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Home My WebLink About11/17/2017 Special Budget AgendaC111ll9C0Il Special General Government Committee Agenda Date: November 17, 2017 Time: 9:00 AM Place: Diane Hamre Recreation Complex Program Room 1 1780 Rudell Road Newcastle, Ontario Inquiries & Accommodations: For inquiries about this agenda, or to make arrangements for accessibility accommodations for persons attending, please contact: Samantha Gray, Committee Coordinator, at 905-623-3379, ext. 2106 or by email at sgray�clarington.net. Alternate Format: If this information is required in an alternate format, please contact the Accessibility Coordinator, at 905-623-3379 ext. 2131. Audio Record: The Municipality of Clarington makes an audio record of General Government Committee meetings. If you make a delegation or presentation at a General Government Committee meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality's website. Noon Recess: Please be advised that, as per the Municipality of Clarington's Procedural By-law, this meeting will recess at 12:00 noon, for a one hour lunch break, unless otherwise determined by the Committee. Cell Phones: Please ensure all cell phones, mobile and other electronic devices are turned off or placed on non -audible mode during the meeting. Copies of Reports are available at ,vww.clarington.net W rington Special General Government Committee Agenda Date: November 17, 2017 Time: 9:00 AM Place: Diane Hamre Recreation Complex 1 Call to Order 2 Declaration of Interest 3 Finance Department 3.1 Verbal Report Verbal Report from the Director of Finance/Treasurer Regarding the 2018 Budget. 4 Adjournment Page 1 2018 Budget Education Session Friday, November 17th, 2017 Agenda BMA Comparative Information Trends Survey Results Asset Management Plan Progression Reserve Funds Debt Proposed Capital Projects Staffing Plan Operating Budget Issues/Considerations Next Steps BMA Comparative Review Financial Indicators — BMA Statistics Clarington participates in the annual study performed by BMA Management Consulting Inc. Final study will be distributed to Council library. Provides a valuable tool for comparing to other municipalities as well as assessing affordability from a local perspective. Draft information provided for purposes of today's session. Aver Household Income Municipality 2017 Average Household 0. come Halton Hills Whitby ►I TRIM Pickering Newmarket Clarington Oshawa Niagara Falls GTA Average Survey Average $130,460 $1265596 $126,186 $124)087 $122,428 $112,002 $ 89, 788 $ 78, 577 $123,416 $101,143 Rating • High High High High High High Mid Wei RA High Mid Net Municipal Levy per Capita Calculated using 2017 estimated populations and 2017 Municipal levies May vary as a result of: Different service levels Variations in types of service Different methods of providing services Varying demands for services Locational factors Urban/rural composition Different residential/non-residential assessment composition Net Municipal Levy per Capita Selected Municipalities Milton $1,025 Halton Hills $1,278 Newmarket $1,302 Clarington $1,398 Caledon $1,503 Niagara Falls $1,527 Oshawa $1,565 Whitby $1,574 Pickering $1,736 GTA Average $1,464 Survey Average $1,449 2017 Assessment Composition o O"elo a e10 °'° Z•2 9Oolo 6• 9Orlo Residential O• Multi -Residential Commercial Industrial Pipelines Farmlands Managed Forests Ote10 .b,6• Property