HomeMy WebLinkAbout01/02/2018Final
C141llgC0Il
General Government Committee
Agenda
Date: Tuesday, January 2, 2018
Time: 9:30 AM
Place: Council Chambers, 2nd Floor
Municipal Administrative Centre
40 Temperance Street
Bowmanville, Ontario
Inquiries & Accommodations: For inquiries about this agenda, or to
make arrangements for accessibility accommodations for persons attending, please
contact: Samantha Gray, Committee Coordinator, at 905-623-3379, ext. 2106 or by
email at .>gray(o)_clarington.net.
Alternate Format: If this information is required in an alternate format, please contact
the Accessibility Coordinator, at 905-623-3379 ext. 2131.
Audio Record: The Municipality of Clarington makes an audio record of General
Government Committee meetings. If you make a delegation or presentation at a
General Government Committee meeting, the Municipality will be audio recording you
and will make the recording public by publishing the recording on the Municipality's
website.
Noon Recess: Please be advised that, as per the Municipality of Clarington's
Procedural By-law, this meeting will recess at 12:00 noon, for a one hour lunch break,
unless otherwise determined by the Committee.
Cell Phones: Please ensure all cell phones, mobile and other electronic devices are
turned off or placed on non -audible mode during the meeting.
Copies of Reports are available at www.clarington.net
Clarington General Government Committee Agenda
Date: January 2, 2018
Time: 9:30 AM
Place: Council Chambers
1 Call to Order
2 New Business — Introduction
Members of Committee are encouraged to provide the Clerk's Department, in advance of the
meeting, a copy of any motion the Member is intending to introduce, (preferably electronic)
such that staff could have sufficient time to share the motion with all Members prior to the
meeting.
3 Adopt the Agenda
4 Declaration of Interest
5 Announcements
6 Adoption of Minutes of Previous Meeting
6.1 November 27 Minutes of a Regular Meeting of November 27, 2017 Page 6
Minutes
7 Delegations
7.1 Jim Boate, Durham Region Cycling Coalition (DRCC) and the Clarington Cycling Club,
Regarding Report EGD -001-18 Clarington Active Transportation and Safe Roads
Advisory Committee
7.2 Melodie Zarzeczny, Board Chair, Durham Hospice, Mark Murphy, Board Member,
Durham Hospice and Jill Richardson, Board Member, Durham Hospice Regarding
Communications Item 9.4, Durham Hospice — Clarington Project — Request for Land
Donation
8 Communications - Receive for Information
8.1 GRCA Minutes of the Ganaraska Region Conservation Authority Page 20
Minutes dated November 30, 2017
8.2 City of Andrew Brouwer, City Clerk, City of Oshawa — Regarding
Oshawa Request for Deferral of Site Selection for a Potential
Cannabis Store in Oshawa
Page 2
Clarington General Government Committee Agenda
Date: January 2, 2018
Time: 9:30 AM
Place: Council Chambers
8.3 The Regional Ralph Walton, Regional Clerk/Director of Legislative
Municipality of Services, the Regional Municipality of Durham, Regarding
Durham Regional Response to Metrolinx Draft 2041 Regional
Transportation Plan
9 Communications — Direction
9.1 Jennifer Jennifer Weymark - Regarding Diversity in Clarington
Weymark
(Motion for Direction)
9.2 Ministry of Bill Mauro, Minister, Ministry of Municipal Affairs,
Municipal Regarding Protecting Water for Future generations —
Affairs Public Consultation
(Motion for Direction)
■
IN r - ■ -
■ 11_MI 04"
■
Page 24
Page 25
9.4 Durham Melodie Zarzeczny, Board Chair — Regarding the Durham Page 65
Hospice Hospice — Clarington Project — Request for Land
Donation
(Motion for Direction)
9.5 City of Oshawa Andrew Brouwer, City Clerk, City of Oshawa — Regarding
Release of Employment Lands Along Highway 407 East
(Motion for Direction)
10 Presentations
No Presentations
Page 3
Clarington General Government Committee Agenda
Date: January 2, 2018
Time: 9:30 AM
Place: Council Chambers
11 Engineering Services Department
11.1 EGD -001-18 Clarington Active Transportation and Safe Roads Page 67
Advisory Committee
12 Operations Department
12.1 OPD -001-18 Plowing of Secondary Roads Page 77
12.2 OPD -003-18 Seniors Snow Removal Program
13 Emergency and Fire Services Department
No Reports
14 Community Services Department
No Reports
15 Municipal Clerk's Department
15.1
CLD -001-18
Appointment to the Newcastle Arena Board
Page 86
15.2
CLD -002-18
Appointments to the Clarington Museums and Archives
Page 89
Board
15.3
CLD -003-18
Bill 68 — Summary of Impact and Proclamation Dates
Page 92
16
Corporate
Services Department
16.1
COD -001-18
Bill 148, Fair Workplaces, Better Jobs Act, 2017
Page 105
17 Finance Department
No Reports
18 Solicitor's Department
No Reports
Page 4
CIarington General Government Committee Agenda
Date: January 2, 2018
Time: 9:30 AM
Place: Council Chambers
19 Chief Administrative Office
No Reports
20 New Business — Consideration
21 Unfinished Business
21.1 OPD -011-17 Private Tree Protection
22 Confidential Reports
No Reports
23 Adjournment
Page 112
Page 5
Clarington
General Government Committee
Minutes
November 27, 2017
If this information is required in an alternate accessible format, please contact the
Accessibility Coordinator at 905-623-3379 ext. 2131.
Minutes of a meeting of the General Government Committee held on Monday,
November 27, 2017 at 9:30 AM in the Council Chambers.
Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper,
Councillor J. Neal, and Councillor W. Woo
Regrets: Councillor C. Traill and Councillor W. Partner
Staff Present: T. Cannella arrived at 10:11 AM, J. Caruana, F. Horvath,
M. Marano, R. Maciver, N. Taylor, G. Weir, J. Gallagher, S. Gray
1 Call to Order
Mayor Foster called the meeting to order at 9:30 AM.
2 New Business — Introduction
Councillor Cooke asked that a new business item, regarding Parking in Downtown
Bowmanville, be added to the New Business — Consideration section of the agenda.
Councillor Neal asked that a new business item, regarding Parking in Downtown Areas,
be added to the New Business — Consideration section of the agenda.
3 Adopt the Agenda
Resolution #GG -466-17
Moved by Councillor Cooke, seconded by Councillor Hooper
That the Agenda be adopted as presented, with the addition of the new business items
regarding Parking in Downtown Bowmanville and Parking in Downtown Areas.
Carried
4 Declaration of Interest
Councillor Hooper declared an interest in the New Business Item regarding Parking in
Downtown Bowmanville and Parking in Downtown Areas.
5 Announcements
Members of Committee announced upcoming community events and matters of
community interest.
- 1 -
Clartw-n General Government Committee
Minutes
November 27, 2017
6 Adoption of Minutes of Previous Meeting
Resolution #GG -467-17
Moved by Councillor Cooke, seconded by Councillor Hooper
That the minutes of the regular meeting of the General Government Committee meeting
held on November 6, 2017 and the special meeting of the General Government
Committee of November 17, 2017, be approved.
Carried
7 Delegations
7.1 Andre O'Bumsawin, Clarington Accessibility Advisory Committee —
Regarding International Day of Persons with Disabilities
Andre O'Bumsawin, Clarington Accessibility Advisory Committee, was present
regarding International Day of Persons with Disabilities. He made a verbal presentation
to accompany a PowerPoint presentation. Mr. O'Bumsawin thanked the Committee for
proclaiming December 3, 2017 as International Day of Persons with Disabilities (IDPD).
He stated that the annual observance for the international day of persons with
disabilities was proclaimed by the United Nations in 1992. Mr. O'Bumsawin explained
that it aims to promote the rights and wellbeing of persons with disabilities in all circles
of society and development, increasing the awareness of this situation of persons with
disabilities in every aspect of political, social, economic and cultural life. He stated that
the theme for this year IDPD is "transformation towards sustainable and resilient society
for all". Mr. O'Bumsawin mentioned that the theme also notes the 17 sustainable
development goals adopted in 2015. He explained the selection criteria for recognizing
the Clarington accessibility leaders. Mr. O'Bumsawin stated that, on November 1, 2017,
the following four local businesses were recognized as accessibility leaders: The
Enniskillen General Store, St. Paul's United Church, Three -Six Kitchen & Lounge and
Walsh's The Snug. He added that the Municipality of Clarington is also a local
accessibility leader. Mr. O'Bumsawin concluded by stating that the Municipality of
Clarington's Council endorsed the Multi-year Accessibility Plan 2018-2023, which
outlines the initiatives which the Municipality has taken and will take to continue to meet
the Accessibility for Ontarian with Disabilities Act, 2005.
Later in the meeting, the delegation of Andre O'Bumsawin, Clarington Accessibility
Advisory Committee — Regarding International Day of Persons with Disabilities was
dealt with.
-2-
Clarington General Government Committee
Minutes
November 27, 2017
8 Communications - Receive for Information
8.1 Minutes of the Energy from Waste — Waste Management Advisory
Committee dated September 28
8.2 Minutes of the Newcastle Business Improvement Area dated October 12,
2017 and November 9
8.3 Minutes of the Tyrone Community Centre dated October 18, 2017
8.4 Minutes of the Bowmanville Business Improvement Area dated
November 14, 2017
8.5 Durham York Energy Centre — Spring 2017 Voluntary Source Test — Airzone
Report
8.6 Laura Mcdowell, Director, Environmental Promotion and Protection, The
Regional Municipality of York - Durham York Energy Centre — Regional
Municipality of York Waste Diversion Program Monitoring Plan.
8.7 Mirka Januszkiewicz, Director, Waste Management Services, The Regional
Municipality of Durham and Laura Mcdowell, Director, Environmental
Promotion and Protection, The Regional Municipality of York - Durham
York Energy Centre — 2017 Compliance Monitoring Report.
8.8 Mirka Januszkiewicz, Director, Waste Management Services, The Regional
Municipality of Durham - Durham York Energy Centre — Regional
Municipality of Durham's Waste Diversion Program Monitoring Report for
2016
8.9 Mirka Januszkiewicz, Director, Waste Management Services, The Regional
Municipality of Durham and Laura Mcdowell, Director, Environmental
Promotion and Protection, The Regional Municipality of York - Durham
York Energy Centre — July and August 2017 Complaint and Inquiry Log.
8.10 Mirka Januszkiewicz, Director, Waste Management Services, The Regional
Municipality of Durham and Laura Mcdowell, Director, Environmental
Promotion and Protection, The Regional Municipality of York - Durham
York Energy Centre - Ambient Air Monitoring 2017, 3rd Quarterly Report
8.11 Lana White, Executive Assistant/Deputy Clerk, Town of Tillsonburg —
Regarding Oxford People Against Landfill
8.12 Minutes of the Central Lake Ontario Conservation Authority Committee
dated November 21, 2017
-3-
Clarington General Government Committee
Minutes
November 27, 2017
Resolution #GG -468-17
Moved by Councillor Neal, seconded by Councillor Woo
That the Communication Items 8.1 to 8.12 be received for information.
Carried
9 Communications — Direction
9.1 Nancy and Hugh Towie, Clarington Polar Bear Swim Committee —
Clarington Polar Bear Swim — January 1, 2018
Resolution #GG -469-17
Moved by Councillor Woo, seconded by Councillor Cooke
That the request for Emergency Services, Fire Hall #2 to attend the Clarington Polar
Bear Swim on January 1, 2018, in Newcastle, be approved.
Carried
9.2 Mary Masse, Clerk, Town of Lakeshore— Provincial Flood Insurance
Program
Resolution #GG -470-17
Moved by Councillor Hooper, seconded by Councillor Woo
That the following Town of Lakeshore resolution, regarding Provincial Flood Insurance
Program, be endorsed by the Municipality of Clarington:
Whereas weather patterns seem to have changed, in that excessive and
prolonged rains are now becoming more frequent and regular,
Whereas there is an increased chance of flooding, as result of excessive and
prolonged rains;
Whereas property owners in areas that are at an increased risk of flooding are
often unable to purchase flood insurance to protect their properties; and
Whereas the cost of property repairs after a flood cause financial hardship for
individuals, families and businesses.
Now therefore be it resolved that the government of Ontario be urged to create a
Provincial Flood Insurance Program, to cover those individuals, families and
businesses who are unable to secure flood insurance for their properties;
Be it further resolved that a copy of this motion be sent to the Honourable
Kathleen Whynne, Premier of Ontario, the Honourable Patrick Brown, Leader of
Clarington
General Government Committee
Minutes
November 27, 2017
the Progressive Conservative Party, the Honourable Andrea Horwath, Leader of
the New Democratic party, and all MPPs in the Province of Ontario; and
Be it further resolved that a copy of this motion be sent to the Association of
Municipalities of Ontario (AMO) and all Ontario municipalities for their
consideration.
Carried
9.3 Laura Ryan, Mayor, Town of Mono — On -Call Provisions of Bill 148, Fair
Workplaces, Better Jobs Act, 2017
Resolution #GG -471-17
Moved by Councillor Cooke, seconded by Councillor Neal
That Communication Item 9.3, Laura Ryan, Mayor, Town of Mono — On -Call Provisions
of Bill 148, Fair Workplaces, Better Jobs Act, 2017, be endorsed.
Motion Withdrawn
Resolution #GG -472-17
Moved by Councillor Cooke, seconded by Councillor Neal
That Communication Item 9.3, Laura Ryan, Mayor, Town of Mono — On -Call Provisions
of Bill 148, Fair Workplaces, Better Jobs Act, 2017, be received for information.
Carried
9.4 Tyrone Bilinski — Regarding Services in the Area of Leskard Road, North of
Concession 7 near Orono
Resolution #GG -473-17
Moved by Councillor Neal, seconded by Councillor Woo
That Communication Item 9.4, Tyrone Bilinski — Regarding Services in the Area of
Leskard Road, North of Concession 7 near Orono, be forwarded to the MP and MPP to
encourage in dialogue.
Carried
-5-
Clarington
10 Presentations
General Government Committee
Minutes
November 27, 2017
10.1 Steve McMullen, Forest Recreation Technician, Ganaraska Region
Conservation Authority, Regarding an Overview of the Recreational Use
and Management of the Ganaraska Forest
Steve McMullen, Forest Recreation Technician, Ganaraska Region Conservation
Authority, was present regarding an overview of the recreational use and management
of the Ganaraska Forest. He made a verbal presentation to accompany an electronic
presentation. Mr. McMullen provided an overview of the Ganaraska Forest and the
recreational opportunities provided. He displayed a map of the Ganaraska Forest
stating that it is divided in three areas. Mr. McMullen explained that all recreational use
of the forest requires the purchase of a forest membership or day pass and the user
fees are based on the intensity of the use. He stated that, with the size of the forest and
the multiple access points, public education and enforcement are very important. Mr.
McMullen explained that hiring pay duty officers has proven to be the most effective
form of enforcement as well as having staff and volunteers conduct periodic patrols of
the forest. He stated that the recreational users committee is made up of
representatives from each of the main user groups as well as a municipal representative
for each municipality with jurisdiction in the forest. He explained that the Committee
aids in recreational management of the forest and discusses issues including safety
concerns, public education and enforcement and trail maintenance. Mr. McMullen
stated that a new management plan was prepared and a new terms of reference for the
User Committee will be approved by the board.
Resolution #GG -474-17
Moved by Councillor Woo, seconded by Councillor Hooper
That the presentation of Steve McMullen, Forest Recreation Technician, Ganaraska
Region Conservation Authority, Regarding an Overview of the Recreational Use and
Management of the Ganaraska Forest, be received with thanks.
Carried
7.1 Andre O'Bumsawin, Clarington Accessibility Advisory Committee — Regarding
International Day of Persons with Disabilities - Continued
Resolution #GG -475-17
Moved by Councillor Woo, seconded by Councillor Neal
That the delegation of Andre O'Bumsawin — Regarding the International Day of Persons
with Disabilities be received with thanks; and
That the Clarington Accessibility Advisory Committee, be thanked for their efforts.
Carried
M
Clariiw-n
General Government Committee
Minutes
November 27, 2017
10.2 Mark Peacock, Director, Watershed Services, Ganaraska Region
Conservation Authority, Regarding Proposed Shoreline Management Plan
Mark Peacock, Director, Watershed Services, Ganaraska Region Conservation
Authority, was present regarding Proposed Shoreline Management Plan. He made a
verbal presentation to accompany an electronic presentation. Mr. Peacock provided a
background on the current shoreline management plan, completed in 1990, called the
Sandwell Report, and outlined the gaps within the study. Mr. Peacock stated that the
technical elements of an updated shoreline management study should include:
erosion/recession rates and processes, flooding, and natural heritage. He outlined the
process which will be done in three phases. Mr. Peacock explained the work completed
to date including utilizing new technologies to survey erosion and recession rates and
understanding the shoreline natural heritage. He provided an update on the shoreline
terrestrial study to assess the current status of terrestrial natural features. Mr. Peacock
outlined the methodology and data collected through the process. He stated that phase
one of the Sandwell update study will cost $300,000 and outlined the sources of
funding. Mr. Peacock concluded by outlining other Lake Ontario work in understanding
water quality and nutrient issues.
Resolution #GG -476-17
Moved by Councillor Woo, seconded by Councillor Cooke
That the presentation of Mark Peacock, Director, Watershed Services, Ganaraska
Region Conservation Authority, Regarding Proposed Shoreline Management Plan, be
received with thanks.
Carried
Recess
Resolution #GG -477-17
Moved by Councillor Woo, seconded by Councillor Neal
That the Committee recess for 10 minutes.
Carried
The meeting reconvened at 11:08 AM with Mayor Foster in the Chair.
-7-
Clarington- General Government Committee
Minutes
November 27, 2017
10.3 Chris Jones, Director of Planning and Regulation, and Annie, Geographic
Information Systems Specialist, Central Lake Ontario Conservation
Authority, Regarding Lake Ontario Shoreline Erosion and Flooding
Chris Jones, Director of Planning and Regulation, Central Lake Ontario Conservation
Authority, was present regarding Lake Ontario Shoreline Erosion and Flooding. He
made a verbal presentation to accompany an electronic presentation. Mr. Jones
outlined a dynamic shoreline and displayed a video of how a spit is created and coastal
processes. He provided an overview of the watershed context. Mr. Jones previewed
fly -through videos showing the maximum daily mean level in 2017, riverine regulatory
flood and Lake Ontario 100 year flooding. He provided the Committee with an map of
the Darlington area shorelines through time, from 1931, 1967, 1991 and 2016.
Suspend the Rules
Resolution #GG -478-17
Moved by Councillor Cooke, seconded by Councillor Hooper
That the Rules of Procedure be suspended to allow the presentation of Chris Jones to
be extended for an additional five minutes.
Carried
Resolution #GG -479-17
Moved by Councillor Hooper, seconded by Councillor Neal
That the presentation of Chris Jones, Director of Planning and Regulation, Central Lake
Ontario Conservation Authority, Regarding Lake Ontario Shoreline Erosion and
Flooding, be received with thanks.
Carried
Recess
The Committee recessed for their one hour scheduled break as per the Procedural
By-law.
The meeting reconvened at 1:01 PM with Councillor Woo in the Chair.
Clarington
11 Engineering Services Department
General Government Committee
Minutes
November 27, 2017
11.1 EGD -021-17 Baywood Subdivision Phase 5, Bowmanville, Plan 40M-2462
`Certificate of Acceptance' and `Assumption By-law, Final Works Including
Roads and Other Related Works
Resolution #GG -480-17
Moved by Councillor Cooke, seconded by Councillor Hooper
That Report EGD -021-17 be received;
That the Director of Engineering Services be authorized to issue a `Certificate of
Acceptance' for the Final Works, which includes final stage roads and other related
Works, constructed within Plan 40M-2462;
That Council approve the by-law attached to Report EGD -021-17 assuming certain
streets within Plan 40M-2462 and external Plan 40M-2066 as public highways; and
That all interested parties listed in Report EGD -021-17 be advised of Council's decision.
Carried
Mayor Foster chaired this portion of the meeting.
12 Operations Department
12.1 OPD -007-17 Electronic Message Board for Community Events in Courtice
Resolution #GG -481-17
Moved by Councillor Cooke, seconded by Councillor Neal
That Report OPD -007-17 be received;
That Council the Tooley's Mill Park location be designated as the location for the
electronic message board; and
That staff include the cost of the sign to the 2018 Budget as an option for Council's
consideration.
Carried
Clar-ington-
12.2
OPD-011-17 Private Tree Protection
Resolution #GG -482-17
General Government Committee
Minutes
November 27, 2017
Moved by Councillor Hooper, seconded by Councillor Neal
That Report OPD -011-2017 be referred to the General Government Committee meeting
of January 2, 2018.
Carried
Councillor Cooke chaired this portion of the meeting.
13 Emergency and Fire Services Department
13.1 ESD -008-17 Emergency Services Activity Report — Q3 2017
Resolution #GG -483-17
Moved by Councillor Hooper, seconded by Mayor Foster
That Report ESD -008-17 be received for information.
Carried
14 Community Services Department
No Reports for this section of the Agenda.
Mayor Foster chaired this portion of the meeting.
15 Municipal Clerk's Department
15.1 CLD -019-17 Appointment to the Ganaraska User Committee
Resolution #GG -484-17
Moved by Councillor Woo, seconded by Councillor Neal
That Report CLD -019-17 be received;
That Anthony Wood be appointed to the Ganaraska Forest Recreation User Committee
for a term ending December 31, 2018; and
That all interested parties listed in Report CLD -019-17 and any delegations be advised
of Council's decision.
Carried
-10-
Clarington
16 Corporate Services Department
16.1 CSD -021-17 Janitorial Supplies
Resolution #GG -485-17
General Government Committee
Minutes
November 27, 2017
Moved by Councillor Hooper, seconded by Councillor Woo
That Report COD -021-17 be received;
That Wood Wyant with an annual bid amount of $76,835.14 (Net HST Rebate) being
the lowest compliant bidder meeting all terms, conditions and specifications for
Category A Paper Products of Tender CL2017-34 supply and delivery of Janitorial
supplies for an initial term of two years;
That, pending satisfactory pricing and service, the Purchasing Manger be given the
authority to extend the contract for this goods and service for up to three additional one
year terms;
That the funds required for this contract be drawn from the respective operating
accounts; and
That all interested parties listed in Report COD -021-17 and any registered interested
parties will be advised of Council's decision regarding the award by the Corporate
Services Department.
Carried
17 Finance Department
17.1 FND-017-17 2018 Interim Tax Levy
Resolution #GG -486-17
Moved by Councillor Woo, seconded by Councillor Hooper
That Report FND-017-17 be received;
That Council approve the interim rating by-law attached to Report FND-017-17 as
Attachment 1, and
That Council authorize the Director of Finance/Treasurer to proceed with the production
of the 2018 interim tax bills.
Carried
- 11 -
Clarington-
17.2
FND-018-17 Service Fee Amendments
Resolution #GG -487-17
General Government Committee
Minutes
November 27, 2017
Moved by Councillor Neal, seconded by Councillor Woo
That Report FND-018-17 be received;
That the recommended increase to fees addressed in Report FND-018-17 be approved;
and
That the By-law, attached to Report FND-018-17 as Attachment 2, be approved.
Carried as Amended
(See following motions)
Resolution #GG -488-17
Moved by Councillor Neal, seconded by Councillor Hooper
That the foregoing Resolution #GG -487-17 be amended by change the following:
"That the fee for Tax Certificate — Rush Service — Same Day, be changed from
$85.00 to $75.00
Carried
Resolution #GG -489-17
Moved by Councillor Neal, seconded by Councillor Cooke
That the foregoing Resolution #GG -487-17 be amended by change the following:
"That the fee for Electronic Payment Correction, be changed from $40.00 to
$25.00
Carried
The foregoing Resolution #GG -487-17 was then put to a vote and carried as amended.
18 Solicitor's Department
No Reports for this section of the Agenda.
19 Chief Administrative Office
No Reports for this section of the Agenda.
-12-
Clarington
20 New Business — Consideration
20.1 Free Parking in Downtown Bowmanville
General Government Committee
Minutes
November 27, 2017
Councillor Hooper declared an interest in New Business Item regarding free parking in
Downtown Bowmanville as he is the downtown business owner. Councillor Hooper left
the room and refrained from discussion and voting on this matter.
Resolution #GG -490-17
Moved by Councillor Cooke, seconded by Councillor Neal
Whereas Section 34 (3) of Clarington's Traffic By-law 2014-059 allows that Council
may, by resolution, designate an area or areas for a certain period to be exempt from
the payment of parking fees and any areas so designated shall be denoted by a parking
meter cover placed over the meter;
Now therefore be it resolved that the Municipality of Clarington designate the area in
downtown Bowmanville, regulated by parking meters, as a free parking area between
Saturday, December 16, 2017 and Tuesday, January 2, 2018; and
That Staff be directed to take the appropriate steps, including covering the meters with
bags and advising the public via social media and notices placed on Clarington's
website.
Carried
20.2 Parking in Downtown Areas
Councillor Neal did not introduce the New Business Item regarding Parking in
Downtown Areas.
Councillor Hooper returned to the meeting.
