HomeMy WebLinkAbout11/06/2017Final
ciffill9mig
General Government Committee
Agenda
Date: November 6, 2017
Time: 9:30 AM
Place: Council Chambers, 2nd Floor
Municipal Administrative Centre
40 Temperance Street
Bowmanville, Ontario
Inquiries & Accommodations: For inquiries about this agenda, or to
make arrangements for accessibility accommodations for persons attending, please
contact: Samantha Gray, Committee Coordinator, at 905-623-3379, ext. 2106 or by
email at .>gray(o)_clarington.net.
Alternate Format: If this information is required in an alternate format, please contact
the Accessibility Coordinator, at 905-623-3379 ext. 2131.
Audio Record: The Municipality of Clarington makes an audio record of General
Government Committee meetings. If you make a delegation or presentation at a
General Government Committee meeting, the Municipality will be audio recording you
and will make the recording public by publishing the recording on the Municipality's
website.
Noon Recess: Please be advised that, as per the Municipality of Clarington's
Procedural By-law, this meeting will recess at 12:00 noon, for a one hour lunch break,
unless otherwise determined by the Committee.
Cell Phones: Please ensure all cell phones, mobile and other electronic devices are
turned off or placed on non -audible mode during the meeting.
Copies of Reports are available at www.clarington.net
CIarington General Government Committee Agenda
Date: November 6, 2017
Time: 9:30 AM
Place: Council Chambers
1 Call to Order
2 New Business — Introduction
Members of Committee are encouraged to provide the Clerk's Department, in advance of the
meeting, a copy of any motion the Member is intending to introduce, (preferably electronic)
such that staff could have sufficient time to share the motion with all Members prior to the
meeting.
3 Adopt the Agenda
4 Declaration of Interest
5 Announcements
6 Adoption of Minutes of Previous Meeting
6.1 October 16 Minutes of a Regular Meeting of October 16, 2017 Page 5
Minutes
7 Delegations
7.1 Sylvie Muscat, Regarding the Request to Amend the Responsible Pet Owners' By-law
2013-024, Regarding Leash Free Area
7.2 Stan Przysiezny, Regarding Development on Lambs Lane
8 Communications - Receive for Information
8.1 CLOCA Minutes of the Central Lake Ontario Conservation Authority
Minutes dated October 17, 2017
8.2 GRCA Minutes of the Ganaraska Region Conservation Authority
Minutes dated October 19, 2017
Page 14
Page 22
Page 2
CIarington General Government Committee Agenda
Date: November 6, 2017
Time: 9:30 AM
Place: Council Chambers
9 Communications — Direction
9.1 Durham Region Ralph Walton, Regional Clerk and Director of Legislative
Services, Regarding Cannabis Legislation Bill C-45;
Bill C-46
(Motion to Refer to the Municipal Clerk)
9.2 R.W. Tomlinson Ryan Paquette, Project Coordinator, R.W. Tomlinson
Limited Limited — MTO - Hwy #115 Culverts Noise By-law
Exemption Request
(Motion to approve an exemption to the
Municipality's Noise By-law 2007-071 for
Hwy #115 Culverts Construction until
September 14, 2018)
10 Presentations
No Presentations
11 Engineering Services Department
No Reports
12 Operations Department
No Reports
13 Emergency and Fire Services Department
No Reports
Page 25
14 Community Services Department
14.1 CSD -009-17 2018 Community Event Sponsorship Requests - Fall Intake Page 26
Page 3
CIarington General Government Committee Agenda
Date: November 6, 2017
Time: 9:30 AM
Place: Council Chambers
15 Municipal Clerk's Department
15.1 CLD -020-17 Clarington's 2018 Municipal Elections - Accessibility Plan Page 39
15.2 CLD -021-17 Election Sign By-law— Proposed Amendments Page 48
15.3 CLD -022-17 Multi -Year Accessibility Plan Page 54
15.4 CLD -023-17 Appointment to the Clarington Heritage Committee Page 68
16 Corporate Services Department
16.1 COD -019-17 ASO Review for Provision of Employee Group Benefits Page 71
16.2 COD -020-17 2017 Bridge and Culvert Rehabilitation Page 78
17 Finance Department
17.1 FND-016-17 Financial Update as at September 30, 2017 Page 82
18 Solicitor's Department
No Reports
19 Chief Administrative Office
No Reports
20 New Business — Consideration
21 Unfinished Business
21.1 Request to Amend the Responsible Pet Owners' By-law 2013-024, Regarding Leash
Free Area [Tabled from the October 10, 2107 Council Meeting]
22 Confidential Reports
No Reports
23 Adjournment
Page 4
Clartw-n
General Government Committee
Minutes
October 16, 2017
Minutes of a meeting of the General Government Committee held on Monday, October
16, 2017 at 9:30 AM in the Council Chambers.
Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper,
Councillor J. Neal attended the meeting until 11:30 AM, Councillor
W. Partner, and Councillor W. Woo
Regrets: Councillor Traill
Staff Present: A. Allison, R. Maciver, T. Cannella, J. Caruana, F. Horvath, M.
Marano, N. Taylor, G. Weir, B. Genosko, J. Gallagher, S. Gray
1 Call to Order
Mayor Foster called the meeting to order at 9:30 AM.
2 New Business — Introduction
Councillor Partner asked that a new business items, regarding the Tree By-law and the
Orono Gun Club, be added to the New Business — Consideration section of the agenda.
3 Adopt the Agenda
Resolution #GG -427-17
Moved by Councillor Cooke, seconded by Councillor Partner
That the Agenda be adopted as presented, with the addition of the new business items
regarding the Tree By-law and the Orono Gun Club.
Carried
4 Declaration of Interest
There were no declarations of interest stated at this meeting.
5 Announcements
Members of Committee announced upcoming community events and matters of
community interest.
- 1 -
Clarington General Government Committee
Minutes
October 16, 2017
6 Adoption of Minutes of Previous Meeting
Resolution #GG -428-17
Moved by Councillor Woo, seconded by Councillor Hooper
That the minutes of the regular meeting of the General Government Committee meeting
held on September 25, 2017, be approved.
Carried
Councillor Woo chaired this portion of the meeting.
7 Public Meeting
7.1 Building Permit and Inspection Fee Amendments and New Building By -Law
Andrew Mirabella, Senior Consultant, Hemson Consulting Ltd. made a verbal
presentation to accompany an electronic presentation. Mr. Mirabella thanked staff for
their time and commitment put into this study. He reviewed the background and overall
study objectives, provided an overview of the legislative framework, and explained the
cost recovery analysis and implementation options. Mr. Mirabella stated that the
Municipality undertook a review of its building permit fees in 2011, and that the study
would be reviewed on a 5 year cycle. He identified that the purpose of this study is to
undertake an updated review of a full cost of service analysis specifically related to the
Building Code services. Mr. Mirabella outlined the study parameters, which is an
analysis based approach on a 5 year time period starting in 2017-2021. He explained
that the process would be an activity based costing approach used under the Building
Code Act to process the permits. Mr. Mirabella outlined the costing of both the direct
and indirect costs. He stated that, as part of the study, they compared the current fees
and the proposed fees with surrounding municipalities as a benchmark. He provided an
overview of the total costs for the study and gave a breakdown of annual costs
providing Building Code services as $2.35 million. Mr. Mirabella defined the revenue
analysis on a five year cost recovery basis from 2017-2021. He stated that the total
average annual revenue would be $2.32 million. Mr. Mirabella identified that the
Municipality can justify increasing current fee rates by 1.30% as the proposed rates are
competitive with surrounding jurisdictions. He mentioned that a consultation session
was held with the building community in late September. Mr. Mirabella proposed that
the fee schedule if approved at the October 30, 2017 Council meeting and adopted
come into effect on October 31, 2017.
8 Delegations
No Delegations
A•
-2-
Clarington General Government Committee
Minutes
October 16, 2017
9 Communications - Receive for Information
9.1 Minutes of the Newcastle Village Community Hall Board dated June 20, 2017
9.2 Minutes of the Orono Business Improvement Area dated September 14, 2017
9.3 Minutes of the Tyrone Community Centre dated August 16, 2017 and
September 20, 2017
9.4 Minutes of the Kawartha Conservation Authority dated July 26, 2017
9.5 Minutes of the Ganaraska Region Conservation Authority dated September
21, 2017
9.6 Jasmin Ralph, Clerk, Township of Montague - Ontario's Wildlife Damage
Compensation Program
Resolution #GG -429-17
Moved by Councillor Woo, seconded by Councillor Cooke
That the Communication Items 9.1 to 9.6, be received for information.
Carried
10 Communications— Direction
Resolution #GG -430-17
Moved by Councillor Cooke, seconded by Councillor Hooper
That the Communication Items 10.1 to 10.5, be received on consent with the exception
of Communication Items 10.3 and 10.4
Carried
10.1 Gabriel Medel-Carratala, Design -Build Director, Blackbird
Constructors 407 General Partnership — Highway 407 East Phase 2
Noise By-law Exemption Request
That Communication Item 10. 1, Gabriel Medel-Carratala, Design -Build
Director, Blackbird Constructors 407 General Partnership — Highway 407
East Phase 2 Noise By-law Exemption Request, an exemption to the
Municipality's Noise By-law 2007-071 for work along the future Highway
418 from north of Highway 2 to Highway 401 from October 31, 2017 to
December 20, 2017, be approved.
-3-
Clarington General Government Committee
Minutes
October 16, 2017
10.2 Stephanie Paparella, Legislative Coordinator, Office of the City
Clerk, City of Hamilton — Assessment Act Amendments — Providing a
Property Tax Exemption to Non -Profit Long-term Care Homes
That the Communication Item 10.2, Stephanie Paparella, Legislative
Coordinator, Office of the City Clerk, City of Hamilton — Assessment Act
Amendments — Providing a Property Tax Exemption to Non -Profit Long-
term Care Homes, be endorsed.
10.5 Willie Woo, Chair, Newcastle Village Community Hall Board of
Clarington — Request to Endorse Resolution of the Newcastle Village
Community Hall Board
That Communication Item 10.5, Willie Woo, Chair, Newcastle Village
Community Hall Board of Clarington — Request to Endorse Resolution of
the Newcastle Village Community Hall Board, be endorsed.
Resolution #GG -431-17
Moved by Councillor Neal, seconded by Councillor Woo
That the Communication Items 10.3 to 10.4, be received.
Carried
10.3 Roger Anderson, Regional Chair and CEO, Regional
Municipality of Durham — Regarding Closure of the CBSA Outports
and Postal Operations Office 1200 Airport Boulevard, Oshawa
That the Communication Item 10.3, Roger Anderson, Regional Chair and
CEO, Regional Municipality of Durham — Regarding Closure of the CBSA
Outports and Postal Operations Office 1200 Airport Boulevard, Oshawa,
be endorsed.
10.4 Mayor John Henry, City of Oshawa — Regarding Proposed
Removal of Canadian Border Services Agency (CBSA) Services from
the Oshawa Executive Airport
That the Communication Item 10.4, Mayor John Henry, City of Oshawa —
Regarding Proposed Removal of Canadian Border Services Agency
(CBSA) Services from the Oshawa Executive Airport, be endorsed.
0
Clarington
11 Presentations
General Government Committee
Minutes
October 16, 2017
11.1 Andrew Mirabella, Consultant, Hemson Consulting Ltd., Regarding Report
EGD -020-17 Building Permit and Inspection Fee Amendments and New
Building By -Law
Presentation by Andrew Mirabella, Consultant, Hemson Consulting Ltd., Regarding
Report EGD -020-17 Building Permit and Inspection Fee Amendments and New Building
By -Law was considered earlier in the meeting during the Public Meeting portion of the
agenda.
Councillor Woo chaired this portion of the meeting.
