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HomeMy WebLinkAbout2017-11-06General Government Committee Minutes November 6, 2017 - 1 - Minutes of a meeting of the General Government Committee held on Monday, November 6, 2017 at 9:30 AM in the Council Chambers. Present Were: Mayor A. Foster, Councillor R. Hooper, Councillor J. Neal, Councillor W. Partner, Councillor Traill and Councillor W. Woo Regrets: Councillor S. Cooke Staff Present: A. Allison, S. Brake, T. Calhoun, T. Cannella, J. Caruana, L. Gordon left the meeting at 10:00 AM, A. Greentree, M. Marano, R. Maciver, N. Taylor arrived at 10:00 AM, J. Gallagher, S. Gray 1 Call to Order Mayor Foster called the meeting to order at 9:30 AM. 2 New Business – Introduction Councillor Neal asked that a new business items, regarding Veridian and Telephone Expenses, be added to the New Business – Consideration section of the Agenda. 3 Adopt the Agenda Resolution #GG-441-17 Moved by Councillor Neal, seconded by Councillor Hooper That the Agenda be adopted as presented, with the addition of the new business items regarding Veridian and Telephone Expenses. Carried 4 Declaration of Interest Councillor Neal declared an interest in Report CSD-009-17 regarding the 2018 Community Event Sponsorship Requests - Fall Intake for Autism Home Base Durham Inc. and Rotary Club of Courtice (Application #S03-18 and Application S06-18). 5 Announcements Members of Committee announced upcoming community events and matters of community interest. Councillor Woo presented Mayor Foster and Councillor Hooper with pictures recognizing them for their community efforts. General Government Committee Minutes November 6, 2017 - 2 - 6 Adoption of Minutes of Previous Meeting Resolution #GG-442-17 Moved by Councillor Partner, seconded by Councillor Woo That the minutes of the regular meeting of the General Government Committee meeting held on October 16, 2017, be approved. Carried 7 Delegations Sylvie Muscat, Regarding the Request to Amend the Responsible Pet Owners’ By-law 2013-024, Regarding Leash Free Area Sylvie Muscat, local resident, was present regarding a request to amend the Responsible Pet Owners’ By-law 2013-024. She made a verbal presentation. Ms. Muscat explained that she frequently attends the leash free dog park in Bowmanville. She stated that she has come into contact with many different breeds and sizes of dogs that make up the dog park community. Ms. Muscat explained that she has a passion for understanding dogs and would like to assist Council in making an informed decision. She mentioned an article, written on October 4, 2017 that outlined the concerns about the signage of the small dog and puppy area and the proposed changes. Ms. Muscat stated that it is a greater risk for puppies, regardless of their size, to be restricted to only use the large dog area. She explained that at numerous dog parks small dogs/puppies are in the same area and for the safety of the puppies it should remain that way. She mentioned that animals have instincts that are imprinted in their DNA and nothing we can do will change that. Ms. Muscat added that dogs are pack animals with rules, boundaries and limitations, and that a leader is established in every pack. She noted that responsible pet owners need to be the pack leader, not the dog. Ms. Muscat stated that it is every pet owner’s responsibility to watch their pet regardless of where they are in the park. She concluded by noting that she has spoken to many residents and 128 off leash dog park users have signed her petition (which she presented to the Deputy Clerk) in support of dismissing the motion to alter the sign at the off-leash dog park. Suspend the Rules Resolution #GG-443-17 Moved by Councillor Neal, seconded by Councillor Traill That the Rules of Procedure be suspended. Carried General Government Committee Minutes November 6, 2017 - 3 - Resolution #GG-444-17 Moved by Councillor Neal, seconded by Councillor Hooper That Sandra Gajewski be added as a delegation regarding the Request to Amend the Responsible Pet Owners’ By-law 2013-024, Regarding the Leash Free Dog Park. Carried Sandra Gajewski, local resident, was present regarding a request