21 Unfinished Business
21.1 ESD -007-17 Service Levels and Capital Investment of Flood Emergencies
Resolution #GG -491-17
Moved by Councillor Woo, seconded by Councillor Cooke
That Report ESD -007-17 be received;
That Addendum Report to Report ESD -007-17 be received;
That Council direct staff to implement Sandbag Option #4: Municipal Response, as the
Municipality of Clarington's service level to be provided in assisting resident and
-13-
Clarington General Government Committee
Minutes
November 27, 2017
business owners with sandbags in the event of a flooding emergency, as outlined in
Attachment 1, of Report ESD -007-17;
That the approved Sandbag Option be incorporated into the Clarington Flood Response
Plan (CFRP) and that the CFRP be adopted by Council and added as an annex to the
current Municipal Emergency Plan;
That Council consider, during the 2018 budget deliberations, $25,000 for the purchase
and maintenance of additional tools, equipment, sand and sand bag supplies; and
That all interested parties listed in Addendum Report to Report ESD -007-17 and any
delegations be advised of Council's decision.
Carried
22 Confidential Reports
There were no items considered under this section of the Agenda.
23 Adjournment
Resolution #GG -492-17
Moved by Councillor Cooke, seconded by Councillor Woo
That the meeting adjourn at 2:12 PM.
Mayor
Carried
-14-
Deputy Clerk
GANARASKA REGION CONSERVATION AUTHORITY
MINUTES OF THE FULL AUTHORITY
November 30, 2017
FA 07/17
1. Welcome and Call to Order
The Chair called the Full Authority meeting to order at 7:15 p.m.
MEMBERS PRESENT: Forrest Rowden, Chair - Town of Cobourg
Wendy Partner, Vice -Chair - Municipality of Clarington
Raymond Benns - Township of Alnwick/Haldimand
Mark Lovshin - Township of Hamilton
Brian Darling - Town of Cobourg
Heather Stauble - City of Kawartha Lakes
Louise Ferrie-Blecher - Municipality of Port Hope
Jeff Lees - Municipality of Port Hope
Willie Woo - Municipality of Clarington
ALSO PRESENT: Linda Laliberte, CAO/Secretary-Treasurer
Mark Peacock, Director of Watershed Services
Greg Wells, Manager, Planning & Regulations
Leslie Benson, Interim Director of Watershed Services
Steve McMullen, Forest Recreation Technician
ABSENT WITH
REGRETS: John Fallis - Township of Cavan Monaghan
ALSO ABSENT:
The Chair welcomed Leslie Benson to the meeting. Leslie joins the GRCA as the Interim
Director of Watershed Services.
2. Disclosure of Pecuniary Interest
None
3. Minutes of Last Meeti
FA 44/17
MOVED BY: Brian Darling
SECONDED BY: Mark Lovshin
THAT the Full Authority approve the minutes of the October 19, 2017 meeting.
CARRIED.
20
Minutes FA 07/17
4. Adoption of the Agenda
FA 45/17
MOVED BY:
SECONDED BY:
Ray Benns
Louise Ferrie-Blecher
THAT the Full Authority adopt the agenda.
CARRIED.
5. Delegations
None
6. Presentations
None
7. Business Arising from Minutes
a) 2018 Levy
Page 2
The CAO/Secretary-Treasurer explained the weighted vote procedure to the Board and
answered questions.
FA 46/17
MOVED BY: Mark Lovshin
SECONDED BY: Willie Woo
THAT the Full Authority approve the staff report that includes the 2017 levy in the amount
of $959,403.00
Ray Benns - Township of Alnwick/Haldimand (0.9444%) Yes
Brian Darling - Town of Cobourg (11.0296%) Yes
Louise Ferrie-Blecher - Municipality of Port Hope (8.65965%) Yes
Jeff Lees - Municipality of Port Hope (8.65965%) Yes
Mark Lovshin - Township of Hamilton (11.1763%) Yes
Wendy Partner - Municipality of Clarington (24.11135%) Yes
Forrest Rowden - Town of Cobourg (11.0296%) Yes
Heather Stauble - City of Kawartha Lakes (0.0916%) Yes
Willie Woo - Municipality of Clarington (24.11135%) Yes
The total percentage present to vote was 99.8135%. To carry the motion, 51% total of
those present or 50.90% is required and cannot be from a single municipality. The vote
was carried at 100%.
CARRIED.
8. Correspondence
None
21
Minutes FA 07/17 Page 3
9. Applications under Ontario Regulation 168/06:
Permits approved by Executive:
FA 47/17
MOVED BY:
SECONDED BY:
Jeff Lees
Wendy Partner
THAT the Full Authority receive the permits for information.
CARRIED.
Permit Application require Full Authority discussion:
None
10. Committee Reports:
a) Ganaraska Forest Recreation Committee Minutes November 2, 2017
Members of the Board asked questions regarding the closing of the ski trails during the
Christmas season between December 24 and January 1 of each year. Staff explained
that very often there is very little snow to groom and therefore, the decision has been
made to close the trails and provide holidays to all staff. It was explained that the number
of skier in the past does not financially support the staff required to groom trails in this
time period. Further, it was noted, there is a health and safety concern with support staff
not on site during this time.
FA 48/17
MOVED BY:
SECONDED BY:
Heather Stauble
Wendy Partner
THAT the Full Authority receive the Ganaraska Forest Recreation User Committee
Minutes of November 2, 2017 for information.
CARRIED.
b) Ganaraska Forest Recreation Committee October 2017 Terms of Reference
The Full Authority requested three amendments to the Terms of Reference. In Section
2.0 in regards to the 4 -year term, it was suggested that this be amended to allow the
participating municipalities to tailor the term for their appointments to the structure of their
policies on appointments. As well, that the Municipal Appointments be referred to as
Muncipal Appointees rather than Muncipal Representative as to not be confused with
elected council members. Finally, In Section 2.1 it was suggested that the Full Authority
Board Member be appointed at the Annual General Meeting.
FA 49/17
MOVED BY: Heather Stauble
SECONDED BY: Brian Darling
THAT the Full Authority approve the October 2017 Terms of Reference as outlined in the
staff report with the three amendments as noted above.
CARRIED.
22
Minutes FA 07/17
11. New Business:
a) Organizational Review
FA 50/17
MOVED BY:
SECONDED BY:
Heather Stauble
Willie Woo
THAT the Full Authority approve the Organizational Review staff report.
CARRIED.
12. Other Business
a) 2018 Economic Adjustment
FA 51/17
MOVED BY:
SECONDED BY:
Willie Woo
Wendy Partner
THAT the Full Authority approve the 2018 Economic Adjustment staff report.
CARRIED.
13. In Camera
None
Page 4
14. Adjourn
The Full Authority Board Members wished Mark Peacock all the best as he moves on to
new adventures and best wishes for the Holiday Season.
The meeting adjourned at 7:55 p.m. on a motion by Mark Lovshin.
CHAIR
CAO/SECRETARY-TREASURER
23
Gray, Samantha
Subject: FW: Diversity in Clarington
From: jenniferweymark[mailto:ienniferweymark@sympatico,ca]
Sent: December -08-17 10:16 AM
To: CierksDepartment@clarington.net
Cc: Mittag, Erica <emittag@clarington.net>
Subject: Diversity in Clarington
Good morning,
Earlier this year I was fortunate to meet with Mayor Foster and ask him what steps Clarington was taking to
recognize the importance of multiculturalism in our community.
Clarington as a community is growing and becoming more diverse. I feel it would be a benefit to our citizens to
be proactive and make our community welcoming to all who call it home. At this time, I am requesting that the
Municipality of Clarington look at options and opportunities to recognize, celebrate and bring awareness to
culture and diversity in our community.
I firmly believe that now is the time.
Sincerely,
Jennifer Weymark
Sent from my Bell Samsung device over Canada's largest network.
24
Ministry of
Municipal Affairs
Office of the Minister
777 Bay Street, 17'h Floor
Toronto ON MSG 2E5
Tel.: 416 585-7000
Fax: 416 585-6470
DEC 0 7 2017
Dear Head of Council:
Ministere des
Affaires municipales
Bureau du ministre K1:6
777, rue Bay, 17e 6tage Ontario
Toronto ON MSG 2E5
T6I.: 416 585-7000
Te16c.: 416 585-6470
Re: Protecting Water for Future Generations — Public Consultation
The Ministry of Municipal Affairs is undertaking a consultation on a study area for a
potential Greenbelt expansion to protect important water resources in the outer ring of
the Greater Golden Horseshoe (GGH). The study area is based on locations where
water resources are under pressure from current or forecasted urban development.
The purpose of this consultation is to seek input on:
• The province's approach to identifying moraines, coldwater streams and
wetlands as important features for protecting water in the outer ring
• The process followed for mapping a study area based on the locations of these
features
• Other factors to be considered when mapping a proposed Greenbelt boundary.
The study area is not a proposed boundary. The province is not consulting on a
proposed Greenbelt boundary at this time. Input received through this consultation will
help inform decisions on how to move from a study area to a proposed Greenbelt
boundary. In keeping with the requirements of the Greenbelt Act, 2005, we would
consult further on a proposed boundary before any boundary changes are made.
For more information about the consultation, please visit Ontario. calgreenbelt where
you will find:
A consultation document that describes this proposal in more detail and includes
discussion questions related to each of these topics.
Maps of the study area
Information about the upcoming public open houses.
My Ministry will hold consultation meetings in the study area to get input from
municipalities, conservation authorities, Indigenous communities and organizations,
stakeholders and the public. I encourage participation by your municipality and look
forward to hearing your feedback. More information will be available in the near future.
25 .../2
-2 -
Consultation Submissions
We will accept input and feedback about the study area and the parameters for potential
Greenbelt expansion until March 7, 2018. Input received through this consultation will
help inform decisions on how to move from a study area to a proposed Greenbelt
boundary.
Submissions on the consultation document may be made in writing to the Ministry by:
• Filling out our online web form at: Ontario.calgreenbelt
• Emailing us at: protecting wc�ater@ontario.ca
• Responding to the Environmental Registry posting by searching the registry
number 013-1661 on the following website: Ontario.ca/EBR
• Writing us at:
Protecting Water
Ministry of Municipal Affairs
Provincial Planning Policy Branch
777 Bay Street, 13th Floor
Toronto, ON M5G 2E5
If you have any questions about the consultation or the upcoming public open houses,
please contact us by sending an email to protectingwater -_ontario.ca or calling 1-877-
711-8208.
We appreciate your feedback and look forward to hearing your views and
recommendations as the consultation progresses.
Sincerely,
Bill Mauro
Minister
C. Municipal Clerk
Planning Department
26
2�)
dwtiarn
MMODC9
Mayor and Council
Municipality of Clarington
40 Temperance Street
Bowmanville, ON UC 3A6
Dear Mayor and Councilors;
On behalf of the Board of Durham Hospice, we would respectfully request your consideration
of a land donation to support the development of a five (5) bed residential hospice in
Clarington.
At a symbolic and functional level a hospice is a home, a care facility, a community meeting
space, and a workplace. The focus of care is on clients and their families who are living through
the most difficult times in their lives - they or a family member have been diagnosed with a
serious, life -limiting illness and are dying. The hospice model of care, which is widely accepted
in Ontario and around the world, is to provide comfort and support for clients and their loved
ones in a setting that is peaceful, welcoming and comfortable. Care and support is offered by
specialized professional staff and volunteers trained to provide hospice palliative care. Services
are offered free of charge. The Durham Hospice - Clarington project is partially funded by the
government and is fundraising in the community to meet initial capital requirements and
ongoing operational needs. Securing a parcel of land will allow us to materially advance our
capital campaign and solidify the significant interest from the Clarington community in helping
us achieve the vision of a hospice in Clarington.
We have had the benefit of outstanding assistance from municipal staff and we would suggest
that property owned by the Municipality on Cobbledick Road would be an ideal setting for a
residential hospice. Based on our preliminary design vision for the hospice project and the
servicing requirements, we would anticipate requiring a two (2) acre parcel. In addition, we
have had discussions with your staff regarding an intriguing and potentially viable option that
includes the Jury House parcel located within Camp 30. We would like to have the opportunity
to further explore that site as potential option as well.
We understand that the parcels that you are being asked to consider conveying to us will
require various land use planning approvals and we are looking forward to working with you
...2/
65
2�)
durfiarn
MmInDe9
and municipal staff to collaboratively explore how our project can be expeditiously developed
on either the Cobbledick Road or Jury House properties.
Our Board is passionate about this project, and looking forward to working with City staff to
make our vision a reality. We look forward to further discussions and to meeting with you on
January 2, 2018.
With deepest gratitude,
lnql�� 1
Melodie Zarzeczny, Board Chair
Mayor and Council • 2
99
Clarington
Engineering Services
Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: January 2, 2018
Report Number: EGD -001-18 Resolution:
File Number: By-law Number:
Report Subject: Clarington Active Transportation and Safe Roads Advisory
Committee
Recommendations:
1. That Report EGD -001-18 be received;
2. That Council endorse the Terms of Reference for the Active Transportation and Safe
Roads Advisory Committee;
3. That the Clerk be authorized to commence the recruitment and selection process to
establish the Active Transportation and Safe Roads Advisory Committee; and
4. That the Mayor appoint the Council representative for the Active Transportation and
Safe Roads Advisory Committee.
67
Municipality of Clarington
Report EGD -001-18
Report Overview
Page 2
The purpose of this report is to present to Council the draft Terms of Reference for the
Clarington Active Transportation and Safe Roads Advisory Committee of Council. If
approved by Council the recruitment and selection process is expected to begin early in the
new year and the Committee would commence operation in 2018.
1. Background
Through various surveys and consultations with the public over the past few years
Clarington residents have indicated a need to increase the number of recreational trails
and cycling facilities in the municipality. The Strategic Plan for 2015 — 2018 includes as
its fourth strategic priority the statement "Enable safe, efficient traffic flow and active
transportation". Previously Council had requested through Strategic Plan item 6.6 that
staff investigate the feasibility of establishing a Trails Committee. Additionally section
5.1.3, Active Transportation Policy Alternatives and Recommendations of the Clarington
Transportation Master Plan recommends the implementation of an Active Transportation
Advisory Committee. Finally this report is consistent with action items presented in
Attachment 1 of the CAO's report, CAO -006-17. While trails are a significant component
of an active transportation system they should not be considered in isolation from other
active transportation initiatives such as cycling lanes. It is also sensible to consider road
safety with the implementation of new active transportation facilities located on roads or
connecting to roads. Many Ontario municipalities have established Active Transportation
and Safe Roads Committees to address these issues.
The Public Health Agency of Canada defines Active Transportation as any form of human
powered transportation — walking, cycling, using a wheelchair, in-line skating or
skateboarding. There are many ways to engage in active transportation, whether it is
walking to the bus stop, jogging on a trail or cycling to school or work.
There are numerous benefits associated with active transportation:
Health Active transportation provides an opportunity to be physically active
on a regular basis.
Social Active transportation is accessible and increases social
interactions.
Transportation Active transportation is environmentally friendly and can contribute
to reductions in greenhouse gas emissions.
Economic Active transportation saves money on gas and parking.
•i
Municipality of Clarington
Report EGD -001-18
2. Proposal
Page 3
The proposed Active Transportation and Safe Roads Advisory Committee will focus on
matters related to active transportation, safe roads for active transportation users and
drivers as well as improving the livability of neighbourhoods.
The goal of the Active Transportation and Safe Roads Advisory Committee is to help
identify issues, facilitate solutions and strategies, encourage, promote and participate in
the planning of active transportation and safe roads policies, programs, and facilities as
well as identify concerns related to on -street parking, speeding and safety for drivers and
active transportation users. The Terms of Reference for the Committee is provided as
Attachment 1. It is anticipated that the Active Transportation and Safe Roads Advisory
Committee would also assist in the development of a public engagement strategy to
better inform residents of new initiatives and promote ways that residents themselves can
contribute to a safer well connected environment.
Engineering Services will be the lead department as most of the issues will relate to the
responsibilities of Engineering Services Department. Staff representatives from
Engineering, Operations and Planning shall serve as staff liaisons to the Active
Transportation and Safe Roads Advisory Committee. Staff from other departments may
attend meetings to provide expertise as required.
Stakeholders would be invited to participate with the Committee on an as needed basis to
provide advice or discuss specific issues. Stakeholders could include the Region of
Durham, Conservation Authorities, Ministry of Transportation, School Boards, Durham
Regional Police Services, the Accessibility Advisory Committee and neighbouring
municipalities.
The Active Transportation and Safe Roads Advisory Committee would meet quarterly but
sub -committees may also be formed. Sub -committees may meet more frequently as
agreed upon by the sub -committee members. The Clerk would coordinate and supervise
the recruitment process. Considering that the initial formation of the Committee will occur
in 2018 and only two or three meetings might be held in advance of the 2018 municipal
election, it is recommended that the initial term of the Committee extend until the end of
2020. Subsequent appointments to the Committee will run concurrent with the term of
Council.
3. Financial Implications
The Committee is expected to require a small budget for educational and promotional
materials. Engineering Services has included $2,500 for Council's consideration in the
2018 Operating Budget. Once the Committee is established it would be necessary to
review the annual operating budget to support the Committee activities. Major studies
and projects proposed by the Committee would be identified in future Engineering
Services Department budgets.
a
Municipality of Clarington
Report EGD -001-18
4. Concurrence
This report has been reviewed by the Director of Planning Services, the Director of
Operations and the Municipal Clerk who all concur with the recommendations.
5. Conclusion
Page 4
It is respectfully recommended that Council approve the Terms of Reference for the
Active Transportation and Safe Roads Advisory Committee and that the Municipal Clerk
proceed with the recruitment process. It is expected that the Committee would
commence in early 2018.
6. Strategic Plan Application
The recommendations contained in this report conform to Item 4 of the 2015 - 2018
Strategic Plan initiatives to "Enable safe, efficient traffic flow and active transportation",
Item 5 "Promotes residents' engagement in our community", and Item 6.6 "Investigate
putting in place a Trails Council or similar body as a means of community engagement on
promotion, location and maintenance of trails".
Submitted by:
Anthony Cannella,
Director of Engineering Services
Reviewed by: f
Andrew C. Allison, B. Comm, LL.B
CAO
Staff Contact: Peter Windolf, Manager, Park Development, 905-623-3379, Ext. 2307 or
pwindolf@clarington.net
ASC/pw/jb
Interested Parties
Jim Boate - Clarington Cycling Club
Attachments
Attachment 1 — Draft Terms of Reference for Committee
70
Clarington Active Transportation and Safe Roads Advisory Committee
Terms of Reference
A. Background
Through various surveys and consultations with the public, Clarington residents have
indicated a need to increase the number of recreational trails and cycling facilities in the
municipality. The Strategic Plan for 2015 — 2018 includes as its fourth strategic priority
the statement "Enable safe, efficient traffic flow and active transportation". An advisory
committee comprised of Clarington residents, staff and a Council liaison will provide
advice on Active Transportation and Safe Roads issues.
B. Mandate of Committee
The Clarington Active Transportation and Safe Roads Advisory Committee ("the
committee") will advise Council on matters related to active transportation, trails, cycling
networks, pedestrian connectivity and transportation safety. The committee will also
provide input into the implementation of The Clarington Transportation Master Plan and
encourage, promote and participate in the planning of active transportation policies,
programs and facilities.
C. Scope of Activities of Committee
1. Serve as a liaison between the community and the Municipality on matters
pertaining to active transportation and safe roads;
2. Provide input into the implementation of active transportation components of the
Transportation Master Plan and to take action to influence the progress, as
necessary;
3. Advise staff in the development of transportation plans, policies, and programs to
promote and encourage safety for all road and trail users;
4. Advise on the development, delivery and maintenance of active transportation
policies, programs and facilities;
5. Educate residents and businesses regarding the environmental, social, economic
and health benefits of active transportation;
6. Encourage citizens to use forms of active transportation through public outreach,
education programs and events (e.g. monthly walks, etc.);
7. Educate the public on the benefits, necessities and safety aspects of active
transportation and Safe Roads;
8. Support active transportation as an economic driver;
71
Clarington Active Transportation and Safe Roads Advisory Committee -Terms of
Reference
Page 12
9. Collaborate with adjacent municipalities and the Region of Durham to support and
coordinate active transportation initiatives;
10. Promote and enhance continuous and integrated cycling and leisure trails (i.e. trails,
sidewalks, bicycle lanes) within Clarington and with its neighbouring municipalities;
11. Encourage legislation and policy changes that support and strengthen active
transportation;
12. Provide an increased understanding of active transportation and Safe Roads issues
and concerns within Clarington;
13.Advise on new or improved transportation initiatives for all road users including
pedestrians and cyclists; and
14.Assist in monitoring the effectiveness of all transportation and safety initiatives.
D. Membership and Representation
The committee shall be comprised of up to 10 voting members who must be Clarington
residents, and one (1) voting member of Council. Appointments will run concurrent with
the term of Council or until their successors are appointed. Appointments may be
revoked at any time at the discretion of Council. The citizen appointments should
represent a broad diversity of the community including, cyclists, hikers, runners, seniors,
etc.
Given the complexity of the potential concerns and solutions, stakeholder groups could
attend meetings as needed to provide expertise related to a specific topic, or provide
additional information regarding a topic of discussion.
E. Staff Resources
Engineering Services shall provide clerical, administrative and technical assistance to
the Committee, as deemed appropriate by the Department Head, to ensure the proper
functioning of the Committee. Specifically, Staff will provide the following resources to
the Committee:
x preparing and forwarding meeting materials to members;
x preparation of summary meeting minutes and Committee correspondence
(including assistance in drafting);
x professional advice on matters within the mandate of the Committee; and
x assist the Committee in participating in events and activities related to its
mandate.
72
Clarington Active Transportation and Safe Roads Advisory Committee -Terms of
Reference
Page 13
Generally, Committee members are selected to be able to carry out the mandate of the
Committee. Staff resources are provided only to assist the Committee in undertaking its
mandate. Additional requests of resource staff, such as original research or organization
of events shall be at the discretion of the Director of Engineering Services and within
staff, time and budget constraints.
Engineering Services will be the lead department as most of the issues will relate to the
responsibilities of Engineering Services. Representatives from the Engineering Services
Department, Operations Department, and Planning Services Department shall serve as
staff liaisons to the Active Transportation and Safe Roads Advisory Committee. Staff
from other departments and/or members of agencies that are not on the committee may
attend meetings to provide expertise, as required.
The committee may form sub -committees as necessary to investigate or report on
specific issues and then report back to the Active Transportation and Safe Roads
Advisory Committee. The members of the sub -committees would schedule their
meeting(s) as needed, at a time and location that is convenient for all members.
F. Committee Chair and Vice Chair
The Chair shall be elected by a majority of committee members for a two-year term at
the first meeting of every second calendar year. The Chair's role is to provide guidance
and leadership to the committee in the completion of its mandate and conduct of
meetings. The Chair shall set the agenda for each meeting in consultation with the staff
liaison.
The Vice -Chair shall be elected by a majority of committee members for a two-year term
at the first meeting of every second calendar year. The Vice -Chair acts in the Chair's
absence and assumes the role and responsibilities of the Chair. If the position of Chair
becomes vacant, the Vice -Chair shall assume the responsibilities of the Chair until a
new Chair can be elected. If the position of Vacie-chair becomes vacant, the Chair may
appoint a member of the committee as Interim Vice -chair until a new Vice -chair can be
elected. Elections, when required, shall be held at the next meeting of the Committee.
If the Chair and Vice Chair is not present, members will select an acting Chair to serve
in the same capacity for the duration of the meeting.
Members of Council and municipal staff sitting on the committee shall not be eligible to
serve as Chair or Vice Chair.
73
Clarington Active Transportation and Safe Roads Advisory Committee -Terms of
Reference
Page 14
G. Councillors
A member of Council shall be appointed to the Active Transportation and Safe Roads
Advisory Committee to fulfill the responsibility of acting as the liaison between Council
and the Committee; respond to Committee members' questions; interpret Council's
direction to the Committee; and to provide updates on Council activities to the
Committee.
H. Responsibilities and Obligations of Members
All Committee members shall abide by the Terms of Reference for the committee as
approved by Council. The Active Transportation and Safe Roads Advisory Committee
members shall contribute time, knowledge skill and expertise to the fulfillment of the
Committee's mandate; research issues relevant to their Committee's mandate as
required; work with staff to implement Council's decisions relevant to the Committee's
mandate and commit to attending regular meetings during the year.
The Chair or a spokesperson appointed by the Committee may speak on behalf of the
Committee to Council or the public. Other members shall not act or speak on behalf of
the Committee without prior approval of the Committee.
The Committee or its members shall not issue petitions, resolutions or position papers
on behalf of the Committee, unless specifically authorized by Council resolution.
The Committee and its members shall also not act outside of the mandate and advisory
capacity of the Committee. Should the Committee wish to comment on an issue that is
within the mandate of another Council committee, the Chair shall consult with the
responsible liaisons and the Chair of the other committee.
The Chair may eject any Committee member from a meeting if, in the opinion of the
Chair, that person is being disruptive or disrespectful. The Committee shall also have
the right to censure members that, in the Committee's opinion, are misrepresenting the
Committee and may request Council to remove that person from the Committee.
Members unable to attend a Committee meeting shall notify the staff liaison at least 24
hours in advance. Members unable to attend a meeting cannot send an alternate. The
Chair shall advise the Municipal Clerk in writing of any member who is absent from the
meeting for three successive months without being authorized to do so by a resolution
of the Committee, and may request that the member be removed from the Committee.
Members who wish to resign shall notify the Chair in writing of their decision who, in turn
shall notify the Municipal Clerk in writing of the resignation. Council shall appoint new
members to the Committee to fill any vacancies as required.
74
Clarington Active Transportation and Safe Roads Advisory Committee -Terms of
Reference
Page 15
I. Decision Making and Voting
Where possible, decisions will be made by way of consensus. When a vote is
necessary, a motion must be moved and seconded prior to voting. A resolution is
deemed to be carried if the majority of members present vote in the affirmative.
