HomeMy WebLinkAbout2017-11-27General Government Committee
Minutes
November 27, 2017
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Minutes of a meeting of the General Government Committee held on Monday,
November 27, 2017 at 9:30 AM in the Council Chambers.
Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper,
Councillor J. Neal, and Councillor W. Woo
Regrets: Councillor C. Traill and Councillor W. Partner
Staff Present: T. Cannella arrived at 10:11 AM, J. Caruana, F. Horvath,
M. Marano, R. Maciver, N. Taylor, G. Weir, J. Gallagher, S. Gray
1 Call to Order
Mayor Foster called the meeting to order at 9:30 AM.
2 New Business – Introduction
Councillor Cooke asked that a new business item, regarding Parking in Downtown
Bowmanville, be added to the New Business – Consideration section of the agenda.
Councillor Neal asked that a new business item, regarding Parking in Downtown Areas,
be added to the New Business – Consideration section of the agenda.
3 Adopt the Agenda
Resolution #GG-466-17
Moved by Councillor Cooke, seconded by Councillor Hooper
That the Agenda be adopted as presented, with the addition of the new business items
regarding Parking in Downtown Bowmanville and Parking in Downtown Areas.
Carried
4 Declaration of Interest
Councillor Hooper declared an interest in the New Business Item regarding Parking in
Downtown Bowmanville and Parking in Downtown Areas.
5 Announcements
Members of Committee announced upcoming community events and matters of
community interest.
General Government Committee
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November 27, 2017
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6 Adoption of Minutes of Previous Meeting
Resolution #GG-467-17
Moved by Councillor Cooke, seconded by Councillor Hooper
That the minutes of the regular meeting of the General Government Committee meeting
held on November 6, 2017 and the special meeting of the General Government
Committee of November 17, 2017, be approved.
Carried
7 Delegations
7.1 Andre O’Bumsawin, Clarington Accessibility Advisory Committee –
Regarding International Day of Persons with Disabilities
Andre O’Bumsawin, Clarington Accessibility Advisory Committee, was present
regarding International Day of Persons with Disabilities. He made a verbal presentation
to accompany a PowerPoint presentation. Mr. O’Bumsawin thanked the Committee for
proclaiming December 3, 2017 as International Day of Persons with Disabilities (IDPD).
He stated that the annual observance for the international day of persons with
disabilities was proclaimed by the United Nations in 1992. Mr. O’Bumsawin explained
that it aims to promote the rights and wellbeing of persons with disabilities in all circles
of society and development, increasing the awareness of this situation of persons with
disabilities in every aspect of political, social, economic and cultural life. He stated that
the theme for this year IDPD is “transformation towards sustainable and resilient society
for all”. Mr. O’Bumsawin mentioned that the theme also notes the 17 sustainable
development goals adopted in 2015. He explained the selection criteria for recognizing
the Clarington accessibility leaders. Mr. O’Bumsawin stated that, on November 1, 2017,
the following four local businesses were recognized as accessibility leaders: The
Enniskillen General Store, St. Paul’s United Church, Three-Six Kitchen & Lounge and
Walsh’s The Snug. He added that the Municipality of Clarington is also a local
accessibility leader. Mr. O’Bumsawin concluded by stating that the Municipality of
Clarington’s Council endorsed the Multi-year Accessibility Plan 2018-2023, which
outlines the initiatives which the Municipality has taken and will take to continue to meet
the Accessibility for Ontarian with Disabilities Act, 2005.
Later in the meeting, the delegation of Andre O’Bumsawin, Clarington Accessibility
Advisory Committee – Regarding International Day of Persons with Disabilities was
dealt with.
General Government Committee
Minutes
November 27, 2017
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8 Communications - Receive for Information
8.1 Minutes of the Energy from Waste – Waste Management Advisory
Committee dated September 28
8.2 Minutes of the Newcastle Business Improvement Area dated October 12,
2017 and November 9
8.3 Minutes of the Tyrone Community Centre dated October 18, 2017
8.4 Minutes of the Bowmanville Business Improvement Area dated
November 14, 2017
8.5 Durham York Energy Centre – Spring 2017 Voluntary Source Test – Airzone
Report
8.6 Laura Mcdowell, Director, Environmental Promotion and Protection, The
Regional Municipality of York - Durham York Energy Centre – Regional
Municipality of York Waste Diversion Program Monitoring Plan.