to amend the Responsible Pet Owners’ By-law 2013-024. She stated that her concern is not dog aggression but that big and small dog playing together can be dangerous. Ms. Gajewski explained that she would like Council to be proactive in their approach before something bad happens. Stan Przysiezny, Regarding Development on Lambs Lane Stan Przysiezny, local resident, was present regarding development on Lambs Lane. He made a verbal presentation. Mr. Przysiezny mentioned his concerns with the development on the north end of Lambs Lane. He stated that his first concern is the parking, and that the road is only 14 feet wide and therefore there is no room to pass, unless residents drive on the grass. Mr. Przysiezny mentioned that, at the land division meetings, Holland Homes severed 5 lots, and Bluma Construction severed 4 lots. He explained that he did not have a problem with the lots because there is room for them but now it is ten houses on Lambs Lane plus the apartment building, which he believes will cause an increase in traffic on that end of the street. Mr. Przysiezny expressed concern that now that the road has been rebuilt, there are more people out walking and the increase in traffic will cause problems. He stated that he would like someone to acknowledge all of his concerns. Mr. Przysiezny cited section 9.1.1 from Clarington’s Official Plan, “To provide every neighbourhood with a living environment that promotes a desirable quality of life and social interaction”. He stated that he would also like Council to consider a snow dumping by-law. He provided Council with pictures of where the snow was dumped on his property against his fence. Mr. Przysiezny is concerned about where the snow from the apartment building will be placed once the houses are built and would like a by-law to be put in place to prevent the dumping of snow on private property. He stated that residents’ notice of a land division meeting should be sent out earlier so that they can express their concerns. Mr. Przysiezny suggested that when land is being divided, the actual lot sizes should be stated. General Government Committee Minutes November 6, 2017 - 4 - Resolution #GG-445-17 Moved by Councillor Hooper, seconded by Councillor Neal That the delegation of Mr. Przysiezny regarding Development on Lambs Lane be referred to the Planning and Development Committee Meeting of Monday, November 13, 2017 and; and That staff be directed to provide a Report/Memo before the meeting, for all of Mr. Przysiezny’s concerns. Carried Recess Resolution #GG-446-17 Moved by Councillor Traill, seconded by Councillor Partner That the Committee recess for 10 minutes. Carried The meeting reconvened at 10:41 AM with Mayor Foster in the Chair. 8 Communications - Receive for Information Minutes of the Central Lake Ontario Conservation Authority dated October 17, 2017 Minutes of the Ganaraska Region Conservation Authority dated October 19, 2017 Resolution #GG-447-17 Moved by Councillor Hooper, seconded by Councillor Partner That the Communication Items 8.1 to 8.2 be received for information. Carried General Government Committee Minutes November 6, 2017 - 5 - 9 Communications – Direction Ralph Walton, Regional Clerk and Director of Legislative Services, Regarding Cannabis Legislation Bill C-45; Bill C-46 Resolution #GG-448-17 Moved by Councillor Partner, seconded by Councillor Neal That Communication Item 9.1 be referred to the Municipal Clerk. Carried Ryan Paquette, Project Coordinator, R.W. Tomlinson Limited – MTO - Hwy #115 Culverts Noise By-law Exemption Request Resolution #GG-449-17 Moved by Councillor Woo, seconded by Councillor Hooper That an exemption to the Municipality’s Noise By-law 2007-071 for Hwy #115 Culverts Construction, as requested by Ryan Paquette, Project Coordinator, R.W. Tomlinson Limited, until September 14, 2018 be approved. Carried 10 Presentations No Presentations 11 Engineering Services Department No Reports 12 Operations Department No Reports 13 Emergency and Fire Services Department No Reports General Government Committee Minutes November 6, 2017 - 6 - Councillor Hooper chaired this portion of the meeting. 