Taxes as a Percentage of Income Milton Halton Hills Caledon Newmarket Clarington Whitbv $37433 2.7% $47162 3.2% $4,931 3.6% $47461 3.6% $47139 3.7% $4,925 3.9% $37118 4.0% $57157 4.2% $4,399 4.9% J1 Low Low Low Low Mid Mid Mid High Hiah Property Tax Comparisons Detached Bungalow 2017 ;ipa tybm2017 Property Taxesd Relative rz Milton $3,192 Mid Niagara Falls $3,259 Mid Clarington $3,402 Mid Halton Hills $3,503 Mid Newmarket $3,748 High Caledon $3,824 High Whitby $4,307 High Oshawa $4,390 High Pickering $4,947 High Average — overall $3,346 Mid Average — population 50,000-99,999 $3,500 GTA Average $4,035 Detached Bungalow Relative Taxes Clarington 5 year Trends 2013 2014 2015 2016 2017 Cumulative Increase Average Annual Increase $3,113 $3,145 $3,247 $3,288 $3,402 9% 1.9% $3,087 $3,115 $3,222 $3,238 $3,500 13% 2.7% $3,574 $3,645 $3,714 $3,802 $4)035 13% 2.6% $3,013 $3,091 $3,121 $3,213 $37346 11% 2.2% Property Tax Comparisons 2 Storey Home — 2017 1-. Municipality 11 Milton Caledon Clarington Niagara Falls Halton Hills Newmarket Whitby Oshawa Pickering M9 Average — overall Average — population 50,000 - 99,999 GTAAverage $3,763 Low $4,380 Mid $4,432 Mid $4,551 Mid $4,583 Mid $45737 Mid $5,134 High $5,220 High $5,581 High $4,503 $4,716 $45808 Property Tax Comparisons Senior Executive Home - 2017 hn Municipality Milton Clarington Caledon Newmarket Niagara Falls Halton Hills Oshawa Whitby Pickering Average — overall Average — population 50,000 - 99,999 GTAAverage $4,645 $5,398 $5,405 $5,983 $6,018 $6,338 $6,421 $6,495 $6,949 $6,267 $6,143 Low Low Low Mid Mid Mid Mid High High Senior Executive Relative Taxes Clarington 5 year Trends I in Relative TNAes--- IF' �Iopulation q Group Average 2013 $5.025 $5.491 $6.012 2014 2015 2016 2017 Cumulative Increase Average Annual Increase $5,082 $5,143 $5,216 $5,398 7% 1.5% $5,634 $5,735 $5,813 $6,143 12% 2.4% $6,112 $6,250 $6)395 $6,683 11% 2.2% $5,745 $5,854 $5,937 $6,042 $6,267 9% 1.8% 2017 BMA Study — Conclusions on Taxation Average household income high in Clarington. Clarington's tax burden is in low to mid range overall and low in comparison to GTA group and study average. Property taxes as a percentage of income rated mid in Clarington. Clarington ranks 32 in the net levy per capita out of the 102 participants (other Durham lakeshores higher). Historical Trends High Level Facts 1 % = $535,000 for 2018 Budget. Average household and cost per household not yet available. 2018 returned roll due second week of December. SHARE OF PROPERTYTAX BILL- ■ REGION OF DURHAM EDUCATION CLARINGTON How Each sloo of Clarington Local Levy is Spent in 2017 FINAL Budget OPERATIONS* FIRE SERVICES CORPORATE SUPPORT $15.47 CAPITAL FINANCING $12.09 :REATION FACILITIES AND PROGRAMS LIBRARY � $4.98 COMMUNITY PLANNING $4.17 WINTER MAINTENANCE $3.39 ENGINEERING SERVICES $2.93 CULTURE $1.51 COMMUNICATIONS ! $1.20 AL LAW AND PARKING ENFORCEMENT $1.01 ANIMAL SERVICES $o.98 DEBT SERVICING $o.82 CROSSING GUARDS $o.65 TOURISM ■ $0.53 ECONOMIC DEVELOPMENT M $0.53 COMMUNITY GRANTS 1 $0.15 $- $5.00 W $10.01 $10.00 $15.00 $20.26 $19.32 $20.00 * INCLUDES ROADS, PARKS, CEMETERIES, BUILDINGS, STREETLIGHTS & SIDEWALK MAINTENANCE ETC. $25.00 Historical Trends Assessment Growth History Ye� am 2009 2010 2011 2012 2013 2014 (Municipal & Education retained) 2015 2016 2017 (Municipal & Education retained) 2018 Assessment Growth 3.00% 1.92% 2.20% 2.63% 2.20% 3.34% 1.78% 1.62% 