12 Engineering Services Department
12.1 EGD -020-17 Building Permit and Inspection Fee Amendments and New
Building By -Law
Resolution #GG -432-17
Moved by Councillor Partner, seconded by Councillor Hooper
That Report EGD -020-17 be received;
That the Building By -Law be revised to reflect the changes noted with
Report EGD -020 17;
That the building permit fee and inspection fee structure as detailed in the new Building
By -Law be approved;
That the revised Building By -Law be approved as effective October 31, 2017; and
That the Building By -Law, attached to Report EGD -020-17, be recommended to Council
for approval to rescind and replace By -Law 2011-036, as amended.
Carried
Later in the Meeting
-5-
E
Clariiw-n
Suspend the Rules
Resolution #GG -433-17
General Government Committee
Minutes
October 16, 2017
Moved by Councillor Neal, seconded by Councillor Cooke
That the Rules of Procedure be suspended to allow Members of Committee to speak to
the matter of the foregoing Resolution #GG -432-17 a second time.
Carried
The foregoing Resolution #GG -432-17 was then put to a vote and carried.
Councillor Partner chaired this portion of the meeting.
13 Operations Department
13.1 OPD -009-17 Update on the Removal of Emerald Ash Borer (EAB) Infested Trees
in Clarington
Resolution #GG -434-17
Moved by Councillor Woo, seconded by Councillor Hooper
That Report OPD -009-17 be received for information.
Carried
Mayor Foster chaired this portion of the meeting.
Alter the Agenda
Resolution #GG -435-17
Moved by Councillor Partner, seconded by Councillor Woo
That the Agenda be altered to consider Report FND-015-17, 2017/2018 Insurance
Program, at this time.
Carried
M
10
Clarington
18 Finance Department
18.1 FND-015-17 2017/2018 Insurance Program
Resolution #GG -436-17
General Government Committee
Minutes
October 16, 2017
Moved by Councillor Hooper, seconded by Councillor Partner
That Report FND-015-17 be received;
That the general insurance placement, in conjunction with the other member
municipalities of the Durham Municipal Insurance Pool, with the Frank Cowan Company
for an integrated pooling arrangement that includes integrated insurance coverages and
common self -retention deductible levels for the period July 1, 2017 to June 30, 2018, at
an approximate cost to Clarington of $900,653 be confirmed;
That Clarington's share of the $4.2 million surplus funds, amounting to $544,740 be
utilized for risk management and claims prevention projects as identified; and
That the purchase of cyber liability coverage through the Frank Cowan Company at a
cost of $21,600 be confirmed.
Carried
19 Emergency and Fire Services Department
No Reports for this section of the Agenda.
20 Community Services Department
No Reports for this section of the Agenda.
21 Municipal Clerk's Department
21.1 CLD -016-17 Clarington's 2018 Municipal Elections - Various Matters for
Information
Resolution #GG -437-17
Moved by Councillor Neal, seconded by Councillor Hooper
That Report CLD -016-17 be received for information.
Carried
Councillor Neal left the meeting at 11:30 AM.
-7-
11
Clarington
22 Corporate Services Department
General Government Committee
Minutes
October 16, 2017
22.1 COD -018-17 RFP2017-6 Robinson Creek and Tooley Creek Subwatershed
Study
Resolution #GG -438-17
Moved by Councillor Woo, seconded by Councillor Partner
That Report COD -018-17 be received;
That the proposal received from Aqua for Beech Limited being the most responsive
bidder meeting all terms, conditions and specifications of RFP2017-6 and subject to a
satisfactory reference check, be awarded the contract for the provision of Robinson
Creek and Tooley Creek Subwatershed Study, subject to receipt of funding from the
South East Courtice Landowners Group;
That the funds required in the amount of $ 350,329.15 (net HST Rebate) be drawn from
the following accounts:
Planning Administration -Consulting # 100-50-130-00000-7160 $175,164.58
Developer Contributions # 100-21-130-00000-1010 $175,164.57
That all interested parties listed in Report COD -018-17 and any registered interested
parties will be advised of Council's decision regarding the award by the Corporate
Services Department.
Carried
23 Finance Department
23.1 FND-015-17 2017/2018 Insurance Program
Report FND-015-17, 2017/2018 Insurance Program was considered earlier in the
meeting.
24 Solicitor's Department
No Reports for this section of the Agenda.
25 Chief Administrative Office
No Reports for this section of the Agenda.
12
Clartw-n
26 New Business — Consideration
26.1 Orono Fish and Hunt Club
General Government Committee
Minutes
October 16, 2017
New business Item, Orono Fish and Hunt Club was considered earlier in the meeting
during the "Questions to the Director section" under the Municipal Clerk's Department
portion of the agenda. No resolution was put forward.
26.2 Tree By-law
Resolution #GG -439-17
Moved by Councillor Partner, seconded by Councillor Woo
That staff be directed to prepare a report, for consideration at the November 27, 2017
General Government Committee meeting, on possible amendments to Clarington's Tree
By-law 97-35 to regulate the protection of individual trees.
Carried
27 Unfinished Business
28 Confidential Reports
There were no items considered under this section of the Agenda.
29 Adjournment
Resolution #GG -440-17
Moved by Councillor Partner, seconded by Councillor Woo
That the meeting adjourn at 11:44 AM
Mayor
Carried
13
Deputy Clerk
CENTRAL LAKE ONTARIO CONSERVATION AUTHORITY
MINUTES NO. 7
AUTHORITY MEETING
Tuesday, October 17, 2017 - 5:00 P.M.
MEETING LOCATION: 100 WHITING AVENUE, OSHAWA
AUTHORITY'S ADMINISTRATIVE OFFICE, BOARDROOM
Present: Don Mitchell, Chair
Bob Chapman, Vice Chair
John Aker
Shaun Collier
Joe Drumm
Adrian Foster
Derrick Gleed
Ron Hooper
Joe Neal
John Neal
Gerri Lynn O'Connor
David Pickles
Nester Pidwerbecki
Tom Rowett
C. Darling, Chief Administrative Officer
B. Boardman, Administrative Assistant/Recording Secretary
H. Brooks, Director, Watershed Planning & Natural Heritage
R. Catulli, Director, Corporate Services
C. Jones, Director, Planning & Regulations
P. Sisson, Director, Engineering & Field Operations
R. Wilmot, GIS Systems Supervisor
Absent: Elizabeth Roy
The Chair called the meeting to order at 5:27 p.m.
DECLARATIONS of interest by members on any matters herein contained - NONE
ADOPTION OF MINUTES
Res. #71 Moved by D. Pickles
Seconded by T. Rowett
THAT the Authority minutes of September 19, 2017 be adopted as circulated.
CARRIED
Cont' d
14
AUTHORITY MEETING MINUTES NO.7 — OCTOBER 17, 2017 — PAGE 2
DIRECTOR, DEVELOPMENT REVIEW & REGULATION
(1) Staff Report #5540-17 (Agenda pg. 1)
Re: Permits Issued for Development, Interference with Wetlands and Alteration to Shorelines
and Watercourses — September 1 to 30, 2017
Res. #72 Moved by J. Aker
Seconded by B. Chapman
THAT Staff Report #5540-17 be received for information.
CARRIED
DIRECTOR, WATERSHED PLANNING & NATURAL HERITAGE
(1) Staff Report ##5541-17 (Agenda pg. 3)
Re: Commenting on Province's Proposed Regional Natural Heritage System and Agricultural
System: EBR No. 013-1014 & EBR No. 013-0968
Res. #73 Moved by R. Hooper
Seconded by T. Rowett
THAT Staff Report 5541-17 be received;
THAT Central Lake Ontario Conservation Authority Comments on Draft Criteria, Methods and
Mapping of the Proposed Regional Natural Heritage System for The Growth Plan for the Greater
Golden Horseshoe, 2017Environmental Bill of Rights Posting No. 013-1014 dated October 3, 2017
be endorsed; and
THAT Central Lake Ontario Conservation Authority Comments on Draft Agricultural System
Mapping and Proposed Implementation Procedures Environmental Bill of Rights Posting No. 013-
0968 dated October 3, 2017 be endorsed
CARRIED
(2) Staff Report ##5542-17 (Agenda pg. 19 — Presentation attached as Schedule H-1 to H-5)
Re: Ecological Services — Valuing natural areas within CLOCA
Res. #74 Moved by A. Foster
Seconded by B. Chapman
THAT Staff Report 5542-17 be received for information; and,
THAT Ecological Services Action Plan attached to this report be approved
CARRIED
Cont'd
15
AUTHORITY MEETING MINUTES NO.7 — OCTOBER 17, 2017 — PAGE 3
DIRECTOR, ENGINEERING & FIELD OPERATIONS
(1) Staff Report ##5544-17 (Agenda pg. 38)
Re: LiDAR Mapping Acquisition - National Disaster Mitigation Program Application
Res. #75 Moved by N. Pidwerbecki
Seconded by G.L. O'Connor
THAT Staff Report #5544-17 be received for information; and,
THAT the Board of Directors endorse the submission of a funding proposal to the National
Disaster Mitigation Program for LiDAR topographic mapping for the western portion of the
Central Lake Ontario Conservation Authority watershed, in partnership with our local and
regional municipalities.
CARRIED
DIRECTOR, CORPORATE SERVICES
(1) Staff Report ##5543-17 (Agenda pg. 48)
Re: Open Information and Data Policy
Res. #76 Moved by T. Rowett
Seconded by S. Collier
THAT Staff Report #5543-17 be received for information;
THAT the Open Information and Data Policy be endorsed, and,
THAT this policy be reviewed by management on an annual basis.
CARRIED
ADJOURNMENT
Res. #77 Moved by A. Foster
Seconded by John Neal
THAT the meeting adjourn.
CARRIED
The meeting adjourned at 5:54 p.m.
16
, Frnlnniral
b
tat'
TU
04
Services___...y._...
Valuing
• Natural Areas within CLOCA
01 1 -
Healthy
Watersheds
for today and
tomorrow
AAf Central
Lake Ontario
Conservation
A&*
• Watershed Management Plan
Recommendation: to gain an
understanding of the economic
services that natural features in
CLOCA's watersheds provide and to
use this information to build residents
awareness about the social and
economic value of natural areas
through a communication campaign.
• Conducted in-house using the David
Suzuki Foundation 2008 report
"Ontario's Wealth, Canada's Future.-
Appreciating
uture:Appreciating the value of the
Greenbelt's Eco -Services" (G re n be It
Report)
W
H-2
• Ecological Goods and Services:
• Goods = timber
• Services = oxygen produced by
forests that people breathe in
• Using the Greenbelt Report CLOCA
calculated monetary values for the
ecological SERVICES provided by
forests, wetlands, successional
habitats and rivers in CLOCA's
watersheds
��r
H-3
IF
MR
• Forests and Successional Habitats:
• Air quality
• Climate regulation (carbon stored
and carbon uptake)
• Water quality and quantity
• Soil formation, pollination,
recreation and others
• Wetlands:
• Climate regulation
• Water quality and quantity
• Waste treatment
• Habitat
• Recreation
20
rM
H-5
• Forests = $36.2 million/yr
• Wetlands = $85.3 million/yr
• Successional = $7.5 million/yr
• River = $0.3 million/yr
TOTAL - $128.9 million/yr
It is important to understand how
valuable CLOCA's natural areas are for
maintaining personal and community
health and well-being.
In 2018, CLOCA will develop a series of
communication products aimed at
raising awareness about how natural
areas benefit people.
21
GANARASKA REGION CONSERVATION AUTHORITY
MINUTES OF THE FULL AUTHORITY
October 19, 2017
FA 06/17
1. Welcome and Call to Order
The Chair called the Full Authority meeting to order at 7:15 p.m.