8.7 Mirka Januszkiewicz, Director, Waste Management Services, The Regional
Municipality of Durham and Laura Mcdowell, Director, Environmental
Promotion and Protection, The Regional Municipality of York - Durham
York Energy Centre – 2017 Compliance Monitoring Report.
8.8 Mirka Januszkiewicz, Director, Waste Management Services, The Regional
Municipality of Durham - Durham York Energy Centre – Regional
Municipality of Durham’s Waste Diversion Program Monitoring Report for
2016
8.9 Mirka Januszkiewicz, Director, Waste Management Services, The Regional
Municipality of Durham and Laura Mcdowell, Director, Environmental
Promotion and Protection, The Regional Municipality of York - Durham
York Energy Centre – July and August 2017 Complaint and Inquiry Log.
8.10 Mirka Januszkiewicz, Director, Waste Management Services, The Regional
Municipality of Durham and Laura Mcdowell, Director, Environmental
Promotion and Protection, The Regional Municipality of York - Durham
York Energy Centre - Ambient Air Monitoring 2017, 3rd Quarterly Report
8.11 Lana White, Executive Assistant/Deputy Clerk, Town of Tillsonburg –
Regarding Oxford People Against Landfill
8.12 Minutes of the Central Lake Ontario Conservation Authority Committee
dated November 21, 2017
General Government Committee
Minutes
November 27, 2017
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Resolution #GG-468-17
Moved by Councillor Neal, seconded by Councillor Woo
That the Communication Items 8.1 to 8.12 be received for information.
Carried
9 Communications – Direction
9.1 Nancy and Hugh Towie, Clarington Polar Bear Swim Committee –
Clarington Polar Bear Swim – January 1, 2018
Resolution #GG-469-17
Moved by Councillor Woo, seconded by Councillor Cooke
That the request for Emergency Services, Fire Hall #2 to attend the Clarington
Polar Bear Swim on January 1, 2018, in Newcastle, be approved.
Carried
9.2 Mary Masse, Clerk, Town of Lakeshore– Provincial Flood Insurance
Program
Resolution #GG-470-17
Moved by Councillor Hooper, seconded by Councillor Woo
That the following Town of Lakeshore resolution, regarding Provincial Flood Insurance
Program, be endorsed by the Municipality of Clarington:
Whereas weather patterns seem to have changed, in that excessive and
prolonged rains are now becoming more frequent and regular,
Whereas there is an increased chance of flooding, as result of excessive and
prolonged rains;
Whereas property owners in areas that are at an increased risk of flooding are
often unable to purchase flood insurance to protect their properties; and
Whereas the cost of property repairs after a flood cause financial hardship for
individuals, families and businesses.
Now therefore be it resolved that the government of Ontario be urged to create a
Provincial Flood Insurance Program, to cover those individuals, families and
businesses who are unable to secure flood insurance for their properties;
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November 27, 2017
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Carried
9.3 Laura Ryan, Mayor, Town of Mono – On-Call Provisions of Bill 148, Fair
Workplaces, Better Jobs Act, 2017
Resolution #GG-471-17
Moved by Councillor Cooke, seconded by Councillor Neal
That Communication Item 9.3, Laura Ryan, Mayor, Town of Mono – On-Call Provisions
of Bill 148, Fair Workplaces, Better Jobs Act, 2017, be endorsed.
Motion Withdrawn
Resolution #GG-472-17
Moved by Councillor Cooke, seconded by Councillor Neal
That Communication Item 9.3, Laura Ryan, Mayor, Town of Mono – On-Call Provisions
of Bill 148, Fair Workplaces, Better Jobs Act, 2017, be received for information.