3.83% 3.05% Clarington's Budget Increase History Pr Year Local Budc 2008 4.44% 2009 2.35% 2010 2.97% 2011 3.80% 2012 3.75% 2013 3.75% 2014 3.74% 2015 3.65% 2016 3.89% 2017 3.15% 10 -year average 3.55% 74,000,000 72,000,000 70,000,000 68,000,000 66,000,000 64,000,000 62, 000, 000 6o,000,000 58,000,000 56,000,000 54, 000, 000 Comparison of Total Annual Operating Expenses x.36% i 6o,584,561 2013 f 3.62% 65,359,662 62,774,742 -- --- _,C 2014 2015 Total Operating Expenses 2o16 % Increase 6.00% 71,z67,462 2% 5.00% 4.00% 3.00% 2.00% 1.00% 0.00% 2017 2018 Budget Survey Survey to obtain public input on Prioritization. Not satisfaction survey. Aid for Council in determining balance of priorities among services offered. Also helpful education tool. Not exhaustive list of services, tried to focus on those most visible to the public. 78 Respondents. TELL US HOW YOU WOULD BUILD A BUDGET AROUND THES SERVICES. Help us shape Clarington's 2018 Municipal Budget. As the Municipality of Clarington prepares its 2018 Operating Budget, we want to engage our community and get your opinion on key services that are funded by tax dollars. From October 20 to November 15, 2017, visit our online, interactive budget tool and complete a short online survey. The survey will allow you to decide if funding for key services should increase by five per cent, decrease by five per cent, or if funding levels should stay the same. Results and comments received before November 14, 2017, will be presented to Council. Which of Clarington's services do you value the most? Fire and Emergency Services Roads Maintenance Roads- Winter Maintenance Recreation Parks, Bike Lane, Trails and Cemetery Maintenance Economic Development & Community Improvement Plans Land Development & Neighbourhood Planning Museums, Arts, Older Adults & Youth Centres Library Tree Maintenance Tourism Community Grants & Municipal Sponsorships Regulatory Services Crossing Guards Other 0 2 4 6 8 10 12 14 Service Categories Increase Decrease Maintain Fire Prevention 9% 44% 47% Fire Suppression 20% 28% 51% Animal Services 9% 43% 48% Municipal Law Enforcement 12% 40% 48% Recreation Facilities 30% 31% 39% Aquatic Programs 16% 28% 57% Fitness Programs 12% 45% 43% Recreation Programs 17% 40% 44% Adult 55+ Programs 18% 39% 43% Community Grants 15% 42% 42% Municipal Sponsorships 14% 38% 47% Roads Maintenance 45% 9% 46% Roads- Winter Maintenance 41% 13% 46% Parks Maintenance 28% 21% 51% Cemetery Maintenance 4% 43% 53% Tree Maintenance 21% 24% 55% Land Development & Neighbourhood Planning 10% 44% 46% Economic Development & Community Improvement Plans 22% 38% 40% Library 13% 33% 54% Museums, Arts, Older Adults & Youth Centres 15% 40% 45% Tourism 6% 50% 44% Crossing Guards 12% 26% 63% Survey Take Aways Predominant result is to maintain existing spending in most categories. Close support in some categories for increased spending. Some thoughtful comments were received and can be distributed. Variety of positive and constructive comments. "Thank you for giving us a say via this survey." "This is a great initiative to allow those of us a voice who are normally unable to join town halls, etc." Asset Management Plan Current Budget Model vs AMP Priority Distribution 2017 Capital Budget ehahilitation and Replacement of Assets) Corporate Services, 2.79% WN Community Services, 11.91% Emergency Services, 1.66% 2017 Infrastructure Deficit and Replacement