MEMBERS PRESENT: Forrest Rowden, Chair - Town of Cobourg
Wendy Partner, Vice -Chair - Municipality of Clarington
Raymond Benns - Township of Alnwick/Haldimand
Mark Lovshin - Township of Hamilton
John Fallis - Township of Cavan Monaghan
Brian Darling - Town of Cobourg
Heather Stauble - City of Kawartha Lakes
Louise Ferrie-Blecher - Municipality of Port Hope
ALSO PRESENT: Linda Laliberte, CAO/Secretary-Treasurer
Mark Peacock, Director of Watershed Services
Greg Wells, Manager, Planning & Regulations
ABSENT WITH
REGRETS: Jeff Lees - Municipality of Port Hope
Willie Woo - Municipality of Clarington
ALSO ABSENT:
2. Disclosure of Pecuniary Interest
None
3. Minutes of Last Meeting
FA 37/17
MOVED BY: John Fallis
SECONDED BY: Mark Lovshin
THAT the Full Authority approve the minutes of the September 21, 2017 meeting.
CARRIED.
22
Minutes FA 06/17
Page 2
4. Adoption of the Agenda
One additional item was added to the agenda under Other Business
11. a) Town of Cobourg Proposal to Complete Capital Works within the Cobourg
Conservation Area
FA 38/17
MOVED BY: Wendy Partner
SECONDED BY: Louise Ferrie-Blecher
THAT the Full Authority adopt the agenda as amended.
CARRIED.
5. Delegations
None
6. Presentations
None
7. Business Arising from Minutes
a) 2018 Preliminary Budget and Municipality Levy
FA 39/17
MOVED BY: Mark Lovshin
SECONDED BY: Brian Darling
THAT the Full Authority receive the 2018 Preliminary Budget for information and,
FURTHER THAT the budget be forwarded to the watershed municipalities, indicating in
the cover letter, that the vote to approve the 2018 levy will be taken at the November
2017 Full Authority meeting.
CARRIED.
8. Correspondence
None
9. Applications under Ontario Regulation 168/06:
Permits approved by Executive:
FA 40/17
MOVED BY:
SECONDED BY:
Wendy Partner
Brian Darling
THAT the Full Authority receive the permits for information.
CARRIED.
Permit Application require Full Authority discussion:
None
23
Minutes FA 06/17
10. Committee Reports:
None
11. New Business:
Page 3
a) Town of Cobourg Proposal to Complete Capital Works within the Cobourg
Conservation Area
FA 41/17
MOVED BY: Mark Lovshin
SECONDED BY: Ray Benns
THAT the Full Authority approve the proposed works subject to final plans being
acceptable to staff.
CARRIED
12. Other Business
None
13. In Camera
FA 42/17
MOVED BY: Brian Darling
SECONDED BY: Ray Benns
THAT the Full Authority move in camera.
CARRIED.
FA 43/17
MOVED BY:
SECONDED BY:
Brian Darling
Heather Stauble
THAT the Full Authority move out of camera.
CARRIED.
Ray Benns alerted the Board members on a scam that is targeting municipalities
suggesting that monies be set aside for emergency fund.
14. Adjourn
The meeting adjourned at 8:15 p.m. on a motion by Mark Lovshin.
CHAIR
CAO/SECRETARY-TREASURER
24
■
DURHAM
REGION
The Regional
Municipality
of Durham
THIS LETTER HAS BEEN FORWARDED
TO THE EIGHT AREA CLERKS
October 12, 2017
Ms. A. Greentree
Clerk
Municipality of Clarington
40 Temperance Street
Bowmanviile, ON L1C. 3A6
RE: Cannabis Legislation Bill C-45; Bill C-46
Corporate Services
Our File: CO2
Department
Legislative Services
Please be advised that Committee of the Whole of Regional Council
605 ND ROAD EAST
considered the above matter and at a meetingheld on October 11, 2017,
PQ BOOXX 623
23
WHITBY, ON L1N 6A3
Council adopted the following recommendations of the Committee:
CANADA
905-668-7711
"A) That the Region of Durham work with all lower tier municipalities to
1-800-372-1102
create a single by-law related to recreational cannabis; and
Pax: 905-668-9963
B) That staff report back on the ability to create a surtax, of an
durham.ca
equivalent amount to senior governments, on the products being
Don Beaton, B.A.S., M.P.A.
sold in licensed facilities located within the Region of Durham to
Commissioner of
assist our Health, Social and Police services to offset the education
Corporate Services
and safety costs related to the use of cannabis."
Ralph Walton,
Regional Clerk/Director of Legislative Services
RWlnp
C. R.J. Kyle, Commissioner and Medical Officer of Health
- H. Drouin, Commissioner of Social Services
J: Hunt, Director, Corporate Services - Legal Services
Chief P. Martin, Durham Regional Police Services
If this information is required in an accessible format, please contact
"Service Excellence 1-800-372-1102 ext. 2009.
for our Communities"
100% Post Consumer
25
Clarington
Community Services
Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: November 6, 2017
Report Number: CSD -009-17 Resolution:
File Number: By-law Number:
Report Subject: 2018 Community Event Sponsorship Requests - Fall Intake
Recommendations:
1. That Report CSD -009-17 be received;
2. That Council consider all submitted sponsorship requests and;
3. That all interested parties listed in Report CSD -009-17 and any delegations be advised
of Council's decision by the Department.
26
Municipality of Clarington
Resort CSD -009-17
Report Overview
Paae 2
The purpose of this report is to provide Council with a summary of the 2018 Community
Event Sponsorship — Fall Intake applicants in order to make decisions about awarding
funding.
1. Background
The Community Event Sponsorship Program is an opportunity for Council to recognize
and support events in our community that promote engagement and foster civic pride.
The Program is intended to provide financial assistance to community organizations or
groups of residents offering event based activities; one-off occurrences that are planned
in order to promote, to raise awareness or provide an opportunity for community
gathering. Funds are awarded by Council through an application process on a semi-
annual basis.
The applications presented in this report were accepted through the Fall Intake for events
occurring January 1 to June 30, 2018 inclusive. Applications were received until October
1, 2017.
The Community Event Sponsorship Program outlines eligibility for the program.
Applications have been reviewed to ensure they meet the funding criteria.
Individual requests through the Community Event Sponsorship Program may not exceed
$2,000.00 per application.
Please note the budget for the 2018 Community Event Sponsorship Program has not yet
been approved. However, when this program was developed, it was approved that the
first half of the sponsorship program would be allocated at the fall intake, in the previous
year.
Traditionally, this account has been approved at $35,000.00 annually. Based on two
intakes per year, there will be $17,500.00 available for allocation at this time.
Eight sponsorship applications totalling $11,820.00 have been received for review and
consideration.
27
Municipality of Clarington
Resort CSD -009-17
2. Application Process
Paae 3
All eligible applications received have been recorded in the 2018 Master List of
Sponsorship Applicants (Attachment 1), providing Council with an overview of applicants
requesting funding.
Each application is also presented on a summary sheet (Attachment 2) numbered from
S18-01 to S18-08. The summaries provide a description of the events requesting
sponsorship, the recognition opportunities to be received through sponsorship, a three
year history of sponsorship and a financial summary of the event to assist Council in their
decision making.
Organizations and groups that submitted incomplete applications were contacted and
staff worked with them to provide as much of the outstanding information as possible.
This application period will cover events occurring January 1 to June 30, 2018.
Applications for events occurring July 1 to December 31, 2018 will be accepted until April
1, 2018.
3. Concurrence
Not Applicable
4. Conclusion
The Community Event Sponsorship Program is intended to provide an opportunity for
Council to assist groups and organizations in offering special events that benefit the
residents of Clarington. Such activities and events serve to bring community members
together, connect our neighbours and foster pride in Clarington.
5. Strategic Plan Application
The recommendations contained in this report conform to the Strategic Plan.
Submitted by: Reviewed by:
Joseph P. Caruana, Andrew C. Allison, B. Comm, LL.B
Director of Community Services CAO
WY --7
Municipality of Clarington
Report CSD-009-17 Page 4
Staff Contact: Erica Mittag, Community Development Coordinator, 905-623-3379 ext 2563 or
emittag@clarington.net
Attachment 1: 2018 Master List of Sponsorship Applicants
Attachment 2: Community Event Sponsorship Requests
List of interested parties to be notified of Council's decision is on file in the Community
Services Department.
29
Attachment 1 to CSD -009-17
Appl. #
Organization
First Name
Last Name
2017
2018 Request
Comments
2018 Sponsorship
Running Balance
Sponsorship
$17,500.00
Durham Multifaith
S01-18
World Religion Day
Niels
Hodsman
$0.00
$760.00
Committee
S02-18
Canadian Cancer
Margaret
Tweedle
$0.00
$2,000.00
Society
S03-18
Autism Home Base
Judy
Mead
$0.00
$1,500.00
Durham Inc.
SO4-18
Heart and Stroke
Angela
Brown
$0.00
$760.00
Foundation
S05-18
Big Brothers Big
Darlene
Brown
$2,000.00
$2,000.00
Sisters of Clarington
S06-18
Rotary Club of Courtice
Shannon
Lavigne
$0.00
$2,000.00
Architectural
S07-18
Conservancy of Ontario
Scott
Story
$2,000.00
$2,000.00
Clarington Branch
S08-18
Newcastle Art Show
Ann-marie
Harley
$1,000.00
$800.00
Received funding in 2017 for 10th Annual
Inc., (A Gift of Art)
Newcastle's Artists and Artisans Show
30
Attachment 2 to CSD -009-17
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Durham Multifaith World Religion Day Committee
Application #: S01-18
Date Received: March 30, 2017
Contact Name: Niels Hodsman
Event Information
Event Name:
World Religion Day
Event Date:
January 21, 2018
Event Location:
Garnet B. Rickard Recreation Complex
2440 Highway 2, Bowmanville
Anticipated Attendance:
200
Admission Cost:
$0
Sponsorship Benefits
. Logo recognition on promotional material
• Verbal recognition at event
Description of the event that the funding will be used for:
The Durham Multifaith World Religion Day Committee hopes to increase a cross-cultural understanding,
strengthen our community's commitment to mutual respect for each other and contribute to the
maintenance of harmony and order in the Durham Region through offering a celebration of World
Religion Day. The theme of the celebration is "The Cultural and Societal Impact of Mind, Body & Spirit."
The requested funds would offset the facility rental fee at the Garnet B. Rickard Recreation Complex.
Event Financial Summary:
Organization Funding History
2016 Received
2018
Revenue $
200.00
Expenses $
974.05
Net ($
774.05)
Organization Funding History
2016 Received
2017 Received
2018 Request
$ 0.00
$ 0.00
$ 760.00
Did not apply
World Religion Day
31
Attachment 2 to CSD -009-17
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Canadian Cancer Society
Application #: S02-18
Date Received: August 14, 2017
Contact Name: Margaret Tweedle
Event Information
Event Name:
Relay for Life Clarington
Event Date:
June 23, 2018
Event Location:
Clarington Central Seconday School
200 Clarington Blvd, Bowmanville
Anticipated Attendance:
400
Admission Cost:
$15.00/participant
Sponsorship Benefits
. Logo / name on event banner, program and event
signage
• Verbal recognition at event Opening Ceremony
Description of the event that the funding will be used for:
The Canadian Cancer Society is hosting their annual Relay for Life Clarington event which is an eight
hour fundraising activity for all ages to raise money for the Canadian Cancer Society. A portion of the
requested funds would be used to offset the cost of the Municipality's mobile stage rental fee.
Event Financial Summary:
Organization Funding History
2016 Received
2018
Revenue $
79,250.00
Expenses $
79,250.00
Net $
0.00
Organization Funding History
2016 Received
2017 Received
2018 Request
$ 0.00
$ 0.00
$ 2,000.00
Did not apply
Relay for Life Clarington
32
Attachment 2 to CSD -009-17
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Autism Home Based Durham Inc.
