HomeMy WebLinkAboutGG Report 2017-09-25General Government Committee
Report to Council
Page 1
Report to Council Meeting of October 10, 2017
Subject: General Government Committee Meeting of Monday, September 25, 2017
Recommendations:
1.Receive for Information
(a) 8.1 Minutes of the Bowmanville Business Improvement Area
dated June 13, 2017 and September 12, 2017
(b) 8.2 Minutes of the Newcastle Village Community Hall Board dated
April 18, 2017 and May 16, 2017
(c) 8.3 Minutes of the Newcastle Business Improvement Area dated
August 10, 2017 and September 14, 2017
(d) 8.4 Minutes of the Central Lake Ontario Conservation Authority
dated September 19, 2017
(e) 8.5 Ralph Walton, Regional Clerk and Director of Legislative
Services, The Regional Municipality of Durham - Protecting
the Automotive Sector during Upcoming North American Free
Trade Agreement Negotiations
(f) COD-017-17 Contract Awards During Council Recess
2.Sheila Hall, Executive Director, Clarington Board of Trade, Regarding
an Economic Development Update
That the delegation of Sheila Hall, Executive Director, Clarington Board of Trade,
regarding an Economic Development Update, be received with thanks.
General Government Committee
Report to Council
For Council Meeting of October 10, 2017 Page 2
3.Sandra Gajewski, Request to Amend the Responsible Pet Owners’
By-law 2013-024, Regarding Leash Free Area
That the Communications Item 9.2 be received;
That staff be directed to change the signage at the off leash dog park to designate
that the small dog area be restricted to a height of no more than 12 inches and a
weight of 20lbs or less for any dog entering the designated small dog area; and
That the Responsible Pet Owners’ By-law 2013-024 be amended to add wording
along the lines of the following:
“To not allow a dog to enter a designated off leash area except in
accordance with the posted conditions of use”.
4.Community Care Durham - Request for Additional Lease Space at
Garnet B. Rickard Recreation Complex
That Report CSD-008-17 be received;
That Council approve the request from Community Care Durham to expand their
leased space at the Garnet B. Rickard Recreation Complex;
That the funds in the amount of $55,400.00 needed to front end the cost of the
renovations to expand the leased space be drawn from the General Municipal
Reserve Fund;
That the Mayor and Clerk be authorized to sign a lease amending agreement
substantially in the form attached to Report CSD-008-17 (Attachment 3) to extend
the current term and provide for the recovery of the actual renovation costs; and
That Community Care Durham be advised of Council’s decision.
5.Water Distribution System and Reusable Water Bottles
That Report OPD-008-2017 be received;
That Council direct staff to implement Option A, being the rental of a system to
distribute water at special events and festivals; and
That Council direct staff to include the corresponding amount for Option A in the
2018 budget, to be considered during budget deliberations.
General Government Committee
Report to Council
For Council Meeting of October 10, 2017 Page 3
6.Appointment of Private Parking Enforcement – OPG
That Report CLD-018-17 be received;
That the By-law attached to Report CLD-018-17, as Attachment 1 to
Report CLD-01-1 7, be approved; and
That all interested parties listed in Report CLD-018-17 and any delegations be
advised of Council's decision.
7.Supply, Delivery & Installation of Trees and Stump Grinding
That Report COD-015-17 be received;
That Maple Lane Nurseries with a total annual bid amount of $76,529.63 (Net HST
Rebate) being the lowest compliant bidder meeting all terms, conditions and
specifications of Tender CL2017-25 be awarded a three year contract for the
supply, delivery and installation of trees and the stump grinding service as required
by the Operations Department;
That pending satisfactory pricing and service, the Purchasing Manager be given
authority to extend the contract for this service for up to two additional one year
terms;
That the funds required for this project in the amount of $76,529.63 (Net HST
Rebate) be drawn from the following account: Contract - Grass Cutting
#100-36-325-10115-7155 $76,529.63; and
That all interested parties listed in Report COD-015-17 and any delegations be
advised of Council's decision by the Department.
8.Seniors & Physically Disabled Sidewalk & Windrow Snow Clearing
Services
That Report COD-016-17 be received;
That B&D Tractor Services with a total negotiated annual bid amount of
$275,161.08 (Net HST Rebate) being the lowest compliant bidder meeting all
terms, conditions and specifications of Tender CL2017-32 be awarded a two year
contract for the supply of all necessary labour, equipment and materials to provide
winter maintenance – snow clearing, sanding, salting, ice removal and windrow
removal for the Senior Citizen’s & Physically Disabled Program as required by the
Operations Department;
General Government Committee
Report to Council
For Council Meeting of October 10, 2017 Page 4
That pending satisfactory pricing and service, the Purchasing Manager be given
authority to extend the contract for this service for up to three additional one year
terms;
That Council approves the additional funds required for the two year term and the
subsequent funds for the three additional one year terms; and
That all interested parties listed in Report COD-016-17 and any delegations be
advised of Council's decision by the Corporate Services Department.
9. Cedar Crest Beach Update
That Report CAO-009-17 be received; and
That the cost to complete the study commissioned by the Central Lake Ontario
Conservation Authority in 2004 – the Port Darlington (West Shore) Damage Centre
Study - be financed from the Westside/Bowmanville Marsh Reserve Fund with an
upset limit of $50,000.
10. Comprehensive Asset Management Plan
That Report FND-014-17 be received;
That the 2017 Comprehensive Asset Management Plan for the Municipality of
Clarington, be received to comply with funding agreements; and
That a further update be forthcoming once the new regulations are implemented.
11. Information Technology Strategic Plan (2017 – 2022)
That Report CAO-008-17 be received;
That Council endorse the Information Technology Strategic Plan (2017 – 2022) to
recognize and promote the significant role that information technology plays in
relation to effective and efficient service delivery throughout the Corporation;
That the CAO be authorized to fill the vacant Network Support Technician position
identified in the approved 2017 Municipal budget; and
That the CAO be authorized to proceed with the recommendation in the Plan to
realign IT Division responsibilities in part by reclassifying the existing Security
Specialist to a Network Administration Supervisor at an approximate 2017 impact of
$2,000 (annualized cost of approximately $8,700).
General Government Committee
Report to Council
For Council Meeting of October 10, 2017 Page 5
12. Land Acquisition Strategy, July 2017
That Report FND-013-17 be received; and
That Council approve the Land Acquisition Strategy dated, July 2017, as amended,
as the guide for acquiring land and budgeting for its acquisition.
13. Confidential Matter Regarding Report FND-013-17, Land Acquisition
Strategy, July 2017 - Pending Acquisition or Disposition of Land
That Resolution #CG-08-17, passed in Closed Session, be ratified.