Requirements Storm Sewers, 1.63% Buildings, 14.43% ellaneous , 0.66% YO 2018 Draft Budget IIP Related Assets vs. Growth/Non-TCA Assets Growth or Non- AMP related TCA Assets, Assets, 42,5% 57,5% Tax Levy Support Growth or Non - TCA Assets, 30.33% AMP related Assets, 69,67% Clarington's Increased Tax Support to Capital Mon, - W, 2017 Tax Levy financing $6,248,230 2016 Tax Levy financing $5,462,846 2015 Tax Levy financing $570135673 2014 Tax Levy financing $4,646,886 2013 Tax Levy financing $3,657,952 2012 Tax Levy financing $37555,836 2011 Tax Levy financing $3,228,626 2010 Tax Levy financing $4,070,448 2009 Tax Levy financing $3,710,305 2008 Tax Levy financing $4,169,471 DO )O )o )o )o )o )o )o )o )o Total Rural Roads Rehabilitation Budget -Operations 1,285,000 2013 1,500,000 9 2014 1,700,000 2015 0 Total Rural Roads 2016 1,825,000 2017 )0,000 )0,000 )0,000 )0,000 )0,000 )0,000 )0,000 )0,000 History of Engineering Roads and Structures Capital 14,365,512 7,318,245 10,505,500 1o,8o6,725 11,171,149 2012 2013 2014 2015 2o16 2017 ■ Total Engineering Roads and Structures Reserves and Reserve Funds Reserves & Reserve Funds Critical component of long-term financing plan. Provides stability to tax rates in the face of variable economic factors. Provides financing for one-time requirements without impacting tax rates. Makes provision for asset replacement of infrastructure currently depreciating. Avoid spikes in capital budget requirements and reduce reliance on long-term debt. Source of internal financing. Provide flexibility to manage debt levels and protect the municipality's financial position. Provide for liabilities incurred in current year but paid for in the future. HISTORICAL SUMMARY OF RESERVE FUND BUDGET BALANCES (EXCLUDES DEVELOPMENT CHARGES) D0,000 30,000 D0,000 D0,000 D0,000 D0,000 D0,000 D0,000 0 2009 2010 2011 2012 2013 2014 2015 2oi6 2017 2018 Status of Reserves ,.ffeserve Name Self Insured Losses Municipal Acquisition of Property Tax Write-off General Capital Legal Fees Consult/Professional Fees Records Maintenance Election Expenses Pits and Quarries 2017 Ballance� 912,127 5745263 5315045 249,265 268,709 163,429 97,663 281,812 2X9 578,387 547,965 5561045 243,709 243,709 163,429 37,663 22,338 27009 Development Charges Reserve Funds 1 2017 Balance General 233,420 Government Public Library Emergency Services Indoor Recreation Park Development Operations Roads & Related 608,502 4,006,212 (3,119,642) 1,269,050 1,930,058 9,408,746 359,850 (127,589) (900,000) (589,500) (6,911,430) (153,000) (391,826) (1,731,403) (13,500) (650,273) 89,087 4,006,212 (4,851,045) 355,550 1,340,558 1,847,043 359,850 Development Charges Reserve Funds Indoor Recreation Development Charges Reserve Fund short by $3,100,000 as of the end of October 2017. 2017 was last year for South Courtice Arena debenture payment of just over $1 million. Not as good a year for DC collections as anticipated in the DC background study. Finance Report FND-018-13 indicated the anticipation that the Indoor Recreation Development Charges Reserve Fund would likely return to positive conditions at the end of 2018 and would need several years after this to build up some capacity. Significant analysis has been undertaken to determine feasible timing of next indoor recreation facility, both in Community Services Department and Finance. From a Finance perspective, outlook remains the same as in FND-018-13. Should