Application #: S03-18
Date Received: September 20, 2017
Contact Name: Judy Mead
Event Information
Event Name:
Sunday Cinema and Supper Fundraiser
Event Date:
April 1, 2018
Event Location:
Newcastle Community Hall
20 King Ave W, Newcastle
Anticipated Attendance:
150
Admission Cost:
$40.00/person
Sponsorship Benefits
• 2 event tickets
• Logo displayed on table card signage and
presentation screens
• Logo displayed on website (with hyperlink)
• Certificate of appreciation
Description of the event that the funding will be used for:
The 2nd Annual Sunday Cinema and Supper Fundraiser hosted by Autism Home Base Durham is a
family friendly matinee followed by a casual dinner with Silent Auction. The event coincides with Autism
Awareness Day.
Event Financial Summary:
2018
Revenue $ 12,200.00
Expenses $ 7,545.00
Net $ 4,655.00
Organization Funding History
2016 Received
2017 Received 2018 Request
$ 0.00
$ 0.00 $ 1,500.00
Did not apply Sunday Cinema and Supper
Fundraiser
33
Attachment 2 to CSD -009-17
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Heart and Stroke Foundation
Application #: SO4-18
Date Received: September 28, 2017
Contact Name: Angela Brown
Event Information
Event Name:
Heart Rally
Event Date:
January 10, 2018
Event Location:
Garnet B. Rickard Recreation Complex
Net ($
2440 Highway 2, Bowmanville
Anticipated Attendance:
200
Admission Cost:
FREE
Sponsorship Benefits
• Recognition on social media
• Event coverage and recognition through local,
regional and national media outlets (radio,
television, print)
• Verbal recognition at the event
Description of the event that the funding will be used for:
The Heart & Stroke Foundation is hosting a Heart Rally where Clarington residents and those from the
surrounding area will be invited to hear from one of their researchers to promote February's Heart
Month. For more than 55 years, Clarington residents have been participating in Heart Month and
currently has more than 200 Heart Month supporters raising over $20,000.00 annually. The requested
funds will be used to cover the cost of the facility rental fee at the Garnet B. Rickard Recreation
Complex.
Event Financial Summary:
Organization Funding History
2016 Received
2018
Revenue $
850.00
Expenses $
1,610.60
Net ($
760.60
Organization Funding History
2016 Received
2017 Received
2018 Request
$ 0.00
$ 0.00
$ 760.00
Did not apply
Heart Rally
34
Attachment 2 to CSD -009-17
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Big Brothers Big Sisters of Clarington
Application #: S05-18
Date Received: September 29, 2017
Contact Name: Darlene Brown
Event Information
Event Name:
Spring Food, Wine and Beer Festival
Event Date:
June 2, 2018
Event Location:
Newcastle Community Hall
Net
20 King Ave W, Newcastle
Anticipated Attendance:
400
Admission Cost:
$10/person
Sponsorship Benefits
• Recognized as premier sponsor on website and
social media
• Highlighted on all event posters, promotional
material and signs
• Event day recognition at the venue
• Complimentary event tickets
Description of the event that the funding will be used for:
The Spring Food, Wine and Beer Festival highlights local cuisine, wines and craft beer while at the
same time raising much needed funds for the Big Brothers Big Sisters of Clarington's children's
mentoring programs.
Event Financial Summary:
Organization Funding History
2016 Received
2018
Revenue
$ 16,300.00
Expenses
$ 5,300.00
Net
$ 11,000.00
Organization Funding History
2016 Received
2017 Received
2018 Request
$ 500.00
$ 2,000.00
$ 2,000.00
Spring Food, Wine and Beer Festival
35
Attachment 2 to CSD -009-17
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Rotary Club of Courtice
Application #: S06-18
Date Received: October 1, 2017
Contact Name: Shannon Lavigne
Event Information
Event Name:
An Evening to End Stigma — A Mental Health Fundraiser
Event Date:
April 28, 2018
Event Location:
Garnet B. Rickard Recreation Complex
Net
2440 Highway 2, Bowmanville
Anticipated Attendance:
150
Admission Cost:
$75/ticket
Sponsorship Benefits
• Recognition on Rotary Club of Courtice website and
Facebook page
• Recognition in Event Program
• Complimentary event tickets
• Recognition on event posters and signage at event
• Acknowledgement at event by Club President
Description of the event that the funding will be used for:
The Evening to End Stigma — A Mental Health Fundraiser is a gala evening celebrating our youth and
community leaders. Awards will be handed out based on work done in the community to enhance the
lives of children, youth and adults. This fundraiser is aimed at providing education and raising funds for
local mental health charities. A portion of the requested funds would be used to offset the facility rental
fee of the Garnet B. Rickard Recreation Complex.
Event Financial Summary:
Organization Funding History
2016 Received
2018
Revenue
$ 16,250.00
Expenses
$ 19,287.04
Net
($ 3,037.04)
Organization Funding History
2016 Received
2017 Received
2018 Request
$ 500.00
$ 0.00
$ 2,000.00
Youth & Community Leaders
Dinner and Auction
Did not apply
An Evening to End Stigma — A
Mental Health Fundraiser
36
Attachment 2 to CSD -009-17
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Architectural Conservancy of Ontario — Clarington Branch
Application #: S07-18
Date Received: September 30, 2017
Contact Name: Scott Story
Event Information
Event Name:
Doors Open Clarington
Event Date:
June 9, 2018
Event Location:
Newtonville and Port Granby (various locations)
Anticipated Attendance:
6,000
Admission Cost:
FREE
Sponsorship Benefits
Public recognition through advertising in print and at
the event
Description of the event that the funding will be used for:
The Architectural Conservancy of Ontario — Clarington Branch is hosting Doors Open Clarington to
publicly showcase points of interest in Clarington through awareness of history, agriculture and
architecture. In 2018, the event will visit sites in Newtonville and Port Granby.
Event Financial Summary:
Organization Funding History
2016 Received
2018
Revenue
$ 5,500.00
Expenses
$ 8,500.00
Net
$ 3,000.00
Organization Funding History
2016 Received
2017 Received
2018 Request
$ 3,000.00
$ 2,000.00
$ 2,000.00
Doors Open Clarington
Doors Open Clarington
*Funding received through the
Community Grant Program
37
Attachment 2 to CSD -009-17
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Newcastle Art Show Inc., (A Gift of Art)
Application #: S08-18
Date Received: September 30, 2017
Contact Name: Ann-marie Harley
Event Information
Event Name:
Easter Scavenger Hunt
Event Date:
March 31, 2018
Event Location:
Downtown Newcastle BIA
Anticipated Attendance:
300 children; 600 adults
Admission Cost:
FREE
Sponsorship Benefits
• Clarington logo included on bottom of all scavenger
hunt sheets
• Recognition in all event promotion
Description of the event that the funding will be used for:
Armed with a scavenger hunt, children will visit local participating businesses in downtown Newcastle to
attempt to answer the scavenger hunt questions. Some businesses include a special challenge or
Easter Egg Hunt on site for added fun. The day will culminate with awarding of a prize.
Event Financial Summary:
Organization Funding History
2016 Received 2017 Received
2018
Revenue
$ 800.00
Expenses
$ 800.00
Net
$ 0.00
Organization Funding History
2016 Received 2017 Received
2018 Request
$ 0.00 $ 1,000.00
$ 800.00
Did not apply 10th Annual Newcastle's Artist
and Artisans Show
Easter Scavenger Hunt
Clarington
Clerk's
Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: November 6, 2017
Report Number: CLD -020-17 Resolution:
File Number: By-law Number:
Report Subject: Clarington's 2018 Municipal Elections - Accessibility Plan
Recommendation:
That Report CLD -020-17 be received for information.
39
Municipality of Clarington
Report CLD -020-17
Report Overview
Page 2
This Report is intended to provide information for Council regarding Clarington's 2018
Municipal Elections, specifically as it pertains to initiatives to be incorporated into the
electoral process to provide for greater accessibility and inclusiveness for Clarington
electors.
1. Background
In the fall of 2016, Council received Report CLD -032-16, which outlined the
changes to the Municipal Elections Act, 1996 (MEA). One of the changes was
that, in addition to mandatory reporting after the election regarding the accessibility
features of the election, staff are required to create an accessibility plan prior to the
election. The following is an excerpt from the MEA:
12.1 (1) A clerk who is responsible for conducting an election
shall have regard to the needs of electors and candidates with
disabilities.
12.1 (2) The clerk shall prepare a plan regarding the identification,
removal and prevention of barriers that affect electors and
candidates with disabilities and shall make the plan available to the
public before voting day in a regular election.
There still remains a requirement that, within 90 days after voting day in a regular
election, the clerk shall prepare a report about the identification, removal and
prevention of barriers that affect electors and candidates with disabilities and shall
make the report available to the public.
The Act also empowers the clerk to make changes to some or all ballots, as she
considers necessary or desirable, to allow electors with visual impairments to vote.
Additionally, the Act states that the clerk shall ensure that each voting location is
accessible to electors with disabilities.
Staff provide the following report as information only as it will be incorporated
within the Clerk's Procedures which must be published prior to December 31,
2017, in accordance with the Act.
Based on 2014 electoral data, we anticipate approximately 64,000 eligible electors
in the Municipality of Clarington. According to Statistics Canada, there are
approximately 16.6% of Canadians over the age of 15 who have some sort of
disability. Therefore we can estimate that 10,624 eligible electors are limited in
their abilities, whether it be vision, hearing, mobility, speech, mental health, or
learning.
Clarington's 2018 Municipal Elections will be conducted in a similar manner to the
2014 Municipal Elections in that there will be voting locations and traditional paper
ballots, which will be counted through the use of vote tabulators.
HE
Municipality of Clarington
Resort CLD -020-17
2. Elections Accessibility Plan
e3
To ensure dignity, fairness, integration and equal opportunity for all of our
Clarington electors, the Clerk's Department plans to undertake several initiatives.
Attachment 1 details these initiatives. You will note that they are very similar to the
initiatives reported on following the 2014 Municipal Elections, with the addition of a
few new initiatives.
The 2018 main initiatives are highlighted below:
• As in 2014, all voting locations will be physically accessible.
• Electronic audio/tactile voting assistive devices will be provided during all
five of our advance voting days.
• At Advanced Voting, braille/tactile templates (which will slip over the ballot)
will be available for voters with a vision impairment to vote independently.
• Clarington's election website www.clarington.net/election shall be fully
accessible including a "Browse Aloud" feature.
• Election Official mandatory training will include Accessible Customer
Service content.
• Electors, who are physically incapacitated, or on Voting Day are away from
the area or who are working as an Election Official, shall have the
opportunity to use the Special Mail -In Ballot method to vote. The Special
Mail -in Ballot method will allow eligible voters to mark their ballot at home
and mail, or deliver, the ballot to the Clerk's Department.
• An approach to communications, website, etc. that make election
information more accessible for all voters. This may include short videos for
training election officials, as well as videos that show voters how to find
election information.
The Clerk's Department will continue to learn, develop and adjust our approaches
to meet the needs of electors with disabilities.
3. Feedback
The Municipality of Clarington welcomes feedback to identify areas where changes
need to be considered to improve the delivery of an accessible election. This plan
is a living document and will continue to undergo changes.
4. Concurrence
Not Applicable
5. Conclusion
It is respectfully recommended that Report CLD -020-17, regarding the Clarington's
2018 Municipal Elections — Accessibility Plan, be received for information.
41
Municipality of Clarington
Report CLD -020-17 Page 4
6. Strategic Plan Application
The recommendations contained in this report conform to the Strategic Plan.
Submitted by:
C. Anne Greentree, BA, CMO
Municipal Clerk
Reviewed by:
Andrew C. Allison, B. Comm, LL.B
CAO
Staff Contact: June Gallagher, Deputy Clerk, 905-623-3379 ext. 2103 or
jgallagher@clarington.net
Attachment:
Attachment 1 — Clarington's 2018 Elections - Accessibility Plan
42
Municipality of Clarington
Identification of Barriers
Attachment 1 to
Report CLD -020-17
2018 Election - Accessibility Plan
Accessibility Advisory Committee will review and provide input on our election
accessibility initiatives.
