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HomeMy WebLinkAbout2018-01-02Clarington General Government Committee Minutes January 2, 2018 If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Minutes of a meeting of the General Government Committee held on Tuesday, January 2, 2018 at 9:30 AM in the Council Chambers. Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper, Councillor J. Neal, Councillor W. Partner and Councillor W. Woo Regrets: Councillor C. Traill Staff Present: A. Allison, R. Albright, J. Caruana, C. Carr, A. Greentree, F. Horvath, M. Marano, R. Maciver, G. Weir, S. Gray 1 Call to Order Mayor Foster called the meeting to order at 9:30 AM. 2 New Business — Introduction There were no new business items added to the Agenda. 3 Adopt the Agenda Resolution #GG -001-18 Moved by Councillor Hooper, seconded by Councillor Partner That the Agenda for the General Government Committee meeting of January 2, 2018 be adopted as presented. Carried 4 Declaration of Interest There were no declarations of interest stated at this meeting. 5 Announcements Members of Committee announced upcoming community events and matters of community interest. - 1 - Clarington General Government Committee Minutes January 2, 2018 6 Adoption of Minutes of Previous Meeting Resolution #GG -002-18 Moved by Councillor Cooke, seconded by Councillor Woo That the minutes of the regular meeting of the General Government Committee meeting held on November 27, 2017, be approved. Carried 7 Delegations 7.1 Jim Boate, Durham Region Cycling Coalition (DRCC) and the Clarington Cycling Club, Regarding Report EGD -001-18 Clarington Active Transportation and Safe Roads Advisory Committee Jim Boate, Durham Region Cycling Coalition (DRCC) and the Clarington Cycling Club, was present regarding Report EGD -001-18 Clarington Active Transportation and Safe Roads Advisory Committee. He made a verbal presentation to accompany an electronic presentation. Mr. Boate defined active transportation as walking, jogging, riding a bike, skate boarding, non -powered wheel chairing or anything that helps you get around the community using human power. He outline some of the benefits active transportation can have in the community and stated that the Clarington community has been proactive over the last several years in both trails and cycling infrastructure. Mr. Boate advised the Committee that the proposed Active Transportation Committee will be comprised of staff members, Council member and residents of Clarington. He stated that the committee will link the community and the Municipality on active transportation matters and work with neighbouring communities in Durham Region. Mr. Boate stated that the committee will advise on the five E's of active transportation, being engineering, education, evaluation, encouragement and enforcement. He mentioned that the Province of Ontario is encouraging communities to adopt an Active Transportation program, and that creating an Active Transportation Committee is the right thing to do for our community. 7.2 Melodie Zarzeczny, Board Chair, Durham Hospice, Mark Murphy, Board Member, Durham Hospice and Jill Richardson, Board Member, Durham Hospice Regarding Communication Item 9.4, Durham Hospice — Clarington Project — Request for Land Donation Melodie Zarzeczny, Board Chair, Durham Hospice, Mark Murphy, Board Member, Durham Hospice and Jill Richardson, Board Member, Durham Hospice were present regarding Communication Item 9.4, Durham Hospice — Clarington Project — Request for Land Donation. She made a verbal presentation to accompany an electronic presentation. Ms. Zarzeczny introduced Durham Hospice as a not-for-profit corporation with federal registered charitable status which provides palliative care in Durham Region. She advised the Committee that they are a volunteer based board with nine of -2- Clarington General Government Committee Minutes January 2, 2018 their volunteers being from the Municipality of Clarington. Ms. Zarzeczny stated that in 2015, Durham Hospice transferred their programs to the Victorian Order of Nurses. She indicated that in 2017 Durham Hospice repurposed there mandate to sponsor a five bed residential hospice in the Municipality of Clarington. Ms. Zarzeczny mentioned that Lakeridge Health is providing project management assistance for the project. She defined what a residential hospice is and advised the Committee that residential hospices have been around for some time and there is a need for these facilities in Durham Region. Ms. Zarzeczny advised the Committee that the Ministry of Health and