Recorded votes shall not be permitted. The committee shall not reconsider a previous
motion, unless directed by Council.
J. Quorum
Quorum shall be a simple majority of the total number of committee members (i.e. 50%
plus one). In the event that a quorum is not achieved, the meeting may proceed but
members shall not vote or make decisions.
Recommendations and decisions reach by the committee shall be based on consensus
wherever possible. In the event that a consensus cannot be reached and there are
divergent opinions on an issue, the Chair may call for a formal vote by a show of hands.
Decisions shall be carried by a simple majority of the voting members present. Each
member of the Committee has a vote.
K. Conflict of Interest
Members of the Committee must abide by the Municipal Conflict of Interest Act.
L. Public Participation
All Committee meetings are open to the public. Members of the public are not permitted
to participate in Committee discussions, but may appear as a delegation before the
Committee. Delegations shall be for a maximum of 10 minutes. Those wishing to
appear as a delegation at a Committee meeting must so advise the staff liaison a
minimum of five working days before the meeting.
The Chair may eject any member of the public from a meeting if, in the opinion of the
Chair, that person is being disruptive or disrespectful.
M. Reporting and Communications
The Committee is to serve as an advisory body to Council. The committee does not
have any delegated authority. Recommendations requiring implementation,
expenditures, reports or staff actions must be first considered by staff and/or Council.
Reports regarding matters related to the mandate of the committee will be made to the
General Government Committee.
75
Clarington Active Transportation and Safe Roads Advisory Committee -Terms of
Reference
Page 16
The draft minutes of all Committee meetings shall be reviewed by the staff liaison and
forwarded by memorandum to the Municipal Clerk for inclusion on the next Council
Agenda and, at the discretion of the Department Head may be posted on the Municipal
website.
The minutes of Committee meetings shall generally not attribute comments to a specific
member of the Committee.
N. Meetings
The Active Transportation and Safe Roads Advisory Committee shall establish the
regular meeting time and location at the first meeting of each term. It is expected that
the Active Transportation and Safe Roads Advisory Committee will meet quarterly. Sub-
committees may be formed with meetings scheduled as necessary.
O. Budget
The Engineering Services Department shall be responsible for the Active Transportation
and Safe Roads Advisory Committee budget and will present a draft budget for review
by the committee on an annual basis, prior to submission to Council for approval.
The citizen members of the Active Transportation and Safe Roads Advisory Committee
are strictly voluntary and remuneration would not be provided.
P. Term of Committee
The term of the Committee shall coincide with the term of Council or as otherwise
indicated in the specific Terms of Reference for the Committee. In general, a Committee
shall not meet between the time of the municipal Council elections and the appointment
of a new Committee by Council, unless considered necessary by the relevant liaison.
76
Clarington
Operations Department
Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: January 2, 2018
Report Number:
File Number:
Report Subject:
OPD -001-2018 Resolution:
By-law Number:
Plowing of Secondary Roads
Recommendations:
That Report OPD -001-2018 be received; and
2. That Council direct staff to continue investigating options for road snow plowing
operations that may include the future use of private contractors to improve service
levels, create efficiencies and reduce overall operating costs.
77
Municipality of Clarington
OPD -001-18
Report Overview
Page 2
This report provides Council with background information on Clarington's current level of
service for winter control road snow plowing operations. Discussion addresses the request
by Council to investigate the use of private contractors to supplement staff resources for the
plowing of secondary roads.
1. Background
1.1 The Municipality of Clarington experienced five back to back winter events between
February 5, 2017 and February 14, 2017. Over this 10 -day stretch weather patterns
included heavy accretions of freezing rain, periods of mixed precipitation and also a
single event accumulation of up to 20 centimeters of snow. In addition to the provision of
winter control services, Operations Staff were also required to support three cemetery
casket internments.
1.2 As a result of the unusual and extended winter weather pattern, staff resources in the
Operations Department became severely depleted resulting in mandatory employee rest
periods and a number of secondary roads not being plowed within the 24-hour time limit
as prescribed under the Provincial Minimum Maintenance Standards (MMS).
1.3 In response to this occurrence, Council passed resolution GG -172-2017, at its regularly
scheduled meeting held on March 27, 2017. The resolution specifically directed staff to:
1. Investigate the cost of using private contractors to plow secondary roads to
supplement staff resources where roads would otherwise remain unplowed for
24 hours; and
2. To consider any resulting savings in overtime.
2. Proposal
2.1 The Operations Department carries the responsibility of providing a safe, efficient and
cost-effective road snow plowing service for the municipality. In order to discern how all
available resources are utilized during the winter season it is important to understand the
effects of the following matters:
Legislative Framework
Risk Management
Existing Levels of Service
Impacts of Growth
W
Municipality of Clarington
OPD -001-18
Legislative Framework
Page 3
2.2 Ontario Regulation 239/02 prescribes the Minimum Maintenance Standards for Municipal
Highways (MMS). Specific to the standards are the established levels of roadway
maintenance that are based on the classification of each public highway. Road
classifications are determined through the combination of average annual daily traffic
volumes (AADT) and the posted or statutory speed limit on each individual road segment.
2.3 As an example of this relationship, King Street East between Regional Road 57 and
Liberty Street through downtown Bowmanville has a current AADT of more than 16,000
vehicles per day and a posted speed limit of 50 km/h. Accordingly, King Street East
would have a Class 2 road designation. Most secondary roads would be a Class 5 or 6
street.
2.4 The minimum Maintenance Standards dictate a number of different inspection and
maintenance requirements. In accordance with the class of road, these requirements
include the frequency for which routine road patrols must be completed, the severity of
defects that are allowed and also the time that is permitted to repair any problems that
are found. The Minimum Maintenance Standards also establish the levels of service
required for road snow plowing operations that are displayed on Table 2 below.
Table 2
MINIMUM MAINTENANCE STANDARDS FOR MUNICIPAL HIGHWAYS
(WINTER CONTROL)
Class 1
Class 2
Class 3
Class 4
Class 5
Icy Roadways
Time: 3 hrs
Time: 4 hrs
Time: 8 hrs
Time: 12 hrs
Time: 16 hrs
Depth: 2.5 cm
Depth: 5 cm
Depth: 8 cm
Depth: 8 cm
Depth: 10 cm
Snow
Accumulation
Time: 4 hrs
Time: 6 hrs
Time: 12 hrs
Time: 16 hrs
Time: 24 hrs
2.5 The winter control standards in Table 2 provide motorists with a general expectation that
snow clearing levels will be consistent on similar classes of roadways. These standards
also allow municipalities a much stronger defence in the event that a claim occurs from a
roadway accident. This defence, however, will only apply if the municipality has adhered
to the standards.
2.6 Clarington's Operations Department is currently responsible for providing winter
maintenance on approximately 909 single lane kilometers of roadway. Individual road
classifications for this length of roadway are broken down within the municipality as
follows;
79
Municipality of Clarington
OPD -001-18
Road Class 2
— 2.15 kilometers
Road Class 3
— 92.78 kilometers
Road Class 4
— 307.78 kilometers
Road Class 5
— 366.14 kilometers
Road Class 6
— 139.90 kilometers
Page 4
The road hierarchy that is created forms the basis for Clarington's response protocol
regarding which roads receive winter maintenance first.
2.7 Once it has been determined by weather monitoring that a substantial probability exists
for snow accumulation on roadways, ice formation on roadways, or that icy roadways
may exist municipalities must commence road patrols on a route that is representative of
all of municipal highways under their jurisdiction. As soon as the snow or ice conditions
on the roadway meet the limits as outlined within the MMS municipalities must
immediately deploy resources to address the conditions. After a weather system has
ended a municipality must further address each roadway such that the surface conditions
are less than the limits allowed and within the amount of time that is permitted in the
MMS. If at any time during a storm event the conditions are less than or equal to the
limits in the MMS the roadway is considered to be in a state of repair. For those
occasions when storm conditions extend over a lengthy period of time the deployment of
service shall be repeated each time the MMS limits are met.
2.8 At no time should the delivery of service by a municipality ever fall below the
requirements of the Minimum Maintenance Standards. Municipalities must, therefore,
consistently ensure that appropriate levels of staff and equipment are available to
properly respond to each winter storm event. This delicate balance between managing
operating costs and providing required levels of service can be a very difficult challenge
particularly during those times of back to back winter events when staff are typically
engaged with working 40 hours of regular time and additional overtime.
Highway Traffic Act
2.9 Ontario's Highway Traffic Act prescribes the regulations and/or limitations under which
the operator or driver of a commercial vehicle can legally work. On January 1, 2007,
these regulations were significantly changed resulting in a number of major impacts
relating to the length of time that Municipal staff can be actively engaged in the provision
of winter control services.
2.10 Of the more significant changes, the legislation specifically set out the following
limitations for commercial motor vehicle drivers:
x A maximum of 70 hours of driving during a 7 day cycle;
x A maximum daily driving time of 13 hours; 14 hours of on -duty time; and 16 hours
of elapsed shift time;
x A minimum of 10 hours of off-duty time following each shift;
x 36 hours of continuous off-duty time to reset a 7 day work schedule;
x 24 consecutive hours of off-duty time during any 14 day period.
.'
•
Municipality of Clarington
OPD -001-18 Page 5
2.11 This legislation has a major impact on the ability of the Operations Department to
properly respond to road snow plowing requirements during extended periods of
inclement weather. In addition, the requirement to formally track the available hours that
each employee can legally work beyond their normally scheduled shifts can be a very
difficult process to manage. Regardless of the type of work that is completed by
Operations staff all hours are recorded as driving time.
Risk Manaaement
2.12 On a more frequent basis municipalities are becoming challenged to prove that required
levels of winter control service have been provided. As a result, substantial effort is given
to the documentation of internal protocols for legal defence purposes. These records
include the capture of road patrol records, inspection and maintenance logs for roads,
sidewalks and parking lots, weather reports, vehicle inspection and out -of -service lists,
lead hand and supervisor response journals, employee call-in and work assignment
records, vehicle global positioning system (GPS), individual storm event reports, etc. As
a means to provide a more pro -active, efficient and cost-effective approach to winter
control services, Clarington's Operations Department has implemented the following staff
response programs:
2.13 Road Patrol
Based on the requirements of the Minimum Maintenance Standards, the Operations
Department has assigned a total of four staff to monitor weather reports and continuously
evaluate roadway surface conditions along a prescribed route through the municipality.
These staff are scheduled to work shifts that occur during all non -regular working hours,
seven days a week, between the months of October to April. Road patrol staff are
required to complete detailed records that document road surface conditions during each
of their individual patrols. As necessary, patrol staff coordinate minor responses to
weather conditions or as necessary refer larger events to lead hands who coordinate
responses using additional staff. Patrol staff also initiate the commencement of work by
contractors that provide winter maintenance service on sidewalks abutting municipal
properties, corporate parking lots and the senior's snow removal program.
2.14 Night Operators
Two Operations Department staff are assigned night shifts during the months of
December to April. These staff have the primary responsibility of ensuring that road
surface conditions remain suitable on the higher classes of road in the municipality.
Amongst other duties, the night operators also respond to unsatisfactory road surface
conditions in locations that are referred to them by the road patrollers. Since the night
operators work shifts they are readily available to individually respond to minor winter
situations thereby avoiding the need to bring in additional staff on overtime.
a•
Municipality of Clarington
OPD -001-18
2.15 On -Call Lead Hands
Page 6
Six Roads and Parks Lead Hand employees are scheduled into an after-hours rotation
during the winter months. The primary function of these employees is to maintain the
accuracy of the employee call-in board and to coordinate a response to major winter
events. As necessary, the lead hands also provide leadership and direction to the road
patrollers and night operators regarding winter control related matters.
2.16 On -Call Supervisors
Four Roads and Parks Supervisors are scheduled into an after-hours rotation during the
winter months. The Supervisors are responsible for updating the hours of work data,
ensuring the accuracy of all winter documentation, checking weather reports, compiling
winter storm updates and for communicating maintenance requirements to the lead
hands, road patrollers and night operators.
2.17 On -Call Staff
The remaining 32 Roads and Parks staff are placed on an after-hours winter call-in list.
These staff which consist of Heavy Equipment Operators, Light Equipment Operators and
Labourers are called -in based on the type of response required and also according to
their position in rotation. It should be noted that mandatory responses to winter events
are currently not required by these employees. Under winter storm response
requirements, however, the rates of response are satisfactory to meet the minimum
requirements of the MMS.
In addition, four Fleet mechanics are also placed on an after-hours call-in rotation.
Existing Level of Service
2.18 The Operations Department is currently responsible for providing snow plowing service
on approximately 909 kilometers of arterial, collector and secondary roadways. This
network of roads is broken down into 29 distinct plowing routes that operate out of the
three Operations depots being Hampton, Orono and 42. Route lengths presently range
up to a maximum of 56.2 kilometers depending on the road class, road design and the
type and size of equipment that is being used. At present, a total of 36 pieces of
equipment is assigned for a full call -out event consisting of 2 graders, 13 tandem -axle
combination dump trucks, 11 single -axle combination dump trucks, 4 one -tonne utility
trucks equipped with salters and plows and 3 loaders.
2.19 Impacts of Growth
Residential growth in the municipality continues to progress at a very rapid rate.
Estimates confirm that on average a minimum of 12 kilometers of new roadway has been
added in each of the past five years. It is anticipated that development will continue to
advance at a similar pace in the municipality with at least a dozen subdivision
agreements currently being considered for construction over the next two to three years.
m•
Municipality of Clarington
OPD -001-18
Page 7
Although these subdivisions will be of varying sizes the additional length of new road is
expected to continue averaging approximately 12 kilometers a year for an additional 60
kilometers by the year 2022.
2.20 Based on the configuration of our existing snow plow routes a new piece of equipment
and operator should be added to the fleet as every 25 kilometers of additional roadway is
built. Although snow plow route lengths can vary significantly the type and style of
development now being constructed with reduced right-of-way's, increased densities and
the presence of more on -street parking the efficiency of snow plowing is impacted by
slower driving speeds and more reversing movements. For newer urban areas a route
length of 25 kilometers is considered standard and remains consistent with the average
for newer urban snow plow routes in other Durham Region municipalities.
2.21 The Development Charges that are received from the construction of the new
subdivisions provide Clarington with the necessary funding to purchase additional
equipment that is necessary to keep pace with the rate of new roads being built. In
accordance with the Development Charges Background Study for 2015-2020, the
Municipality took possession of an additional combination snow plow truck in 2016 and
another two additional trucks are included in the 2018 draft budget.
2.22 It is imperative that as the new heavy vehicles arrive, qualified staff shall also be
employed to operate them. With 24 kilometers of additional road being added to the
inventory between 2016 and 2017, a new qualified operator is presently required while a
second operator will be necessary prior to 2019. The Operations Department last hired
an additional qualified snow plow operator in 2013.
3. Service Delivery Review
3.1 The February 14, 2017 occurrence of secondary roads not being plowed within the 24-
hour time limit remains of great concern to the Operations Department. As outlined in
this report not only is there a maintenance obligation under the MMS but there's also a
service level expectation by Clarington's residents that needs to be upheld.
3.2 Under typical winter weather conditions all roadways within the municipality, including all
secondary roads, are normally plowed well before the time limits expire. On the very rare
occasion, however, weather extremes may limit the ability of the municipality to properly
respond with the resources that are available.
3.3 As a means to estimate the cost of contracting out snow plowing work, the area
municipalities in Durham Region were contacted to obtain details on their specific
programs. A broader scope of municipalities that extended beyond Durham Region was
not included in this initial review as their levels of service, administration and market
conditions for contracted services would be somewhat different and therefore cannot be
equitably compared. The Region of Durham was also not included in this review as their
level of responsibility is focused on higher class roadways that require faster response
times and more frequent service.
m•
Municipality of Clarington
OPD -001-18 Page 8
3.4 Of the lower tier municipalities, the Town of Ajax, Town of Whitby, City of Oshawa and
the Township of Scugog presently utilize contracted snow plowing service. These
municipalities contract out between 1 and 25 of their existing snow plow routes that
average approximately 26 kilometers in length for the urban areas. The contracts also
require different levels of services. For example, the Town of Ajax only uses the
contractor to salt and plow during major snow events whereas the Town of Whitby
requires the contractor to respond to every snow event.
3.5 Based on the 2016 budget information provided by these municipalities, it has been
determined that the average annual cost per contracted route is approximately $44,500
which consists of equipment standby and on-call snow plowing rates. The fees incurred
for standby are a minimum contract requirement to ensure that adequate equipment and
operators are available when needed by the Municipality. The comparative cost for a full-
time Clarington municipal employee to similarly respond during each winter season would
be approximately $34,000. This cost includes employee base salary, benefits, average
overtime and all fleet related expenses.
3.6 The outsourcing of contracted snow plowing service may also result in a higher rate of
customer complaints. The survey group of municipalities suggested that new contractors
will be unfamiliar with Municipal policies and procedures, may employ staff with limited
experience and on occasion may also not meet the MMS requirements.
3.7 In an effort to reduce overall operating costs, consideration is currently being given to
contracting out cemetery operations during the winter season. It is estimated that this
change will supplement the availability of staff resources and reduce overtime
requirements by an average of 179 hours. Other changes in the delivery of service may
also include the future assignment of winter night shifts to new full-time employees
thereby further reducing the requirement for on-call staff to be brought in on overtime.
4. Concurrence
4.1 This report was reviewed by the Director of Finance/Treasurer.
5. Conclusion
5.1 The day-to-day management of the winter road plowing functions as described within this
report is provided at a very high level. Each part of the system is integral to the provision
of a responsible and effective service that meets our legal obligations and also the needs
and requirements of Clarington's customers.
5.2 After reviewing the available options, staff are of the opinion that the employment of two
additional full-time light equipment operators in 2018 to keep pace with growth rates is
the preferred method by which to ensure a more proactive and timely approach to
providing snow plowing service on secondary roads in the municipality. While the annual
cost for each full-time employee would be approximately $74,000 (base salary plus
benefits) in accordance with Clarington's 2017 wage rates, it is important not to overlook
of
•
Municipality of Clarington
OPD -001-18
Page 9
the additional tasks and services that these staff will also provide during the remainder of
the year.
5.3 The 2 full-time Light Equipment Operators that have been recommended in this report are
presently included as new staff requests in the 2018 draft budget.
6. Strategic Plan Application
6.1 Recommendations in this report support Strategic Plan initiatives for the promotion of
good governance and value for the tax dollar and also resident engagement in our
community.
Submitted by:
Frederick J. Horvath
Director of Operations
Reviewed by:
Andrew C. Allison, B. Comm, LL.B
CAO
Staff Contact: Stephen Brake, Manager of Operations, 905-263-2291 or
sbrake@clarington.net
W
Clarftwn
Clerk's
Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: January 2, 2018
Report Number: CLD -001-18 Resolution:
File Number: By-law Number:
Report Subject: Appointment to the Newcastle Arena Board
Recommendations:
1. That Report CLD -001-18 be received;
2. That Todd Taylor be appointed to the Newcastle Arena Board for a term ending
December 31, 2018 or until a successor is appointed; and
3. That all interested parties listed in Report CLD -001-18 and any delegations be advised
of Council's decision by the Department.
Municipality of Clarington
Report CLD- -1
Report Overview
This report is intended to provide background information, regarding a vacancy on the
Newcastle Arena Board.
1. Background
1.1 Newcastle Arena Board
Page 2
The Newcastle Arena Board is a volunteer Municipal Service Board established by the
Municipality of Clarington Council in accordance with the provisions of the Municipal Act,
2001, as amended.
The goal of the Newcastle Arena Board is to operate the Newcastle Memorial Arena. The
composition of the Board is as follows:
9 persons, 2 of whom shall be members of Council
Committee members are ultimately responsible to the Municipality of Clarington Council
and are bound by By-law 2008-037, appointing the Newcastle Arena Board.
2. Newcastle Arena Board Vacancy
Jay Summers was appointed to Newcastle Arena Board in March, 2015 for a term ending
in in December 31, 2018 or until a successor is appointed. On November 16, 2017 the
Municipal Clerk's Department received notification of his resignation. Following Council's
appointments in March 2015, all unsuccessful candidates were advised that their
applications would remain on file for consideration should a vacancy occur.
Accordingly, the Municipal Clerk's Department contacted previous applicants to determine
whether they wish to put forward their name for consideration. The following individuals
have put forward an application for consideration:
x Todd Taylor
Applications have been circulated under separate cover (Attachment 1) as they contain
personal information.
3. Concurrence
Not Applicable
4. Conclusion
In order to fulfill the requirements of the Board, it is recommended that Todd Taylor be
appointed to the Newcastle Arena Board for a term ending December 31, 2018 or until a
successor is appointed:
M
Municipality of Clarington
Report CLD- -18 Page 3
5. Strategic Plan Application
Not applicable.
Submitted by: Reviewed by: Z4�-A�
C. Anne Greentree, B.A., CMO, Andrew C. Allison, B. Comm, LL.B
Municipal Clerk CAO
Staff Contact: Samantha Gray, Committee Coordinator, 905-623-3379 ext.2106 or
sgray@clarington.net
Clarington
Clerk's
Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: January 2, 2018
Report Number: CLD -002-18 Resolution:
File Number: By-law Number:
Report Subject: Appointments to the Clarington Museums and Archives Board
Recommendations:
1. That Report CLD -002-18 be received;
2. That the vote be conducted to appoint two citizen representatives for a term ending
December 31, 2018 or until a successor is appointed, to the Clarington Museums and
Archives Board for the Municipality of Clarington, in accordance with the Appointments
to Boards and Committees Policy; and
3. That all interested parties listed in Report CLD -002-18 and any delegations be advised
of Council's decision.
.s
•
Municipality of Clarington
Report CLD- -18
Report Overview
This report is intended to provide background information, regarding vacancies on the
Clarington Museums and Archives Board.
1. Background
Page 2
The Clarington Museums and Archives Board (CMAB) is a volunteer Municipal Service
board established in 2001 by the Municipality of Clarington Council to manage the
Clarington museums and archives. Board members are ultimately responsible to the
Municipality of Clarington Council and are bound by By-law 2016-081, which states that
the composition shall consist of seven voting members comprised of, as reasonably as
possible:
x 5 Public Representatives at large; and
x 2 appointed members of Council.
2. Clarington Museums and Archives Board — Vacancies
Due to recent changes on the Board and a resignation, there are two vacancies which
should be filled. In response to the ad, several individuals have submitted their
application and it is recommended that they be considered appointed to the Clarington
Museums and Archives Board until December 31, 2018.
At the time of writing of this Report, the following applicants wish to be considered for
appointment to the Clarington Museums and Archives Board:
x Tracey Ali
x Holly Raj
x Roddy Serigiades*
x Sarah Bobak
*Please note that Mr. Roddy Serigiades does not meet the qualifications as a resident of
Clarington, however, the application has been provided for your information.
The applications have been circulated under separate cover (Attachment 1) as it contains
personal information.
3. Concurrence
Not Applicable
•a
Municipality of Clarington
Report CLD- -18
4. Conclusion
Page 3
In order to fulfill the requirements of the Terms of Reference of the Clarington Museums
and Archives Board, it is recommended that two of the following be appointed to the
Clarington Museums and Archives Board, for a term ending December 31, 2018:
x Tracey Ali
x Holly Raj
x Roddy Serigiades
x Sarah Bobak
5. Strategic Plan Application
Not applicable.
Submitted by: Reviewed by:
Zz-
C. An o Greentree, B.A., CMO, Andrew C. Allison, B. Comm, LL.B
Municipal Clerk CAO
Staff Contact: Samantha Gray, Committee Coordinator, 905-623-3376 ext.2106 or
sgray@clarington.net
Attachments:
Attachment 1 - Museum and Archives Board Composition Matrix (Distributed Separately)
Attachment 2 - Confidential Applications (Distributed Separately)
The following is a list of the interested parties to be notified of Council's decision:
Tracey Ali
Holly Raj
Roddy Serigiades
Sarah Bobak
Katharine Warren, Interim Executive Director
91
Clarftwn
Clerk's
Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: January 2, 2018
Report Number: CLD -003-18 Resolution:
File Number: By-law Number:
Report Subject: Bill 68 - Summary of Impact and Proclamation Dates
Recommendation:
1. That Report CLD -003-18 be received; and
2. That the draft by-law, Attachment 1 to Report CLD -003-18, be enacted.
Option — to consider Electronic Participation in Meetings
3. That staff be directed to report back on implementation requirements, process and any
associated costs for electronic participation in Council, Committee and Local Board
meetings.
92
Municipality of Clarington
Report CLD -003-18
Report Overview
Page 2
Bill 68 Modernizing Ontario's Municipal Legislation Act, received Royal Assent on May 30,
2017, and is now law in Ontario. This Bill makes several changes to various provincial acts
governing municipalities. This Report provides a brief summary of the changes and the
respective dates on which the changes come into force.
1. Background
Bill 68, a bill entitled "Modernizing Ontario's Municipal Legislation Act, 2017", received Royal
Assent on May 30, 2017. A phased approach to the proclamation of Bill 68 has been
confirmed, which would bring some of the legislative amendments into force on January 1,
2018, while other amendments will not come into force until March 1, 2019.
The changes made through Bill 68 that will come into force on January 1, 2018, include
provisions respecting small business programs, open meetings, and other provisions.
The second proclamation date is March 1, 2019, and will bring into force changes to municipal
accountability and transparency framework that include provisions respecting codes of
conduct, integrity commissioner, conflict of interest, mandatory policies and other provisions.