2. Update and use an accessibility checklist for election personnel to use when conducting
site visits of each voting location. This information is maintained in our electronic
elections management software.
3. Assess voting processes and procedures to ensure they meet the needs of the
electorate.
4. Communicate with staff from various municipalities throughout Ontario and other parts of
Canada to seek input on barriers they have identified.
5. Seek input from Clarington's Accessibility Coordinator.
6. Seek input from the CNIB and other organizations, where applicable, on how to decrease
barriers to voting.
Removal and Prevention of Barriers
Communications and Information
Ensure communication initiatives and information for candidates and electors are
available in alternate formats (hardcopy, website, videos, emailed files, where applicable)
free of charge.
2. Post all election information to Municipality's website: Votes Matter. Clarington.net. The
website is compliant with the World Wide Web Consortium (W3C) Level AA World
Content Accessible Guidelines (WCAG) 2.0 and contains a free web page reader to
assist individuals who have difficulty reading online (i.e. Browse Aloud). This level of
website accessibility incorporates tools and design elements to ensure accessibility. For
example, text alternatives for any non -text content will be provided so that the content
can be changed into other forms that people may need.
43
Municipality of Clarington
Attachment 1 to
Report CLD -020-17
3. Accessible elections information, to be posted on the website in clear simple language,
including, but not limited to, the following information:
• Voting process
• Voting locations
• Transit information
• Parking
• Special Voting Locations
• Voting Tools
• Proxy Voting
• Special Mail -in Ballots
• Personal Assistance
• Distribution of election information in alternative formats
• Disruption of services
• Feedback
• Accessible Elections Policies and Procedures
4. Provide a copy of and links to a "Candidates Guide to Accessible Elections", produced
jointly by the Association of Municipal Managers, Clerks and Treasurers of Ontario and
the Province.
5. Solicit feedback on accessibility initiatives through our Election web page and by way of
manual form, "Accessibility Feedback Form", at each of the voting locations.
6. Provide all election officials with accessible customer service training. Training will also
include the proper use of accessibility tools available for electors to use to assist with the
voting process. In addition, election officials will be trained to provide the correct
pronunciation of each candidate's name when assisting voters as incorrect pronunciation
can affect oral understanding for a person with a vision loss.
7. Provide "Customer Service Feedback Forms" at all voting locations.
8. Provide information to candidates and third party advertisers regarding campaign
expenses and, in particular, rules affecting candidates/third party advertisers with
disabilities.
9. Ensure that note pads and pens are available at all voting locations to assist in
communicating with electors who are deaf, deafened, or hard of hearing.
10. Publicize the following communication channels so that an elector with election
accessibility concerns can readily contact the Municipal Clerk's Department Staff:
Phone: 905-623-3379 ext. 8683 (VOTE)
Email: ClaringtonMunicipalElection (ab_clarington.net
Fax: 905-623-6506
Municipality of Clarington
Attachment 1 to
Report CLD -020-17
11. Follow the Canadian National Institute for the Blind (CNIB) clear print guidelines and
signage guidelines for signs and other print materials. This includes posting signs and
materials at eye level and without obstructions (e.g. tables) to allow the person to get
closer or use a magnifier.
12. A Voter Notification Card (VNC) will be sent to each household. In addition to other
election -related information, such as the date and time of the election, the VNC will inform
electors that all voting locations will be accessible as well informing them that assistive
devices will be available at the advanced voting opportunities.
13. In the event of disruptions to service or unforeseen circumstances that affect the
accessibility of voting locations during the advance vote or on voting day, notices of
disruption, including information regarding the nature of service, the reason, the expected
length of disruption, and alternatives, will be posted in real time:
• On the Municipality's website
• On Facebook
• On Twitter
• At the site of the disruption
• At the Municipal Administration Centre located at 40 Temperance Street,
Bowmanville
Where applicable, a media advisory will be issued.
Votina Locations
Provide Voting Place Supervisors with list of location -specific instructions to improve
accessibility of the location.
2. Continuous Accessibility hourly inspections.
3. Utilize table lifts at each voting location to accommodate the needs of any elector in a
scooter or in a higher wheelchair.
4. Provide appropriate signage at voting locations.
5. Ensure a minimum of two designated or reserved parking spaces at each voting location
for persons with disabilities.
6. Provide a sufficient number of voting locations throughout the Municipality on Voting Day
and during the Advance Voting period to limit travel distances.
7. Public Transportation Access — where possible, voting locations will be selected to
provide easy access to public transit stops.
45
Municipality of Clarington
Attachment 1 to
Report CLD -020-17
8. Check the access doors frequently to offer assistance and where the entrance to the
voting location is not within the immediate vicinity of the voting location, have additional
Election Officials assigned to them to provide assistance.
9. Any person with a disability accompanied by a support person or service animal may
enter any voting location with his or her support person or service animal, including the
voting compartment areas.
10. Ensure that there is adequate lighting, especially in the voting compartment areas.
11. When selecting voting locations, staff will strive to have a seamless process from curb to
ballot for voters, with a particular emphasis on the process for voters with a visual or
mobility impairment.
12. All presentations (e.g. PowerPoint presentations) will be in conformity with the
Municipality of Clarington's Presentation Guidelines.
Voting
1. Special Mail -in Ballot — where the elector can request a mail -in ballot package.
2. Provide fully accessible voting assistive device (audio/tactile interface) at all five Advance
Voting Days — one advanced voting location on each of the five Advance Voting Days.
3. Provide vote anywhere in the Municipality on Advance Voting Days.
4. Per the Act, provide voting opportunities on the premises of:
a) an institution in which 20 or more beds are occupied by persons who are
disabled, chronically ill or infirmed;
b) a retirement home in which 50 or more beds are occupied
In accordance with the requirements of the Act, we will provide on-site voting for the
residents of:
• Whitecliffe Terrace Retirement Residence
• Glen Hill Marnwood
• Fosterbrooke Long -Term Care Facility
• Glen Hill Strathaven
• Seasons Clarington Retirement Community
• Lakeridge Health Bowmanville
• Bowmanville Creek Retirement Community
5. In cases where an elector is unable to attend a voting location, the elector may appoint
another person to act on their behalf (i.e. proxy voting).
Municipality of Clarington
Attachment 1 to
Report CLD -020-17
6. Provide magnifying sheets and large print images of ballots at all voting locations.
7. Provide a variety of marking tools (e.g. thick pens, skinny pens, markers, etc.) at all
voting locations on Voting Day and on advanced voting days.
8. Ballot/tactile template to be used, as practicable, to assist voters with a visual impairment
to assist in marking the ballot.
9. Ballot font size will be a minimum of 12 point font and will be sans serif, in conformance
with accessible guidelines.
Staff Training & Assistance
Staff training will incorporate provisions to meet accessible customer service standards.
Ensure that staff are aware of the assistive devices in their supply packages and how to
use them.
2. Election Officials will be provided with written reference materials.
3. Election Officials will be available to assist voters, as required.
4. The Municipality of Clarington recognizes that everyone learns differently. In order to
provide training via different methods, training videos will be created by the Accessibility
Coordinator for Election Officials who learn visually in addition to the written material and
the group sessions (where material is presented by an instructors as well as hands on
training).
47
Clarington
Clerk's
Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: November 6, 2017
Report Number: CLD -021-17 Resolution:
File Number: By-law Number:
Report Subject: Election Sign By-law — Proposed Amendments
Recommendations:
1. That Report CLD -021-17 be received; and
2. That the By-law, attached to Report CLD -021-17 as Attachment 1, to amend
By-law 2016-004, the Election Sign By-law, be approved.
Municipality of Clarington
Report CLD -021-17 Page 2
Report Overview
This Report details the necessary amendments to By-law 2016-004, to reflect the changes to
the Municipal Elections Act, 1996 as a result of Bill 181, Municipal Elections Modernization
Act.
1. Background
At the January 18, 2016 Council Meeting, Council considered Report CLD -004-16 and on
February 8, 2016, Council approved By-law 2016-004, being a stand-alone Election Sign
By-law. On November 7, 2016, the General Government Committee received Report
CLD -032-16 outlining Bill 181 and changes to the Municipal Elections Act (MEA). Bill 181 has
a direct impact on By-law 2016-004, as it relates to promotion of candidates and third party
advertising, including advertising on private properties being leased or rented.
For clarification, as defined in the MEA:
a registered third party means, in relation to an election in a municipality, an individual,
corporation or trade union that is registered under section 88.6 of the MEA, and
a third party advertisement means an advertisement in any broadcast, print, electronic
or other medium that has the purpose of promoting, supporting or opposing a candidate
or a "yes" or "no" answer to a question referred to in subsection 8(1), (2), or (3), but
does not include an advertisement by or under the direction of a candidate or an
advertisement described in subsection (2) or (2.1) of the MEA.
2. Proposal
2.1. Display of Signs at Residential Premises
Section 88.2 of the MEA provides that landlords and condominium corporations may not
prohibit tenants or owners from displaying campaign signs on the premises to which the lease
relates or his/her condominium unit. Notwithstanding this, changes stemming from Bill 181
provide landlords, property managers, condominium corporations, or other authorized agents,
the authority to establish reasonable limitations to the size and type of election signage
displayed on the property, and prohibit all election signage within common areas of the
building.
It is therefore recommended that the Election Sign By-law be amended to expressly reflect
these new provisions regarding the display of signs by tenants or condominium owners.
2.2. Mandatory Information in Advertisements
Candidates and registered third party advertisers are required to identify themselves on
campaign advertisements and signs, so that it is clear who is responsible for each sign and
advertisement that appears or is broadcast.
Municipality of Clarington
Resort CLD -021-17 Paae 3
All election signs will be marked to identify the registered third party or candidate.
The MEA requires that a candidate sign only include the name, whereas registered third party
signs require the name of the registered third party as well as contact information. To provide
for consistency and ease of understanding, and to assist in enforcement, it is recommended
that the by-law be amended to include the following provisions.
a) The required information to be included on the candidate sign is:
• Name of candidate, and
Telephone number, mailing address or email address at which the registered third
party may be contacted regarding the advertisement
b) The required information to be included on the registered third party advertisement sign
is:
• Name of registered third party,
• The municipality where the registered third party is registered, and
Telephone number, mailing address or email address at which the registered third
party may be contacted regarding the advertisement
2.3. Required Deposits
Under the current provisions of By-law 2016-004, candidates are required to place a deposit of
$250 for the erection of election signs at the time of registering. This deposit, being fully
refundable at the conclusion of the Election, helps to encourage candidates to ensure that all
signs will be erected in compliance with By-law 2016-004. This provision was introduced for
the 2014 municipal elections and proved to assist in achieving compliance.
To be consistent, it is recommended that the deposit also apply to registered third party
advertising signs. Whether it be a registered third party advertiser, or a registered Candidate,
obligations under, and enforcement of, the By-law for erecting election signs shall be
consistent.
3. Concurrence
This Report has been reviewed by the Municipal Solicitor who concurs with the
recommendations.
4. Conclusion
It is respectfully recommended that the attached By-law, being a by-law to amend Bylaw
2016-004, the Election Sign By-law, be approved.
50
Municipality of Clarington
Resort CLD -021-17
5. Strategic Plan Application
Not applicable.
Submitted by:
C. nne 4IG-3reenotree, BA, CMO
Municipal Clerk
Paae 4
Reviewed by: Z4VVA�
Andrew C. Allison, B. Comm, LL.B
CAO
Staff Contact: Duncan Anderson, Manager Municipal Enforcement, 905 623 3379 ext. 2110 or
danderson@clarington.net
Attachment:
Attachment 1 - By-law to amend By-law 2016-004
No interested parties on file.