14 Community Services Department 14.1 CSD-009-17 2018 Community Event Sponsorship Requests - Fall Intake Resolution #GG-450-17 Moved by Councillor Partner, seconded by Councillor Neal That Report CSD-009-17 be received; That Council consider all submitted sponsorship requests; and That all interested parties listed in Report CSD-009-17 and any delegations be advised of Council's decision. Carried Resolution #GG-451-17 Moved by Mayor Foster, seconded by Councillor Neal That Applications S01-18 to S08-18 be approved with the exception of applications S03-18 and S06-18. Durham Multifaith World Religion Day Committee That Sponsorship Application #S01-18 from the Durham Multifaith World Religion Day Committee, be approved in the amount of $760.00. Canadian Cancer Society That Sponsorship Application #S02-18 from the Canadian Cancer Society, be approved in the amount of $2000.00. Heart and Stroke Foundation That Sponsorship Application #S04-18 from the Heart and Stroke Foundation, be approved in the amount of $760.00. Big Brothers Big Sisters of Clarington That Sponsorship Application #S05-18 from the Big Brothers Big Sisters of Clarington, be approved in the amount of $2000.00. General Government Committee Minutes November 6, 2017 - 7 - Architectural Conservancy of Ontario Clarington Branch That Sponsorship Application #S07-18 from the Architectural Conservancy of Ontario Clarington Branch, be approved in the amount of $2000.00. Newcastle Art Show Inc., (A Gift of Art) That Sponsorship Application #S08-18 from the Newcastle Art Show Inc., (A Gift of Art), be approved in the amount of $800.00. Carried Councillor Neal declared an interest in the Community Sponsorship Application for “Autism Home Base Durham Inc” as he is a member of the Board. He also declared in interest in the “Rotary Club of Courtice” application as he is a member of the Rotary Club. Councillor Neal left the room and refrained from discussion and voting on this matter. Resolution #GG-452-17 Moved by Mayor Foster, seconded by Councillor Woo That application S03-18 and S06-18 be approved. Autism Home Base Durham Inc. That Sponsorship Application #S03-18 from the Autism Home Base Durham Inc., be approved in the amount of $1500.00. Rotary Club of Courtice That Sponsorship Application #S06-18 from the Rotary Club of Courtice, be approved in the amount of $2000.00. Carried Councillor Traill chaired this portion of the meeting. 15 Municipal Clerk’s Department CLD-020-17 Clarington’s 2018 Municipal Elections - Accessibility Plan Resolution #GG-453-17 Moved by Councillor Hooper, seconded by Councillor Neal That Report CLD-020-17 be received for information. Carried General Government Committee Minutes November 6, 2017 - 8 - CLD-021-17 Election Sign By-law – Proposed Amendments Resolution #GG-454-17 Moved by Councillor Neal, seconded by Councillor Partner That Report CLD-021-17 be received; and That the By-law, attached to Report CLD-021-17 as Attachment 1, to amend By-law 2016-004, the Election Sign By-law, be approved. Carried as Amended (See following motion) Resolution #GG-455-17 Moved by Councillor Neal, seconded by Councillor Partner That the foregoing Resolution #GG-454-17 be amended by adding the following at the end: “That item 1 (c) section 9.1 subsection (b) be deleted” Carried The foregoing Resolution #GG-454-17 was then put to a vote and carried as amended. 15.3 CLD-022-17 Multi-Year Accessibility Plan Resolution #GG-456-17 Moved by Councillor Partner, seconded by Councillor Neal That Report CLD-022-17 be received; and That the Multi-Year Accessibility Plan 2018-2023 (Attachment 1 to Report CLD-022-17) be endorsed. Carried 15.4 CLD-023-17 Appointment to the Clarington Heritage Committee Resolution #GG-457-17 Moved by Councillor Neal, seconded by Mayor Foster That Report CLD-023-17 be received; That the resignation of Paul Davidson be received, with regret, and that he be thanked or his contribution to the Clarington Heritage Committee General Government Committee Minutes November 6, 2017 - 9 - That Mark Stanisz be appointed to the Clarington Heritage Committee for a term ending December 31, 2018 or until a successor is appointed; and; That all interested parties listed in Report CLD-023-17 and any delegations be advised of Council's decision. Carried Mayor Foster chaired this portion of the meeting. 