Long Term Care approved five beds for Clarington and will provide capital and operating funding. She stated that Durham Hospice is asking for help identifying the appropriate site for the Clarington residential hospice. Location considerations include Cobbledick Road and the Jury House — Camp 30 lands. Ms. Zarzeczny asked that Council request staff to work with Durham Hospice to closely examine each site for potential fit and timelines for the hospice project. She advised the Committee that the Ministry funding is conditional on the facility being operational by March 2019. Ms. Zarzeczny concluded by thanking the Committee and staff for their support. Alter the Agenda Resolution #GG -003-18 Moved by Councillor Woo, seconded by Councillor Partner That the Agenda be altered to consider Communication Item 9.3, Melodie Zarzeczny, Board Chair — Regarding the Durham Hospice — Clarington Project — Request for Land Donation, at this time. Carried 9.3 Melodie Zarzeczny, Board Chair — Regarding the Durham Hospice — Clarington Project — Request for Land Donation Resolution #GG -004-18 Moved by Councillor Partner, seconded by Councillor Hooper Whereas through the Durham Hospice Clarington Group, Clarington has been identified and approved for a five bed residential hospice; Whereas securing a site for the residential hospice is of the utmost importance and critical to success; and Whereas two municipally owned sites have high potential for fitting of space and location considerations, being Cobbledick Road and the Jury House on the Jury Lands, better known as the Training School/Camp 30 Lands; -3- Clar-ington General Government Committee Minutes January 2, 2018 Now Therefore Be it Resolved That Staff be requested to work with Durham Hospice Clarington Group to closely examine each site for the potential fit and timelines for the hospice project and report back at the January 29, 2018 Planning and Development Committee Meeting. Carried Later in the Meeting (See following motion) Suspend the Rules Resolution #GG -005-18 Moved by Councillor Neal, seconded by Councillor Partner That the Rules of Procedure be suspended to allow Members of Committee to speak to the matter of the foregoing Resolution #GG -004-17 a second time. Carried The foregoing Resolution was then put to a vote and Carried on the following recorded vote: Council Member Yes No Declaration of Interest Absent Councillor Neal X Councillor Partner X Councillor Traill X Councillor Woo X Councillor Cooke X Councillor Hooper X Mayor Foster X Clarington General Government Committee Minutes January 2, 2018 8 Communications - Receive for Information 8.1 Minutes of the Ganaraska Region Conservation Authority dated November 30, 2017 8.2 Andrew Brouwer, City Clerk, City of Oshawa — Regarding Request for Deferral of Site Selection for a Potential Cannabis Store in Oshawa 8.3 Ralph Walton, Regional Clerk/Director of Legislative Services, the Regional Municipality of Durham, Regarding Regional Response to Metrolinx Draft 2041 Regional Transportation Plan Resolution #GG -006-18 Moved by Councillor Neal, seconded by Councillor Woo That the Communication Items 8.1 to 8.3 be received for information, with the exception of 8.2 and 8.3. Carried 8.2 Andrew Brouwer, City Clerk, City of Oshawa — Regarding Request for Deferral of Site Selection for a Potential Cannabis Store in Oshawa Resolution #GG -007-18 Moved by Councillor Woo, seconded by Councillor Partner That the Communication Item 8.2 be received for information. Carried 8.3 Ralph Walton, Regional Clerk/Director of Legislative Services, the Regional Municipality of Durham, Regarding Regional Response to Metrolinx Draft 2041 Regional Transportation Plan Resolution #GG -008-18 Moved by Councillor Neal, seconded by Councillor Cooke That the Communication Item 8.3 be received for information. Carried -5- Clarington General Government Committee Minutes January 2, 2018 9 Communications — Direction 9.1 Jennifer Weymark - Regarding Diversity in Clarington Resolution #GG -009-18 Moved by Councillor Partner, seconded by Councillor Woo That Correspondence Item 9.1 from Jennifer Weymark regarding Diversity in Clarington be referred to staff for a report to be considered at the General Government Committee Meeting of Monday, February 12, 2018. Carried 9.2 Bill Mauro, Minister, Ministry of Municipal Affairs, Regarding Protecting Water for Future Generations — Public Consultation Resolution #GG -010-18 Moved by Councillor Neal, seconded by Councillor Cooke That Communication Item 9.2, be received for information. Carried 9.3 Melodie Zarzeczny, Board Chair — Regarding the Durham Hospice — Clarington Project — Request for Land Donation Communication Item 9.3, Melodie Zarzeczny, Board Chair — Regarding the Durham Hospice — Clarington Project — Request for Land Donation was considered earlier in the meeting during the delegation portion of the agenda. 