (1)
. Hydro Fields (2) Soccer
· Courtice South Arena (1) Soccer
2
WASHROOMS
All users should be aware in advance of facilities where portable washrooms are available. All groups are
asked to inform their members and especially visiting team members of the washroom status ofthe
facility. Please contact the Operations Department for location information.
PARKING
Facility users should be aware that parking space is limited. In recognition of this, all groups are asked to
observe the following parking guidelines:
a) Obey all "NO PARKING" signs;
b) Do not park on/or block private property;
c) Consider forming car pools where possible; and
d) Make use of any available nearby off-street parking.
CURFEW
The lights will be turned off at 11 :00 p.m. unless otherwise approved. Soper Creek Park lights turn off at
10:30 p.m. Dusk is defined as 8:30 p.m. during the summer. Any games starting at 8:30 p.m. or later will
be charged a light fee.
The Operations Department recommends that on lit fields no innings start after 10:45 p.m. unless
otherwise approved and on unlit fields no innings start after 8:30 p.m.
EMERGENCY AFTER HOURS
In the event of an after hours emergency, please call 623-5126 (Fire Department Dispatch).
HOW MUCH WILL IT COST
Rental rates charged for the use of all Municipal Outdoor Facilities:
Municipal Park Fees (as of May 2006) . ' "
Schedule 1 RATES
ADUL TS $12.00/hr.
YOUTH $4.00/hr.
TOURNAMENTS $150.00/day/diamond
Sunday Tournaments $40.00/hr.
LIGHT FEE $22.00/hr.
Weddings/Special Occasion
Schedule 2 Rates
Special Event $15.00/hr.
Special Events - Holidays $30.00/hr.
Note - Fees are reviewed annually.
3
PAYMENTS, CANCELLATIONS AND REFUNDS
Full-Season Use
1. Payments may be made by cash, cheque or debit card. Cheques are to be made payable to the
Municipality of Clarington. Payment can be made at the Municipality of Clarington
Administrative Centre, Finance Department, 40 Temperance Street, Bowmanville. Leagues will
be invoiced monthly if payment is not received prior to use.
2. Any requests for a refund or usage fees arising from cancellation by the permit holder MUST BE
MADE IN WRITING AND RECENED BY THE OPERTIONS DEPARTMENT A MINIMUM
OF FNE (5) BUSINESS DAYS IN ADVANCE of any date affected. Refunds will be issued
after the final permit date.
3. The fee for all services, lights and fields will be indicated on the permit at the start ofthe season.
4. PERMITS WILL NOT BE MAILED. If a permit is not signed for your league or group, you
will not have permission to use the facilities. Unauthorized use of permitted parks may result in
loss of existing permit or additional fees.
5. You will be advised on the availability and when to pick up your permits. Our office hours are
Monday to Friday from 8:00 a.m. to 3:30 p.m., telephone 905-263-2291 or fax 905-263-4433 and
email addressisoperations@municipality.c1arington.on.ca.
6. Permits not signed by May 15 will be re-alIocated. To cancel this permit or a day on the permit,
the Operations Department must receive written notification no less than 5 business days prior to
the date stated on the permit.
Occasional Use
1. Payments may be made by cash, cheque or debit card at the Finance Department. Cheques are to
be made payable to the Municipality of Clarington. Payment can be made at the Municipality of
Clarington Administrative Centre, Finance Department, 40 Temperance Street, Bowmanville or
the Hampton Operations Centre, 2320 Taunton Rd., Hampton (cheque or cash only).
2. Any requests for a refund or usage fees arising from cancellation by the permit holder MUST BE
MADE IN WRITING AND RECENED BY THE OPERATIONS DEPARTMENT A
MINIMUM OF FNE (5) BUSINESS DAYS IN ADVANCE of any date affected. Refunds will
be issued after the final permit date.
3. The fee for all services, lights and fields will be indicated on the permit.
4. PERMITS WILL NOT BE MAILED. If a permit is not signed for your group, you will not have
permission to use of any facilities. Unauthorized use of permitted parks may result in additional
fees.
5. You will be advised on the availability and when to pick up your permits.
6. Permits not signed and paid for 5-business days prior to date of use will be re-allocated. To cancel
this permit or a day on the permit, the Operations Department must receive written notification no
less than 5 business days prior to the date stated on the permit.
4
Tournaments
1. At the time of booking, tournament fees are due upon signing of the agreement. Payment is due
10 business days prior to the event date or the event will be cancelled. A schedule of games is
also required at this time and a dragging schedule submitted.
2. In the event that inclement weather forces alteration and/or cancellation of your tournament, you
are required to give full details of your schedule revisions, in writing, to the Operations
Department no later than the Friday following your tournament. This will allow for appropriate
fee adjustments to be made. Ifwritten notice is not received by the deadline, tournament fees will
not be refunded.