51
Municipality of Clarington
Attachment 1 to
Report CLD -021-17
THE CORPORATION OF
THE MUNICIPALITY OF CLARINGTON
BY-LAW 2017 -
Being a by-law to amend the Election Sign By-law 2016-004
WHEREAS the Council of The Corporation of the Municipality of Clarington deems it desirable
to amend Election Sign By-law 2016-004.
NOW THEREFORE be it enacted:
1. That By-law 2016-004 be amended as follows:
a. The definition of "person" within section 1 be amended to include
"registered third party".
b. The following definition be added to section 1
"registered third party" means an individual, corporation or trade union that is
registered under section 88.6 of the Municipal Elections Act, 1996".
c. That section 9.1 be added as follows:
9.1 All candidate signs shall include:
(a) name of candidate; and
(b) telephone number, mailing address or email address at which the
registered third party may be contacted regarding the advertisement.
d. That Section 9.2 be added as follows:
9.2 All registered third party advertisement signs shall include:
(a) name of registered third party;
(b) the municipality where the registered third party is registered; and
52
Attachment 1 to
Municipality of Clarington Report CLD -021-17
(c) telephone number, mailing address or email address at which the
registered third party may be contacted regarding the advertisement.
e. That a new section 17.1 be added as follows:
17.1 Notwithstanding clause 17(b), a lease or tenant of property may display an
election sign as such conditions to reasonable size or type a landlord, building
manager, condominium corporation deems appropriate.
f. That sections 29 and 30 be amended to delete " candidate" and replace with
"registered candidate or registered third party":
2. This by-law comes into effect on April 1, 2018.
PASSED this xxt" day of November, 2017.
53
Adrian Foster, Mayor
C. Anne Greentree, Municipal Clerk
Clarington
Clerk's
Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: November 6, 2017
Report Number: CLD -022-17 Resolution:
File Number: By-law Number:
Report Subject: Multi -Year Accessibility Plan
Recommendations:
1. That Report CLD -022-17 be received; and
2. That the Multi -Year Accessibility Plan 2018-2023 (Attachment 1 to Report CLD -022-17)
be endorsed.
54
Municipality of Clarington
Report CLD -020-17
Report Overview
Page 2
As required under the Accessibility for Ontarians with Disabilities Act, 2005 (AODA), this
report presents Clarington's 2018-2023 Multi -Year Accessibility Plan for Council's
consideration and endorsement.
1. Background
In accordance with the + (AODA), municipalities are required to establish, implement,
maintain and document a multi-year accessibility plan. This plan is required to outline the
Municipality's strategy to prevent and remove barriers and meet its requirements under
Ontario Regulation 191/11 for the Integrated Accessibility Standards Regulation.
2. Proposal
The plan included with this Report as Attachment 1 highlights past activities the
Municipality has undertaken, and how the Municipality will continue to meet its legislated
obligations under AODA. The Clarington Accessibility Advisory Committee has
recommended that Council approve the plan as Clarington's 2018-2023 Multi -Year
Accessibility Plan
3. Concurrence
Not Applicable
4. Conclusion
It is respectfully recommended that the attached plan be endorsed as the Municipality of
Clarington's Multi -Year Accessibility Plan in accordance with Ontario Regulation 191/11,
s.4(1).
5. Strategic Plan Application
Not applicable.
Submitted by:
C. Anne Greentree,
Municipal Clerk
Reviewed by:
Andrew C. Allison, B. Comm, LLB
CAO
Staff Contact: Andrea Nicholson, Accessibility Coordinator, 905-623-3379 ext. 2131 or
anicholson@clarington. net
There are no interested parties to be notified of Council's decision.
Attachment 1 — Multi -Year Accessibility Plan
55
Attachment 1 to
Report CLD -022-17
If this information is required in an alternate accessible format, please contact the
Accessibility Coordinator at 905-623-3379 ext. 2131.
The Municipality of Clarington
Multi -Year Accessibility Plan
2018-2023
Page 1 of 12
56
Attachment 1 to
Report CLD -022-17
Executive Summary
The Municipality of Clarington Multi -Year Accessibility Plan 2018-2023 outlines the
initiatives the Municipality has taken to ensure compliance with the Accessibility for
Ontarians with Disabilities Act, 2005 (AODA). Additionally, the plan outlines how the
Municipality will continue to meet its legislated obligations under AODA and address the
needs of our growing and diverse community as we work toward a fully accessible and
inclusive community.
The Municipality of Clarington is committed to ensuring that people of all ages and
abilities enjoy the same opportunities as they live, work, play, visit and invest in our
communities.
We promote a caring, inclusive and respectful community where Municipal programs,
services and facilities are available to everyone, including people with disabilities. Our
goal is to ensure accessibility for the public we serve and our employees.
Page 2 of 12
57
Attachment 1 to
Report CLD -022-17
About Clarington
The Municipality of Clarington is a beautiful community that forms the eastern boundary
of the Greater Toronto Area.
Clarington is one of eight municipalities located in Durham Region. With a population of
over 92,000 people and growing, Clarington offers residents a blend of city living and
rural charm.
Current statistics tell us that about 15% of the population has a disability, which means
there are approximately 14,000 people in Clarington living with a disability. As the
population ages we can expect the percentage of people with disabilities to increase to
20% or about 18,500 Clarington residents.
Clarington is a large Municipality, covering an area of about 612 square kilometers. We
have four major urban centres and 13 hamlets.
Legislation
Ontarians with Disabilities Act, 2001 (ODA)
In 2001, the Government of Ontario created the ODA. The ODA required public sector
organizations (the provincial government, municipalities, hospitals, educational
institutions and public transportation service providers) to undertake activities aimed at
reducing and eliminating barriers for people with disabilities. It also required
municipalities with populations over 10,000 to appoint an Accessibility Advisory
Committee (AAC), develop annual accessibility plans and seek the advice of AACs on
certain matters.
On December 1, 2015 the Government of Ontario rescinded the sections of the ODA
that applied to Municipalities. This was done to streamline accessibility requirements
across different accessibility laws and remove duplicated requirements. As a result of
these changes, the Municipality of Clarington no longer has obligations under the ODA.
Page 3 of 12
PP
Attachment 1 to
Report CLD -022-17
Accessibility for Ontarians with Disabilities Act, 2005 (AODA)
The AODA sets out a road map for an accessible Ontario by 2025 with mandatory and
enforceable standards in five key areas:
• Customer Service
• Information and Communications
• Employment
• Transportation
• Public Spaces
The Customer Service Standard became law (Ontario Regulation 429/07) on January 1,
2008. The Municipality of Clarington has complied with this Standard since January 1,
2010.
On July 1, 2016, the Government of Ontario made several changes to the Customer
Service Standard, which required the Municipality to update its Accessible Customer
Service Policy. One important change that occurred during this update was that the
Customer Service Standard was moved into the Integrated Accessibility Standards
Regulation (IASR). As a result of this change, all five standards now reside under one
regulation.
The IASR also includes standards for: Information and Communication, Employment,
Transportation, and the Design of Public Spaces.
The Design of Public Spaces Standard focus on removing barriers in areas not covered
by the Ontario Building Code such as playgrounds, on and off-street parking,
recreational trails and service counters. It applies to new construction or re -construction
of existing spaces. It does not require organizations to retrofit in order to be compliant.
Ontario Building Code (OBC)
The OBC regulates the minimum building standards for the construction of all new
buildings and buildings that undergo a significant renovation. The Code includes
requirements for minimum accessibility within buildings.
The OBC was amended to include enhancements to accessibility in buildings. As of
January 1, 2015, most new construction and extensive renovations will be subject to
updated accessibility requirements. Existing buildings, where no work is planned, are
not affected by these new requirements.
Page 4 of 12
59
Attachment 1 to
Report CLD -022-17
Clarington's Accessibility Advisory Committee
The Clarington Accessibility Advisory Committee (CAAC) is a citizen committee that
acts as an advisory body for Council. Its mandate is to advise on the identification,
removal and prevention of barriers to people with disabilities in Clarington.
The CAAC's term coincides with Council. Following the 2014 Municipal Elections, a new
CAAC was formed and is working within its mandate until 2018. Each member of the
CAAC is a volunteer, with the exception of the Council representative. The CAAC is
supported by the Accessibility Coordinator and the Clerk's Department.
The current CAAC members bring a wide range of personal and professional
experiences and perspectives related to the challenges faced by people with disabilities.
They provide invaluable advice and support as we continue to work toward a barrier -
free Clarington.
Accessibility Partnerships
Clarington works collaboratively with each of the eight other Municipalities in the Region
of Durham to achieve greater accessibility across Durham. Clarington's Accessibility
Coordinator regularly liaises with other Accessibility Coordinators within Durham and
across Ontario.
The Accessibility Coordinator is a member of the Ontario Network of Accessibility
Professionals (ONAP) and attends their semi-annual meetings. ONAP is comprised of
accessibility professionals within the broader public sector across Ontario and its
purpose is to share best practices and resources in accessibility.
Page 5 of 12
Attachment 1 to
Report CLD -022-17
Clarington's Plan
Customer Service
The Accessible Customer Service Standard came into effect on January 1, 2008. The
Municipality of Clarington developed its Accessible Customer Service Policy and was in
compliance with all of the Standards requirements by January 1, 2010.
The Municipality of Clarington continues to:
• Train staff and volunteers on providing accessible customer service
• Ensure that anyone who provides service on behalf of the municipality has been
trained on providing accessible customer service
• Monitor its customer service to ensure we are maintaining and improving upon the
level of accessibility we provide in programs, services and facilities
• Explore new technologies that support accessible customer service
In 2016, the Municipality purchased an iPad in 2016 to facilitate accessible customer
service at the Municipal Administrative Centre.
The iPad is available upon request and can facilitate communication for deaf, deafened,
and hard of hearing visitors and non-English speaking visitors. It can also magnify
information for people with low -vision and is capable of accessing an on -demand sign
language interpreter.
The Accessible Customer Service Policy was updated in 2017 to incorporate legislated
changes.
2018-2023 Accessible Customer Service Goals
• Monitor the success of the iPad for customer service and explore introducing
additional iPads at other facilities.
• Explore assistive technologies that will make municipal programs and services more
accessible to people with a variety of disabilities. This will include, but is not limited
to:
o Assistive listening devices
o Assistive devices
o Charging stations for mobility devices
o CART Captioning
Page 6 of 12
61
Attachment 1 to
Report CLD -022-17
General Requirements
The Municipality of Clarington has met all of the General Requirements of the Integrated
Accessibility Standards Regulation (IASR).
The Municipality of Clarington continues to:
• Monitor and update its accessibility policies, as necessary
• Monitor and update its accessibility plan, as required
• Incorporate accessible design, criteria and features when procuring or acquiring
goods, services and facilities, unless it is not practicable to do so
• Incorporate accessible features when acquiring self-service kiosks
• Train new employees and volunteers on the requirements of the IASR and Human
Rights Code, as it relates to people with disabilities
• Ensure persons who provide goods, services or facilities on our behalf are trained on
the requirements of the IASR and the Human Rights Code, as it relates to people
with disabilities
• File an accessibility compliance report every two years
2018-2023 General Requirement Goals
• The Municipality of Clarington will develop online accessibility training courses for
staff, volunteers and third party contractors. Courses will include but are not limited
to:
• Accessible customer service
• IASR - Overview
• Creating Accessible Word Documents
• Creating Accessible PDFs
• Purchasing and Procuring Accessible Goods, Services and Facilities
• Develop and implement a training cycle to ensure staff remain up-to-date on
accessibility legislation, corporate policies and best practices for interacting with
people with disabilities
• Monitor the accessible purchasing requirements through random audits of files and
provide additional support where necessary.
Page 7 of 12
62
Attachment 1 to
Report CLD -022-17
Information and Communication
The Municipality of Clarington has met all of the current requirements of the Information
and Communications Standard.