Carried
9.4 Tyrone Bilinski – Regarding Services in the Area of Leskard Road, North of
Concession 7 near Orono
Resolution #GG-473-17
Moved by Councillor Neal, seconded by Councillor Woo
That Communication Item 9.4, Tyrone Bilinski – Regarding Services in the Area of
Leskard Road, North of Concession 7 near Orono, be forwarded to the MP and MPP to
encourage in dialogue.
Carried
Be it further resolved that a copy of this motion be sent to the Honourable
Kathleen Whynne, Premier of Ontario, the Honourable Patrick Brown, Leader of
General Government Committee
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November 27, 2017
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10 Presentations
10.1 Steve McMullen, Forest Recreation Technician, Ganaraska Region
Conservation Authority, Regarding an Overview of the Recreational Use
and Management of the Ganaraska Forest
Steve McMullen, Forest Recreation Technician, Ganaraska Region Conservation
Authority, was present regarding an overview of the recreational use and management
of the Ganaraska Forest. He made a verbal presentation to accompany an electronic
presentation. Mr. McMullen provided an overview of the Ganaraska Forest and the
recreational opportunities provided. He displayed a map of the Ganaraska Forest
stating that it is divided in three areas. Mr. McMullen explained that all recreational use
of the forest requires the purchase of a forest membership or day pass and the user
fees are based on the intensity of the use. He stated that, with the size of the forest and
the multiple access points, public education and enforcement are very important. Mr.
McMullen explained that hiring pay duty officers has proven to be the most effective
form of enforcement as well as having staff and volunteers conduct periodic patrols of
the forest. He stated that the recreational users committee is made up of
representatives from each of the main user groups as well as a municipal representative
for each municipality with jurisdiction in the forest. He explained that the Committee
aids in recreational management of the forest and discusses issues including safety
concerns, public education and enforcement and trail maintenance. Mr. McMullen
stated that a new management plan was prepared and a new terms of reference for the
User Committee will be approved by the board.
Resolution #GG-474-17
Moved by Councillor Woo, seconded by Councillor Hooper
That the presentation of Steve McMullen, Forest Recreation Technician, Ganaraska
Region Conservation Authority, Regarding an Overview of the Recreational Use and
Management of the Ganaraska Forest, be received with thanks.
Carried
7.1 Andre O’Bumsawin, Clarington Accessibility Advisory Committee – Regarding
International Day of Persons with Disabilities - Continued
Resolution #GG-475-17
Moved by Councillor Woo, seconded by Councillor Neal
That the delegation of Andre O’Bumsawin – Regarding the International Day of Persons
with Disabilities be received with thanks; and
That the Clarington Accessibility Advisory Committee, be thanked for their efforts.
Carried
General Government Committee
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November 27, 2017
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10.2 Mark Peacock, Director, Watershed Services, Ganaraska Region
Conservation Authority, Regarding Proposed Shoreline Management Plan
Mark Peacock, Director, Watershed Services, Ganaraska Region Conservation
Authority, was present regarding Proposed Shoreline Management Plan. He made a
verbal presentation to accompany an electronic presentation. Mr. Peacock provided a
background on the current shoreline management plan, completed in 1990, called the
Sandwell Report, and outlined the gaps within the study. Mr. Peacock stated that the
technical elements of an updated shoreline management study should include:
erosion/recession rates and processes, flooding, and natural heritage. He outlined the
process which will be done in three phases. Mr. Peacock explained the work completed
to date including utilizing new technologies to survey erosion and recession rates and
understanding the shoreline natural heritage. He provided an update on the shoreline
terrestrial study to assess the current status of terrestrial natural features. Mr. Peacock
outlined the methodology and data collected through the process. He stated that phase
one of the Sandwell update study will cost $300,000 and outlined the sources of
funding. Mr. Peacock concluded by outlining other Lake Ontario work in understanding
water quality and nutrient issues.
Resolution #GG-476-17
Moved by Councillor Woo, seconded by Councillor Cooke
That the presentation of Mark Peacock, Director, Watershed Services, Ganaraska
Region Conservation Authority, Regarding Proposed Shoreline Management Plan, be
received with thanks.
Carried
Recess
Resolution #GG-477-17
Moved by Councillor Woo, seconded by Councillor Neal
That the Committee recess for 10 minutes.