Rainouts (Full-Season Use. Occasional Use and Tournaments)
1. In the event of rainouts or cancellations the Operations Department will keep a record ofthese -
the leagues/organizations are required to contact the Operations Department to inform them of
rainouts to be recorded. As games are rescheduled the rainouts will be cancelled off of our
records.
2. Permit holders have 24 hours or the next business day to contact the Operations Department in the
event that they cancel a field due to poor weather conditions. Failure to do so will result in your
organization being charged for the field use.
RULES AND REGULATIONS
Permits must be issued for use of parks with 15 or more participants.
The permit holder is required to abide by and to adhere to all Municipality ofClarington By-Laws and all
Federal and Provincial Legislation and Regulations and Guidelines. The onus is on the Permit Holder to
ensure that he or she is aware of such By-Laws, Legislation, or Regulations.
· ALCOHOL IS NOT ALLOWED AT ANY OUTDOOR FACILITY THAT HAS BEEN
ISSUED A PERMIT BY THE MUNICIPALITY UNLESS AUTHORIZED BY ALCOHOL
AND GAMING COMMISSION (formerly LLBO).
· OUTDOOR FACILITIES PERMITS WILL NOT BE ISSUED UNTIL THE SECOND WEEK
IN MAY.
. THIS MAY BE SUBJECT TO CHANGE BASED ON WEATHER CONDITIONS AND
FIELD MAINTENANCE REQUIREMENTS.
. USAGE PRIOR TO THIS DATE IS NOT AUTHORIZED AND MAY BE UNSAFE TO THE
USER.
Terms and Conditions are listed on the back of your permit, which must be signed at the same time that
you sign your Facility Booking Contract. A list of Terms and Conditions are on Page 7.
Orono Park picnics are assigned a specific area. Please refer to map attached on Page 12.
5
Cl~i!Jgron
OPERATIONS DEPARTMENT
PERMIT APPLICATION
FOR FACILITY USE
MAIL TO:
Department of Operations
Municipality of Clarington
40 Temperance Street
Bowmanville, Ontario L 1 C 3A6
OR DELIVER TO:
Department of Operations
2320 Taunton Road
Hampton, Ontario LOB 1 JO
Tel: 905 263-2291 or Fax: 905 263-4433
PURPOSE OF USE:
FACILITY
PA TE(S}
TIME(S)
RENTAl.. RATE <.: i1
ACCOMMODATION, SPECIAL EQUIPMENT and PRIVILEGES:
GROUP NAME:
CONTACT PERSON:
(must be 18 yrs. of age or over)
MAILING ADDRESS:
PHONE #:
ALTERNATE CONTACT:
PHONE #:
ESTIMATED NUMBER OF PEOPLE ATTENDING:
Picnic Area:
The permit holder agrees to be responsible for payment of any rental charge that becomes due to the Municipality of Clarington
under this permit. Payment in advance with post dated cheques due before permit date. The permit for facility and rental dates
is valid only when an authorized representative of the Operations Department signs the application.
Signature of Person-in-charge:
DATE:
OPERATIONS DEPARTMENT AUTHORIZATION:
DATE ISSUED:
6
Municipality of Clarington
Terms and Conditions
The applicant in consideration of the issuance of this permit covenants and agrees:
1. To comply with the regulations hereof and enforce such regulations.
2. To indemnify and save harmless the Municipality of Clarington from all claims therefore and upon request
will lodge with the Municipality of Clarington confirmation of liability insurance in a form and amount
satisfactory to the Municipality of Clarington.
3, To comply with all Federal, Provincial and Municipal laws and regulations.
4. To provide competent supervision of the facility and section.
5. To be responsible for all loss and/or damage arising out of the use of this facility or section.
6, That the keeping, use or sale of alcoholic beverages within the facility or section, except when specifically
authorized by the Alcohol Gaming Commission (formerly LLBO) and Municipality of Clarington is
prohibited.
Note - As we all know, drinking in public parks without a license from the Alcohol Gaming Commission
(formerly LLBO) is illegal. We ask that you and your organization promote a zero tolerance from alcohol at
your events.
In the event of alcohol being consumed during your permitted event, the following will be our procedure to
handle the situation:
1) 1 sl occurrence - letter to the permit holder;
2) 2nd occurrence - suspension of that night for one week; and
3) 3rd occurrence - suspension of that night for the remainder of the season.
7. To comply with any orders and directions of the Operations Department Staff. Rowdiness, verbal or
otherwise, will not be tolerated.
8. That no person shall use the facility except for the purpose specified herein. NO time, function, event or
use shall be substituted without prior approval by the Department of Operations.
9. To pay all associated charges relating to this permit.
10. That vehicles shall be parked in the designated spaces.
11. That this permit is not transferable.
12. That the Department of Operations reserves the right to cancel any permit temporarily or permanently.
13. That this permit is not valid unless signed by the appropriate Director or authorized representative of the
Department.
14. To cancel this permit, the Operations Department must receive written notification no less than fifteen
business days prior to the date stated on the permit.