2. Discussion
2.1 Changes to be implemented effective January 1, 2018
2.1.1 Definition of a Meeting
The definition of "meeting" in subsection 238(1) of the Municipal Act, 2001 (the "Act") will be
repealed and the following substituted:
"meeting" means any regular, special or other meeting of a council, of a local
board or of a committee of either of them, where (a) a quorum of members is
present, and (b) members discuss or otherwise deal with any matter in a way that
materially advances the business of a decision-making of the council, local board
or committee.
The purpose of this revised definition is to clarify the ambiguity of what constitutes a meeting,
and thereby clarify the scope of applicability of a municipal procedure by-law. It is
recommended that the definition of "meeting" currently included in the Clarington Procedural
By-law 2015-029 be deleted and replaced with the new definition contained in the Act.
Attachment 1 to this report, being the recommended amending by-law, includes this proposed
amendment.
93
Municipality of Clarington
Report CLD -003-18 Page 3
2.1.2 In -camera / Closed Meeting Exceptions
Bill 68 provides for further exemptions to the rule that Council, Committee and Local Boards
must meet in open session. According to the AMCTO Meetings Backgrounder of September
2017, these additional exemptions were included in response to municipal stakeholder
feedback to meet the current needs including the need to deal with the current level of
complexity of municipal business and the need for a clear legal basis for conducting a closed
meeting. As well, these new exceptions provide for greater consistency between the
provisions of the Municipal Act, 2001 and the Municipal Freedom of Information and Protection
of Privacy Act (MFIPPA). Prior to these Bill 68 changes, there was some uncertainty as to
whether information that is subject to the privacy provisions of MFIPPA was susceptible to
disclosure at Council meetings.
The new provisions will provide Council with some degree of added flexibility and greater
clarity with respect to Council's discretion to conduct a closed meeting. Under the amendments
the manner of moving into closed session and process of rising and reporting following a
closed session will remain unchanged, as does the presumption that meetings will be open to
the public unless otherwise stated.
The new exceptions to section 239 of the Act, the open meeting requirement, in addition to the
seven that are currently contained in the Act, are as follows:
Exceptions
(2) A meeting or part of a meeting may be closed to the public if the subject
matter being considered is,
(h) information explicitly supplied in confidence to the municipality or local board
by Canada, a province or territory or a Crown agency of any of them;
(i) a trade secret or scientific, technical, commercial, financial or labour relations
information, supplied in confidence to the municipality or local board, which, if
disclosed, could reasonably be expected to prejudice significantly the competitive
position or interfere significantly with the contractual or other negotiations of a
person, group of persons, or organization;
(j) a trade secret or scientific, technical, commercial or financial information that
belongs to the municipality or local board and has monetary value or potential
monetary value; or
(k) a position, plan, procedure, criteria or instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the municipality or
local board.
91
Municipality of Clarington
Report CLD -003-18 Page 4
Section 4.7.1 of Clarington's Procedural By-law 2015-029 refers to sub -section 239(2) of the
Act but does not specifically list the exceptions to the open meeting requirement. The
Procedural By-law as currently written can therefore accommodate these changes to the
Provincial legislation.
2.1.3 Electronic Participation at Meetings
Bill 68 expressly permits Council/Local Board to provide, in the Procedural By-law, that a
member of Council, of a local board or of a committee of either of them, can participate
electronically in a meeting which is open to the public. The member will not be counted in
determining whether or not a quorum of members is present at any point in time and members
may not participate electronically in closed meetings.
Clarington's current Procedural By-law does not provide for electronic participation
Should Council wish to consider amending the Procedural By-law to provide for electronic
participation, it is recommended that direction be given to Staff to report back with
recommendations for implementation measures and any other pertinent information that would
assist Council to make a decision.
2.1.4 Reporting Back on Closed -Meeting Investigations
Under the new requirements of Bill 68, following a closed meeting investigation by the
Municipality's Closed Meeting Investigator, if Council (or a local board as the case may be)
receives a report from the Closed Meeting Investigator, Council must pass a resolution stating
how it intends to address the report. For example, if the report of the Closed Meeting
Investigator identified deficiencies in process, Council may consider passing a resolution that
describes how they would overcome the deficiencies.
In response to this new legislative requirement, the Municipality's administrative procedure,
which details the process for processing Closed Meeting Compliance Investigations, will be
amended to expressly state the obligation of Council to pass a resolution stating how it intends
to address the findings in a report from the Closed Meeting Investigator.
2.1.5 Appointment of Alternate Member to Upper Tier Council
There is existing authority in Section 267 of the Act for Council to appoint an alternate to
substitute for a Regional Councillor who is unable to fulfil their duties for a period in excess of
one month. Such appointments can be made on a case-by-case basis as the need arises.
In addition to the powers of appointment under Section 267, Bill 68 has added new provisions
to Section 268 that give additional authority for Council to appoint a substitute Regional
Councillor. Pursuant to the newly enacted Section 268, Council may identify one (and only
one) of its local Councillors to serve as an alternate to Regional Council when either of the two
Regional Councillors, or the Mayor is unable to attend a meeting of Regional Council for any
reason. The purpose and scope of the newly enacted Section 268 is not yet altogether clear,
but staff have tentatively concluded that such an appointment may be useful and appropriate in
situations where there is a short-term (ie. one month or less) non-availability of a Regional
95
Municipality of Clarington
Report CLD -003-18 Page 5
Councillor. In the draft By-law attached to this Report, staff propose that the Procedural By-
law be amended to include the optional appointment of an individual local Councillor as a part
of the business during the first meeting of a new term of Council, similar to the appointment of
a Deputy Mayor. It would be the responsibility of this Councillor to substitute for the absence of
a Regional Councillor in the circumstances of a short-term absence, and the term of the
appointment would be for the duration of the term of Council, unless replaced sooner. The
rationale for this staff recommendation is that it would provide for Clarington to maintain its
representation on Regional Council in the event of an absence of one of the Clarington
Regional Councillors. For clarity, the appointment of alternate Regional Councillors is not
mandatory. It is at the discretion of Council as to whether or not to accept the proposed
amendment to the Procedural By-law, and whether or not to appoint an alternate Regional
Councillor pursuant to Section 268 of the Act.
In late December, 2017 Regional Council considered Report #2017 -COW -289, Recommended
Actions related to: Bill 68 — Modernizing Ontario's Municipal Legislation Act, 2017, and
approved the Temporary Replacement — Alternate Members of Regional Council Policy which
is attached to this report as Attachment 2. This Regional Policy details the process for how a
designated alternate notifies the Region, their powers and duties as an alternate, clarifies any
discrepancies should both the Member and an alternate attend the same meeting, and speaks
to remuneration and legal expense indemnification. Should Clarington Council choose to
appoint an alternate, the Regional Policy would apply to the designated alternate.
2.1.6 Other noteworthy amendments that come into force as of January 1, 2018 include:
x Regulations regarding small business counselling; and
x A requirement that, following the regular election in 2018 and every second regular
election afterwards, a regional municipality shall review the proportion of Regional
Councillors from each of its constituent area municipalities to determine if any
adjustments would be appropriate.
2.2 Changes to be implemented for March 1, 2019
A number of provisions included in Bill 68 will come into force on March 1, 2019, after the next
term of Council has begun, including the following:
x Mandatory requirements to adopt a Code of Conduct for council, its committees, and
local boards, including new regulations governing the contents of the Codes of Conduct.
The regulations have not yet been prescribed. Staff will continue to monitor the
situation and review any proposed regulations that are released by the Province with a
view to identify any amendments that may be needed to the existing Code of Conduct
for Clarington Council.
x Mandatory appointment of an Integrity Commissioner to investigate alleged breaches of
the Codes of Conduct and the Municipal Conflict of Interest Act for by Councillors and
members of local boards. Currently, Clarington's Integrity Commissioner's authority is
limited to Council and does not include local boards.
•9
Municipality of Clarington
Report CLD -003-18
Page 6
x requirement that all alleged conflicts of interest be supplied in a written form, and that
all written submissions are recorded in a public registry.
x The mandatory adoption of policies to provide for several matters including:
o The manner in which the municipality will preserve its tree canopy and natural
vegetation;
o The relationship between Council and officers/employees of the municipality; and
o Parental leave for members of Council.
Staff will report further on the impact of these provisions prior to the effective date of the
requirements in 2019.
In addition to the changes detailed in this Report, there are further amendments to the Act for
which declared date of proclamation has yet to be named. These include provisions related to
regulations to expand the scope of eligible investment tools available to the municipality,
property taxes, tax collection, and tax sales. Staff will report on these provisions when more
information is available from the Province.
3. Concurrence
Not Applicable
4. Conclusion
It is respectfully recommended that Council enact the draft by-law attached to this Report as
Attachment 1 to amend the Procedural By-law to replace the definition of a meeting, and to
provide for the appointment of an alternate Regional Councillor. It is further recommended that
Council provide direction to staff as to whether or not to proceed to identify implementation
requirements for electronic Council, Committee and Local Board meetings.
5. Strategic Plan Application
Not applicable.
97
Municipality of Clarington
Report CLD -003-18
Submitted by:
C. Anne Greentree, B.A., CMO,
Municipal Clerk
Page 7
Reviewed by:
Andrew C. Allison, B. Comm, LL.B
CAO
Staff Contact: Anne Greentree, Municipal Clerk, 905-623-3379 or agreentree@clarington.net
There are no interested parties to be notified of Council's decision.
Attachments:
Attachment 1 — Draft Amendment to By-law 2015-029
Attachment 2 — Region of Durham Policy - Temporary Replacement — Alternate Members of
Regional Council Policy
Municipality of Clarington
Attachment 1 to
Report CLD -003-18
The Corporation of the Municipality of Clarington
By-law 2017 -
Being a by-law to amend Procedural By-law 2015-029
WHEREAS Ontario Bill 68 makes certain amendments amends to the Municipal Act, 2001,
S.O. 2001, c.25,
AND WHEREAS the Council of the Municipality of Clarington has considered the legislative
effects of the Bill 68 amendments and deems it appropriate to revise certain provisions of its
Procedural By-law 2015-029.
Now therefore the Council of the Municipality of Clarington hereby enacts as follows:
That Section 1.2 of By-law 2015-029, being the Procedural By-law, is amended by
striking out the definition of "meeting" and substituting with the following:
"meeting" means any regular, special or other meeting of a council, of a local board or
of a committee of either of them, where (a) a quorum of members is present, and (b)
members discuss or otherwise deal with any matter in a way that materially advances
the business of a decision-making of the council, local board or committee.
2. That By-law 2015-029, being the Procedural By-law, is further amended by deleting
heading 3.2 and substituting for it the following:
3.2 Appointment of Deputy Mayor and Alternate Regional Councillor
3. That By-law 2015-029, being the Procedural By-law, is further amended by adding to it,
immediately following Section 3.2.2, the following section:
3.2.3 At the first meeting of a new term of Council, or at any subsequent meeting the
Council considers it appropriate, Council may appoint one of its members as an
alternate member of the upper -tier council, to act in place of a person who is a member
of the councils of the local municipality and its upper -tier municipality, when the person
is unable to attend a meeting of the upper -tier council for any reason.
• •
Municipality of Clarington
Implementation
Attachment 1 to
Report CLD -003-18
4. This amending By-law shall come into full force and effect on the date of enactment.
Passed this 15th day of January, 2018.
100
Adrian Foster, Mayor
C. Anne Greentree, Municipal Clerk
CORPORATE SERVICES- LEGISLATIVE SERVICES POLICIES
AND PROCEDURES MANUAL
Date Originated: January 1, 2018
Revision Date:
Authority/Reference: Council/Regional Clerk
Subject: Temporary Replacement — Alternate Members of Regional Council
1.0 Purpose:
1.1 To outline the policies and procedures with respect to Alternate Members of
Regional Council, if appointed by the lower -tier municipalities.
2.0 Definitions:
2.1 "Regional Council Member" means a member duly elected to a lower -tier council
and to Regional council in The Regional Municipality of Durham.
2.2 "Lower -Tier Council Member" means a member duly elected to the council of a
lower -tier municipality within The Regional Municipality of Durham.
2.3 "Alternate Council Member" means a Lower -Tier Council Member who has been
appointed by the lower -tier council to act as a substitute member on Regional
council when another member of that lower -tier Council is unable to attend a
Regional council meeting.
3.0 Background:
3.1 The Municipal Act Subsection 268 (1) allows that the council of a local
municipality may appoint one of its Lower -Tier Council Members as an Alternate
Council Member, to act in place of a person who is a member of the councils of
the local municipality and its upper -tier municipality, when the person is unable to
attend a meeting of the upper -tier council for any reason. This subsection does
not authorize the appointment of more than one Alternate Council Member during
the term of council, or the appointment by the local municipality of an alternate
head of council of the upper -tier municipality.
4.0 Policy:
4.1 Each of the eight local area municipalities of Ajax, Brock, Clarington, Oshawa,
Pickering, Scugog, Uxbridge, and Whitby, may choose to appoint one (1) of their
local councillors to act as an Alternate Council Member should one of their
101
CORPORATE SERVICES- LEGISLATIVE SERVICES POLICIES
AND PROCEDURES MANUAL
regional councillors be unable to attend a Regional Council meeting. Alternate
Council Member attendance is limited to Regional Council meetings only.
4.2 In accordance with the Act, only one Alternate Council Member is to be
appointed by each area municipality. The Alternate Council Member would be
appointed for the entire term of Council. Should the seat of the Alternate Council
Member become vacant, then the municipality may appoint another member to
act as the Alternate Council Member to Regional Council. The area municipal
Clerk will notify the Regional Clerk if an Alternate Council Member has been
appointed and provide the Regional Clerk with a copy of the Alternate Council
Member's oath of office.
4.3 Alternate Council Members may only substitute when a Regional Council
Member from their area municipality is unable to attend a meeting, substitutions
for part of a meeting will not be permitted.
4.4 If more than one member is absent from a lower -tier municipality, the alternate
may only substitute for one of the absent members from their municipality.
4.5 This policy applies to short-term substitutions only such as when a member must
be absent for a Council meeting for any reason (planned or unforeseen). Section
267 of the Act may also apply and is a provision the area municipality may
consider for longer-term absences.
5.0 Procedure re Notification:
5.1 When a Regional Council Member knows that they will not be able to attend a
Regional Council meeting and that their municipality's Alternate Council Member
will be attending in their place, they should attempt to notify the Regional Clerk, in
writing, as soon as possible prior to the meeting. Written notification may be sent
to clerks@durham.ca. The Clerk of the area municipality may also send
notification on behalf of the Regional Council Member subject to their
municipality's procedures, if any.
5.2 The Region is not responsible for notifying Alternate Council Members that they
are expected to be in attendance. Regional Council Members should refer to their
area municipality's procedures, if any, in this regard.
5.3 It is understood that unforeseen circumstances may arise when a Regional
Council Member is unable to send notification prior to the meeting that an
Alternate Council Member will be attending in their place. When notification has
not been received by the Regional Clerk prior to the meeting, an Alternate
102
CORPORATE SERVICES- LEGISLATIVE SERVICES POLICIES
AND PROCEDURES MANUAL
Council Member may advise the Clerk, or the Clerk's representative, at the
meeting that they are acting as a substitute for a Regional Council Member.
6.0 Powers/Duties of the Alternate Council Member:
6.1 While in attendance at a Regional Council meeting, the Alternate Council
Member will have all of the same powers and duties as a Regional Council
Member e.g. may move motions and vote. The Alternate Council Member must
adhere to all applicable policies and procedures that apply to Regional Council
Members while in attendance at a meeting e.g. the Region's Procedural By-law
and Council Code of Conduct.
6.2 The Alternate Council Member will only have the same powers and duties of a
Regional Council Member during the meeting they are attending. Prior to, or after
the meeting, the Alternate Council Member cannot submit agenda items such as
notices of motion, or pull items from the Region's Council Information Package
for inclusion on an upcoming Agenda.
7.0 Administrative Matters:
7.1 The Regional Clerk's office will maintain a record of the names of the Alternate
Council Members appointed by each lower -tier municipality, as provided by the
lower -tier municipal clerk.
7.2 The minutes of Regional Council meetings will reflect when a Regional Council
Member is absent and that a named Alternate Council Member attended in their
place.
7.3 Alternate Council Members may access the Region's Council agenda package
via the web at www.durham.ca or may request a paper copy from the Clerk.
Confidential agenda material will only be provided to the Alternate Council
Member upon the Regional Clerk being advised that the alternate member will be
attending the meeting, or upon attendance at the meeting if notice is not
provided.
7.4 The Region will make every attempt to prepare for the attendance of an Alternate
Council Member provided that sufficient notice is given. Preparation may include
updating the name plates in Council Chambers; provision of a paper copy of the
Agenda, including any confidential material to be discussed at the meeting in
advance of the meeting; and a mileage expense form.
103
CORPORATE SERVICES- LEGISLATIVE SERVICES POLICIES
AND PROCEDURES MANUAL
7.5 Alternate Council Members will receive mileage compensation at the approved
corporate rate from the Region for attendance at a meeting. As attendance as an
Alternate Council Member is seen as fulfilling part of the duties as a Lower -Tier
Council Member, no further compensation from the Region will be provided.
7.6 Once appointed, Alternate Council Members will receive a copy of the Region's
Procedural By-law and may also request a brief orientation session from the
Clerk.
8.0 Discrepancies:
8.1 If a discrepancy should arise where a Regional Council Member and an Alternate
Council Member are both in attendance at the start of a meeting, the Regional
Council Member shall assume their role at the meeting. Regardless of whether
the Alternate Council Member is under the belief that they are attending on the
Regional Council Member's behalf, they will not be permitted to act in the
capacity as Alternate Council Member when the Regional Council Member is in
attendance, but may attend the meeting as a public spectator only.
8.2 Once the determination has been made that an Alternate Council Member is
attending on a Regional Council Member's behalf, the Alternate Council Member
shall remain on behalf of the Regional Council Member for the duration of the
meeting, regardless of whether the Regional Council Member shows up. The
Alternate Council Member will be noted as the member in attendance for the
entire meeting and the Regional Council Member may attend the meeting as a
public spectator only.
9.0 Legal Expense Indemnification
9.1 An Alternate Council Member member will only be considered a Regional Council
Member during attendance at a Regional Council meeting. At all other times they
will be considered as a private citizen for the purposes of the Region's Legal
Expense Indemnification Policy. The Alternate Council Member would not be
entitled to Legal Expense Indemnification from the Region for any statutory
prosecution or disciplinary proceeding brought against them, unless such action
is the result of an incident that occurred during the Alternate Council Member
acting in good faith, in the course of their duties, at a Regional Council meeting, if
during such time they were acting as an Alternate Council Member member of
Regional Council.
104
Clarington
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: January 2, 2018
Report Number: COD -001-18 Resolution:
File Number: By-law Number:
Report Subject: Bill 148, Fair Workplaces, Better Jobs Act, 2017
Recommendation:
That Report COD -001-18 be received for information.
105
Municipality of Clarington
COD -001-18
Report Overview
Page 2
This report is intended to provide information for Council regarding Bill 148, Fair Workplaces,
Better Jobs Act, 2017.
1. Background
1.1 Bill 148 Legislation Timelines
Bill 148, the Fair Workplaces, Better Jobs Act, received Royal Assent on November 27,
2017.
Some of its provisions came into force upon Royal Assent. Provisions that amend the
Employment Standards Act, and the Occupational Health & Safety Act come into force on
January 1, 2018, April 2018 and January 1, 2019. The attached table #1 outlines the
provisions of Bill 148 and the general changes to the Employment Standards Act (ESA),
Labour Relations Act (LRA), and the Occupational Health & Safety Act (OHSA). Late
changes to the proposed Bill included exemptions to the Volunteer Firefighters
comparison to full time positions for equal pay, and on call provisions for fire and snow
removal services. The exemption on the Volunteer Firefighters full time comparison will
be dealt with through regulations.
1.2 Impact of Bill 148
Throughout the consultation process of Bill 148, there were concerns raised by the
Municipal sector Associations such as AMO, MFOA, OHMRA, and the OAFC, regarding
the negative and costly effect of the proposed legislation. The small business industry
also raised many concerns regarding the financial impact of this Bill. The timing of the
legislation was also seen being processed more quickly than expected, particularly
considering the wide potential impact and changes to three existing pieces of legislation.
The changes to the legislation for each of the Acts are outlined in Attachment #1,
compiled from information circulated by Hicks Morley, the Province, OMHRA, and other
Associations. It notes the clauses of the particular Act that has changed with Bill 148, the
effective date, and whether the preliminary costing has been considered by Clarington.
The impacts of the Bill are spread predominantly over 2018 and 2019. There are some
conditions that are not triggered on the effective dates if they are covered by prevailing
collective agreements, however any of those provisions will be over-ridden by the
legislation at January 1, 2020, regardless of the collective agreement conditions. The
Municipality will be entering negotiations for the 2018 and future term, and will be
considering the implications of the specifics of the legislation during deliberations.
The operational impacts such as scheduling, on-call implications, cancellation of shifts,
absence coverage for the additional 2 ESA days with no medical documentation,
extended leave and new leave provisions and the related coverage and support
document requirements, will all be worked out as the occasions arise going forward. It is
difficult to qualify and quantify some of the subtle and event driven impacts, in advance of
106
Municipality of Clarington
Resort COD -001-18
Paae 3
the experience. The estimated cost of Bill 148 on the known areas of impact has been
assessed as referenced below.
2. Financial Consideration
The provisions of Bill 148 that are known to affect areas that can be quantified and
qualified have been assessed. There may be significant impacts that cannot be
determined at this time. Further information will be forthcoming as the legislation is
implemented.
The most widely impacted department with this legislation is Community Services, as it
employs the most part-time positions, however all departments are impacted in some
way. The areas known to be impacted financially at this point for 2018 are as follows:
a. Part-time
i. Minimum Wage $ 62,343
ii. Vacation Pay Increase from 4% to 6% $ 42,088
iii. 2 Paid ESA Emergency Days $ 77,003
b. On -Call & Contingencies $ 24,117
c. Full-time ESA Emergency Days: $99,449
Estimated 2018 Cost Impact Budgeted 1305,000
The 2019 estimated costs for the above totals 242 635
At this point the costs are estimates based on past activities, and/or known
circumstances. It is realistic to predict that the direct and indirect costs associated with
the legislation will escalate over time and will be absorbed into budgets as they are
experienced. For the 2018 Budget, the Director of Finance has included the total of
$305,000 based on the above best estimates at this point.
3. Concurrence
All Department Heads have discussed and reviewed the provisions of Bill 148 for
potential implications to the operational and budgetary impact on their Department.
4. Conclusion
It is respectfully recommended that Report COD -001-18, regarding Bill 148, Fair
Workplaces, Better Jobs Act, 2017, be received for information.
107
Municipality of Clarington
Resort COD -001-18
5. Strategic Plan Application
Not Applicable
Submitted by:
cam'_
Marie Marano, H.B. Sc., AMCT.,
Director of Corporate Services
Paae 4
Reviewed by:
Andrew C. Allison, B. Comm, LL.B
CAO
Staff Contact: Lisa Wheller, Human Resources Manager Ext 2205 or Iwheller@clarington.net
Attachment 1 — Bill 148 Provisions
December 14, 2017
'Bill 148 Provisions COD -001-18 Attachment # 1
Financial
=CATEGORY
GENERAL CLAUSE CHANGES
EFFECTIVE DATE
Impact
Assessed
Y/N
Item
Employment Standards Act,
2000 ESA Changes
1
Employee Classification
Prevent misclassification of employee as independent contractors.
November 27, 2017
N
Onus on Employers to prove an individual is independent contractor and not an employee
2
Parental Leave
Increase parental leave by a total of 26 weeks:
December 3, 2017
N
' from 35 weeks to 61 weeks for employees who to pregnancy leave, and
• from 37 weeks to 63 weeks for employees who did not.
adjustment to timing of when leaves begin and end - in line with E.1. Act (once election made - no change)
3
Critical Illness Leave
Replaces Critically III Child Care Leave, to provide a new leave with two entitlements:
N
• up to 37 weeks in a 52-week period for care of critically ill family member -child
" up to 17 weeks in a 52-week period for support to critically ill adult family member
4
Minimum Wage
Increase to $14.00
January 1, 2018
Y
Increase to $15.00, thereafter increases based on CPI
January 1, 2019
Y
5
Public Holiday Pay
New formula to divide wages earned in pay before the holiday by # days worked
January 1, 2018
N
Substitute holiday where an employee worked or it occurred on a day off - written statement required
Y
setting out the replacement date.
6
Vacation with Pay
Vacation pay will increase to 3 weeks paid vacation or 6% of wages where the employment is 5 years or
January 1, 2018
Y
more.
7
Leaves of Absence
a) Pregnancy Leave - from 6 weeks up to 12 weeks for miscarriage or still -birth
January 1, 2018
N
b) Family Medical Leave & Caregiver Leave - for family member with risk of death within 26 weeks -
increased leave from 8 weeks to 28 weeks within a 52 week period. Caregiver Leave 8 weeks per
N
calendar year per member. Both leaves could extend to person deemed "like" family.
c) Crime -Related Child Disappearance Leave and Child Death Leave - after 6 months of employment -
N
entitlement to up 104 weeks of leave without pay.
d) Domestic or Sexual Violence Leave - after 13 weeks of employment - for incident or threat of violence
for employee or their child, annually - up to 10 days leave and up to 15 weeks of leave, with the first 5
N
days of leave paid.
e) Personal Emergency Leave - all employees, after 1 week of employment - first 2 days of the current
unpaid 10 day entitlement, are paid. Employers are prohibited from requiring a medical note for any ESA
Y
days.