The Municipality of Clarington continues to:
• Maintain a process for receiving and responding to feedback in ways that are
accessible to people with disabilities
• Notify the public about the availability of accessible formats and provide accessible
formats, upon request
• Provide emergency information in alternative formats, upon request
• Maintain an accessible website and web content
• Review documents and templates to ensure they are accessible
• Monitor its website for compliance with accessibility standards
2018-2023 Information and Communication Goals
• All municipal websites will meet or exceed WCAG 2.0 Level AA by January 1, 2021
• Develop the Municipality's Intranet to meet or exceed WCAG 2.0 Level AA
standards
• Provide pre-recorded videos of Council meetings with closed captions
• Ensure that print -documents are accessible
• Support and educate staff on creating accessible documents
• Ensure that documents and content posted online are in accessible formats
Page 8 of 12
63
Attachment 1 to
Report CLD -022-17
Employment
The Municipality of Clarington has met all of the current requirements of the
Employment Standard.
The Municipality of Clarington continues to:
• Notify applicants about the availability of accessibility accommodations in the
recruitment process
• Advise successful applicants about the availability of accommodations for
employees with disabilities
• Make policies on accommodating and supporting employees with disabilities
available to all employees
• Provide accessible formats and/or communication supports to employees with
disabilities who require it
• Develop individual emergency evacuation plans to employees who require it
• Document individual accommodation plans for employees with disabilities
• Offer a return to work process for employees with disabilities
2018-2023 Employment Goals
• The Municipality will continue to regularly review its employment policies and
practices to ensure applicants and employees with disabilities receive the supports
they need
• Develop and implement a plan to ensure employees with disabilities are aware of
the availability of accommodations and individual emergency response plans
• Explore partnerships with community organizations that support people with
disabilities with the goal of providing volunteer and/or paid employment to people
with disabilities
Page 9 of 12
ID
Attachment 1 to
Report CLD -022-17
Transportation
Most of the requirements of the Transportation Standard relate to the operation of public
transportation systems. The Municipality of Clarington does license taxicabs within the
municipality but does not own or operate any transportation system. Public
transportation is provided by the Regional Municipality of Durham.
The Municipality of Clarington, in partnership with the Clarington Accessibility Advisory
Committee, continues to monitor the need for accessible on -demand taxicabs in the
municipality.
2018-2023 Transportation Goals
• In the next term of Council, the Municipality of Clarington will consult with the public
to determine if there is a need for accessible on -demand taxicabs and, if applicable,
what proportion of taxicab licenses should be designated for accessible vehicles.
Monitor compliance with the accessibility requirements of the Taxicab By -Law
Design of Public Spaces
The Municipality of Clarington is in compliance with all of the requirements of the Design
of Public Spaces Standard (DOPS).
Since January 1, 2016 all new and redeveloped public spaces owned and/or operated
by the Municipality of Clarington have met the requirements of DOPS.
The Municipality of Clarington will continue to:
Consult the Clarington Accessibility Advisory Committee, the public and people with
disabilities prior to redeveloping or constructing new public spaces under this
Standard
• Incorporate public consultations into existing processes wherever possible
• Meet or exceed the technical requirements of DOPS
2018-2023 Public Spaces Goals
• Explore the inclusion of mobility device charging stations in new and redeveloped
public spaces
• Continue to enhance the accessibility of new and redeveloped playgrounds
Page 10 of 12
65
Attachment 1 to
Report CLD -022-17
Maintenance of Public Spaces Policy
The Municipality of Clarington will provide preventative maintenance of accessible
elements through routine maintenance and inspections. Inspections will focus on
accessible elements covered by the Design of Public Spaces Standard and the Ontario
Building Code.
The Municipality of Clarington will notify members of the public of any temporary
disruptions to accessible elements via our website, social media, on-site notice, and any
other reasonable means. In the event of a temporary disruption, whether emergency or
preventative, the Municipality will provide alternative accommodations until the
disruption has ended. Accommodations during a disruption will vary depending on the
nature of the disruption. The Municipality will ensure that accessible elements are fixed
as soon as possible.
Accessibility Moving Forward
In 2017, the Municipality of Clarington asked for public feedback on this multi-year
accessibility plan. An online survey asked people to identify issues and barriers to
accessibility. The majority of feedback received highlighted issues not covered by the
AODA.
Knowing that the AODA is a starting point for making our community more accessible,
the Municipality has carefully reviewed the survey feedback received. Where possible,
suggestions for improvement have already been incorporated into this Plan. Some
feedback will be used to inform future projects.
The Municipality of Clarington is committed to becoming a barrier -free community.
Although the AODA does not require the Municipality to renovate its buildings, we
understand that physical accessibility is an important part of being a barrier -free
community. Therefore, we have begun the task of conducting accessibility audits on all
of the buildings we own and operate. The results of the accessibility audits will be used
to develop a comprehensive plan of how to remove the barriers identified.
Page 11 of 12
. •
Attachment 1 to
Report CLD -022-17
Contact information
We always welcome feedback about the accessibility of our goods, services and
facilities.
In Writing:
Accessibility Coordinator
40 Temperance Street
Bowmanville, ON
L 1 C 3A6
Phone: 905-623-3379 x 2131
Email: accessibility(a)_clarington.net
67
Page 12 of 12
Clarington
Clerks
Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: November 6, 2017
Report Number: CLD -023-17 Resolution:
File Number: By-law Number:
Report Subject: Appointment to the Clarington Heritage Committee
Recommendations:
1. That Report CLD -023-17 be received;
2. That the resignation of Paul Davidson be received, with regret, and that he be thanked
for his contribution to the Clarington Heritage Committee
3. That Mark Stanisz be appointed to the Clarington Heritage Committee for a term ending
December 31, 2018 or until a successor is appointed; and;
4. That all interested parties listed in Report CLD -023-17 and any delegations be advised
of Council's decision.
Municipality of Clarington
Report CLD -023-17
Report Overview
Page 2
This Report is intended to provide background information regarding the vacancy on the
Clarington Heritage Committee for the Municipality of Clarington and to assist Council in the
appointment for this position.
1. Background
The Clarington Heritage Committee (CHC) is a volunteer advisory committee established
by the Municipality of Clarington Council in accordance with the provisions of the Ontario
Heritage Act.
The goal of the CHC is to assist the Municipality of Clarington in its efforts to identify,
review, discuss and make recommendations to Council on properties and issues of
cultural heritage value or interest.
Committee members are ultimately responsible to the Municipality of Clarington Council
and are bound by By-law 2006-079, appointing the CHC, and the Terms of Reference.
The following is an excerpt of the Terms of Reference, as established in Report
PSD -039-06, regarding appointments to the CHC:
4.1 The Clarington Heritage Committee shall consist of a minimum of five (5) voluntary
members who are appointed by Council for the term of Council. The Council may,
by resolution, replace members as members resign or as members are deemed to
be inactive. Council may appoint from time to time such new members as
considered desirable or as recommended by the Committee. The maximum
number of members is set at twelve (12).
4.2 The Committee is to consist of members that possess the expertise, experience
and willingness to devote the necessary time to the Committee. The Municipality
will seek to obtain the following as members:
• A municipal Council liaison
• A representative from the Newcastle Village and District Historical Society
• A representative from the Clarington Museum and Archives; if staff, an ex -
officio member
• An architectural historian
• A building and design specialist
• Area residents from each of the municipal wards that are experienced in
heritage conservation matters
4.3 Openings for membership shall be publicly advertised. All residents and any
nominated representative of an organization involved in cultural heritage issues are
invited to apply. Applicants will submit the required application form to the
Municipality of Clarington Clerks Department. Applicants shall possess knowledge
of cultural heritage issues within Clarington. Applicants may also possess relevant
heritage conservation experience, technical training in a heritage planning field,
and/or current involvement in cultural heritage community activities.
. '
Municipality of Clarington
Report CLD -023-17 Page 3
2. Heritage Committee — Vacancy
Paul Davidson was appointed to the Clarington Heritage Committee in April, 2015 for a
term ending in in December 31, 2018 or until a successor is appointed. On
September 18, 2017, the Municipal Clerk's Department received notification of his
resignation.
In response to the ad, the following individual has submitted their application and it is
recommended that they be appointed to the Clarington Heritage Committee until
December 31, 2018:
Mark Stanisz
The application has been circulated under separate cover (Attachment 1) as it contains
personal information.
3. Concurrence
Not Applicable
4. Conclusion
In order to fulfill the requirements of the Committee, it is recommended that Mark Stanisz
be appointed to the Clarington Heritage Committee for the Municipality of Clarington until
December 31, 2018 or until a successor is appointed.
5. Strategic Plan Application
Not Applicable
Submitted by:
C. Anne Greentree,
Municipal Clerk
Reviewed by:
Andrew C. Allison, B. Comm, LL.B
CAO
Staff Contact: Samantha Gray, Committee Coordinator, 905-623-3379 ext. 2106 or
sgray@clarington.net
Attachments:
Attachment 1: Clarington Heritage Committee Confidential Applications
(Distributed Separately)
The following is a list of the interested parties to be notified of Council's decision:
Mark Stanisz
Clarington Heritage Committee c/o Faye Langmaid
70
Clarftwn
Corporate Services
Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: November 6, 2017
Report Number: COD -019-17 Resolution:
File Number: RFP2016-3 By-law Number:
Report Subject: ASO Review for Provision of Employee Group Benefits
Recommendations:
That Report COD -19-17 be received;
2. That the Health and Dental Benefits Program for the first renewal term, February 1, 2018
to February 1, 2019, be approved to remain as is with Sun Life Financial to take
advantage of the 15% renewal cap;
3. That the ASO option for provision of Health and Dental benefits be reviewed in advance
of the next renewal period of February 1, 2019 to February 1, 2020, with consulting
assistance as needed at an estimated cost of $20,000 to be funded from the ASO
Reserve fund; and
4. That registered interested parties be advised of Council's decision regarding the award
by the Corporate Services Department in consultation with Finance.
71
Municipality of Clarington
Report COD -019-17
Report Overview
Page 2
To update Council on the review of the ASO program for the first renewal of the Health &
Dental component of the 5 year contract with Sun Life, from February 1, 2018 to February 1,
2019. The extended health and dental benefits program is recommended to continue as is,
under the current Fully Insured arrangement, with continued monitoring of the option to
move to an Administrative Services Only ASO program in future.
1. Decision History
On July 4, 2016 Council adopted the recommendations within Report COD -015-16
"Provision of Employee Group Benefits" and approved an award of contract to Sun Life
Financial (Attachment # 1 - approval resolution) for the provision of Employee and
Dependent Life, Long Term Disability, Extended Health and Dental coverage for a 5 year
term (October 2016 to October 2021) with a review at the conclusion for possible renewal
of further terms pending satisfactory service and acceptable conditions.
The Health & Dental portion of the contract was guaranteed not to increase for 16 months
from October 1, 2016 to February 1, 2018. In addition the initial bid, contained a cap of
15% on the first "renewal" of the Health & Dental portion, running from February 1, 2018
to February 1, 2019.
At the meeting Council directed staff to report back to the General Government
Committee at a reasonable time prior to the expiry of the 16 month term (February 1,
2018) to consider a recommendation on continuing within the Sun Life contract for the
extended health and dental benefits portion under a Fully Insured Funding arrangement
or change to an Administrative Services Only (ASO) arrangement with Sun Life at
February 1, 2018.
The review is conducted at this time to allow sufficient time to assess the potential impact
prior to the expiry of the February 1, 2018 term. The 15% cap protection will run out
after this first renewal ends on February 1, 2019, therefore it is intended that the next
ASO review in advance of the February 1, 2019 renewal, would take place in the fall of
2018.