15. To comply with and adhere to the Municipality of Clarington's By-Law 91-20 as amended by By-Law 92-
125 dealing with the use regulation, protection and government of parks in the Municipality of Clarington.
Signature:
Print Names:
7
SPORTS FIELDS & PARKS
(DN;F'em1lsIGUdeIPARKUST,doc (Aprl2006)
Clarington has more than 70 parks for you to enjoy both your active and passive leisure pursuits. The fields listed are maintained and pennitted
(where indicated) by the Municipality of Clarington, Permit applications for field use (seasonal, special events and/or toumaments) are available
for pick up at 2320 Taunton Road, Hampton or call (905) 263-2291,
Facility/Park Diamond Soccer Lights Permits Tennis Basket Playground Washroom Splash
Mapl Y=Youth M=Mini J.Junior A=Adult Field Reouired ball On Site Pad
101 Avondale Park 2X X X
102 Cherry Blossom Parkette X
103 Courtice Memorial Park 1A X
105 Courtice Community Comolex 1M X X
104 Courtice Secondary School 1A X X
113 Courtice South Arena (2005) 1A X X X X
106 Courtice West Park 1Y X X
107 Darlinqton Hydro Fields 8M 1J 3A 2X X X X
108 Firwood Park X
109 Foxhunt Parkette X X
110 Gatehouse Parkette X X
121 Georqe Reynolds Parkette X
111 Glenabbey Parkette X X X
112 Hiqhland Park 1Y 1M X X X
114 Moyse Parkette X X
115 Penfound Park 1A 1M X X
116 Pickard Gate Parkette X
122 Roswell Park (2007) 1A 1M X X X X
117 Selina Park 2A 2A X X X X
118 Stuart Park 1A X X X X
119 Whitecliffe Parkette X
120 Zion Park 1M 1A X X
Ward 2
Facility/Park Diamond Soccer Lights Permits Tennis Basket Playground Washroom Splash
MaDI Y=Youth M=Mini J.Junior A=Adult Field RBOuired ball On Site Pad
201 Arqent Park 1A X X
202 Baseline Park 1A X X
205 Clarinqton Fileds 4A 4X X
203 Bowmanville Memorial Park 2A X(1) X X X X
204 Burketon Park 1A 1A 1M X X
206 DarlinQton Sports Centre 1A X
208 Elliott Memorial Park 1A X X X
209 Elliott Skateboard Park X
226 Green Park 1A X X X X
207 Hampton Hall 1M X
212 Haydon Hall Parkette X
215 Landerville Parkette X
216 Lions Parkette X X
217 Lord Elqin Park 2A X X X X
224 Ootimist Park (Waverlev Rdf 1Y 2M 1A X X X
219 Rhonda Park 1Y X X
221 Rotarv Park X X
222 Garnet B. Rickard Recreation 2A X X X X
Complex
225 Westside Drive Park 1A X X X
Ward 1
8
Ward 3
Facility/Park Diamond Soccer Lights Permits Tennis Basket Playground Washroom Splash
Map # Y=Youth M=Mini J.Junior A=Adult Field Reauired ball On Site Pad
Barlow Parkette (2006) X X
301 Bowmanville Conservation Boat
Ramp
302 Bowmanville High School 1A X X
305 East Beach Parkette
307 Eleohant Park 2Y X X
316 Guildwood Park 1A X X X X X
309 Glanville Parkette X X
311 Lonaworth Park 1A X X
312 Mearns Park 1M X X
313 Soper Creek Park 1A X X ,X X X
303 Tourism Parkette X
314 Tyrone Park 1A 1Y 1M 2A X X X
315 Yincent Massey Public School 1Y X X
Ward 4
Facility/Park Diamond Soccer Lights Permits Tennis Basket Playground Washroom Splash
MaD# Y=Youth M=Mini J.Junior A=Adult Field Reauired ball On Site Pad
401 Andrew Street Parkette X X
402 Bond Head Boat Launch X
403 Brookhouse Parkette X X X
404 Clarke Hiah School 1A X
405 Edward Street Park 1Y X X
406 Foster Creek Parkette X
408 Ina Brown Parkette X
407 Harvev Jackson Memorial Park 1A X X X
409 Kendal Community Centre Park 2Y X X
411 Newcastle Lions Pool X X X
413 Newcastle Memorial Park 1A X X X
**414 Newcastle Public School 1Y 1Y X X X
416 Orono Public School 2A X X
417 Orono Fairarounds 2Y X X
418 Orono Park 1AY X X X X X X X
410 Pearce Farm Park (2007) 1M X X X X
419 Peters Pike Parkette X
420 Pines Sr. Public School 1Y 1A 1M X
415 The Glenn
412 Walbridae Park 1A X X X
422 Westview Parkette X
**
May not be playable.
Permit Information: Contact (905) 263.2291 ext 527
9
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