8
Record Keeping
Retention period extended from 3 years to 5, and requirement to now keep records of on-call schedules,
January 1, 2018
cancellations of shifts, on call periods, vacation pay and other matters.
N
9
Temporary Help Agency
Temporary Help Agency must provide 1 week written notice or pay -in -lieu where the assignment is
January 1, 2018
N/A
terminated early.
10
Complaint Filing
Repeal of Sec.96.1 of ESA - employee no longer required to inform employer of basis of a complaint to
January 1, 2018
ESA, before an employment standards officer is assigned to investigate.
N/A
11
Additional Amendments
Range of other changes to ESA including: expansion of related employer provision, electronic
January 1, 2018
agreements, penalties for non-compliance, wage collection measures, & revoking "recognition" of
N/A
employers who meet prescribed criteria for compliance.
12
Equal Pay/Equal Work
a) Difference in Employment Status ( i.e. Part-time vs Full-time)
Prohibits payment of different wages because of difference in employment status (for permanent,
April 1, 2018
Y
temporary, casual or seasonal) if performing substantially the same work, with substantially the same skill,
effort and responsibility, under similar working conditions.
( substantially the same does not mean necessarily identical) ( Differential pay rate can be justified on
objective grounds including seniority, merit or measured quantity/quality of production) ( Employees have
a right to request a review of their pay rate without reprisal)
A Collective Agreement in effect on April 1, 2018 with different rates based on employment status prevails
until the expiry of the C.A. or January 1, 2020.
b) Assignment Employee Status
Temporary help agency employees assigned to a client must be paid the same rate as an employee of the
N
client, where they perform substantially the same work. (with same criteria as above)
13
Change Work Location
After 3 months employment, employees can request in writing, a change in their schedule or work location
January 1, 2019
N/A
or Schedule
- employer must discuss and notify of decision in reasonable time, with reasons provided for any denial.
14
Scheduling
a) Three -Hour Rule
January 1, 2019
Employees who regularly work more than 3 hours - where they work less than 3 hours in a shift, must be
N
paid the greater of 3 hours regular rate or amount earned while working plus remaining time at regular
rate. ( except where work stopped due to external forces)
b) Minimum On -Call Pay
reviewing
On-call employees not called in, or work less than 3 when called in - paid greater of 3 hours regular rate,
or amount earned plus remaining time at regular rate.
process
Does Not Apply - employees on call for essential public services and not required to work. - including Fire
and Snow Removal
Collective agreements in place on January 1, 2019 prevail until the earlier of the expiry or Jan.1,2020
c) Right to Refuse Work
Employees have a right to refuse work or be on call on days not scheduled if the request is made less
than 96 hours before start of shift - unless for emergency or threat to public safety or delivery of essential
N
public service. Collective Agreements prevail unt120,9
II
d) Minimum Cancellation Pay V y
December 14, 2017
'Bill 148 Provisions COD-001-18 Attachment # 1
Financial
CATEGORY
GENERAL CLAUSE CHANGES
EFFECTIVE DATE
Impact
Assessed
Y/N
Cancelling a scheduled work day or on-call within 48 hours of start, requires payment of 3 hours work -
assess on
except where cancelled for weather-dependent conditions, or power failure, fire, lightening etc. outside of
actual
Employer's control, causing cancellation.
...Page 2
claims
Collective agreements in place on January 1, 2019 prevail until the earlier of the expiry or Jan.1,2020
e) Limitation on Payment
N/A
Employees are only entitled for payment for 3 hours in respect of one scheduled day of work or on call
period - i.e. where cancelled for outside causes
Labour Relations Act, LRA
1995
January 1, 2018
N/A
15
Employee Lists
If Trade Union can establish 20% support in workplace - subject to certain requirements, it can apply to
the OLB to order employer to provide an employee list with name, phone # & personal email. Employer
and Union have obligations regarding confidentiality of info.
16
Remedial Certification
If OLRB is satisfied of contravention of the Labour Relations Act and Union was not able to get 40%
support, or if the true wishes of the employees are not likely reflected in a representation vote, the OLRB
is required to automatically certify the Union as the bargaining agent of the employees.
January 1, 2018
17
Just Cause Protection Expanded
January 1, 2018
Just cause protection for employees - employer will be prohibited from discharging or disciplining an
employee without just cause during the period of a lawful strike/lockout. Also no discipline or termination
except for just cause once a trade union has been certified, until a new collective agreement is entered
into.
18
Bargaining Unit Structure
Review
January 1, 2018
a) Consolidation after Certification
For a newly certified bargaining unit - within 3 months of certification - either employer or Union can apply
to the OLRB for a review of the structure of the unit, and the same union already represents employees
with the employer, the Board may:
* order the consolidation of the bargaining units,
* amend any certification order
* order the existing collective agreement will apply to the consolidated bargaining unit,
* declare an employer is no longer bound by an existing collective agreement,
* amend a collective agreement including expiry dates and seniority provisions,
* determine the terms and conditions that apply until a C.A. for the consolidated unit is set
b) Joint Review by Parties
Employer and Trade Union ( or Council of Trade Unions) that represent multiple units may jointly agree to
review the structure of the bargaining units. The parties may agree to changes, with OLRB consent,
including:
* consolidating bargaining units
* amending descriptions of bargaining units
* make existing collective agreement apply to consolidated units
* amend collective agreements, including expiry & seniority
19
Card-Based Certification - Certain Industries - Building Services, Home Care and Community Services Industries
January 1, 2018
Certification in theses industries, and temporary help industry can elect to have its application on a card-
based vs existing vote-based certification process. OLRB will dismiss application if less than 40% of
employees are Union members.
20
First Collective Agreemen
a) Educational Support
January 1, 2018
Ministry of Labour will provide educational support in labour relations and collective bargaining upon
request of either party to a 1 st C.A.
b) 1st Collective Agreement Mediation
Parties can apply for appointment of a mediator and an OLRB-managed process. The applying party
submits a list of disputed items; 2nd party submits their list in 5 days, and Minister appoints mediator
within 7 days of receiving application. After mediator is appointed - time limits apply before lawful strike or
lockout / when the OLRB might decertify or displace application / when a party seeks OLRB to direct
settlement of a 1st agreement by mediation-arbitration.
c) 1st Agreement Mediation-Arbitration
If directed by OLRB, parties agree to single mediator-arbitrator; submissions are made under time limits.
No strike or lockout where C.A. is being settled by mediation-arbitration. All rates & other terms of
employment continue until the 1st C.A. is determined. C.A. would be settled for a 2 year period from date
it is settled.
21
Successor Rights
LRA provisions expanded to include changes to building services providers - services to building owners
related to cleaning services, food services & security services. Also criteria on sale of business.
January 1, 2018
22
Right to Return from Strike or Lockout
Time limit during which a striking employee can return to work (6 months) is removed. Just cause
protection during strike/lockout, and employees have a right to challenge any refusal to reinstate them to
employment following stake/lockout - through the grievance/arbitration process.
23
Remedial Powers OLRB OLRB power to issue interim orders expanded
JJanuary 1, 2018
24
Logistics of Votes OLRB permitted to conduct votes outside the workplace, and electronically or by telephone.
JJanuary 1, 2018
25
1FInes Increased maximum fines: Individuals - from $2,000 to $5,000 / Employer from $25,000 to $100,000.
JJanuary 1, 2018
Occupational Health & Safety Act ' I I U
I November 27, 2017
N/A
111
December 14, 2017
'Bill 148 Provisions COD -001-18 Attachment # 1
Financial
CATEGORY
GENERAL CLAUSE CHANGES
EFFECTIVE DATE
Impact
Assessed
Y/N
26
=El,-v.t,-d
Employer cannot require wearing heels unless it is required for safety - except entertainment and
advertising industry.
111
Clarftwn
Operations Department
Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: January 2, 2018
Report Number: OPD -011-17 Resolution:
File Number: By-law Number:
Report Subject: Private Tree Protection
Recommendations:
1. That Report OPD -011-17 be received;
2. That Council consider the following options to regulate the protection of trees on
private property:
Option 1
That the Municipality continue to follow the existing layers of legislation and
regulations aimed at protecting trees in the rural and urban areas of Clarington;
Option 2
That the Municipality retain a consultant in 2018 to develop an Urban Forest
Management Strategy at an estimated cost of $50,000; or
Option 3
That the Municipality hire a full-time staff person in 2018 at an estimated cost of
$88,500 to develop the Urban Forest Management Strategy in-house and then
continue with the administration and enforcement of the Strategy recommendations.
3. That if Option 2 or Option 3 is selected, Council direct staff to include the necessary
funding in the 2018 budget.
112
Municipality of Clarington
OPD -011-17
Report Overview
Page 2
The purpose of this report is to provide Council with background information regarding the
development of a private individual tree protection protocol. This report seeks direction from
Council on funding levels to support processes to manage the preservation and protection of
individual trees throughout the Municipality on private property.
1. Background
1.1 At the General Government Committee Meeting held on October 16, 2017, Council
passed Resolution #GG -439-17, directing staff to prepare a report on the possible
amendments to Clarington's Tree By-law 97-35 to regulate the protection of individual
trees.
1.2 Earlier reports on the matter submitted by the Clerk's Department, CLD -013-2016, and
also the Planning Services Department, PSD -055-16, outlined the present way in which
tree protection is addressed by the various layers of legislation and regulations for the
rural and urban areas of Clarington. At a basic level, tree preservation is addressed by
policies in the Official Plan and enforcement is carried out through a combination of the
Ministry of Natural Resources (wetlands), the Conservation Authorities (valleylands), the
Durham Region Tree By-law (for woodlots larger than 1 hectare) and Clarington's Tree
By-law (for woodlots between 0.2 and 1 hectare) south of Taunton Road. In addition, the
Ministry of Environment and Climate Change is responsible for approving projects that
may require tree protection in accordance with the regulations of the Environmental
Assessment Act.
1.3 Tree protection for areas smaller than 0.2 hectares is carried out as part of Clarington's
Planning Act applications that typically occur in urban areas. Environmental Impact
Studies are a requirement used for all types of development whereby the natural heritage
system such as wetlands, valleylands and woodlands may be adversely affected. As part
of the Environmental Impact Study a tree protection plan is a necessary requirement for
the submission of a complete application and a standard requirement for draft subdivision
approval. Through the construction phase, Engineering Department monitors on-site
work for conformity to the approved drawings and tree preservation.
1.4 For trees that are located on public property, including street trees, the analysis of when
they should be removed or retained is presently carried out as part of the Operations and
Engineering Departments mandates. Every effort is made to preserve and/or mitigate
tree removal following conformity with the Environmental Assessment Act, municipal
protocols, the Municipality's Boulevard By-law and also the interest of public safety.
113
Municipality of Clarington
OPD -011-17
1.5 Subject to the current scope of Clarington's existing Tree By-law and its standard
exemptions, an application for a permit to destroy trees is currently not required:
Page 3
1. on lands that are covered by a Woodlot Management Plan approved by a forestry
consultant;
2. where the destruction of trees is necessary to construct a building authorized by a
Municipal building permit or to install a domestic well or sewage disposal system;
3. when the destruction of trees is for the personal use of the land owner, provided
that no more than twenty (20) trees are to be destroyed in any 12 month period,
whereby the destruction of trees will not reduce the number of trees in the woodlot
below a minimum number that would constitute a woodlot as defined in the By-
law; and
4. where the destruction of trees occurs as an integral component of an active farm
operation.
1.6 Clarington's Tree By-law does not currently regulate or protect individual trees on either
public or private lands. This includes development properties once they have been
conveyed by the developer to a private landowner.
2. Proposal
2.1 The significant contribution that urban forests make to the municipal landscape is well
understood. Green infrastructure or urban forests are important as they help to cool our
environment during summer months, improve air quality, reduce noise, increase water
storage and also help to maintain ecosystems. Urban forests are a combination of both
municipal and privately owned trees, they create strong positive effects on the social,
environmental and economic standard of living.
2.2 This initial tree protection review suggests that many larger urban municipalities in
Ontario have recently chosen to enact by-laws with greater restrictions on private tree
removal that extend beyond the protection of trees in environmentally sensitive lands and
woodlots.
2.3 It is understood that no local municipalities in Durham Region have yet introduced these
types of changes into their tree by-laws. As a result, tree protection practices from the
City of Toronto, City of Mississauga, Town of Richmond Hill, City of Markham, Town of
Aurora, City of Kingston, City of Vaughan and the City of Peterborough have been
reviewed. Typical key elements associated with the by-laws from each of these
municipalities include:
114
Municipality of Clarington
OPD -011-17
Page 4
x The requirement for a permit to remove, cut down or in any way injure a tree of
a pre -determined size and/or species on private property anywhere in the
municipality;
x Additional restrictions that apply to smaller trees for several special interest
areas such as properties that back onto ravines or woodlots;
x Permits are normally not required for pruning or the removal of diseased, dead
or hazardous trees;
x 4§ermit may include conditions that require a replacement tree;
x The application conditions may include the posting of a notice on the resident's
property.
2.4 Although the administration of a private tree protection by-law will require a significant
amount of staff resources to process applications, inspect site conditions, implement
permit conditions and/or enforce non-compliance tree injury or destruction, typical
municipal models demonstrate the potential that a percentage of the program cost may
be recovered through application fees. The process of individual tree protection also
requires a considerable amount of time and expense by the respective landowners.
Typically, the program will require public notification, an application fee and the
completion of an assessment by a professional arborist.
2.5 Revisions to the Tree By-law could strengthen the provisions of the existing by-law
thereby maintaining or increasing the overall coverage of the tree canopy, controlling the
clear cutting of trees and the promotion of good forestry and arboricultural practices that
are necessary to sustain healthy woodlands. They could also address tree protection
before or after the planning application process.
2.6 When enacted on March 1, 2019, the provisions of Bill 68 to Modernize Ontario's
Municipal Legislation Act, 2017, will require the Municipality to establish a policy on "the
manner in which the Municipality will protect and enhance the tree canopy and natural
vegetation in the municipality". It should be understood that staff have already made
changes in Clarington's Official Plan to suitably cover off this future requirement.
3. Financial Implications
3.1 The development of an effective program to protect individual private trees should begin
with the completion of an Urban Forest Management Strategy. The strategy will help to
safeguard many of the benefits provided by trees and also establish a practice to
preserve, renew and enhance this essential resource. Specific goals that may be derived
from the development of a Forest Management Strategy include the following:
115
Municipality of Clarington
OPD -011-17
x To maintain and enhance a sustainable urban forest.
Page 5
x To maximize the benefits of the urban forest for the well-being of the
community.
x To formalize and enhance the municipality's accountability as a steward,
manager, regulator and promoter of the urban forest,
x To recognize and manage the urban forest as a key element of the
municipality's green infrastructure.
x To preserve and protect the health of the urban forest and prevent
unnecessary damage or removal.
x To identify and recognize significant valuable trees based on historic,
aesthetic, cultural, social and ecological criteria.
x To create a regulatory framework that includes ongoing monitoring and
assessment.
x To increase community awareness of the benefit of trees, encourage
community involvement and create a shared responsibility for the stewardship
of the urban forest.
3.2 A request for funding in the amount of $50,000 for an external consultant to undertake
this study was submitted by the Operations Department as part of the 2017 Current
Budget but was not approved. It is estimated that the same level of funding will be
required in the 2018 Current Budget to complete the Forest Management Strategy.
3.3 It is important to understand that developing a Forest Management Strategy, which may
include recommended changes to the existing Tree By-law 97-35, is only worth pursuing
if the resources are made available to implement the recommendations. Among other
things the implementation of the goals proposed in a Forest Management Strategy could
require additional staff support. As addressed earlier in this report, amendments to the
Tree By-law to protect individual trees on private property will require the processing of
permit applications, the inspection of on-site conditions, the implementation of permits
and/or the enforcement of by-law regulations. It should be noted that this single initiative
represents only one of the expected objectives from the Strategy.
3.4 The staff complement for this mandate is recommended to be a certified arborist that is
also qualified for by-law enforcement. The cost for this type of full-time position is
estimated at $88,500 (base salary plus benefits) in accordance with Clarington's 2017
116
Municipality of Clarington
OPD -011-17 Page 6
wage rates. As noted earlier, a reasonable percentage of this cost may be recovered
through the permit application fees from those trees that are located on private property.
3.5 As an alternative to the provision of funding for the external consultant to develop the
Forest Management Strategy the project could be assigned to the new staff person. The
task would require the formation of an Urban Forest Committee that would include
various municipal staff, Conservation authorities, a Council representative and a number
of interested members from the public. Under this scenario it would be expected that a
Forest Management Strategy and amendments to the Tree By-law would be ready for
presentation to Council for consideration in early 2019.
3.6 In addition to the development of the Forest Management Strategy the new staff person
could also be assigned the mandate of investigating the estimated 150 work order
requests that are received each year to remove trees located on municipal property.
Many of these requests are brought forward due to safety concerns that include insect
infestations, disease, mortality issues and nuisance matters resulting from the dropping of
seeds, fruit or sap. Approximately 70 of these requests are considered justified thereby
requiring tree removal.
4. Concurrence
4.1 This report was reviewed by the Municipal Clerk, Director of Planning Services, Director
of Engineering Services and the Director of Finance/Treasurer who concur with the
recommendations.
5. Conclusion
5.1 In accordance with Council's direction, staff have undertaken a preliminary review of the
possible amendments that could be introduced into Clarington's Tree By-law 97-35 to
regulate the protection of private individual trees. The By-law revisions and
recommended forest management plan, however, will require the provision of additional
resources in both the short and longer-term horizons to successfully develop and
administer this new level of service.
5.2 Should Council wish to pursue the regulation of privately owned trees, the Operations
Department will work collaboratively with other internal staff and external agencies on the
development of changes aimed at providing Clarington and the community with updated
guidance, procedures, standards, and policies to protect both municipally owned and
private trees.
117
Municipality of Clarington
OPD -011-17
6. Strategic Plan Application
Page 7
6.1 This report contributes to the 2015-2018 Strategic Plan initiative to "Enhance Access to
Our Unique Natural Environment". Concerted efforts by the Municipality to protect
individual private trees will demonstrate action to help improve our relationship with
sustainability and also that of climate change adaptation and mitigation.
I
Submitted by -{ �~
Frederick J. Horvath
Director of Operations
Reviewed by:
Andrew C. Allison, B. Comm, LL.B
CAO
Staff Contact: Stephen Brake, Manager of Operations, 905-263-2291 or
sbrake@clarington.net
118
Oshawa,:
File: A-2100
December 19, 2017
DELIVERED BY E-MAIL
(kwynne.mpp@liberal.ola.ca)
The Honourable Kathleen Wynne, M.P.P. (Don Valley West)
Premier
Corporate Services Department
City Clerk Services
Re: Reauest for Deferral of Site Selection for a Potential Cannabis Store in Oshawa
Oshawa City Council considered the above matter at its meeting of December 15, 2017 and
adopted the following:
"Whereas on December 12, 2017 the Province of Ontario approved legislation titled
Ontario's Cannabis Act, 2017 to regulate the lawful use, sale and distribution of
recreational cannabis; and,
Whereas the Liquor Control Board of Ontario (LCBO) will be responsible for operating
cannabis stores and is in the process of meeting with municipalities that have been
identified as locations for Provincially operated cannabis stores; and,
Whereas on December 12, 2017 the LCBO identified Oshawa, Ajax and Whitby as a
potential cannabis store location with the intention of opening the store by July 1, 2018;
and,
Whereas on December 13, 2017 staff from the Province met with Mayor Henry and City
and Regional staff to overview the Province's cannabis store siting guidelines and other
matters concerning the Province's approach to dealing with issues related to recreational
cannabis plan; and,
Whereas there are a number of outstanding issues of concern to the City regarding the
legalization of cannabis that need to be addressed prior to July 1, 2018, such as the
process to determine appropriate locations for stores, the financial impact on the Region
and City, the impact on Durham Regional Police and the City's by-law enforcement staff,
the impact on social service agencies and health care services such as those that deal
with addictions and the impact of cannabis smoke on the quality of life and health of
residents within adjacent properties/dwelling units; and,
Whereas City staff will be leading a collaborative effort with the Region of Durham, the
Town of Ajax and the Town of Whitby to ensure there is a common understanding of all
questions and concerns; and
The Corporation of the City of Oshawa, 50 Centre Street South, Oshawa, Ontario L1 H 3Z7
Phone 905 4A6 Al 1 1 8A0 6A7 4A92 Fax 905 4A6 5A97
www.oshawa.ca
-2 -
Whereas the Province has provided City staff with "Proposed Guidelines for Siting of
Cannabis Stores" which includes a commitment to comply with all municipal zoning by-
laws; and,
Whereas the City should conduct public consultation on the proposed guidelines for
siting cannabis stores including a review of the zoning by-law; and
Whereas it is appropriate for the City to endorse certain siting/locational guidelines for
cannabis stores, with public input, and provide a City position on the guidelines to the
Province; and,
Whereas it is appropriate to delay the selection of an Oshawa store location until public
consultations and a zoning review and any required implementation are complete; and,
Whereas on December 13, 2017 Provincial staff advised that the Province would respect
any request from the City to delay the site selection process for a cannabis store;
Therefore, be it resolved:
That the City of Oshawa requests the Liquor Control Board of Ontario and
Province of Ontario to defer the site selection process for a potential cannabis
store in Oshawa until the City has completed its public consultation on the
proposed siting guidelines and a zoning review and any required implementation.
2. That the Development Services Department prepare a report to Development
Services Committee and Council providing information on draft proposed siting
guidelines and zoning matters that would be considered during a public
consultation process and an outline of the proposed public consultation process
which would include, amongst other matters, a public meeting to be held by the
Development Services Committee and a communication plan.
3. That the Province of Ontario be requested to address, by July 1, 2018, all
outstanding concerns of the City and Region of Durham related to the legalization
of cannabis including such matters as the financial impact on the Region and
City, the impact on Durham Regional Police and the City's by-law enforcement
staff, the impact on social service agencies and health care services and the
impact of cannabis smoke on neighbours and that Mayor Henry send a letter to
Prime Minister Trudeau and Premier Wynne outlining these concerns.
4. That a copy of this resolution be provided to Prime Minister Trudeau, Premier
Wynne, the Region of Durham, the Association of Municipalities of Ontario,
Members of Parliament in Durham Region, Members of Provincial Parliament in
Durham Region and all area Municipalities in Durham Region."
If you need further assistance concerning the above matter, please contact Paul Ralph,
Commissioner, Development Services Department at the address listed below or by telephone at
905-436-3311.
Andrew Brouwer
City Clerk
-3 -
/Id
cc: Development Services Department
The Right Honourable Justin Trudeau, Prime Minister
The Association of Municipalities of Ontario
The Honourable Erin O'Toole, M.P. Durham
Dr. Colin Carrie, M.P. Oshawa
Celina Caesar-Chavannes, M.P. Whitby
Mark Holland, M.P. Ajax
Jamie Schmale, M.P. Haliburton - Kawartha Lakes — Brock
Jennifer O'Connell, M.P. Pickering — Uxbridge
Kim Rudd, M.P. Northumberland — Peterborough South
The Honourable Tracy MacCharles, M.P.P. Pickering — Scarborough East
Jennifer French, M.P.P. Oshawa
Granville Anderson, M.P.P. Durham
Lorne Coe, M.P.P. Whitby -Oshawa
Laurie Scott, M.P.P. Haliburton — Kawartha Lakes — Brock
Joe Dickson, M.P.P. Ajax -Pickering
Region of Durham
Township of Brock
Township of Scugog
Township of Uxbridge
City of Pickering
Town of Ajax
Town of Whitby
Municipality of Clarington
The Regional
Municipality
of Durham
Corporate Services
Department
Legislative Services
605 ROSSLAND ROAD EAST
PO BOX 623
WHITBY, ON LIN 6A3
CANADA
905-668-7711
1-800-372-1102
Fax: 905-668-9963
durham.ca
Don Beaton, B.A.S., M.P.A.
Commissioner of
Corporate Services
"Service Excellence
for our Communities"
December 15, 2017
The Honourable Steven Del Duca'
Minister of Transportation
77 Wellesley Street West
3rd Floor, Ferguson Block
Toronto, ON M7A 1Z8
Dear Minister Del Duca:
RE: Regional Response to Metrolinx Draft 2041 Regional
Transportation Plan (RTP) Environmental Bill of Rights
Registry Number 013-1550 (2017 -COW -286)
Our File: L00
Please be advised that Committee of the Whole of Regional Council
considered the above matter and at a meeting held on December 13,
2017, Council adopted the following recommendations of the Committee:
'A) That Attachment 1 to Report #2017 -COW -286: Submission to
Metrolinx outlining Regional Staff Comments on Metrolinx Draft
2041 Regional Transportation Plan to Report #2017 -COW -286 be
endorsed as the Region of Durham's position on the draft 2041
Regional Transportation Plan;
B) That Regional Council recommends that the 2041 Metrolinx
Regional Transportation Plan should incorporate Durham's rapid
transit priorities including:
i) Completion of the Bowmanville GO Rail extension by 2024
with electrified service on the northern alignment;
ii) Completion of the Durham -Scarborough Bus Rapid Transit
Corridor by 2023;
iii) Design and completion of the Simcoe Street Bus Rapid
Transit Corridor by 2031;
iv) Development of GO Rail to Seaton by 2031 in keeping with
the Durham Transportation Master Plan; and
v) Development of a Regional Transit Service strategy and its
implementation along the 407 East Corridor in coordination
with Durham Region Transit;
If this information is required in an accessible format, please contact
1-800-372-1102 ext. 2009.