be able to design in 2020, construction in 2021 for opening in 2022. We will monitor closely to see if it can be advanced to 2019 design. Status of Reserve Funds Name ad Economic Dev Strategic Capital Municipal Capital Works General Municipal Debt Retirement Computer Equipment Impact/Escrow Rate Stabilization ASO Benefits Future Staffing Clar. Station A Mun Gov't Ent -Other 439,552 (75,368) 50,000 414,184 9,661,696 9,661,696 2,880,738 (912,770) 6505000 2,617,968 2,273,148 (250,000) 495200 25072,348 249,281 (16,409) 232,872 395,642 (140,000) 100,000 355,642 34,369 34,369 3,890,954 (800,000) 35090,954 552,261 (20,000) 532,261 1241557 124,557 8065635 806,635 310,265 46,140 356,405 Status of Reserve Funds ,.1^1 I I 0 --AwFr, 2018 0 Tax Levy Transfers 2018 Capital Operatiing...-�,, Contr�Vr-1*1,,,%-,-r&-Aj Ballance_' Parking Lot 790,347 (288,000) 280,000 782,347 Animal Services 106,345 (6,000) 7,000 107,345 Clerk's Fleet 237038 57000 28,038 Fire Equipment 1,517,948 (1,045,000) 400,000 872,948 Community 2507408 (25,000) 2257408 Emergency Mgmt Roads Capital 3077881 307,881 Engineering Fleet 1077705 5,000 1127705 Eng & Inspection 252677922 (479,630) 11788,292 Roads Contribution 244,923 2447923 Parks Capital 987412 (457000) (77850) 45,562 Status of Reserve Funds map Cemeteries Federal Gas Tax Building Division Engineering Review Parking Lot Rehab Facilities/Park Maintenance Operations Equip Stormwater Mgmt Pond Maint. Community Services Capital Older Adult Prog 23,254 5,000 254,979 (2,945,500) 2,156,382 339,430 124,795 533,525 1,003,611 21,386 437,024 36,742 (310,000) (347,000) (630,000) (267,000) (40,000) 310,000 328, 000 159, 500 325,000 Transfers 2018 Balanc 2,692,935 2,414 2,156, 382 299,430 124, 795 514,525 533,111 21,386 495,024 36,742 Status of Reserve Funds Name 2017 2018 2018 Tax Levy Transfers 2018 Balance Capital Operating Contributions Balance CSD Build Refurbish 290,442 85,000 375,442 Parkland Cash -in -Lieu 2,094,101 2,094,101 Port Granby 159,709 159,709 Community Impr. 88,035 12,500 100,535 Library Capital 114537593 (200,000) 305000 1,283,593 Library Computer 2657931 2621532 Equipment Museums R/F's 1317642 (357000) 67000 1025644 Bowmanville BIA 147648 141648 Newcastle BIA 1317658 1311658 Orono BIA M 587479 58,479 Reserve Fund Highlights Strong reliance for capital purposes, starting to show impact of increased capital replacement needs. Some changes to funding of reserve funds have been recommended in 2018. Debt Summary Total Debt Outstanding Per Capita ulunIcIpality rm In @-I IM r rrr� . • Whitby $ 0 Clarington $ 196 Caledon $ 224 Pickering $ 234 Milton $ 348 Newmarket $ 437 Halton Hills $ 527 Oshawa $ 548 Niagara Falls $ 619 Survey average $ 803 debt Outstanding per $100,000 of Unweighted Assessment Trend Clarington $231 %%. '0L1/ $181 149 2012 2013 2014 2015 2016 DEBT OUTSTANDING- JAN 1 2012 2013 2014 2015 2016 2017 2018 NOTE: 2018 Newcastle library has balloon payment of $452,000 to be financed from Library DC RF, Library Capital RF and tax levy. Debenture Repayment Schedule As of January 1, 2018 Year Indoor Soccer/ RRC RRC MAC Green Road Newcastle Courtice Newcastle Total Lacrosse CCD Space Improvements Improvements Grade Separation Library Library Aquatic 2018 164, 093.85 104, 942.45 86, 760.21 111, 327.96 538, 772.66 558, 787.14 78, 904.97 1, 759, 687.50 3, 403, 276.74 2019 165,174.58 104, 831.80 84,141.23 107, 967.35 541, 802.38 - 78,146.32 1, 