HomeMy WebLinkAbout2018-01-08 MinutesClarftwn Planning and Development Committee
Minutes
January 8, 2018
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Minutes of a meeting of the Planning and Development Committee held on Monday,
January 8, 2018 at 7:00 PM in the Council Chambers.
Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper,
Councillor J. Neal, Councillor W. Partner, Councillor W. Woo
Regrets: Councillor C. Traill
Staff Present: A. Allison, D. Crome, R. Maciver, F. Langmaid, K. Richardson,
C. Pellarin, J. Gallagher, S. Gray
1 Call to Order
Councillor Neal called the meeting to order at 7:00 PM.
2 New Business — Introduction
There were no new business items added to the Agenda.
3 Adopt the Agenda
Resolution #PD -001-18
Moved by Mayor Foster, seconded by Councillor Hooper
That the Agenda for the Planning and Development Committee meeting of
January 8, 2018 be adopted as presented.
Carried
4 Declarations of Interest
There were no disclosures of interest stated at this meeting.
5 Announcements
Members of Committee announced upcoming community events and matters of
community interest.
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Clarftwn Planning and Development Committee
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6 Adoption of Minutes of Previous Meeting
Resolution #PD -002-18
Moved by Councillor Cooke, seconded by Mayor Foster
That the minutes of the regular meeting of the Planning and Development Committee,
held on December 4, 2017 and the special meeting of the Planning and Development
Committee, held on December 4, 2017, be approved.
Carried
7 Public Meetings
7.1 Proposed Community Improvement Plans
Applicant: Municipality of Clarington
Report: PSD -001-18
Location: Amendments to the Orono, Bowmanville, and Newcastle Community
Improvement Plans
Faye Langmaid, Manager of Special Projects, made a verbal and electronic presentation
to the Committee regarding the Proposed Community Improvement Plans.
Myno Van Dyke, Chair, Newcastle Village Community Improvement Plan (CIP) Liaison
Group, spoke in support of the proposed Community Improvement Plans. Mr. Vandyke
advised the Committee that the CIP has played an integral part in the improvements over
the past ten years in Newcastle Village. He stated that the input from the CIP Group was
well received by staff and would like the Newcastle Village CIP Group to continue. Mr.
VanDyke thanked the Committee and Staff for their work on the Proposed Community
Improvement Plans. He stated that the Newcastle Village CIP Group supports the
amendments proposed for Newcastle Village.
Del Dykstra, Vice Chair, Bowmanville Community Improvement Plan (CIP) Liaison
Group, spoke in support of the proposed Community Improvement Plans. Mr. Dykstra
advised the Committee that the Bowmanville CIP supports the Community Improvement
Plan for Bowmanville. He stated that the Bowmanville CIP Liaison Group has resulted in
good discussion and decisions made regarding the Bowmanville area.
Frank Maitland, Chair, Orono Community Improvement Plan (CIP) Liaison Group, spoke
in support of the application. Mr. Maitland stated that he was concerned with one
storefront in the Orono area that has sheets covering the windows and does not look like
a storefront. He advised the Committee that the Orono CIP supports the Community
Improvement Plan for Orono.
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7.2 Application for a Proposed Zoning By-law Amendment
Applicant: Lancaster Homes Inc. and Falconcrest Homes Ltd.
Report: PSD -002-18
Location: 2101 Green Road, Bowmanville
Bob Russell, Planner II, made a verbal and electronic presentation to the Committee
regarding the application.
No one spoke in opposition to, or in support of, the application.
7.3 Application for a Proposed Zoning By-law Amendment
Applicant: Tomba Enterprises Ltd.
Report: PSD -003-18
Location: 355 North Street, Newcastle
Bob Russell, Planner II, made a verbal and electronic presentation to the Committee
regarding the application.