Carried
The meeting reconvened at 11:08 AM with Mayor Foster in the Chair.
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November 27, 2017
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10.3 Chris Jones, Director of Planning and Regulation, and Annie, Geographic
Information Systems Specialist, Central Lake Ontario Conservation
Authority, Regarding Lake Ontario Shoreline Erosion and Flooding
Chris Jones, Director of Planning and Regulation, Central Lake Ontario Conservation
Authority, was present regarding Lake Ontario Shoreline Erosion and Flooding. He
made a verbal presentation to accompany an electronic presentation. Mr. Jones
outlined a dynamic shoreline and displayed a video of how a spit is created and coastal
processes. He provided an overview of the watershed context. Mr. Jones previewed
fly-through videos showing the maximum daily mean level in 2017, riverine regulatory
flood and Lake Ontario 100 year flooding. He provided the Committee with an map of
the Darlington area shorelines through time, from 1931, 1967, 1991 and 2016.
Suspend the Rules
Resolution #GG-478-17
Moved by Councillor Cooke, seconded by Councillor Hooper
That the Rules of Procedure be suspended to allow the presentation of Chris Jones to
be extended for an additional five minutes.
Carried
Resolution #GG-479-17
Moved by Councillor Hooper, seconded by Councillor Neal
That the presentation of Chris Jones, Director of Planning and Regulation, Central Lake
Ontario Conservation Authority, Regarding Lake Ontario Shoreline Erosion and
Flooding, be received with thanks.
Carried
Recess
The Committee recessed for their one hour scheduled break as per the Procedural
By-law.
The meeting reconvened at 1:01 PM with Councillor Woo in the Chair.
General Government Committee
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November 27, 2017
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11 Engineering Services Department
11.1 EGD-021-17 Baywood Subdivision Phase 5, Bowmanville, Plan 40M-2462
‘Certificate of Acceptance’ and ‘Assumption By-law, Final Works Including
Roads and Other Related Works
Resolution #GG-480-17
Moved by Councillor Cooke, seconded by Councillor Hooper
That Report EGD-021-17 be received;
That the Director of Engineering Services be authorized to issue a ‘Certificate of
Acceptance’ for the Final Works, which includes final stage roads and other related
Works, constructed within Plan 40M-2462;
That Council approve the by-law attached to Report EGD-021-17 assuming certain
streets within Plan 40M-2462 and external Plan 40M-2066 as public highways; and
That all interested parties listed in Report EGD-021-17 be advised of Council’s decision.
Carried
Mayor Foster chaired this portion of the meeting.
12 Operations Department
12.1 OPD-007-17 Electronic Message Board for Community Events in Courtice
Resolution #GG-481-17
Moved by Councillor Cooke, seconded by Councillor Neal
That Report OPD-007-17 be received;
That Council the Tooley’s Mill Park location be designated as the location for the
electronic message board; and
That staff include the cost of the sign to the 2018 Budget as an option for Council’s
consideration.
Carried
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November 27, 2017
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12.2 OPD-011-17 Private Tree Protection
Resolution #GG-482-17
Moved by Councillor Hooper, seconded by Councillor Neal
That Report OPD-011-2017 be referred to the General Government Committee meeting
of January 2, 2018.
Carried
Councillor Cooke chaired this portion of the meeting.
13 Emergency and Fire Services Department
13.1 ESD-008-17 Emergency Services Activity Report – Q3 2017
Resolution #GG-483-17
Moved by Councillor Hooper, seconded by Mayor Foster
That Report ESD-008-17 be received for information.
Carried
14 Community Services Department
No Reports for this section of the Agenda.
Mayor Foster chaired this portion of the meeting.
15 Municipal Clerk’s Department
15.1 CLD-019-17 Appointment to the Ganaraska User Committee
Resolution #GG-484-17
Moved by Councillor Woo, seconded by Councillor Neal
That Report CLD-019-17 be received;
That Anthony Wood be appointed to the Ganaraska Forest Recreation User Committee
for a term ending December 31, 2018; and
That all interested parties listed in Report CLD-019-17 and any delegations be advised
of Council's decision.