757, 651.34 2, 839, 715.00 2020 164, 755.07 104, 715.46 84, 010.16 107, 799.19 544, 416.38 - 78, 341.53 1, 604, 355.98 2, 688, 393.77 2021 163, 863.49 104, 593.15 83, 946.43 107, 717.40 546, 559.49 - 78, 465.50 1,054,141.30 2,139, 286.76 2022 163, 542.75 83, 964.94 107, 741.15 546, 559.49 - 78, 488.31 1, 006, 711.96 1, 987, 008.60 2023 162, 800.11 83, 859.28 107, 605.57 546, 276.36 - 78, 425.64 978, 966.96 2024 160, 675.42 83, 823.08 107, 559.13 553, 240.30 78, 249.84 983, 547.77 2025+ 668, 981.96 858, 416.52 2, 693, 604.53 546, 030.80 4, 767, 033.81 1,144, 905.27 419, 082.86 1, 259, 487.29 1,616,134.27 6, 511, 231.59 558, 787.14 1, 095, 052.91 7,182, 548.08 19, 787, 229.41 Principal at Jan 1/2018 1, 033, 000.00 339,154.57 1, 010, 000.00 1, 296, 000.00 5, 332, 600.00 529, 000.00 931, 000.00 6, 595, 000.00 17, 065, 754.57 Principal at Jan 1/2019 896, 000.00 248, 296.31 950, 705.28 1, 219, 914.89 4, 958, 600.00 - 871, 000.00 5, 083, 000.00 14, 227, 516.48 Interest 1.35% to 3.35% 5.12% 1.7% to 3.45% 1.7% to 3.45% 1.35% to 3.8% 4.9% to 5.2% 1.15% to 2.8% 4.5% to 4.75% Rates NOTE: 2018 Newcastle library has balloon payment of $452,000 to be financed from Library DC RF, Library Capital RF and tax levy. Other Debt Issues Streetlight LED Replacement possible debt $3,010,000. Parking Lot Garnet B. Rickard and Fire Hall #1 $3,000,000. South Bowmanville Facility Design $2,512,000. Waverly Interchange project $2,500,000. Proposed Capital Program Proposed Capital Projects Department i -J Corporate Services Computer Hardware Computer Software Clerks Department Sound Equipment for MLE Emergency Services Self Contained Breathing Apparatus Bunker Gear and Leather Boots Defibrilators Replace Tanker 14 Replace Car 13 Replace Pumper 15 "F Total Cos 216,100 217,900 6,500 407600 71,650 38,500 3001000 45,000 700,000 129,100 167,900 6,500 40,600 71,650 38,500 0 Proposed Capital Projects Department'j T o t a 'Mo 'st d 0 Engineering Services Parking Lot Rehabilitation - Various Garnet Rickard Recreation Complex Parking Lot Paving Fire Station #1 Parking Lot Paving Various Street lighting LED Street light conversion RR 57 Street lighting Soper Creek Trail Phase 2 Bowmanville Valley Trail - Baseline to Waterfront Structures Rehabilitation Pavement Rehabilitation Trulls Road Shoulder Improvements, Mitchells Corners Baseline Road (Lambs to Bennett) 315,000 0 1,647,000 0 353,000 0 150,000 100,000 31600,000 0 360,000 0 450,000 0 550,000 0 1,900,000 1,317,106 35 235, 000 3405000 200,000 200,000 2,500,000 2)500,000 Proposed Capital Projects Department Engineering Services Lambs Road (from Baseline north) Alexander Blvd and Liberty PI Reconstruction King St Cycling (RR 57 to Roenigk Dr) Green Road and Boswell Drive Intersection Lambs Road Reconstruction (Hwy 2 to Concession St E) Sidewalks and Trails Traffic Signals-Green/Stevens, Hwy 2/Courtice uplands, King/Roenigk Weight Restriction Wheel Load Scales Erosion Protection Tax Levy—A 790,000 0 500,000 500,000 250,000 0 800,000 0 27200,000 0 703, 000 1831000 595,000 120,000 20,000 20,000 200,000 0 Proposed Capital Projects Department Ad Operations Department Rural Road Resurfacing Stormwater Pond Rehabilitation Various Building Works Park Upgrades and Park Furniture Fleet Replacement Bowmanville Museum - Restoration of Porch and Structural Deficiencies Community Services SCA Rubber floor replacement Pad A/B Various Other Facility Equipment and