16 Corporate Services Department COD-019-17 ASO Review for Provision of Employee Group Benefits Resolution #GG-458-17 Moved by Councillor Partner, seconded by Councillor Neal That Report COD-19-17 be received; That the Health and Dental Benefits Program for the first renewal term, February 1, 2018 to February 1, 2019, be approved to remain as is with Sun Life Financial to take advantage of the 15% renewal cap; That the ASO option for provision of Health and Dental benefits be reviewed in advance of the next renewal period of February 1, 2019 to February 1, 2020, with consulting assistance as needed at an estimated cost of $20,000 to be funded from the ASO Reserve fund; and That registered interested parties be advised of Council's decision regarding the award by the Corporate Services Department in consultation with Finance. Carried 16.2 COD-020-17 2017 Bridge and Culvert Rehabilitation Resolution #GG-459-17 Moved by Councillor Woo, seconded by Councillor Traill That Report COD-020-17 be received; That Coco Paving Inc. with a total bid amount of $639,849.39 (Net HST Rebate) being the lowest compliant bidder meeting all terms, conditions and specifications of Tender CL2017-24 be awarded the contract for the bridge and culvert rehabilitations at various locations as required by the Engineering Services Department; General Government Committee Minutes November 6, 2017 - 10 - That the funds required for this project in the amount of $864,000.00 (Net HST Rebate) which includes the construction cost of $639,849.39 (Net HST Rebate) and other related costs such as design, inspection, material testing, contingency of $224,150.61 (Net HST Rebate) be funded by the Municipality as follows: Structures Rehabilitation 110-32-330-83275-7401 $828,485.76 Bridge Maintenance 100-36-380-10200-7112 $ 35,514.24 That all interested parties listed in Report COD-020-17 and any registered interested parties will be advised of Council's decision regarding the award by the Corporate Services Department. Carried 17 Finance Department FND-016-17 Financial Update as at September 30, 2017 Resolution #GG-460-17 Moved by Councillor Neal, seconded by Councillor Partner That Report FND-016-17 be received for information. Carried 18 Solicitor’s Department No Reports for this section of the Agenda. 19 Chief Administrative Office No Reports for this section of the Agenda. Recess The Committee recessed for their one hour scheduled break as per the Procedural By-law. The meeting reconvened at 1:00 PM with Mayor Foster in the Chair. General Government Committee Minutes November 6, 2017 - 11 - 20 New Business – Consideration Veridian Merger Resolution #GG-461-17 Moved by Councillor Neal, seconded by Councillor Traill That members of Council be briefed on the Veridian merger, within 3 weeks, either: a) in a closed session of Council, if permissible, or b) individually or in groups of 3 or less, provided that any Members of Council sign a confidentiality agreement as a condition of such briefing under option (b). Lost on the following recorded vote: Council Member Yes No Declaration of Interest Absent Councillor Neal X Councillor Partner X Councillor Traill X Councillor Woo X Councillor Cooke X Councillor Hooper X Mayor Foster X Telephone Expenses Councillor Neal did not introduce the New Business Item regarding telephone expenses. 21 Unfinished Business Request to Amend the Responsible Pet Owners’ By-law 2013-024, Regarding Leash Free Area [Tabled from the October 10, 2107 Council Meeting] Resolution #GG-462-17 Moved by Councillor Traill, seconded by Councillor Neal That staff consider the adoption of the following five recommendations contained in Sandra Gajewski’s correspondence received on, October 31, 2017, regarding improving Clarington’s complaint protocol for off leash dog park issues: a) Create a direct link to the online form; b) Improve the online form by inserting “dog park” as type of problem within the drop down list; c) Have the “Report a Problem” form posted at the dog park; d) Allow complaints to be reported anonymously and;