Carried
General Government Committee
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November 27, 2017
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16 Corporate Services Department
16.1 CSD-021-17 Janitorial Supplies
Resolution #GG-485-17
Moved by Councillor Hooper, seconded by Councillor Woo
That Report COD-021-17 be received;
That Wood Wyant with an annual bid amount of $76,835.14 (Net HST Rebate) being
the lowest compliant bidder meeting all terms, conditions and specifications for
Category A Paper Products of Tender CL2017-34 supply and delivery of Janitorial
supplies for an initial term of two years;
That, pending satisfactory pricing and service, the Purchasing Manger be given the
authority to extend the contract for this goods and service for up to three additional one
year terms;
That the funds required for this contract be drawn from the respective operating
accounts; and
That all interested parties listed in Report COD-021-17 and any registered interested
parties will be advised of Council's decision regarding the award by the Corporate
Services Department.
Carried
17 Finance Department
17.1 FND-017-17 2018 Interim Tax Levy
Resolution #GG-486-17
Moved by Councillor Woo, seconded by Councillor Hooper
That Report FND-017-17 be received;
That Council approve the interim rating by-law attached to Report FND-017-17 as
Attachment 1, and
That Council authorize the Director of Finance/Treasurer to proceed with the production
of the 2018 interim tax bills.
Carried
General Government Committee
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November 27, 2017
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17.2 FND-018-17 Service Fee Amendments
Resolution #GG-487-17
Moved by Councillor Neal, seconded by Councillor Woo
That Report FND-018-17 be received;
That the recommended increase to fees addressed in Report FND-018-17 be approved;
and
That the By-law, attached to Report FND-018-17 as Attachment 2, be approved.
Carried as Amended
(See following motions)
Resolution #GG-488-17
Moved by Councillor Neal, seconded by Councillor Hooper
That the foregoing Resolution #GG-487-17 be amended by change the following:
“That the fee for Tax Certificate – Rush Service – Same Day, be changed from
$85.00 to $75.00
Carried
Resolution #GG-489-17
Moved by Councillor Neal, seconded by Councillor Cooke
That the foregoing Resolution #GG-487-17 be amended by change the following:
“That the fee for Electronic Payment Correction, be changed from $40.00 to
$25.00
Carried
The foregoing Resolution #GG-487-17 was then put to a vote and carried as amended.
18 Solicitor’s Department
No Reports for this section of the Agenda.
19 Chief Administrative Office
No Reports for this section of the Agenda.
General Government Committee
Minutes
November 27, 2017
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20 New Business – Consideration
20.1 Free Parking in Downtown Bowmanville
Councillor Hooper declared an interest in New Business Item regarding free parking in
Downtown Bowmanville as he is the downtown business owner. Councillor Hooper left
the room and refrained from discussion and voting on this matter.
Resolution #GG-490-17
Moved by Councillor Cooke, seconded by Councillor Neal
Whereas Section 34 (3) of Clarington’s Traffic By-law 2014-059 allows that Council
may, by resolution, designate an area or areas for a certain period to be exempt from
the payment of parking fees and any areas so designated shall be denoted by a parking
meter cover placed over the meter;
Now therefore be it resolved that the Municipality of Clarington designate the area in
downtown Bowmanville, regulated by parking meters, as a free parking area between
Saturday, December 16, 2017 and Tuesday, January 2, 2018; and
That Staff be directed to take the appropriate steps, including covering the meters with
bags and advising the public via social media and notices placed on Clarington’s
website.
Carried
20.2 Parking in Downtown Areas
Councillor Neal did not introduce the New Business Item regarding Parking in
Downtown Areas.
Councillor Hooper returned to the meeting.
21 Unfinished Business
21.1 ESD-007-17 Service Levels and Capital Investment of Flood Emergencies
Resolution #GG-491-17
Moved by Councillor Woo, seconded by Councillor Cooke
That Report ESD-007-17 be received;
That Addendum Report to Report ESD-007-17 be received;
That Council direct staff to implement Sandbag Option #4: Municipal Response, as the
Municipality of Clarington's service level to be provided in assisting resident and