Repairs Total Cost 2)250,000 305,000 426,000 327,000 1)239,000 121,500 135,000 801,500 Tax Levy 11800,000 305,000 243,500 95,000 29,000 86,500 135,000 269,000 Proposed Capital Projects Department J' Planning Department Land Acquisition Clarington Library Board Library Technology Library Collection 756,130 110,000 141,765 •S• S 1 110, 000 14,176 New Staff Under Consideration Department Community Services Community/Customer $132,510 Service Manager Corporate Services IT Business Development $103,222 Supervisor Clerks Part Time Clerk II $ 34,465 Part Time Animal Care $ 34,465 Attendant Operations 2 Light Equipment $140,346 Operators Part Time Building $ 29,366 Services Part Time Clerk II $ 34,465 Total Impact $508, 839 Operating Budget Impacts and Issues 2018 Budget Breakdown Preliminary Assessment Growth Increase in Investment Income Increase to Supplementary Taxation Revenue Increase in Linear Rights of Way Taxation Revenue Legal - increase in Planning Agreement fees Increase in Revenue re: OPG Net increase in Building Division Revenue Increase in Entrance Culvert Revenue Facilities Revenue Increases Aquatic Program Revenue Increase Fitness Program Revenue Increase -1,629,477 -175,000 -50,000 -507000 -8,000 -5,000 -54,452 -5,000 -31,401 -91,100 -40,000 2018 Budget Breakdown Recreation Programs Revenue Increase Sports Hall of Fame net Revenue Increase Increase to Planning Revenues 55+ Program Revenue Increase Records Maintenance contribution from Reserve Rural Road Signage contribution from Reserve IT Risk Assessment contribution from Reserve Election Reserve Transfer Increase in Parking R/F transfer for online payment charges enue Increases -375000 -14,300 -95,625 -231900 -70,000 -2935740 -40,000 -294,474 -51000 -3,013,469 2018 Budget Breakdown Reduction in Energy Master Plan Savings transfer to Reserve Fund Reduction in transfer to Tax Write Off Reserve Reduction in transfer to Election Reserve Reduction in transfer re: health and safety documentation Reduction in transfer to Future Staff Reserve Fund Reduction in transfer to ASO Reserve Fund Various Communications and Tourism savings NEER Surcharge removal Catch basin/guiderail/small renovations savings Planning reduction in tax levy support to growth studies Minor Adjustments to Various Line Items Total Expense Decreases -1,137 -50,000 -65,000 -2,500 -125,000 -398,250 -24,400 -38,600 -42,000 -55,000 -24,514 -826,401 2018 Budget Breakdown Revenue Losses- A Net Loss of Rental Revenue 132 Church Street 10,031 Loss of POA Revenue 52,500 Reduction in Penalty and Interest on Taxes 50,000 Reduction in Recovery from 407/Blackbird Operations misc revenue 23,877 Reduced Rentals at RRC during floor replacement 26,500 Total Revenue Losses 244,500 2018 Budget Breakdown Salary Negotiations, Grid Changes Position changed approved per IT Strat Plan Report Statutory Benefits CPP tentative estimate Extended Health Municipal Election Salaries and Wages Bill 148 Estimated Impact New Staffing Proposals Clarington Board of Trade Increase Heat I ro ter/Sewer ;etlighting Hydro and Maintenance ying Field Lighting 778,891 17,038 2067948 407000 410,085 147,328 325,000 508,839 9,900 17033 325,195 38,381 150,000 15,000 2018 Budget Breakdown IT Capital Engineering Capital Operations Capital Various Other Capital Community Services Transfer to Reserve Fund Increase to Municipal Capital Works Reserve Fund Increase to Fire Equipment