19
100% Post Consumer
-2 -
vi) Light Rail Transit along the Highway 407 Corridor from the
Municipality of Clarington to Pearson Airport;
C) That the Province of Ontario should reinstate municipal elected
representation to the Metrolinx Board; and
D) That copies of Report #2017-DRT-17 of the General Manager of
Durham Region Transit be sent to the Minister of Transportation, the
President and CEO of Metrolinx, Durham MPPs, and Durham area
municipalities.
Please find enclosed a copy of Report #2017-DRT-17 for your information.
Ralph Walton,
Regional Clerk/Director of Legislative Services
RW/tf
c: P. Verster, President and CEO, Metrolinx
K. Minaeva, Senior Policy Analyst, Ministry of Transportation
Tracy MacCharles, MPP (Pickering/Scarborough East)
Joe Dickson, MPP (Ajax/Pickering)
Lorne Coe, MPP (Whitby/Oshawa)
Jennifer French, MPP (Oshawa)
Granville Anderson, MPP (Durham)
Laurie Scott, MPP (Haliburton/Kawartha Lakes/Brock)
N. Wellsbury, Clerk, Town of Ajax
T. Gettinby, CAO/Clerk, Township of Brock
A. Greentree, Clerk, Municipality of Clarington
A. Brouwer, Clerk, City of Oshawa
D. Shields, Clerk, City of Pickering
J.P. Newman, Clerk, Township of Scugog
D. Leroux, Clerk, Township of Uxbridge
C. Harris, Clerk, Town of Whitby
B. Bridgeman, Commissioner of Planning and Economic Development
V. Patterson, General Manager, Durham Region Transit
If this information is required in an accessible format, please contact 1-800-372-1102 ext. 2009
The Regional Municipality of Durham
Report
To: Committee of the Whole
From: Commissioner of Planning and Economic Development
General Manager, Durham Region Transit
Report: #2017 -COW -286
Date: December 6, 2017
Subject:
Regional Response to Metrolinx Draft 2041 Regional Transportation Plan (RTP)
Environmental Bill of Rights Registry Number 013-1550
Recommendations:
That the Committee of the Whole recommends to Regional Council
A) That Attachment 1: Submission to Metrolinx outlining Regional Staff Comments on
Metrolinx Draft 2041 Regional Transportation Plan be endorsed as the Region of
Durham's position on the draft 2041 Regional Transportation Plan;
B) That Regional Council recommends that the 2041 Metrolinx Regional Transportation
Plan should incorporate Durham's rapid transit priorities including:
i) Completion of the Bowmanville GO Rail extension by 2024 with electrified service
on the northern alignment;
ii) Completion of the Durham -Scarborough Bus Rapid Transit Corridor by 2023;
iii) Design and completion of the Simcoe Street Bus Rapid Transit Corridor by 2031;
iv) Development of GO Rail to Seaton by 2031 in keeping with the Durham
Transportation Master Plan; and
v) Development of a Regional Transit Service strategy and its implementation along
the 407 East Corridor in coordination with Durham Region Transit;
C) That the Province of Ontario should reinstate municipal elected representation to the
Metrolinx Board; and
D) That copies of this report be sent to the Minister of Transportation, the President and
CEO of Metrolinx, Durham MPPs, and Durham area municipalities.
#2017 -COW -286
Report:
Purpose
2of12
1.1 This report summarizes the key points of the Metrolinx draft 2041 Regional
Transportation Plan (RTP) and highlights comments on the plan that were
submitted by Regional staff in accordance with the deadline of November 17, 2017.
2. Background
2.1 In accordance with the Metrolinx Act 2006, Metrolinx is required to develop and
adopt a transportation plan for the regional transportation area and plan, co-
ordinate and set priorities for its implementation. The last transportation plan
entitled "The Big Move" was adopted in 2008. Metrolinx must review and update its
transportation plan at least every ten years. In the summer of 2016, Metrolinx
released a discussion paper on the next RTP for comment. Over the past two years
they also conducted research and background studies to support the new draft
plan.
2.2 On September 29, 2017, the Draft 2041 RTP was posted for public comment on the
Metrolinx website. An information posting was placed on the Environmental Bill of
Rights Registry (EBR) on October 4, 2017. The document is approximately 200
pages long including the executive summary, body of the report, the Report from
the Residents Reference Panel and several appendices.
2.3 A public meeting was held by Metrolinx on October 10, 2017 at the Ajax Community
Centre. The deadline for receipt of comments was November 17, 2017.The Final
Draft of the RTP will be presented to the Metrolinx Board for approval on December
7, 2017.
2.4 Once finalized, the RTP will replace The Big Move and shift the planning horizon
from 2031 to 2041. This will correspond with the 2041 timeframe of the Growth Plan
for the Greater Golden Horseshoe, 2017.
2.5 According to the RTP, it "builds on municipal TMPs and integrates them into a more
coherent and logical plan for the whole region". The Region is in the process of
finalizing its Transportation Master Plan (TMP).
2.6 Transportation staff in the Planning and Economic Development Department met
with Metrolinx staff as it relates to alignment between the RTP and the Region's
Draft TMP. This includes how forecasted growth related to planned and imminent
development along the Highway 407/412 and 418 corridors should be factored into
the RTP which was brought to the attention of Metrolinx staff on November 8, 2017.
2.7 To meet the November 17, 2017 commenting deadline, Regional staff filed the
submission to Metrolinx found in Attachment 1. The covering letter notes that the
submission had not been reviewed or endorsed by Regional Council due to the
short deadline but would be presented to the Durham Region Transit Executive
rt #2017 -COW -286 Pape 3 of 12
Committee on November 30, Committee of the Whole on December 6, and
Regional Council on December 13, 2017 seeking endorsement.
3. Summary of Metrolinx Draft 2041 Regional Transportation Plan
3.1 The RTP is described as "a blueprint for what needs to be done to build an
integrated, regional multi -modal transportation system, one that will serve the needs
of residents, businesses and institutions until 2041". The RTP describes the GTHA
as a "polycentric" region with 7.2 million residents living in 30 municipalities, with 18
transit agencies.
3.2 The second section of the RTP "sets the stage" by describing the legacy of The Big
Move and projects completed and currently underway including UP Express, the
Mississauga Transitway, four GO Transit extensions on the Kitchener, Barrie,
Richmond Hill and Lakeshore West rail lines, and the Davis Drive Bus Rapid Transit
(BRT) in Newmarket. It also describes various projects in delivery in the GTHA
including Regional Express Rail and the extension of GO Rail to Bowmanville.
3.3 The RTP points to significant trends that will influence transportation over the next
25 years. Some of these observations and comments within the RTP include the
following:
• Continuing and changing patterns of growth in the GTHA with more growth in
Downtown Toronto, and "while most of the growth in people and jobs will
continue to occur in the GTHA municipalities outside of Toronto... suburban
centres outside of Toronto, including designated Urban Growth Centres may
not see the concentration of Growth envisioned by the Provincial Growth
Plan';
• An increasing concentration of office development, a major driver of transit
use, in Downtown Toronto;
• Overall, 25 per cent of population growth and 20 per cent of the growth in
transit trips to 2041 is projected to be in areas of the GTHA where the current
transit mode share is less than 5 per cent;
• Changing demographics, including how different age groups have different
transportation needs;
• Increasing poverty and cost of housing, and that low income households tend
to depend more on transit, but are more likely to live in areas with poor
access to frequent rapid transit;
• The changing nature of work and when people work irregular jobs in multiple
locations, they tend to favour the automobile;
• The role of new technologies and business models including those which
respond to "on -demand" needs of customers;
• The role the RTP can play to reduce greenhouse gas (GHG) emissions
through the electrification of GO rail and the adoption of low carbon forms of
transportation.
#2017 -COW -286 Page 4 of 12
3.4 It further describes a series of challenges that "stand in the way of fully
implementing the policies and actions in the Regional Transportation Plan"
including:
• The need to better integrate land use and transportation planning, decision-
making and investments as "competing objectives have sometimes led to jobs
and services being located within areas that cannot support high-quality
transit";
• The need to move people, not just vehicles at the centre of transportation
planning;
• The need to focus on the traveller and provide an improved door-to-door
experience, no matter what mode of transport they use or what municipal
boundary they have to cross;
• The need to establish a fully integrated fare structure and service, especially
for travellers between regions (e.g. Scarborough, York and Durham);
• The need for more formal coordination of transportation decision-making
among governments and transit agencies;
• The need to provide sustainable and long-term funding tied directly to the
RTP. This includes rapid transit projects beyond 2025 and complementary
and supporting initiatives from other levels of government to optimize the
transportation system, including capital and operating costs, financing and
asset management.
3.5 The RTP includes a vision and goals and outlines five strategies with priority
actions to be undertaken to deliver the plan. It holds firm to elements of the vision of
The Big Move, but refines it to read as follows:
"The GTHA urban region will have a transportation system that
supports complete communities by firmly aligning the transportation
network with land use. The system will provide travellers with
convenient and reliable connections and support a high quality of life,
a prosperous and competitive economy and a protected environment."
3.6 Under this broader vision, the RTP adopts three goals:
strong connections,
complete travel experiences and
sustainable communities.
These are based on inputs from scenario planning, the development of regional
traveller persona and findings from focus groups and the Residents Reference
Panel.
#2017 -COW -286 Paqe 5 of 12
3.7 The RTP calls for moving beyond The Big Move with Five New Strategies:
3.8 Strategy #1: Complete the Delivery of Current Regional Transit Projects
A number of Priority Actions have been included as part of this Strategy which are of
significance to Durham Region, including the development of GO Regional Express
Rail with frequent all -day and two-way service as well as the extension of GO Rail to
Bowmanville. The completion of 15 other transit projects that are In Delivery (under
construction or in the engineering design stage) and 13 projects that are In
Development (in the planning and design stage) will extend the reach of transit via
subway, Bus Rapid Transit, Light Rail Transit and GO Transit.
3.9 Strategy #2: Connect More of the Region with Frequent Rapid Transit
Strategy 2 is focused on extending the reach of frequent rapid transit and connecting
various parts of the GTHA with a Frequent Rapid Transit Network (FRTN). A FRTN
is viewed as the logical approach to moving people across a polycentric region and
includes:
• GO 15 minute all day service;
• Frequent Regional Express Bus (restructuring of routes to link transit hubs
and Urban Growth Centres without the need to travel to a downtown hub);
• Subway, Transitway, LRT and BRT (to fill gaps in the network and address
capacity needs forecasted to 2041);and
• Priority Bus (using transit priority measures such as signal priority at
intersections, semi -exclusive or shared rights-of-way etc.).
The RTP also includes a Priority Action within this Strategy to "Improve access to
airports, prioritizing transit for passengers and workers", but the RTP is silent on the
planning and potential for a new airport in Pickering.
Meeting travellers' needs to 2041 will require further expansions to GO Regional
Express Rail, other surface transit systems and subways.
3.10 Strategy #3: Optimize the Transportation System
The RTP indicates that optimizing the transportation system in the GTHA means
making the most of what we have. Within the RTP, this refers to initiatives that
include:
Integrating fares and service across the region so travellers can move
seamlessly from one transit system to another without paying double fares;
Planning for the "first and last mile" of the traveller's journey including such
measures as micro -transit, carpooling, walking and cycling;
Focusing on the traveller's experience through a fully coordinated and
enhanced suite of travel options from different providers including universal,
barrier -free access and integrating design excellence into transportation and
transit facility planning;
#2017 -COW -286
6of12
• Applying Transportation Demand Management (TDM) strategies to shift travel
times to best use available capacity in the transportation system;
• Expanding the High Occupancy Vehicle (HOV) network;
• Managing roads and highways to support transit (through such measures as
signal coordination, managed lanes, signal coordination, centralized
monitoring, etc.);
• Optimizing road and rail capacity for freight movement.
3.11 Strategy #4: Integrate Land Use and Transportation
The RTP acknowledges that as the transportation systems expands, there is a great
opportunity to create more complete and connected communities that are supportive
of transit, walking and cycling. To achieve the vision for the region, land use
decision-making must align with transportation planning and investment. The RTP
contains actions to better integrate land use and transportation planning, especially
around transit stations and mobility hubs. A series of Priority Actions are included to
advance this Strategy, including the following:
• Enacting regulations under the Metrolinx Act to create a Transportation
Planning Policy Statement to provide the RTP with legislative status;
• Enacting regulations under the Metrolinx Act to formalize the role and status
of municipal Transportation Master Plans to align with provincial land use anc
transportation objectives including the RTP;
• Making provincial investments for transit contingent on corresponding transit -
supportive planning by municipalities being in place;
• Focusing development on Mobility Hubs and Major Transit Station Areas
along Priority Transit Corridors;
• Evaluating financial and policy based incentives and disincentives to support
transit oriented development;
• Completing the regional commuter cycling network;
• Embedding Transportation Demand Management (TDM) into land use
planning and development;
• Rethinking the future of parking; and
• Supporting school travel programs to encourage future generations of
pedestrians and cyclists.
3.12 Strategy #5: Prepare for an Uncertain Future
The RTP acknowledges that we are in a state of constant and accelerated change,
and need to address this in planning for transportation in the future. Priority Actions
outlined in the RTP include:
• Developing a regional framework for on -demand and shared mobility;
• Developing a region -wide plan for autonomous mobility;
• Coordinating across the region to address climate resiliency;
• Preparing for a future with low carbon mobility options;
#2017 -COW -286 Page 7 of 12
• Developing a regional transportation big data strategy;
• Partnering for innovation.
3.13 This summary outlines many of the key initiatives that Metrolinx has included in the
RTP. The RTP notes that significant funding, legislative and regulatory framework
changes will be needed to make full implementation possible.
3.14 The RTP predicts a number of outcomes that are expected to result if the suite of
projects and programs that the Plan describes is fully implemented. Some of the
anticipated changes include:
increasing the Frequent Rapid Transit network from less than 70 km in 2011
to over 1,600 km by 2041,
increasing the HOV or HOT lanes from just over 70 lane -km to over 1,100
lane -km, and
increasing transit mode share from 14.2 per cent to 14.7 per cent and daily
peak period transit trips from 1.2 million to 1.9 million per day.
3.15 Finally, in a section entitled "Making it Happen" the RTP describes the GTHA as
becoming one of the world's great urban areas. However, "the current way of
making decisions on transportation in the region is fragmented and
inconsistent ... and the funding of transportation systems is unpredictable,
uncoordinated and without a plan for sustainability." It further indicates that "it is
imperative to rethink how decisions about regional transportation are made and
how the transportation system is financed." The RTP provides recommendations to
support regional transportation decision-making that includes:
reviewing roles and responsibilities of the players,
agreeing on standards of evidence, methods of forecasting and project
evaluation, and
developing processes with clear decision points for major projects.
3.16 The RTP concludes with recommendations that are intended to improve regional
decision-making including:
• Reviewing regional transportation decision making processes to "best ensure
that elected municipal leaders contribute effectively to decision making';
• Establishing a formal mechanism to convene provincial and municipal land
use and transportation planning officials with the goal of identifying
opportunities and making recommendations to improve the integration of land
use and transportation;
• Establishing a formalized mechanism to convene provincial and municipal
officials to identify region -wide policies to attain excellence in the provision of
the traveller experience, including fare and service integration;
• Aligning the Metrolinx planning area, the GO Transit Service Area and the
Growth Plan Area for the Greater Golden Horseshoe (GGH);
• Metrolinx being given authority by the Province to play a leading role in
rt #2017 -COW -286
:Z.51tiX
redevelopment around transit stations; and
• Every five years, reporting on and reviewing the progress of implementing the
RTP so that strategies can be adapted.
3.17 As part of the RTP's Next Steps, it states that: "Implementation planning to identify
processes, roles and responsibilities, phasing, funding, and other key
considerations is also underway to support the region in achieving the vision for the
GTHA's transportation system, as presented in the Regional Transportation Plan."
4. Comments on the Draft 2041 Regional Transportation Plan
4.1 For the comprehensive list of Regional staff comments and recommendations, see
Attachment 1: Region of Durham Staff Comments on the Metrolinx Draft 2041 RTP.
Comments from the CAO's Office, Durham Region Transit, Finance, Health,
Planning and Economic Development, Social Services and Works departments
were included in the development of the submission. Highlights of those comments
are presented below.
4.2 Compared to The Big Move, the RTP attempts to build a more resilient plan by
testing a number of future scenarios. However, the RTP does not have the same
rigour of implementation, including timing and costs that formed part of The Big
Move. It lacks any priority assessment or timeframes for "Rapid Transit Projects in
Development" and other listed projects. As such, the lack of timing and costs places
the certainty of future projects into question.
4.3 Consistent with the draft Durham TMP, Durham's top rapid transit priorities and
preferred timing for these projects were identified as follows:
• Completion of the Bowmanville GO Rail extension by 2024 with electrified
service on the northern alignment;
• Completion of the Durham -Scarborough Bus Rapid Transit Corridor by 2023;
• Design and completion of the Simcoe Street Bus Rapid Transit Corridor by
2031;
• Development of GO Rail to Seaton by 2031 in keeping with the Durham TMP;
and,
• Development of a Regional Transit Service strategy and its implementation
along the 407 East Corridor in coordination with Durham Region Transit.
In addition, the planned widening of Steeles Avenue, supported by York Region's
TMP, remains a critical transportation investment for Durham and York Regions as
recommended in the 2009 Durham/Toronto/York Area Transportation Study. Apart
from the Region's rapid transit needs along this corridor, Steeles Avenue is slated to
accommodate two subway stations along the Toronto/York boundary. Given the
complexities of jurisdiction and priorities Metrolinx is urged to facilitate discussions
with York, Toronto and Durham to implement the plan.
4.4 By limiting the RTP vision statement to the GTHA's "urban region", Metrolinx may
#2017 -COW -286 Pace 9 of 12
have overlooked rural areas, where transit and travel challenges are unique but still
very important.
4.5 A shortcoming of The Big Move was that it lacked a commitment by the Province
and municipal stakeholders to abide by the Plan. Therefore, a fourth goal was
suggested for "building collaboration, consensus and commitment to the plan". A
way to achieve this would be by restoring municipal elected representation to the
Metrolinx Board.
4.6 In assessing the legacy of The Big Move, the RTP lists many outputs (i.e. activities
or facilities that were completed) but does not speak to the effectiveness of these
interventions in advancing the goals of The Big Move. Lessons learned from the
first decade of Metrolinx's decision-making and governance processes indicate
ways to improve transparency, accountability, evidence -based decision-making,
fairness and funding.
4.7 The RTP recognizes that a modernized data strategy is important. Lack of current
transportation data hinders long-term transportation and transit planning in the
GTHA. Regional staff agrees that a modernized data strategy that taps into new
data sources and applies technology is critical to support transportation, land use
planning, and economic development. The Province is best positioned to lead and
fund initiatives to modernize data collection and interpretation for use by Metrolinx
and its partner municipalities.
4.8 As part of the consultation process in developing the RTP, Metrolinx assembled a
Residents Reference Panel of diverse people from across the GTHA including
some Durham residents. Staff recommended that Metrolinx should also engage the
business community with a Regional Business Panel to capture the perspectives of
businesses and the goods movement sector.
4.9 The RTP describes the GTHA as a polycentric region and notes that some of the
highest growth areas are outside of Toronto. However, many of the strategies and
actions in the plan with the highest priority for completion (e.g. RER) continues a
mono -centric focus on services to Union Station. Higher priority should be given to
linking UGCs outside of the Toronto core and serving high growth areas such as
the new communities adjacent to the 407/412/418 corridors in Durham Region.
4.10 Staff suggested that the RTP include a priority action on health including designing
the system to support health and safety, accessibility and equity of access. The
Province should encourage service providers to participate in a central booking
platform for inter -regional specialized transit trips.
4.11 For some of the initiatives and new services described in the RTP, the roles that
Metrolinx, municipalities and local transit authorities would play are unclear. For
example, under Priority Actions for Strategy 4, Integrate Land Use and
Transportation, Metrolinx wants to play a leading role in development and
redevelopment around stations to fulfil the objectives of the Growth Plan and the
Draft 2041 RTP. Additionally, Metrolinx would acquire land around stations for the
rt #2017 -COW -286 Page 10 of 12
purpose of transit -oriented development. Planning and infrastructure beyond the
boundaries of GO Stations are typically under municipal jurisdiction. Staff
recommended that the RTP acknowledge and respect the municipal role and
authority in the delivery of planning and transportation infrastructure and services in
the GTHA.
4.12 With respect to the planned transit network outlined in the RTP, routes shown for
new services such as the Priority Bus Network, Frequent Rapid Transit Network
and Regional Express buses are broadly consistent with the network identified in
Durham's TMP. More detail on time frames, phasing, scope and location, as well
ownership and operation of the routes and services would be needed to understand
how Durham communities will be supported.
4.13 Staff identified several critical omissions from the proposed network and made
related recommendations:
To address the population growth at Seaton where development is now
underway, the timing of the Seaton GO Rail be advanced to the first decade
of this RTP (rather than beyond 2041);
To address the growth in the new communities now developing along the
407, 412 and 418 corridors, the assumptions and modelling and services
proposed for these corridors be revisited and a full transit service strategy be
developed for them with the support of Durham Region Transit; and
Pending a federal decision to proceed with an airport at Pickering, provision
be made in the 2041 RTP for planning of groundside transportation to serve
the future airport by the mid -2030s.
4.14 With respect to cycling networks, to support active transportation routes that cross
physical barriers like rail lines and 400 series highways, the owner of the corridors
should help fund the crossings.
4.15 Staff noted that while fare integration is a component of seamless mobility, service
integration is a more critical aspect and suggested ensuring that local transit
carriers have access to stations, terminals and carpool lots at no cost as a quick
win.
4.16 GO RER will bring 15 -minute rail service to the Lakeshore East line. At present the
majority of passengers arrive by single occupant vehicle and park at the station.
The rest (38 per cent) arrive by other modes. The RTP acknowledges that to feed
the RER service, the situation will have to be reversed. Local transit is best
positioned to fill this gap but has budgetary constraints and competing service
priorities. Improved active transit facilities serving the stations will also be needed.
The RTP should indicate how Metrolinx will assist local transit providers and
municipalities in achieving this objective. Metrolinx should ensure that all policies
and practices at its stations are geared toward increasing station access by active
transportation and transit.
#2017 -COW -286 Paae 11 of 12
4.17 Within the GTHA, transportation generates about 47 per cent of greenhouse gas
emissions, so changes in the sector will be critical in meeting Ontario's climate
change goals. The RTP sets no specific GHG reduction targets or timetable. The
RTP should include a strategy, not just for reducing GO's operational emissions,
but for reducing emissions from all modes of transportation in the GTHA, in support
of the Province's goal.
4.18 With respect to autonomous vehicles (AVs), staff recommended that Metrolinx
should initiate policy discussion and development in the region to ensure that AVs
help advance RTP goals and not add to the congestion in the GTHA.
4.19 Durham Region supports the priority actions to address governance, decision-
making and funding issues. The RTP identifies that transportation agencies similar
to Metrolinx in other jurisdictions (e.g. TransLink in Vancouver) generally include
municipal representation and have access to dedicated revenue tools. It has long
been the Region's position that the Metrolinx board should include municipal
elected representation. The Region agrees that transit services need both capital
and operating contributions from the federal and provincial governments and
additional municipal funding tools.
4.20 Staff noted that the RTP could have a stronger focus on changing travel behaviour
and building a transit culture especially among young people. More effort and
resources would need to be dedicated to support this shift over the 25 years of the
RTP.
4.21 The RTP contains many worthy projects and initiatives. However, without more
detail on phasing, timing, location and scale of projects and services, there is no
ability to link funding to the RTP or to know how it will support improved mobility.
Development of an implementation plan is outlined as a next step at the end of the
RTP. A funding strategy is also to be developed. Engaging municipal partners in
that process will be critical. Regional staff recommended that the mandate to
undertake this work be included in the RTP.
5. Next Steps
5.1 The Final draft of the Regional Transportation Plan "informed by refined technical
work and feedback from municipal partners, stakeholders and the public" will be
presented to the Metrolinx Board on December 7, 2017.
5.2 Following the December 6, 2017 meeting of the Regional Committee of the Whole,
staff will informally convey to Metrolinx any changes or additions that Committee
makes to the staff submission provided to Metrolinx. Regional staff will reiterate to
Metrolinx that the formal ratification of the Committee of the Whole position will not
be available until after the Regional Council meeting on December 13, 2017.
Report #2017 -COW -286 Page 12 of 12
6. Attachments
Attachment #1: November 15, 2017 Letter Outlining Regional Staff Comments on
the Metrolinx Draft 2041 Regional Transportation Plan (EBR posting: 013-1550)
Respectfully submitted,
Original signed by
Brian E. Bridgeman, MCIP, RPP
Commissioner of Planning and Economic
Development
Original signed by
Vincent Patterson, MCIP, RPP, MEng
General Manager, DIRT
Recommended for Presentation to Committee
Original signed by
Garry H. Cubitt, M.S.W.
