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HomeMy WebLinkAbout2017-11-14 MinutesBOARD OF MANAGEMENT BOWMANVILLE BUSINESS IMPROVEMENT AREA Minutes of a regular meeting of the Board of Management held at 6:30 p. m., on Tuesday, November 14, 2017 in Committee Room 1-C in the Bowmanville Library. Present: Gilpin, Faye Langmaid (Manager of Special Projects), Ron Albright (Assistant Director of Engineering) Members: Lucas, Barry, McDonald, Holmes, R. Hooper, Rezazada Absent: C. Hooper The meeting was called to order by the Chairman, who then recognized that the following delegations were present: Faye Langmaid spoke about the details of the improvements which are planned for the parkette in front of the parking lot at 20 King Street East which is approved for a $100,000 up -date. She outlined where the new trees would be located which will include soil cells to permit them to survived, the design and location of the benches and the new bus shelter. Next she reported that based on a survey of the restaurants in the downtown, that only one restaurant showed any interest in having space for dining outside their business. Only restaurants which have a liquor license are eligible. Under the "Business Plan Review" only one business can be approved for one year, based on a "win the space competition". Ron Albright stated that he was present at the meeting to receive input from the Board on the Municipality's plans for rehabilitation of the road pavement for the whole downtown from Scugog to George Streets, to be phased in over one year, beginning in 2019. The Board recommended that it be done at night and in stages. Moved by Hooper, seconded by Holmes, THAT the Minutes of the previous meeting be adopted as circulated. "CARRIED' Page 2 Correspondence was received from Metroland Media, Municipality of Clarington, and the Bowmanville Santa Claus Parade committee. Moved by Rezazada, seconded by McDonald, That the correspondence be received and filed. "CARRIED' The Treasurer presented his report as follows: Current Account $ 15,926.74 GIC #1 20,000.00 GIC#2 5,517.78 Total $41,444.52 He also circulated an up -date on the details of the spending of the 2017 Budget to date. Moved by McDonald, seconded by Rezazada, THAT the Treasurer's Report be adopted as presented. "CARRIED" As an addendum to his report, Gilpin outlined the work that was done by Holmes, as the result of Patterson's resignation, in connection with the Apple Festival, Ladies Night Out, the Santa Claus Parade and the Christmas activities, and recommended that she be paid for her efforts. With Holmes absent from the room, this recommendation was discussed and it was subsequently, Moved by R. Hooper, seconded by Rezazada, THAT Holmes be paid a portion of Patterson's unpaid honorarium, in the amount of $1,500 for her good work in this regard. "CARRIED" Page 3 Reports: Council Liaison: R. Hooper reported that Rick James had informed him that the Christmas tree at the Bank of Montreal requires pruning before the Christmas lights can be installed. The Chairman stated that he would ask Andrew Atkinson to see if he could do this work. Events: Holmes stated that this year's Apple Festival was the best ever, that the Ladies Night Out had the most store participation, with 22 businesses involved, and that the preparations for Christmas Moonlight Magic were done. Membership Relations: McDonald reported that she was still waiting for the information forms to be forwarded from Brianna Bakery and Jodi Brown Inc., so they can be listed on the Website. She concluded her report by announcing that T Zone Vibration was closing at the end of this year. Streetscape: No report. Communications: Holmes stated that the Christmas baskets have been ordered. Board of Trade: Barry reported that the Board of Trade is making some changes by reducing the number on the Board from 15 members to 10. Web Site: Rezazada reported that Remax Real Estate has been removed from the Website, and that Brianna Bakery and Jodi Brown Inc. have been added. Media Relations: No report. There was no `BUSINESS ARISING" from the September meeting. Under "NEW BUSINESS", Gilpin tabled four recommendations for inclusion in the 2018 Budget, of which only one was approved. EM Moved by McDonald, seconded by Rezazada, THAT in the hiring of a new person to perform the duties previously done by the Manager of Operations, that the honorarium be set at $14,000 for the first year. "CARRIED" The Chairman then directed Gilpin to provide the Board members with a copy of the uncompleted Manager of Operations, Job Description, which he had prepared last September. Lucas volunteered to deliver a copy to each of the Board members. The Chairman then concluded the meeting by wishing everyone a successful Christmas Season and a prosperous New Year, Moved by Rezazada, seconded by McDonald, THAT the Meeting be adjourned. "CARRIED" The next meeting is scheduled for Tuesday, January 9, 2018 in Committee Room 1-C in the Bowmanville Library at 6:30 p. in.