Allison Potts, local resident, spoke in opposition to the application. She stated that she
received an empty envelope when the notice for this public meeting was sent out to
residents. Ms. Potts advised the Committee that the Public Notice sign is not visible
from the road when driving past. She stated that she was unable to find information
regarding an environmental assessment within the Report, and is concerned that the
development will affect the water flow to the houses backing on to the proposed
development. Ms. Potts advised the Committee that she does not have an issue with
townhouses. She stated that she is not concerned about her property value, she is
concerned about her property. Ms. Potts explained that, because the development will
be three storeys, she is concerned that there will be lighting coming in to the backyards
and homes behind the proposed development. She expressed concern regarding the
increase in traffic and the safety of the entrance onto North Street from the new
proposed street within the development. Ms. Potts would like to know the proposed
fencing details for the development backing onto the homes, so that it is not an eyesore
to the neighbourhood.
Debby Brunt, local resident, spoke in opposition to the application. Ms. Brunt stated that
she is concerned with the increase in traffic and safety on the roads in the area.
Scott Collocutt, local resident, spoke in opposition to the application. He stated that his
property is surrounded by 40 foot trees, 50 years of age and has no intention of
removing them. Mr. Collocutt advised the Committee that he has had water issues on
his property and the trees on his property do not help. He stated that 20 years ago a 13
house development for this area was not approved because it was high density. Mr.
Collocutt explained that the proposed fence and berm along the railway tracks are at the
lowest minimum height required. He stated that the proposed development only allows
for eight visitor parking spots for 29 homes. Mr. Collocutt indicated that this proposed
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development does not match with any other development in Newcastle. He advised the
Committee that the high density proposal is on a property which is too small. Mr.
Collocutt stated that this development is not required as there is a subdivision to the
north being developed which includes 1000 homes and two schools, and which will fit in
with existing homes in Newcastle. He advised the Committee that he is not against
development of the site but the site is approved for a duplex, not three storey townhomes
and that the development should follow existing approvals.
Gilles Morin, local resident, spoke in opposition of the application. Mr. Morin expressed
his concerned with the application.
Paul Demczak, Planning Consultant from Batory Management, was present on behalf of
the applicant. Mr. Demczak thanked staff for their presentation and Report. He spoke to
the concerns raised regarding environmental and storm water management and stated
that these concerns will be addressed through the applicant's storm water management
report. Mr. Demczak mentioned that the intent for the proposed development is to not
impact additional drainage or water run-off to existing properties. He stated that through
the lighting plan, they plan to keep all lighting on the proposed development and
therefore no light pollution will be projected on to the neighbours properties. Mr.
Demczak spoke to the concerns raised of traffic, he advised the Committee that a traffic
report has been submitted and will address the issues raised of turning and the
intersection of Monroe Street and North Street. He explained that through the
application, no trees will be removed on adjacent private properties. Mr. Demczak spoke
to the concerns raised of the building being three storeys in height and the impact it will
have on privacy. He stated that the applicant will look at mitigating features and
landscape details within the development to mitigate those impacts. Mr. Demczak
advised the Committee that the height of the development will be three storey
townhouses. He stated that that berm will be designed to the satisfaction of the CP
Railway.
8 Delegations
8.1 Brenda Metcalf, Chair, Agricultural Advisory Committee, Regarding the Agricultural
Advisory Committee - 2017 Accomplishments
Brenda Metcalf, Chair, Agricultural Advisory Committee (AAC) was present regarding the
Agricultural Advisory Committee - 2017 Accomplishments. She made a verbal
presentation to accompany a handout. Ms. Metcalf reviewed the accomplishments of the
AAC for 2017, which included highlights, events and presentation at their meetings. She
explained the importance of the farming industry. Ms. Metcalf thanked the Committee for
the opportunity to speak and the municipal staff for their work with the AAC.
Clarftwn Planning and Development Committee
Minutes
January 8, 2018
Resolution #PD -003-18
Moved by Mayor Foster, seconded by Councillor Partner
That the delegation of Brenda Metcalf — Regarding the Agricultural Advisory Committee -
2017 Accomplishments, be received with thanks;
That the Agricultural Advisory Committee be thanked for their efforts; and
That the Council Liaison for the Agricultural Advisory Committee, be thanked.
Carried
Recess
Resolution #PD -004-18
Moved by Councillor Hooper, seconded by Councillor Cooke
That the Committee recess for 5 minutes.
Carried
The meeting reconvened at 8:32 PM with Councillor Neal in the Chair.