9.5 City of Oshawa Andrew Brouwer — Regarding Release of Employment Lands Along Highway 407 East Resolution #GG -011-18 Moved by Councillor Cooke, seconded by Councillor Neal That Communication Item 9.5, Regarding Release of Employment Lands Along Highway 407 East, be endorsed. Motion Lost Resolution #GG -012-18 Moved by Councillor Partner, seconded by Councillor Hooper That Communication Item 9.5, Regarding Release of Employment Lands Along Highway 407 East, be received for information. Carried M Clarington Recess Resolution #GG -013-18 General Government Committee Minutes January 2, 2018 Moved by Councillor Neal, seconded by Councillor Partner That the Committee recess for 10 minutes. Carried The meeting reconvened at 10:59 AM with Councillor Woo in the Chair. 10 Presentations No Presentations 11 Engineering Services Department 11.1 EGD -001-18 Clarington Active Transportation and Safe Roads Advisory Committee Resolution #GG -014-18 Moved by Councillor Hooper, seconded by Mayor Foster That Report EGD -001-18 be received; That Council endorse the Terms of Reference for the Active Transportation and Safe Roads Advisory Committee; That the Clerk be authorized to commence the recruitment and selection process to establish the Active Transportation and Safe Roads Advisory Committee; and That Council appoint a Council representative to the Active Transportation and Safe Roads Advisory Committee. Carried as Amended (See following motions) Resolution #GG -015-18 Moved by Mayor Foster, seconded by Councillor Neal That the foregoing Resolution #GG -014-17 be amended by deleting the last paragraph and replacing it with the following: That the Council Department Liaison to Engineering Services be appointed as the Council representative to the Active Transportation and Safe Roads Advisory Committee. Carried -7- Clarington General Government Committee Minutes January 2, 2018 Resolution #GG -016-18 Moved by Councillor Neal, seconded by Councillor Cooke That the foregoing Resolution #GG -014-17 be amended to delete the second paragraph and replace it with the following That Council endorse the Terms of Reference for the Active Transportation and Safe Roads Advisory Committee as amended, to delete "months" and replace it with "meetings" in paragraph 6 of Section H Responsibilities and Obligations of Members. Carried The foregoing Resolution #GG -014-17 was then put to a vote and carried as amended. Councillor Partner chaired this portion of the meeting. 12 Operations Department 12.1 OPD -001-18 Plowing of Secondary Roads Resolution #GG -017-18 Moved by Councillor Hooper, seconded by Councillor Cooke That Report OPD -001-18 be received; and That Council direct staff to continue investigating options for road snow plowing operations that may include the future use of private contractors to improve service levels, create efficiencies and reduce overall operating costs. Carried later in the meeting (See following motion) Suspend the Rules Resolution #GG -018-18 Moved by Councillor Cooke, seconded by Councillor Hooper That the Rules of Procedure be suspended to extend for an additional ten minutes beyond the scheduled one-hour break. Carried The foregoing Resolution #GG -017-18 was then put to a vote and Carried. Clarington General Government Committee Minutes January 2, 2018 Recess The Committee recessed for their one hour scheduled break as per the Procedural By-law. The meeting reconvened at 1:13 PM with Councillor Partner in the Chair. 12.2 OPD -003-18 Seniors Snow Removal Program Resolution #GG -019-18 Moved by Councillor Woo, seconded by Councillor Hooper That Report OPD -003-18 be received; and That Council provide direction related to the fees for the Senior Citizen and Physically Disabled Sidewalk and Driveway Windrow Snow Clearing program for the 2018-2019 season. Carried as Amended (See following motions) Resolution #GG -020-18 Moved by Councillor Hooper, seconded by Councillor Neal That the fees for the Senior Citizen and Physically Disabled Sidewalk and Driveway Windrow Snow Clearing be amended to increase the amount from $60.00 to $100.00. Motion withdrawn Resolution #GG -021-18 Moved by Councillor Neal, seconded by Councillor Hooper That the fees for the Senior Citizen and Physically Disabled Sidewalk and Driveway