Chief Administrative Officer
Attachment #1 to Report #2017 -COW -286
Submitted by email to: theDlanna.metrolinx.com
November 15, 2017
Ms. Leslie Woo
The Regional Municipality Chief Planning Officer, Planning and Policy
of Durham Metrolinx
605 ROSSLAND ROAD EAST 97 Front Street West
PO BOX 623
Toronto, ON
WHITBY. ON L1N 6A3
CANADA
M5J 1 E6
905-668-7711
1-800-372-1102
Dear Ms. Woo:
Fax: 905-668-1567
durham.ca Re: Durham Region Comments on Metrolinx Draft 2041 Regional
Garry H. Cubitt Transportation Plan (EBR Registry Number 013-1550)
B.Sc., M.S.W., (Hon) LL.D
Chief Administrative Officer For fifty years, GO Transit has been an integral part of the
transportation system in Durham Region and a valued partner to
Durham Region Transit since its inception in 2006. We therefore
appreciate the opportunity to comment on the plans for the future.
As an update to the Big Move, the draft 2041 Regional Transportation
Plan (RTP) aligns with the Province's Growth Plan for the Golden
Horseshoe. The RTP identifies a number of priority initiatives within
Durham Region to address future needs. Through its strategies and
actions, the RTP also sets the stage for future implementation and
funding needs. We appreciate the consultation from Metrolinx staff
throughout the process.
However, our review has revealed that there are matters of particular
concern to Durham Region which should be part of the RTP in order
that our shared objective of delivering improved connectivity can be
successfully implemented. Attached is a submission from staff of the
Region of Durham that provides more detailed commentary on the
RTP.
Due to the constrained timeframe of the consultation, we have not yet
presented these comments to our Council for their consideration.
forour Communities' Service Excellence If this information is required in an accessible format,. please contact
!
the Accessibility Co-ordinator at 1-800-372-1102 ext. 2009.
Attachment #1 to Report #2017 -COW -286
Durham Region Comments on Draft 2041 RTP
Therefore, this submission reflects Regional staff opinion and does not
constitute a position of Durham Regional Council.
Unfortunately, Regional Council's discussion of the draft 2041 RTP will not
occur until after your deadline. We will forward these comments to
Durham Region Transit Executive Committee on November 30 and
Regional Committee of the Whole on December 6 for their review and
discussion. Their recommendations will go to Regional Council for
ratification on December 13, 2017. After the meeting on December 6,
Regional staff will informally notify you if Committee made any substantive
changes to the staff recommendations provided in the attached
submission.
To build the necessary municipal commitment to this RTP as a statement
of shared goals and actions, it would have been preferable to ensure that
municipal councils had sufficient time to comment. We therefore request
that the comment period be extended by 30 days and that the
Metrolinx Board hold a special meeting in January to approve the
plan. This extra time would allow Metrolinx staff to integrate Council -
endorsed input into the RTP.
In the meantime, our attached submission is structured in two parts:
general comments related to themes and directions in the draft
RTP and gaps that need to be addressed, and
specific section -by -section comments.
We hope you find this helpful as you work toward a final draft. If you have
any questions or need additional information please contact Christine
Drimmie at 905-668-7711, ext.2029, or by email to
christine.drimmie(a)durham.ca.
Sincerely,
0"
Garry H. Cubitt, M.S.W.
Chief Administrative Officer
cc: The Honourable Steven Del Duca, Minister of Transportation
Phil Verster, President and CEO, Metrolinx
2
Attachment #1 to Report #2017 -COW -286
Durham Region Comments on Draft 2041 RTP
Rob Ford, Chief Administrative Officer, Town of Ajax
Thom Gettinby, Chief Administrative Officer, Township of Brock
Andrew Allison, Chief Administrative Officer, Municipality of
Clarington
Jag Sharma, City Manager, City of Oshawa
Tony Prevedel, Chief Administrative Officer, City of Pickering
Paul Allore, Chief Administrative Officer, Township of Scugog
Ingrid Svelnis, Chief Administrative Officer, Township of Uxbridge
Matthew Gaskell, Chief Administrative Officer, Town of Whitby
Attachment #1 to Report #2017 -COW -286
Durham Region Comments on Draft 2041 RTP
Durham Region General Comments on Draft 2041 RTP
Durham's Top Priorities
From a Durham Region perspective, the RTP should include firm commitment to the
following priority projects:
1. Completion of the Bowmanville GO Rail extension by 2024 with electrified service
on the northern alignment.
2. Completion of the Durham -Scarborough Bus Rapid Transit Corridor by 2023.
3. Design and completion of the Simcoe Street Bus Rapid Transit Corridor by 2031.
4. Development of GO Rail to Seaton by 2031 in keeping with the Durham
Transportation Master Plan.
5. Development of a Regional Transit Service strategy and its implementation along
the 407 East Corridor in coordination with Durham Region Transit.
We were pleased to see the Bowmanville extension in the "Projects for Completion" list.
However, recognizing the growth that is underway and rapid transit corridors required to
provide sustainable mobility, the RTP also must incorporate these Durham priorities.
Legacy of the Big Move
The "accomplishments" listed in Figure 4 (e.g. 4200 bike racks installed, 300 members
joined Smart Commute, bus bypass lanes introduced) are mainly outputs or activity
counts. However, to evaluate the impact of the Big Move, the question to be
answered is not just "what did we do?", but "what changed as a result of these
interventions?" Was congestion reduced? Did commute times improve? We
recommend that the impacts of the Big Move (and subsequent RTPs) in meeting
strategic transportation system objectives be assessed.
The effectiveness of Metrolinx's process of advancing and delivering projects
also should be evaluated. Did the process produce strong partnerships, evidence -
based decisions, smooth implementation and a balance of service improvements across
the GTHA? Did we intervene in a timely manner to leverage opportunities and to shape
transportation behaviours before it was too late? Did we follow the plan? Why or why
not? Electrified 15 -minute rail service on all GO -owned lines and a one-stop
Scarborough subway were not stated as priorities in the first 15 years of the Big Move.
Did the strategy of constructing huge parking structures that compete with transit
service providers at GO Stations help achieve the desired land use or transportation
outcomes? Lessons learned from the first decade of GTHA-wide transit planning
and implementation should inform the strategies in the next plan with respect to
11
Attachment #1 to Report #2017 -COW -286
Durham Region Comments on Draft 2041 RTP
improved governance, transparency, accountability, evidence -based decision-
making, fairness and funding.
Draft 2041 RTP
Vision and Goals
The vision statement speaks only about the "urban" region despite the fact the GTHA
includes a large portion of the Greenbelt. The vision (p. 39) should specifically include
goods movement and speak to a system that is not only convenient, connected and
reliable but also safe, affordable, accessible and low carbon.
Of the three goals, only the second one (complete travel experience) relates directly to
the transportation system and is measurable. The first goal (strong connections) and
third (sustainable communities) are not necessarily dependent on transportation (i.e.
people can be connected by phone or the web). Transportation connects physical
locations and provides physical access for people and goods. The focus of goal three
should be narrowed to "sustainable mobility" and described as "creating an innovative,
affordable, low carbon mobility system that supports land use intensification, exploits
new technology and adapts to climate change".
A fourth goal should be added called "building collaboration, consensus and
commitment to the plan". The Residents Reference Panel report recommends a
similar goal (p. 43) to sort out questions of appropriate planning jurisdictions,
governance, funding, partnerships and decision-making. The current consultation by the
Province on a Transportation Plan for the Greater Golden Horseshoe adds to the
uncertainty on these issues. It has long been the Region's position that municipal
elected representation should be restored to the Metrolinx Board. This would be
an important step to building collaboration and commitment.
Data and Growth
The current reliance on the Transportation Tomorrow Survey (TTS) to understand and
plan transportation in the GTHA creates an outlook from five years past. This process
should be modernized considering the availability of new data sources and artificial
intelligence models. Although the RTP refers to significant growth happening in Durham
Region, much of this is not reflected in the proposed infrastructure.
By 2041, the Growth Plan predicts Durham's population will reach about 1.2 million,
similar to York's population today. York Region currently has three GO Rail lines and
two north/south freeways (not tolled) connecting the 401 to the 407. By comparison, the
rail network shown for Durham by 2041 seems quite underdeveloped and both its
north/south freeways are/will be tolled.
5
Attachment #1 to Report #2017 -COW -286
Durham Region Comments on Draft 2041 RTP
Durham staff agrees that a modernized data strategy is essential to support land use
planning, transportation planning and economic development. The Province should
lead and fund an initiative to modernize data collection and interpretation for
effective use by all the partners to support future planning.
Regional Traveller Personas and Residents Reference Panel
These two new tools are welcome additions to the planning process for passenger
travel. However, business mobility needs and goods movement are barely reflected in
the draft RTP. We recommend that Metrolinx engage the business community in
Regional Business Panel to capture the perspectives of employers, mobile
businesses, business travellers and the goods movement sector in the analysis.
Polycentric Region
In several places, the draft RTP states that the GTHA is already polycentric. Numerous
significant urban centres exist outside of Toronto and yet the highest priority project to
be completed and continued (RER) has a mono -centric focus on service to Union
Station. At the same time the RTP recognizes that some of the highest growth areas are
outside of Toronto.
Provincial investment in rapid transit to support and connect all Urban Growth Centres
(UGCs) is needed so that they can attract greater concentrations of population and
employment in keeping with Growth Plan targets. As noted in the RTP, the presence of
frequent rapid transit spurs denser development.
The draft RTP underestimates the transportation challenges that will develop with the
Region of Durham over the next 10 to 15 years. We recommend that:
• the RTP incorporate Durham's Rapid Transit priorities (as outlined earlier),
and
• the Province commit to funding and implementation of those priorities in a
similar fashion to the projects being implemented in other GTHA
communities and UGCs (e.g. Hamilton, Mississauga).
Health and Social impacts of the Draft RTP
Poverty, aging population and housing affordability are raised as background issues
and concerns in the RTP. Income disparity is a long standing concern for Durham.
To focus efforts on the health and well-being of travellers in the planning and design of
transportation systems, consider adding a new Priority Action specific to health
under one of the five strategies (e.g. Integrate Land Use and Transportation).The
actions would:
M
Attachment #1 to Report #2017 -COW -286
Durham Region Comments on Draft 2041 RTP
• Raise awareness of the health benefits of choosing active forms of travel
(walking, cycling) to get to and from destinations.
• Prioritize the development of active transportation routes to and from transit
stations.
• Make safety and accessibility a priority.
• Focus on design factors that impact health such as shade structures at transit
stations, seating along walkways, adequate lighting, and exposure to greenery
and open space.
• Focus on health equity and the removal of physical and financial barriers for
riders accessing transportation systems.
To better meet the needs of the future GTHA population, consider identifying age -
friendly community design aspects and AODA' principles in the RTP as important
features when building transportation systems.
To support equity and mobility for persons with disabilities, we recommend that the
Province should encourage service providers to participate in a central platform
for booking inter -regional specialized transit trips in the GTHA, similar to the
system used during the Parapan Am Games.
To echo the findings of the Residents Reference Panel, the Province should provide
support to low income households to purchase transit fares supporting
employment, education, health and social well-being.
Roles and Responsibilities
The draft RTP creates confusion about who will plan and implement what and where
and when and who will finance and operate the systems proposed. The release of the
Ontario Ministry of Transportation plan for the Greater Golden Horseshoe (GGH) shortly
after the draft RTP adds to the confusion. The relationship between the RTP and the
GGH-wide plan needs to be clarified.
In addition, the RTP implies that Metrolinx would play a role in setting standards for
active transportation routes to GO Stations, and in land use planning around station
areas, both of which are areas of municipal planning authority. The RTP should
acknowledge and respect the municipal role and authority in the delivery of
transportation infrastructure and services in the GTHA.
Roles, responsibilities and geographic jurisdiction for planning and
implementation of projects, from the provincial level right down to the area
municipal level, need to be clarified.
' AODA = Accessibility for Ontarians with Disabilities Act.
Attachment #1 to Report #2017 -COW -286
Durham Region Comments on Draft 2041 RTP
RTP Planned Transit Network/Routes Listed for Durham:
The Priority Bus Network (PBN), Frequent Rapid Transit Network (FRTN) and frequent
Regional Express Bus services will help link the trip generators in the 905 communities
to each other. We are pleased to see this service -based approach to building ridership
in key corridors. It is broadly consistent with the Higher Order Transit Network identified
in Durham's 2031 draft transportation master plan released in June 2017. However,
clarification is required with respect to the timeframes for development of these
networks and who will own and operate them.
The RTP outlines the need for 24-hour transit services to support those travelling for
shift work. The Region agrees that such a service is desirable but given the competing
demands in Durham to service growth, the Region would require additional operating
funding to accelerate its implementation.
As presented, the network plan focuses on what infrastructure and services to build but
does not provide insight into their implementation. Durham Region requests more
detail on time frames, phasing, scope, location, ownership and operation of the
transit projects and programs listed so that we can understand how our
communities will be supported.
Please see Appendix A: Durham Region Detailed Comments on Draft 2041 RTP
for discrepancies on maps and routes and advice on how to revise the FRTN.
What is missing from the proposed transit network in Durham?
The draft RTP was informed by Durham's draft 2031 Transportation Master Plan as
released in June 2017. However, the RTP horizon is 2041 so there is a 10 -year gap.
During this decade, several new communities in Durham Region (Seaton, West Whitby,
Brooklin, Kedron, and Columbus) will be built adding 165,000 people and 40,000 jobs
by 2041. This growth needs to be supported with frequent transit services in order to
achieve an improved transit mode split.
Seaton
The development of the Seaton community is a provincially -driven initiative and should
reflect Ontario's imperatives around sustainability and climate change. However, other
than the FRTN along the margins of Seaton, no specific transit services near/to Seaton
are planned until after 2041. For transit to be seen as a viable alternative to the car by
these new residents, the RTP must plan for frequent service to be established in
Seaton as soon as possible since the development is underway. This new
community should be the place where new technologies and service models are tested.
With the planned development at Seaton, along the 407 corridor and in northwest
Whitby and Oshawa, the Seaton rail line may generate as much ridership as other
corridors being considered for extension. Track condition and ownership of existing rail
Attachment #1 to Report #2017 -COW -286
Durham Region Comments on Draft 2041 RTP
lines are equally issues for many of GO's other rail developments. Durham Region's
Master Plan envisions the rail service being in place by 2031. The population of Seaton
will exceed places such as Grimsby, Innisfil or Acton which have planned and existing
GO Stations. We therefore recommend that the timing of the Seaton GO Rail
service be advanced to the first decade of this RTP.
Highway 407 and 407 Transitway
Highway 407 is the one transportation asset in the GTHA with significant untapped
potential and capacity. The RTP should identify how it could play a larger role in
people and goods movement, in relieving congestion on other routes, and in
connecting 905 communities.
However, the impacts of the new 407 infrastructure and the development and
expansion of new communities in Seaton, West Whitby, Brooklin, Columbus and
Kedron on transit demand are underestimated.
The transit needs related to the anticipated new population (165,000) and jobs (40,000)
resulting from development in the 407, 412 and 418 corridors are not supported by the
draft RTP. Preliminary 2016 TTS data indicate that a significant percentage of residents
in places like Brooklin commute to Toronto now. GO Lakeshore East RER will not be an
attractive alternative for these communities given the significant north -south travel time.
Regional Planning staff has provided Metrolinx with detailed information on
developments, locations, phasing and anticipated population and jobs stemming from
the significant growth in these corridors.
Development of the 407 transitway also will support planned development along the
corridor in the communities of Seaton, West Whitby, Brooklin, Columbus and Kedron, at
the provincial employment lands or at a potential airport. Transitway stations and
carpool lots should be developed like rail stations: surrounded by mixed use
development, accessible at no cost to local transit and accessible by active
transportation.
We recommend that:
• the assumptions and modelling for the 407/412/418 corridors be revisited,
• services proposed along these corridors be clarified, and
• a full service strategy be developed for these corridors with the support of
Durham Region Transit.
Pickering Airport
Strategy 2.3 proposes improving airport access to Toronto Pearson and Hamilton
Munro airports to meet growing demand. Plans for services to a future Pickering
Airport are not mentioned even though it is very likely to be a factor prior to 2041.
Attachment #1 to Report #2017 -COW -286
Durham Region Comments on Draft 2041 RTP
In June 2013, the Government of Canada announced their approach to developing the
federally -owned Pickering Lands which included setting aside land for a potential future
airport and the creation of Rouge National Urban Park. To update the current airport site
designation and to replace the current Pickering Airport Site Zoning Regulations,
Transport Canada is now engaged in the regulatory process to:
• Declare a smaller portion of the Pickering Lands an airport site, as defined in the
Aeronautics Act, subsection 5.4(1); and
• Propose Pickering Airport Site Zoning Regulations, under the Aeronautics Act,
subsection 5.4(2).
These regulations will protect the new, smaller Pickering Airport site for future aviation
needs, by ensuring land use and development adjacent to and in the vicinity of the
airport site does not interfere with safe aircraft operations.
Recent studies and the presentation by the GTAA to Durham Regional Council on
November 8, 2017 indicate that Pearson Airport will reach capacity by the mid -2030s.
As such, an alternative should be identified and implemented prior to this date. In 2016,
Dr. Gary Polonsky completed a consultation and market sounding on the need for the
Pickering Airport for Transport Canada. Subsequently, Transport Canada engaged
KPMG to assess the emerging demand for airport services in Southern Ontario. This
study is to be completed in 2018.The 2004 Pickering Airport Draft Plan Report (GTAA),
included extensive and detailed environmental, traffic and economic studies which could
form the basis of an environmental assessment.
We recommend that:
• like the Big Move, the draft 2041 RTP should also acknowledge the
development of a potential future airport at Pickering, and
• pending a decision by the federal government to proceed with this airport,
provision for groundside transportation planning to serve the Pickering
Airport by the mid -2030's be included in the 2041 RTP,
RTP Cycling Network
With respect to a GTHA wide commuter cycling network, the role of Metrolinx in
planning, designing and funding a cycling network needs to be clarified. The RTP notes
that "achieving it will require the Province, municipalities and transit operators to
establish common standards for design and funding". As such, the Draft 2041 RTP
should make recommendations for sustained provincial funding to assist
municipalities in creating commuter cycling networks.
Durham supports the notion that the cycling network should include direct routes that
cross physical barriers to active transportation in our communities such as rail lines and
400 series highways. We recommend that the owners of these corridors who
10
Attachment #1 to Report #2017 -COW -286
Durham Region Comments on Draft 2041 RTP
benefit from these rights of way help fund the crossings as part of their
rehabilitation, replacement or expansion undertakings.
Similarly, Durham Region supports encouraging school children cycling (and walking) to
school but again, financial support will be needed to ensure safe routes to school
and other child/youth destinations.
Additional detailed comments are provided in Appendix A with respect to aligning the
proposed RTP cycling network with the network depicted in Durham's 2031 TMP.
Fare and Service Integration
Fare integration cannot succeed without service integration. However, to date, the
discussion with the partner service providers has been on fares. In addition, the fare
integration proposal has not presented details and financial implications about how the
proposals would affect customers within the Region of Durham. Vast geography and
relatively lower population and employment density are a reality for transit service in
Durham. As such, "fare by distance" models are unlikely to yield increased ridership or
be acceptable to Durham residents.
The more important issue to customers is service integration, meaning timely, easy
connections across boundaries so that customers have a seamless experience. The
RTP states (p. 34) that full use of new cross -boundary transit routes won't be realized
unless we have integrated fares. While this may be a fare barrier for customers crossing
the 416/905 line, Metrolinx is reminded that the 905 carriers have offered fare
integration amongst themselves for a number of years. We recommend that the
Province focus on working with local transit carriers to implement low-cost,
quick -win solutions to improve fare and service integration. Examples could
include the implementation of a co -fare for 416/905 travel, elimination of the co -fare
between GO/905 services, and ensuring carriers have access to stations, terminals, and
carpool lots at no cost.
As noted earlier, integration of booking arrangements and seamless services for the
users of the eight different specialized transit services is vital. The Province should
encourage service providers to participate in a central platform for booking inter -
Regional specialized trips in the GTHA.
Optimize the Transit System
Even if every strategy in the RTP was implemented, the anticipated change in many key
indicators (e.g. transit mode share, commute times, greenhouse gas reductions) is
minimal. This begs the question whether the RTP includes the right actions and
projects. The projects planned in the 905 seem to have much more relative impact on
the indicators than the major investments in Toronto. Some value engineering may be
in order to determine the level of effort, cost and commitment that would be
11
Attachment #1 to Report #2017 -COW -286
Durham Region Comments on Draft 2041 RTP
involved in driving more substantial change. Such work could be the basis for
seeking funding from the proceeds of cap and trade.
Figure 23 illustrates that by 2031 parking at GO Stations will accommodate only 38 per
cent of forecast GO passengers that will be generated by 15 minute electrified rail
service. Sixty-two percent will need to access the station by other modes (up from 38
per cent today). In increased reliance on alternative modes of transportation rather than
personal vehicles to access GO Stations is desirable in principle. However, the RTP
does not indicate the percentage that each of the other modes (transit, walking, biking
and taxi/ridesharing) is expected to contribute and how that will be achieved. What is
the RTP's strategy for developing these other modes to the extent required to fill
the gap? The RTP should indicate how Metrolinx will optimize investments to
help Durham achieve these outcomes.
While local transit is best positioned to fill the gap without adding to congestion at
stations, serving GO is not their core mandate. Achieving the mode shift will require
multiple strategies including improved transit integration, appropriate station design, co -
fare arrangements and operational funding support. In many communities, crossing the
401, QEW or rail corridor is a significant barrier to uptake of active modes. The RTP
should indicate how Metrolinx will assist local transit providers and
municipalities to improve services and facilities to reach the 62 per cent target.
Preparing for an Uncertain Future:
Climate Change
Transportation accounts for more than one third of Ontario GHG emissions. The RTP
claims it will help meet Ontario's goal of 80% GHG reductions by 2050. However, the
current level of GHG emissions from transportation in the GTHA is not mentioned and
the RTP sets no target or timetable for reducing those emissions. The efforts described
in the RTP seem focused on reducing emissions from GO's fleet of vehicles and their
infrastructure projects
To support climate change adaptation in the GTHA, all new/redeveloped bridges and
culverts planned by Metrolinx should be designed to minimize flooding due to
restrictions in stream flow during extreme rainfall events.
The Region agrees that Metrolinx services, infrastructure and projects should be
evaluated for their potential to reduce GHG emissions, to adapt to climate change
and to increase resilience.
However, an RTP for the GTHA also needs to include policies that support GHG
reductions from all forms of transportation in the region including personal and
12
Attachment #1 to Report #2017 -COW -286
Durham Region Comments on Draft 2041 RTP
commercial fleet vehicles. This may be achieved by working in partnership with
provincial ministries, businesses, the auto sector and the energy sector.
The RTP should include an overall strategy and target for reducing the GHG
reductions from transportation in the GTHA in support of the provincial 2050 GHG
reduction target.
Emerging Technologies
"Municipalities in the GTHA have identified a need for a coordinated, regional approach
to prepare for changes that new technologies and business models will bring". Strategy
5 in the draft RTP identifies various public interests and government roles in specific
matters such as the safety, standards and codes, licencing.
The Region recommends that the RTP should include a more proactive "big
picture" policy discussion on how autonomous vehicles (AVs) can help advance
the RTP goals. In particular, what kinds of legislation or policies will be needed to
ensure that AVs do not add to the congestion already being experienced in the GTHA
and that their usage produces positive social and land use outcomes. Proactive public
policy decisions will be needed to shape the outcome we desire as a region.
The RTP should include a process to develop a shared vision of how autonomous
vehicles can best support sustainable mobility in the GTHA and start the
necessary policy discussion with municipal partners.
Regional Decision Making
Governance
Durham Region supports the strategies to address governance, decision making
and funding issues. The discussion should begin immediately since so much of what
Metrolinx plans to do hinge on these changes. As outlined in Appendix 4B of the draft
RTP, governance and funding models from other jurisdictions generally include
municipal elected representation on their governing bodies and all have revenue tools
not available to GTHA transit authorities. Since 2009, it has been the position of
Regional Council that municipal elected officials should be part of the Metrolinx Board.
In February 2015, the GTHA Mayors and Chairs passed a resolution recommending
formation of municipal advisory committee to the Metrolinx Board to help restore a
municipal voice to Metrolinx decisions. The Region recommends re -instating
municipal elected representation on the Metrolinx Board through the legislated
review of the Metrolinx Act. Whether or not it is mandated in legislation, to deliver
on the RTP vision, Metrolinx needs to fully engage and collaborate with all of its
municipal partners in a respectful, geographically equitable relationship.
13
Attachment #1 to Report #2017 -COW -286
Durham Region Comments on Draft 2041 RTP
With respect to decision-making, the current Metrolinx project prioritization scheme
focuses on optimizing existing assets. This focus makes it difficult for an immature local
transit system like the 10 -year old DIRT agency to compete for project funding. The draft
RTP continues this `optimize existing" focus and pushes additional rapid transit
expansions in Durham far into the future despite our forecast 90 per cent population
growth. The Region recommends that Metrolinx revise their prioritization scheme
to reduce or remove this bias.
Funding
As outlined in Appendix 4B of the draft RTP, transportation agencies in other
jurisdictions all have revenue tools not available to GTHA transit authorities.
The scale of capital investment required for the 2041 plan (not including the projects
within the current $30 billion envelope) is $45 billion over 25 years plus $1 billion/year
operating. The Region agrees that transit service needs both capital and operating
contributions from the federal and provincial governments.
The discussion of funding tools refers to principles outlined in the previous 2013
Investment Strategy and says municipalities need more revenue tools. The one new
tool available to Durham is an improved transit DC funding formula but this does not
address operating costs or the need to grow the system in existing developed areas.
Additional municipal funding tools are needed.