9 Communications - Receive for Information
Resolution #PD -005-18
Moved by Councillor Cooke, seconded by Mayor Foster
That Communication Items 9.1 to 10. 3, be approved as recommended, on consent.
Carried
9.1 Minutes of the St. Marys Cement Community Relations
Committee dated October 3, 2017
That Communications Item 9.1, the minutes of the St. Marys Cement
Community Relations Committee dated October 3, 2017, be received for
information.
10 Communications— Direction
10.1 Roger Anderson —Durham Regional Police Services Board —
Regarding Next Generation Common Communication Platform
That Correspondence Item 10.1 from Roger Anderson — Durham Regional
Police Services Board — Regarding Next Generation Common
Communication Platform, be referred to the Director of Planning Services.
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10.2 John A. Roznik — Request to Extend the Use of Temporary
Living Quarters at 1093 Gifford Road, Clarke
That Communication Item 10.2, from John A. Roznik, be approved for the
six month extension for the use of temporary living quarters at 1093 Gifford
Road, subject to signing a further Letter of Undertaking.
10.3 David and Michelle Roth — Request to Extend the Use of
Temporary Living Quarters at 9209 Grasshopper Park Road
That Communication Item 10.3, from David and Michelle Roth, be
approved for the six month extension for the use of temporary living
quarters at 9209 Grasshopper Park Road, subject to signing a further
Letter of Undertaking.
11 Presentation(s)
No Presentations
12 Planning Services Department Reports
12.1 PSD -001-18 Orono, Bowmanville and Newcastle Community Improvement
Plans; Review and Amendments
Resolution #PD -006-18
Moved by Councillor Hooper, seconded by Mayor Foster
That Report PSD -001-18 be received;
That the Orono Community Improvement Plan Amendment 2 contained in Attachment 1
to Report PSD -001-18, be approved;
That the Bowmanville Community Improvement Plan Amendment 2 contained in
Attachment 2 to Report PSD -001-18, be approved;
That the Newcastle Community Improvement Plan Amendment 1 contained in
Attachment 3 to Report PSD -001-18, be approved;
That Planning Services staff finalize the Amendments and the by-laws be included on a
future Council agenda; and
That all interested parties listed in Report PSD -001-18 and any delegations be advised
of Council's decision.
Carried
Clarftwn Planning and Development Committee
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January 8, 2018
12.2 PSD -002-18 An Application by Lancaster Homes Inc. Application for
Rezoning to Extend the maximum three (3) year period for a Temporary New
Homes Sales Facility
Resolution #PD -007-18
Moved by Councillor Hooper, seconded by Councillor Cooke
That Report PSD -002-18 be received;
That the application to amend the Zoning By-law submitted by Lancaster Homes Inc. be
approved and that the Zoning By-law contained in Attachment 1 to Report PSD -002-18
be passed;
That the Durham Regional Planning and Economic Development Department and
Municipal Property Assessment Corporation be forwarded a copy of Report PSD -002-18
and Council's decision; and
That all interested parties listed in Report PSD -002-18 and any delegations be advised
of Council's decision.
Carried
12.3 PSD -003-18 Development Applications by Tomba Enterprises Ltd. for 29
Townhouse dwellings accessed by a private lane in Newcastle
Resolution #PD -008-18
Moved by Councillor Partner, seconded by Mayor Foster
That Report PSD -003-18 be received;
That the applications for a Draft Plan of Subdivision, and Rezoning submitted by Tomba
Enterprises Limited for 29 townhouse dwellings continue to be processed and that a
subsequent report be prepared; and
That all interested parties listed in Report PSD -003-18 and any delegations be advised
of Council's decision.
Carried
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12.4 PSD -004-18 An Application by Strategic Property Management for Removal
of (H) Holding Symbol, 415 Baseline Road West, Bowmanville
Resolution #PD -009-18
Moved by Mayor Foster, seconded by Councillor Cooke
That Report PSD -004-18 be received;
That the application submitted by Strategic Property Management to remove the (H)
Holding Symbol be approved;
That the by-law to remove the (H) Holding Symbol be forwarded directly to Council at
such time as an amending site plan agreement with the transfers of requested road
widening and sight triangles is executed; and
That Council's decision and a copy of Report PSD -004-18 be forwarded to the Region of
Durham and the Municipal Property Assessment Corporation.