Windrow Snow Clearing be amended to add an annual cost of living increase on the current base amount of $60.00. Motion Lost Resolution #GG -022-18 Moved by Councillor Cooke, seconded by Mayor Foster That Report OPD -003-18 Seniors Snow Removal Program be referred back to staff to provide other options for fee structure pertaining to affordability for the Senior Citizen and Physically Disabled Sidewalk and Driveway Windrow Snow Clearing program. Motion Lost Clarington General Government Committee Minutes January 2, 2018 Resolution #GG -023-18 Moved by Councillor Neal, seconded by Councillor Hooper That the foregoing Resolution #GG -019-17 be amended by adding the following: That the fees for the Senior Citizen and Physically Disabled Sidewalk and Driveway Windrow Snow Clearing be increased from $60.00 to $75.00 for the 2018/2019 season and That thereafter, beginning with the 2019/2020 season, an annual cost of living increase be added to the base amount. Carried The foregoing Resolution #GG -019-18 was then put to a vote and Carried as Amended. 13 Emergency and Fire Services Department No Reports for this section of the Agenda. 14 Community Services Department No Reports for this section of the Agenda. Mayor Foster chaired this portion of the meeting. 15 Municipal Clerk's Department 15.1 CLD -001-18 Appointment to the Newcastle Arena Board Resolution #GG -024-18 Moved by Councillor Partner, seconded by Councillor Woo That staff be directed to re -advertise the vacant position for the Newcastle Arena Board and report back; That, if no applicants apply to the vacant position, the Newcastle Arena Board members remain status quo until the next Term appointments; and That all interested parties listed in Report CLD -002-18 and any delegations be advised of Council's decision. Carried -10- Clarington- General Government Committee Minutes January 2, 2018 15.2 CLD -002-18 Appointments to the Clarington Museums and Archives Board Resolution #GG -025-18 Moved by Councillor Cooke, seconded by Councillor Neal That Report CLD -002-18 be received; That the vote be conducted to appoint two citizen representatives for a term ending December 31, 2018, or until a successor is appointed, to the Clarington Museums and Archives Board for the Municipality of Clarington, in accordance with the Appointments to Boards and Committees Policy; and That all interested parties listed in Report CLD -002-18 and any delegations be advised of Council's decision. Carried The following appointments were made in accordance with the voting process outlined in the Council Appointments to Boards and Committees Policy for the Clarington Museums and Archives Board for a term ending December 31, 2018 or until a successor is appointed: x Holly Raj x Sarah Bobka 15.3 CLD -003-18 Bill 68 — Summary of Impact and Proclamation Dates Resolution #GG -026-18 Moved by Councillor Cooke, seconded by Councillor Neal That Report CLD -003-18 be received; That the draft By-law (Attachment 1 to Report CLD -003-18), amending Clarington's Procedural By-law, be enacted as amended to delete Sections 2 and 3; and That staff be directed to report back on implementation requirements, process and any associated costs for electronic participation in Council, Committee and Local Board meetings. Carried - 11 - Clar-ington- 16 Corporate Services Department General Government Committee Minutes January 2, 2018 16.1 C 2D-01-18 Bill 148, Fair Workplaces, Better Jobs Act, 2017 Resolution #GG -027-18 Moved by Councillor Cooke, seconded by Councillor Hooper That Report COD -001-18 be received for information. Carried 17 Finance Department No Reports for this section of the Agenda. 18 Solicitor's Department No Reports for this section of the Agenda. 19 Chief Administrative Office No Reports for this section of the Agenda. 20 New Business — Consideration There were no New Business Item to be considered under this Section of the Agenda. 21 Unfinished Business 21.1 OPD -011-17 Private Tree Protection Resolution #GG -028-18 Moved by Councillor Neal, seconded by Councillor Hooper That Report OPD -011-17 be received; and That an interdepartmental team including Operations, Planning and Engineering staff be formed to develop an Urban Forest Management Strategy, using existing staff. Carried -12- � 9WII General Government Committee Minutes C144 January 2, 2018 22 Confidential Reports There were no items considered under this section of the Agenda. 23 Adjournment Resolution #GG -029-18 Moved by Councillor Cooke, seconded by Councillor Neal That the meeting adjourn at 2:51 PM Carried Mayor Deputy Clerk -13-