The Region supports the funding principles including sustainability, transparency
and accountability. To ensure that Metrolinx and local transit agencies can use
transit to help reduce GHG emissions, the Province should allocate additional
money from the carbon cap and trade scheme to expanding and improving
transit.
Rethinking Parking
The Region agrees with Priority Action 3.2 which is to "recover the cost of parking at GO
stations to help shift trips to modes that do not require parking and allow more people to
access new train services". To be accurate, GO recovers the cost of parking now in the
GO rail fare. So, in essence, passengers who do not park and the Province of Ontario
subsidize the cost of parking for those who do. Metrolinx should ensure that all
policies and practices at its stations reflect the desire to increase station access
by active transportation and transit.
To ease the transition and prevent ridership loss, the initial "parking fee plus rail fare"
would be set to approximately equal the previous "all in" price. Those who park would
pay the additional fee for parking with their PRESTO card. Once these costs are
separated, they can be administered separately in terms of future pricing. This links
14
Attachment #1 to Report #2017 -COW -286
Durham Region Comments on Draft 2041 RTP
directly to the GO Station Access Plans. As long as additional "free" parking continues
to be added, there is little motivation for GO riders to use other modes.
What is missing from the RTP?
Building a transit culture
The view of public transit, particularly in suburban communities, must shift from one of
"burden on the taxpayer" to one of "strategic public resource, gridlock buster and vital
support to equity and the economy". The quality and price of service available is critical
in attracting riders. We also need to nurture the next generation of transit users (and
active transportation users) by attracting youth and students. While much of this
recognized in the RTP, the level of effort and resources invested in these programs
should be enhanced.
Changing our travel behaviour from auto -dominated to other modes is in large part a
cultural shift. More discussion and work is needed on changing people's attitudes about
transit, about paying for road use or parking, or our society's choice of workplace
locations. The RTP should apply strategies that use behavioural economics and
policy to drive culture change and shift (demand side) behaviour. This is a
generational strategy that is appropriate to include in a 25 -year plan.
Time frames, implementation plan, and investment strategy
Other than a group of projects to be completed by 2025, the plan contains no time
frames (other than by 2041) for any of the work proposed. Projects are not even
notionally described as "short, medium or long-term". At the very end of the RTP,
development of an implementation plan is mentioned, but in the meantime it is not clear
who will build, own and operate the transit and active transportation assets. In the
absence of the implementation plan, it is premature to comment about the kind of
funding mechanisms that will be required.
Without more detail about the phasing, timing, location and scale of proposed
initiatives, there is no logical, trackable way to link funding to the RTP. The
mandate and strategy to develop an implementation plan and funding strategy,
including meaningful engagement of municipalities and other partners, should be
included within the RTP.
15
Attachment #1 to Report #2017 -COW -286
Durham Region Comments on Draft 2041 RTP
Appendix A: Durham Region Detailed Comments on Draft 2041 RTP
Page/Reference
Comments
ii
Vision Statement: the word "goods" should be added as one
of Metrolinx's mandates is to consider goods movement as
part of its long term planning in the GTHA. Also, the GTHA
consists of large areas of greenbelt so the RTP should
include rural as well as urban areas. There is also a need to
incorporate "safe, accessible, affordable and low carbon".
Proposed revised vision statement: The GTHA region will
have a low carbon transportation system that supports
complete communities by aligning the transportation network
with land use. The system will provide travellers and goods
with safe, accessible, affordable, convenient and reliable
connections.
11, and
Suggestion to add "GO Transit": Metrolinx also plans for and
throughout
operates GO Transit services in the GO Transit Service
Area. Sometimes "GO service" is used in the document, while
other times "GO Transit service" — suggestion would be to
keep it consistent throughout the document.
11
Roles of Government in the RTP — the 8 and 9 bullets
should be combined as there is a formatting error.
12
Add "transportation" to: TMPs consider other policy areas
including safety, goods movement and transportation
demand management that would also benefit from a regional
lens.
12
Roles of Government in the RTP — With respect to the Is'
paragraph, 1st sentence under "Municipalities", not all
municipalities in the GTHA have a Transportation Master Plan
(TMP), at least not at the lower -tier level (e.g., Pickering,
Uxbridge, Scugog and Brock). This statement should be
clarified to either state "Most municipalities..." or "All upper -
and single -tier municipalities..." (assuming that the latter is
probably correct). How are municipal transportation plans
intended to relate to the RTP and GGH Transportation Plan?
16-17
It would be informative if the funding commitments related to
each of these projects were included in the chart so that one
16
Attachment #1 to Report #2017 -COW -286
Durham Region Comments on Draft 2041 RTP
Page/Reference
Comments
can see how the $30 billion is being used.
21
Bullet point; "poverty is an increasing concern" — Poverty has
always been a concern in our Region. Income inequality is at
an all-time high and suggestion would be to re -phrase this
point.
22
Key Influences on Transportation — The 1 s paragraph states
that "...and a few significant urban centres outside of Toronto
are starting to emerge." This statement as it reads is not
accurate, as there are many significant urban areas outside of
Toronto. Rather, the sentence should be edited to read
"...and significant growth in both established and new urban
growth centres outside of Toronto is starting to emerge."
43-45
Residents' Reference Panel and Regional Traveller Personas
— while these two "tools" are welcomed, Metrolinx should
have engaged the business community more in the
development of the RTP. Why was there not a "Regional
Business Panel"? The voice of the business community, in
particular the voice of the goods movement community should
be included in the analysis and addressed in the Plan.
61
Strategy 2: Connect More of the Region with Frequent Rapid
Transit — Under "Develop coordinated Regional Express Bus
Routes", mention should be made to improve connections
with other transit service providers at existing and planned
commuter lots on the Provincial Highway network, particularly
along the Highway 407, 412 and future 418 corridors. There
are several planned 407 Transitway stations that should be
considered as commuter lot locations and transit transfer
points, identified through various EA studies, and the MTO
Carpool Lots Opportunity Study (December 2007).
64
Priority Actions for Strategy 2 — Under Action 2.2, a bullet
should be added or expanded upon to recommend an update
of the MTO Carpool Lots Opportunity Study to better address
the Frequent and regular Express Bus Network, in
conjunction with MTO. These carpool lots should be
developed and supported like rail station. They should be
developed in a sustainable way, in partnership with local
17
Attachment #1 to Report #2017 -COW -286
Durham Region Comments on Draft 2041 RTP
Page/Reference
Comments
transit carriers and accessible to them for no fee.
76
Mention of Ontario Ministry of Transportation Freight -
Supportive Guidelines would be beneficial here as the
Guidelines help plan for and support goods movement related
activities and land uses.
76-77
Strategy 3: Optimize the Transportation System — Under
"Optimize the highway and major road and rail network for
goods movement", there should be a reference to ongoing
work being conducted under the MTO GGH Transportation
Plan and, in particular, reference to planned highway
expansion projects such as the Highway 404 Extension as
part of a future (2041) goods movement network. These
future highways or extensions are missing from Map 8:
Proposed Regional Goods Movement Network (for Roads
and Highways), which is acceptable as long as this is
recognized in the text and dealt with through the GGH
Transportation study.
What are the intended linkages between the RTP, the
Provincial Transportation Plan for the Greater Golden
Horseshoe, and the High Speed Rail study?
78, Page A-47,
Consider adding in a *NEW* Priority Action specific to health
Page 90, Page
under one of the 5 Strategies (suggestion under Strategy 3:
A-50
Optimize the Transportation System or Strategy 4: Integrate
Land Use and Transportation).
Focus on the health of travellers in the planning and design of
transportation systems.
• Raise awareness of the health benefits of choosing
active forms of travel (walking, cycling) to get to and
from destinations.
• Prioritize the development of active transportation
routes to and from transit stations.
• Make safety and accessibility a priority.
• Focus on design factors that impact health such as
shade structures at transit stations, seating along
in
Attachment #1 to Report #2017 -COW -286
Durham Region Comments on Draft 2041 RTP
Page/Reference
Comments
walkways, adequate lighting, and exposure to greenery
and open space.
• Focus on health equity and the removal of barriers for
riders accessing transportation systems.
Map 5 & Map 6
Proposed 2041 Frequent Rapid Transit Network (5) and
Detailed Proposed Frequent Rapid Transit Network (6)
• We are pleased to see that the FRTN is fairly
consistent with the Region's Higher -Order Transit
Network identified in the Draft TMP Report (Maps 1A
and 1 B), which was released in June 2017 and is
expected to be finalized by year-end. However, the
Draft TMP Report does not include Ritson Road as
part of its High Frequency Network, but it is shown as
part of the Frequent Rapid Transit Network (FRTN) by
Metrolinx. Instead, consistent with the Draft TMP, the
corridor should be moved to Harmony Road, between
Highway 407 and Bloor Street. Unlike Ritson Road,
Harmony Road has full interchanges at both Highway
401 and 407 (including a potential commuter lot and
transit transfer point at the Highway 407/Harmony
Road interchange), and is designated a Regional
Corridor in the Regional Official Plan (i.e., planned to
accommodate higher density mixed-use areas).
Accordingly, the FRTN for Highway 407 should be
extended easterly to Harmony Road and along Bloor
Street to Harmony Road. The small section of
Winchester Road (between Simcoe Street and
Harmony Road), and Taunton Road east of Harmony
Road, should be removed.
• The mapping of the Highway 2 extension (from Simcoe
Street to the future Bowmanville GO Station) is
inconsistent between Maps 5 and 6. The alignment in
Map 6 should be followed in Map 5, as Map 5 follows
the Nash Road alignment easterly up to the future
Highway 418, and does not extend easterly to the
Bowmanville GO Station.
19
Attachment #1 to Report #2017 -COW -286
Durham Region Comments on Draft 2041 RTP
Page/Reference
Comments
• Map 6 needs to include the future Pickering Airport site
• The Region's Draft TMP Report also shows several
corridors which are characterized as High Frequency
Bus in Shared Lane with transit priority, but are not
identified in Map 5 as part of the FRHN or Map 6 as
Priority Bus corridors. These include: Rossland
Road/proposed Peter Mathews Drive from Highway
407 to Harmony Road; Westney Road from Taunton
Road to Kingston Road; Harwood Avenue from
Kingston Road to Bayly Street; Thornton Road from
Taunton Road to the future Thornton's Corners GO
Station; Winchester Road from Baldwin Street to
Simcoe Street. We also request that the Highway 2
corridor from the future Highway 418 to Regional Road
57/Bowmanville GO Station be added to the network.
Map 8
Proposed Regional Goods Movement Network (for Roads
and Highways) — The New Freight Corridor (Conceptual)
shown in Map 3: Existing and In Delivery Regional Rail and
Rapid Transit Projects is missing from this map, even though
it is intended for goods movement. This freight corridor should
not only be added to Map 8 for context, but also briefly
described in the "Optimize the highway and major road and
rail network for goods movement" on pages 76-77 for
reference/context. Many readers may not realize that this
connection is a "missing link" in the GTHA rail network and is
critical for future goods movement by rail around the most
built-up areas of the City of Toronto.
83
Strategy 4: Integrate Land Use and Transportation — Under
"Better integrate land use and transportation planning", the 5th
paragraph notes that all municipalities in the GTHA have
Transportation Master Plans (TMPs). Please refer to above
comment on Page 12.
91
Priority Actions for Strategy 4 — Action 4.6 includes wording to
"plan, design and construct" a regional commuter cycling
network, and in the "Develop a Regional Cycling Network"
section (pages 86-89), it is noted that "[a]chieving it will
require the Province, municipalities and transit operators to
1011
Attachment #1 to Report #2017 -COW -286
Durham Region Comments on Draft 2041 RTP
Page/Reference
Comments
establish common standards for design and funding." As
such, the Draft 2041 RTP should make recommendations for
sustained Provincial funding to help municipalities achieve
such networks.
General
Durham supports expanding bike share programs to Durham
if there is provincial funding available to assist with
implementation.
Strategy 4.7
The DC Act constrains how much a municipality can charge in
support of transit. What other funding tools are envisioned to
support TDM?
Strategy 4.8
Will Metrolinx be revising their 2016 Station Access Plan to
align with the proposed Parking Charter? We suggest that
the parking requirements collaboration should be led by the
local transit authority and municipality as they have a much
better grasp of the combination of access services needed to
service their community.
Strategy 4.9
Durham Region supports the notion of direct cycling (and
pedestrian) routes that cross barriers like the 400 series
highways and railroad corridors. The owners of these
corridors who benefit from the right of way should fund the
crossing infrastructure.
Map 9
Proposed 2041 Regional Cycling Network — We are pleased
to see that the Whites Road Secondary Route section was
added to the network, but other comments we provided on the
Draft RTP Regional Cycling Network in September have not
been incorporated, as follows:
• Westney Road North — north of Taunton Road, we
question why this connection is needed for a
commuter -based cycling initiative, as it extends within
the rural area. This connection is not part of the
Regional Cycling Plan. Instead, Brock Road from north
of Highway 7 to Taunton Road should be included as a
Secondary Regional Route.
• Salem Road, from Taunton Road to Bayly Street — we
recommend adding this connection, as there is a
21
Attachment #1 to Report #2017 -COW -286
Durham Region Comments on Draft 2041 RTP
Page/Reference
Comments
considerable north -south gap between Westney Road
and Cochrane Street. This road is contained in the
RCP and the Region's Draft TMP. Salem Road
provides an important arterial connection to Kingston
Road, serves the Uptown Ajax Regional Centre, and
developing lands in the Carruthers Creek Employment
Area.
• Grandview Street, from King Street to Olive Avenue —
this connection is not on an arterial road, nor is it in the
RCP. We recommend changing the north -south
connection to King Street from Grandview Street to
Townline Road, and extending the facility easterly
along Olive Avenue to Townline Road, consistent with
the RCP.
• Thornton Road, from Taunton Road to Adelaide
Avenue — This section should be added as it is planned
as a separated cycling facility (multi -use path) in the
RCP and Draft TMP, and connects the future
Thornton's Corners GO Station and Trent University
with the King Street/Highway 2 corridor and future
employment lands north of Taunton Road.
Principles for
The Draft 2041 RTP does not include an investment strategy,
Funding the
but does include a discussion of principles for a long-term
RTP, 109-110,
strategy. The principles (including sustainability,
throughout
transparency, accountability, etc.) are welcomed by the
Region.
The Region recognizes that transit projects will require both
capital and operating funding support from senior levels of
government and that funding strategies should align with the
available funding tools at each level of government. As
municipalities have limited tools for funding transit, a greater
share of funding should be provided by Federal and Provincial
governments.
Any forthcoming investment strategy should ensure that
revenues collected from Durham Region residents are used
for the delivery of services in Durham Region, and not to
22
Attachment #1 to Report #2017 -COW -286
Durham Region Comments on Draft 2041 RTP
Page/Reference
Comments
subsidize services outside of Durham Region. The strategy
should add new revenue tools to assist municipalities in
sustainable funding of transit services.
In the investment strategy, Metrolinx needs to take care that
any fees or levies proposed do not unduly disadvantage
GTHA municipalities and businesses compared to those that
border the GTHA.
It is recommended that Metrolinx undertake a fulsome
investment strategy as early as possible to allow sufficient
time for consultation with municipalities and for municipal
financial planning.
Parking Demand
The Region supports the implementation of a parking space
Strategies
levy/charge for park and ride facilities at GO Rail stations as
an additional source of funds and an incentive for GO Rail
passengers to use local bus service as their preferred mode
of access to rail stations.
Ownership of
The Draft 2041 RTP does not make it clear who will maintain
Assets
ownership of transit and active transportation assets after
project completions. Ownership of assets should reside with
the level of government that is responsible and accountable
for their associated service provision.
General
Regional staff provided Metrolinx staff with background
information on the Seaton Community in Pickering, including
policy context and current status of development from a
transportation planning perspective. The Central Pickering
Development Plan (CPDP) has a forecasted population of up
to 70,000 and employment of 35,000 within the Seaton
Community for ultimate buildout, without a specified timeline.
By 2031, the CPDP forecasts that Seaton will have 61,000
people and 30,500 jobs. Also included in this background
information is a discussion of potential demand for transit on
the Highway 407 corridor and Seaton GO Station from the
Seaton Community, as well as other growth areas within
commuting distance to the station.
Regional staff request that more direction be provided in the
RTP update in terms of the role and evolution of Highway 407
23
Attachment #1 to Report #2017 -COW -286
Durham Region Comments on Draft 2041 RTP
Page/Reference
Comments
transit service as a special Regional Express Corridor.
Further, we request that the Seaton GO Rail be included
station in the recommended transit network prior to 2041, and
policy direction be given to undertake an EA for this rail line
and specific location/design for the Seaton GO Station.
A-10
We suggest modelling a scenario where all 400 series
highways in the GTHA are tolled in an equitable manner to
see how traffic would be redistributed.
i
r
20,m Oshawatr
Prepare To Be Amazed
File: A-2114
December 20, 2017
The Honourable Steven Del Duca, Minister
Ministry of Transportation
Sent via email: sdelduca.mpp.co@liberal.ola.org
Re: Release of Employment Lands along Highway 407 East
Corporate Services Department
City Clerk Services
Oshawa City Council considered the above noted matter at a meeting held on
December 18, 2017 and adopted the following recommendation of the Development Services
Committee:
"Whereas the Province has not identified their intentions for the employment lands located
along Highway 407 East from Pickering through to Harmony Road in Oshawa; and,
Whereas these lands can be utilized for job creation and growth within the Region of
Durham,
Therefore be it resolved that Oshawa City Council request that the Ministry of
Transportation release employment lands located along Highway 407 East from Pickering
through to Harmony Road in Oshawa; and,
That a copy of Council's resolution be forwarded to the Ontario Minister of Transportation,
the Minister of Economic Development, Employment and Infrastructure, the Minister of
Municipal Affairs and Housing, the Region of Durham, the City of Pickering, the
Municipality of Clarington, the Town of Whitby, the Town of Ajax and all Durham M.P.s
and M.P.P.s."
If you require further assistance, please contact Paul Ralph, Commissioner, Development
Services Department at the address below or by telephone at 905-436-3311.
Andrew Brouwer
City Clerk
/Id
The Corporation of the City of Oshawa, 50 Centre Street South, Oshawa, Ontario L1 H 3Z7
Phone 905.436.3311 1.800.667.4292 Fax 905.436.5623
www.oshawa.ca
-2-
c: Development Services Department
Ministry of Economic Development and Growth
Ministry of Municipal Affairs
Ministry of Infrastructure
Region of Durham
City of Pickering
Municipality of Clarington
Town of Whitby
Town of Ajax
The Honourable Erin O'Toole, M.P. Durham
Dr. Colin Carrie, M.P. Oshawa
Celina Caesar-Chavannes, M.P. Whitby
Mark Holland, M.P. Ajax
Jamie Schmale, M.P. Haliburton - Kawartha Lakes — Brock
Jennifer O'Connell, M.P. Pickering — Uxbridge
Kim Rudd, M.P. Northumberland — Peterborough South
The Honourable Tracy MacCharles, M.P.P. Pickering — Scarborough East
Jennifer French, M.P.P. Oshawa
Granville Anderson, M.P.P. Durham
Lorne Coe, M.P.P. Whitby -Oshawa
Laurie Scott, M.P.P. Haliburton — Kawartha Lakes — Brock
Joe Dickson, M.P.P. Ajax -Pickering
Clarftwn
Operations Department
Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: January 2, 2018
Report Number:
File Number:
Report Subject:
OPD -003 18
Resolution:
By-law Number:
Seniors Snow Removal Program
Recommendation:
1. That Report OPD -003-18 be received; and
2. That Council provide direction related to the fees for the Senior Citizen and Physically
Disabled Sidewalk and Driveway Windrow Snow Clearing program for the 2018-2019
season.
Municipality of Clarington
OPD -003-18
Paae 2
Report Overview
This report provides an update on the current status of the Senior Citizen and Physically
Disabled Sidewalk and Driveway Windrow Snow Clearing program.
1. Background
On October 13, 1992 the Council for the Town of Newcastle passed Resolution #C-
667-92 which stated:
"THAT, in accordance with Council's direction, removal of snow
and ice from sidewalks and driveway windrows be provided for
senior citizens and the physically disabled..."
The Senior Citizens and Physically Disabled Sidewalk and Driveway Windrow Snow
Clearing Program has been offered each winter season since. Over time the
program has expanded to include Bowmanville and Courtice as well as the
surrounding hamlet areas.
Eligibility
For residents to be eligible for this service, applicants must be 65 years of age or
older or be physically disabled, occupy a single family dwelling which fronts a
Municipal street in the specified urban areas or the urbanized areas of the specified
hamlet's, and have no able bodied persons under the age of 65 years residing on the
property. Senior citizens must provide proof of age; physically disabled applicants
must provide a doctor's certificate.
Service
The sidewalk snow clearing service for participants starts when a snowfall ends and
only when there is more than two centimeters of snow on sidewalks. The driveway
windrow snow clearing will begin when accumulations reach 15 cm and all snow
plowing on all municipal streets has been completed.
Call Out
During the winter season Staff monitor weather and road conditions to ensure that
the contractor is called out to perform clearing of sidewalks and windrows to meet
both the policy set by Operations Department and the expectation of our residents.
Due to weather variations not all areas require clearing at every call out. Winter
events that encompass the whole municipality are deemed to be "full call outs".
Participation Fee
In August of 2009 due to budget issues Resolution C-575-09 was passed resulting in
the cancellation of the Senior Citizens and Physically Disabled Sidewalk and Driveway
Windrow Snow Clearing Program.
Municipality of Clarington
OPD -003-18
e3
On November 9, 2009 in response to residents, Council passed Resolution #C-664-09
stating:
"THAT, the annual administrative fee for the 2009/2010 Senior
and physically disabled Sidewalk/Windrow Snow Clearing
Service be set at $60 per registered property."
Attachment #1 provides a brief overview of a similar service offered by our
neighbouring communities within the Durham Region.
2. Financial
2.1 The Senior Citizens and Physically Disabled Sidewalk and Driveway Windrow Snow
Clearing Program is provided as an additional service to area residents and is not, nor
was it ever intended to be, a core service.
2.2 The budget for the Seniors Snow removal Program has been consistently over -spent
every year since 2013 inclusive. The main drivers for the additional expenses relate to
the increase in the number of registered program applicants and also the requirement
for more frequent contracted call -out service. For context, the total number of
applicants has increased by 52 between 2013 and 2016 and the frequency of service
call -outs has gone up by an average of five (5) over the same period of time.
2.3 The current funding model for the program is comprised of a net operating budget of
$35,000 plus an estimated annual revenue of $15,000. The recovery amount is the
annual administration fee of $60 plus HST, which is charged to each registered
applicant. The current annual budget and service recovery amounts have not
increased since 2012 and 2009, respectively.
2.4 In an effort to address the annual budget shortfalls that have been experienced, the
Operations Department has submitted reports to Council in 2011, 2012 and 2014 that
have each recommended an increase to the $60 annual program administration fee.
These recommendations, however, have not been supported.
2.5 The following table provides details on the actual budget expenditures for the past five
years of the Senior Snow Removal Program:
Year
2016
2015
2014
2013
2012
Actual Expense
$71,302
$62,672
$66,329
$58,354
$44,513
Actual Revenue
$35,000
$35,000
$35,000
$35,000
$35,000
Net Cost
$19,200
$17,820
$16,480
$14,840
$14,320
Net Budget Shortfall
-$17,102
-$9,852
-$14,849
-$8,514
$4,807
Municipality of Clarington
OPD -003-18
Paae 4
2.6 In September 2017 anew tender was issued for the contracting of the Senior Snow
Clearing. The successful bid is 48% higher than previous years and will have a
significant impact on actual expenses going forward.
3. Summary
It is estimated, with the new contract that commenced November 2017, the cost of the
program will be $85,554. Of course this is subject to winter conditions and the amount
of call outs required to meet the program objectives. At the current rate of $60 per
registrant and based on 300 registrants this will have a net impact of $68,446.
4. Strategic Plan Application
Not applicable.
Submitted by:
Frederick J. Horvath
Director of Operations
Reviewed by:
Andrew C. Allison, B. Comm, LL.B
CAO
Staff Contact: Susan Hajnik, Operations Technician, Operations Department 905-263-2291
or shainik clarington.net
Attachment 1 — Senior Sidewalk and Driveway Windrow Snow Clearing Survey
Municipality of Clarington
OPD -003-18
SENIOR SIDEWALK AND DRIVEWAY WINDROW SNOW CLEARING SURVEY
Pickering
Whitby
Ajax
Oshawa
Clarington
Program in Place
Yes
Yes
Yes
Yes
Yes
Number of Properties
440
800
250-300
2100-2500
Annually
Lineal Metre of
Not tracked
Not tracked
Not tracked
Not tracked
71100 m
sidewalk cleared
Do you contract out?
yes
In house
In house
In house (12
yes
sidewalk plows &
2 contracted
Standards for call out
2" after city
5 cm (2") for
5 cm - 24 hrs
2.5 cm (1") for
2.5 cm (1") for
plows complete
sidewalks
after snow stops.
sidewalks
sidewalks
10 cm (4") for
20 cm (8") for
15 cm (6") for
windrow
windrow
windrow
How much time
Up to 72 hours
2nd day after a
No limit on
Must be bare
12 hours from
allowed for
snow fall
completion
sidewalk by
call out
completion
midnight the day
after precipitation
stops
Any fee charged to
$180.80 (tax
$60.00 +HST
residents?
$39.55 (tax included)
no
included)for
No charge
driveway,
sidewalk,
windrow & one
walkway to door
$33.90 (tax included)
for sidewalk &
windrow