Reserve Fund Increase to Facilities Maintenance Reserve Fund Increase to Operations Equipment Reserve Fund DC By-law Incentives Mayor and Council Travel Communications community engagement application Legal - tax levy share of OP Appeal costs Post Emplovment Benefits 19,500 5327752 617,000 507880 25,000 407000 507000 25,000 25,000 1007000 17,230 127580 107000 50,000 2018 Budget Breakdown HR Legal HR Service Charges IT Software Maintenance- MS 365 IT Risk Assessment to be funded from Reserve Clerk's records digitization project funded from Reserve above Bylaw Enforcement costs for Trulls Road location Election Expenses net of salaries Bank Service Charges Fire Dispatch Contract Fire Communications/Radio Engineering Admin Studies - tax levy component - North Newcastle drainage and outdoor recreation needs study .ngineering - Safe Roads/Active transportation program .raffic Signal Regional increase ►nnual Building Condition Assessments )oose Management Program 15,000 197900 1087000 40,000 70,000 9,500 147,146 17,500 12,500 10, 000 18,500 13,500 40,000 10,000 15, 000 2018 Budget Breakdown Parks Grass Cutting Parks Waste Disposal Building Envelope Improvements Orono Arena Elevator Maintenance Flame Resistant Textile Treatment at Hall Boards Office modifications in Engineering and Finance Contract out Entrance Culvert Installation Emergency Tree Removal Increase Forestry Block Pruning Increase Seniors Snow Clearing Program Line Painting - growth and bike lanes Dust Control Increase 7,100 13,000 4,000 4,500 10,000 10,000 40,000 15,000 20,000 307000 20,000 6,000 2018 Budget Breakdown Rural Road Signage funded from Reserve Quench Buggy rental Fleet GPS update Community Services ActiveNet transaction fees Canada Day Event and Fireworks Various Community Improvement Program Changes Expense Increases 293,740 20,000 7,000 59, 200 31,500 14,000 5,700,166 2018 Preliminary Draft Summary Description Revenue Increases Expense Decreases Revenue Losses Expense Increases Grand Total IYO Impact Preliminary split between "A" and "B" = 1.34% A and 2.44% B Items Note: Some issues still under review ie. "cart" program, micro dog fencing, forestry plan, IT capital -3,013,469 -826,401 162,908 5,700,166 2,023,204 3.78% 2018 Budget — External Agencies Draft Requests r q:r01 Approved, Clarington Library 3,0165710 Visual Arts Centre 210,848 Bowmanville Older Adult 2603100 Association Community Care Durham 403500 Clarington Museums 282,643 Firehouse Youth 615200 Newcastle Community Hall 221000 Orono Cemetery 10,000 Overall Total $3,904,001 Municipal Tax Levy Impact 3, 084, 313 67, 603 2.24% 210,848 0 0% 3141502 54,402 20.9% 501000 9, 500 23.5% 2825643 0 0% 65,200 4,000 6.5% 205000 -2)000 -9.1% 15,000 5,000 50.0% $4,042,506 $138,505 3.5% 0.26 Next Steps Outstanding Issues Final CPP calculations Micro dog fencing "cart" service Forestry Plan IT capital alignment with IT Strat plan for transition timing Funding of two new debt proposals (not expected to be tax levy) Finalize Engineering Capital on Lambs and Lake Road projects Reconfirm A vs B items Where do we go from here? Further review of outstanding issues identified Finalize draft budget recommendations Approximately January 17th, draft budget binder distribution January 26th, Agencies Special General Government Committee January 29th, Budget Special General Government Committee February 5t", Regular Council Meeting with Budget Ratification