Carried
12.5 PSD -005-18 Applications for Draft Plan of Subdivision and Rezoning by
Lindvest Properties (Clarington) Limited to develop a former school block
as a 51 lot subdivision in Newcastle
Resolution #PD -010-18
Moved by Councillor Woo, seconded by Mayor Foster
That Report PSD -005-18 be received;
Official Plan Amendment COPA 2017-0001 is no longer necessary and
the file be closed;
That the Director of Planning and the Director of Engineering Services be authorized to
amend the Foster North East Neighbourhood Design Plan as contained in Attachment 1
to Report PSD -005-18;
That the application for a Draft Plan of Subdivision S -C-2017-0001 submitted by Lindvest
Properties (Clarington) Limited, to permit the development of 51 residential units, be
supported subject to the conditions generally as contained in Attachment 2 to Report
PSD -005-18;
That the application to amend the Zoning By -Law by Lindvest Properties (Clarington)
Limited be approved and that the By-law in Attachment 3 to Report PSD -005-18 be
passed;
Cladwwn Planning and Development Committee
Minutes
January 8, 2018
That once all conditions contained in the Official Plan and Zoning By-law with respect to
the Removal of the (H) Holding Symbol are satisfied, the By-law authorizing the Removal
of the (H) Holding Symbol be approved;
That the Durham Regional Planning Department and Municipal Property Assessment
Corporation be forwarded a copy of report PSD -005-18 and Council's decision; and
That all interested parties listed in Report PSD -005-18 and any delegations be advised
of Council's decision.
Carried
12.6 PSD -006-18 2018 Seasonal Sidewalk Patios Program; Application,
Guidelines and Approval Procedures
Resolution #PD -011-18
Moved by Councillor Hooper, seconded by Councillor Partner
Report PSD -006-18 be received;
That the 2018 Application for Seasonal Sidewalk Patios on municipal property
(Attachment 1) to Report PSD -006-18, be approved;
That subject to the provisions outlined in the application and Boulevard By-law 2013-066
the Director of Engineering Services and Director of Planning Services will review,
circulate for comment and approve the site plans for seasonal sidewalk patios;
That exceptions to the Traffic and Parking Bylaw 2014-059, Section 20(1) Retail Sales
be granted for the sidewalk patio locations;
That Council authorize staff to take all necessary actions to assist with the
implementation for the summer 2018 season;
That Staff report on any issues encountered with the 2018 patio season and recommend
any necessary amendments for future years; and
That all interested parties and any delegations be advised of Council's decision.
Carried
Clarftwn Planning and Development Committee
Minutes
January 8, 2018
Resolution #PD -012-18
Moved by Councillor Cooke, seconded by Councillor Woo
That Items 12.7 to 12.10, be approved, on consent, with the exception of Item 12.8
Carried
12.7 PSD -007-18 Environmental Stewardship, 2017 Annual Report
That Report PSD -007-18 be received for information.
12.9 PSD -009-18 Community Improvement Annual Report for 2017
That Report PSD -009-18 be received; and
That all interested parties listed in Report PSD -009-18 and any delegations be
advised of this information report.
12.10 PSD -010-18 Heritage Incentive Grant, 2017 Annual Report
That Report PSD -010-18 be received for information.
12.8 PSD -008-18 Bill 139 - Building Better Communities and Conserving
Watersheds Act, 2017
Resolution #PD -013-18
Moved by Mayor Foster, seconded by Councillor Hooper
That Report PSD -008-18 be received for information.
Carried
13 New Business — Consideration
There were no New Business Item to be considered under this Section of the Agenda.
14 Unfinished Business
15 Confidential Reports
There were no Confidential Reports scheduled under this Section of the Agenda.
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16 Adjournment
Resolution ##PD -014-18
Planning and Development Committee
Minutes
January 8, 2018
Moved by Councillor Partner, seconded by Councillor Woo
That the meeting adjourn at 9:26 PM.
Chair
Carried
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Deputy Clerk