2. Background
In 2016 with the market review, as part of the RFP evaluation Buffett Taylor Employee
Consulting was contracted to provide professional advice on various aspects of the RFP
process including but not limited to assisting in the development of the terms of reference
for the provision of Employee Group Benefits as required by the Municipality of
Clarington. The benefits coverage included all employee benefits, employee and
dependent Life Insurance, Optional Life, Long Term Disability (LTD), Extended Health
and Dental benefits and Accidental Death and Dismemberment (AD&D). The benefits
cover approximately 374 employees and retirees (including Museum and Library). The
72
Municipality of Clarington
Report COD -019-17
Page 3
RFP allowed bidders to create and submit proposals for any of the following: AD&D, Life
and LTD, Health and Dental or any combination of the above-mentioned.
Five (5) submissions were received by the closing date and time.
Buffett Taylor Employee Consulting assisted in the evaluation of the proposals and Sun
Life Financial was deemed the most qualified proponent meeting the Municipality's
requirements.
The benefits with Sun Life started on October 1, 2016. AD&D remained with the existing
carrier CHUBB.
3. Financial and Budget Considerations
The 1St renewal of the Extended Health and Dental Premiums under the Fully Insured
arrangement in the existing contract with Sun Life is capped at 15%. The claims history
data provided by Sun Life indicates that the renewal rates for these programs would
increase by 37 to 40%, before application of a "rate adjustment". This impact is avoided
by staying under the Fully Insured arrangement for this first renewal into 2018 (February
1, 2018 — January 31, 2019). The ASO cost for this same arrangement would be
approximately $7,775 per month higher because it is based on the actual claims, and
does not receive the benefit of the 15% rate cap, guaranteed by Sun Life for the 1St year
renewal.
The monthly premium cost for the Extended Health and Dental Benefits Plans are as
follows under the continued Fully Insured versus the proposed ASO arrangement:
Extended Health Benefits
Current
Renewal of
Proposed
Fully
Fully -
ASO Cost
Insured
Insured
Premium
$104,325
$126,232
$131,449
Dental Benefits
Current
Renewal of
Proposed
Fully
Fully -
ASO
Insured
Insured
Premium
$51,145
$61,375
$63,933
Remaining with the fully -insured funding arrangement with
overall increase capped at 15% for the annual Health and
provides the most cost effective option at this point. This rE
Not -Reported (IBNR) reserve being added.
73
Sun Life's commitment of an
Dental benefits premiums
mewal includes the Incurred -But -
Municipality of Clarington
Report COD -019-17
Page 4
Given the recent claims history showing a weighted loss ratio up to 40%, moving to an ASO
funding arrangement at this point would likely result in an increased cost in the upcoming
renewal year. Under the ASO arrangement the full claims costs plus the administrative
costs (claims handling charges, profit charge, pooling stop -loss charges, printing charges,
consulting fees and taxes) transfers to the Municipality. Under ASO, at the end of the year
any shortfall between the amounts paid by the Municipality, and the claims actual costs and
related fees, are the dollar -for -dollar responsibility of the Municipality. Under the existing
fully -insured arrangement, Sun Life absorbs all claim costs.
For many reasons (aging population, specialized drug formularies, expanded disease base,
etc.), employers generally expect an escalation in future costs regardless of the funding
arrangement. The Municipality reviews opportunities for cost containment, such as within
the existing program there is a built in control requiring that drugs are issued as mandatory
generic substitution. If an employee is listed for a substitute drug but chooses to still ask for
the brand name drug they are required to pay the difference. The Municipality is also
exploring managed drug programs with certain drug regimens that allow the Plan Provider
to manage the individual drug program. The cost containment efforts are somewhat
eroded by the current environment that systemically contributes to Healthcare expenses
rising, for example the arbitration awards that ensure "parity" and grant "unlimited"
Physiotherapy for both the employees and their family rather than ensuring the employee -
only is granted the benefit that aids in ability to perform their job.
In the January 2017 Benefits Canada publication, an article by Mercer `Benefits costs to
trend even higher in 2017' states the following:
"employers can expect increases in drug -pooling costs to exceed 50 percent this year
and predicts speciality medications, which represented roughly 30 percent of drug
spending in 2015, will rise by about 10 to 15 percent in 2017. You've got a growing
proportion of costs there, accelerating at a much higher level than your traditional drugs,
which we're expecting to be flat line".
Going Forward:
The ASO option continues to be a worthwhile opportunity to explore for overall cost
effectiveness, particularly as the Municipality grows to a large client classification. It is
recommended that in the fall of 2018 with the next renewal term from February 1, 2019 to
February 1, 2010, should the renewal rates under the existing programs be unacceptable,
the ASO option be evaluated further. The Municipality would engage consultants to assist
in evaluating the complex process to determine if it would be the best financial choice at
that time and to ensure appropriate Reserve Funds are established to provide for benefit
claim costs and ASO administrative fees. It is recommended that the appropriate
consultant cost be funded from the ASO Reserve Fund in the fall 2018 for the February 1,
2019 renewal timeframe. It is anticipated that the consultant cost would be approximately
$20,000.
74
Municipality of Clarington
Report COD -019-17
4. Concurrence
Page 5
This report has been reviewed by the Director of Finance/Treasurer who concurs with the
recommendation.
5. Conclusion
It is respectfully recommended that the continuation of Health and Dental under a Fully
Insured arrangement for the 1 st renewal with Sun Life Financial be approved, with future
reviews of the ASO option at the appropriate renewal periods.
6. Strategic Plan Application
The recommendations contained in this report conform to the Strategic Plan.
Submitted bYoX,'H4BWS
Maric., C.M.O.
Director of Corporate Services
Reviewed by:
Andrew Allison, B. Comm., LLB.
Chief Administrative Officer
Staff Contact: David Ferguson, Purchasing Manager, Ext 2209 or dferguson@clarington.net
List of interested parties to be notified of Council's decision is on file in the Corporate Services
Department.
Attachments: Attachment 1: Resolution File Number H02.GE
MM/DF/KM
75
Municipality of Clarington
Ge�r�lifrg the {Vay
To: David Ferguson, Purchasing Manager
From: Anne Greentree, Municipal Clerk
Date: July 13, 2016
Re: Provision of Employee Group Benefits
File Number: H02.GE
Attachment 1 to
Report COD -019-17
MEMO
Please be advised that, at the July 4, 2016 Council meeting, the following Resolution
was passed:
That Report COD -015-16 be received;
That Sun Life Financial be awarded the contract for the provision of Employee
and Dependent Life, Long Term Disability, Extended Health and Dental coverage
for a five (5) year term with a review at the conclusion for possible renewal of
further terms pending satisfactory service and acceptable conditions, provided
that the Health and Dental coverage can be limited to the end of the 16 month
guarantee period;
That staff report back to General Government Committee on the renewal of the
extended health and dental benefits coverage with a recommendation on
proceeding under a Fully Insured Funding Arrangement or ASO, at a reasonable
time prior to the expiry of the 16 month term;
That the Purchasing Manager be authorized to negotiate with Chubb Insurance
Company of Canada, being the Municipality's current provider of Accidental
Death and Dismemberment a renewal of the existing agreement. This
agreement to be reviewed at the conclusion for possible renewal of further terms
pending satisfactory service and acceptable conditions;
76
Municipality of Clarington
leading rllc VYny
Attachment 1 to
Report COD -019-17
I JT-
That
�iTi7
the Purchasing Manager be, authorized to execute administrative
agreements as required for the current and future renewals, subject to
satisfactory service and acceptable terms;
That the savings of approximately $550,000 be put into a reserve dedicated for
future ASO benefit administration; and
That all interested parties listed in Report COD -015-16 and any delegations be
advised of Council's decision by the Purchasing Division.
died We rntree
AG/jeg
C. M. Marano, Director of Corporate Services
K. McMullen, Compensation and Benefits Supervisor
N. Taylor, Director of Finance/Treasurer
77
Clarftwn
Corporate Services
Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: November 6, 2017
Report Number: COD -020-17 Resolution:
File Number: CL2017-24 By-law Number:
Report Subject: 2017 Bridge and Culvert Rehabilitation
Recommendations:
1. That Report COD -020-17 be received;
2. That Coco Paving Inc. with a total bid amount of $639,849.39 (Net HST Rebate) being
the lowest compliant bidder meeting all terms, conditions and specifications of Tender
CL2017-24 be awarded the contract for the bridge and culvert rehabilitations at various
locations as required by the Engineering Services Department;
3. That the funds required for this project in the amount of $864,000.00 (Net HST Rebate)
which includes the construction cost of $639,849.39 (Net HST Rebate) and other related
costs such as design, inspection, material testing, contingency of $224,150.61 (Net HST
Rebate) be funded by the Municipality as follows:
Structures Rehabilitation 110-32-330-83275-7401 $828,485.76
Bridge Maintenance 100-36-380-10200-7112 $ 35,514.24
4. That all interested parties listed in Report COD -020-17 and any registered interested
parties will be advised of Council's decision regarding the award by the Corporate
Services Department.
Municipality of Clarington
Report COD -020-17
Report Overview
Page 2
To request authorization from Council to award the contract for the bridge and culvert
rehabilitations at various Municipal locations as required by the Municipality of Clarington's
Engineering Services Department.
1. Background
Tender specifications were prepared by the Engineering Services Department and
provided to the Purchasing Services Division. This project includes the rehabilitation or
replacement of structures on Golf Course Road north of Highway 2, Bragg Road north of
Concession Road 3, Concession Road 4 east of Liberty Street and Concession Road 5
east of Newtonville Road. .
Tender CL2017-24 was issued by the Purchasing Services Division and advertised
electronically on the Municipality's website. Notification of the availability of the document
was also posted on the Ontario Public Buyer's Association website. Twenty-three (23)
companies, including subcontractors, downloaded the tender document.
The tender closed on Tuesday, October 3, 2017.
2. Analysis
Six (6) bids were received in response to the tender call. Bids were reviewed and tabulated
by the Purchasing Services Division (see Attachment 1). All submissions were deemed
compliant.
The results were forwarded to the Engineering Services Department for their review and
consideration. After review and analysis of the submissions by the Engineering Services
Department and the Purchasing Services Division, it was mutually agreed that the low
bidder, Coco Paving Inc. be recommended for the award of contract CL2017-24.
Coco Paving Inc. has successfully completed work for the Municipality in the past.
3. Financial
The funds required for this project in the amount of $864,000.00 (Net HST Rebate) which
includes the construction cost of $639,849.39 (Net HST Rebate) and other related costs
such as design, inspection, material testing, contingency of $224,150.61 (Net HST
Rebate) be funded by the Municipality as follows:
Structures Rehabilitation 110-32-330-83275-7401 $828,485.76
Bridge Maintenance 100-36-380-10200-7112 $ 35,514.24
79
Municipality of Clarington
Report COD -020-17
Page 3
The above noted costs reflect the removal of the provisional sections contained within the
tender document. These sections were removed as they were deemed to be not be cost
effective and included the following:
a) Item B12 — Matacryl Wearing Surface for the Golf Course Road Structure 98017
b) Part G — Roadworks (Baseline Road)
c) Part H — Structure 99504 Baseline Road
4. Concurrence
This report has been reviewed by the Director of Engineering Services and the Director of
Operations who concur with the recommendations.
5. Conclusion
It is respectfully recommended that Coco Paving Inc. be authorized to complete the 2017
Bridge and Culvert Rehabilitations at various locations in the amount of $ 639,849.39 (Net
HST Rebate) as per the terms and conditions of Tender CL2017-24.
6. Strategic Plan Application
The recommendations contained in this report conform to the Strategic Plan.
Reviewed by:
a ano, H.B. Sc., C.M.O.
Director of Corporate S rvices
Nancy Ta or, A, CPA, CA.
Director of Finance/Treasurer
Andrew Allison, B. Comm., LLB.
Chief Administrative Officer
Staff Contact: David Ferguson, Purchasing Manager, 2209 or dferguson@clarington.net
List of interested parties to be notified of Council's decision is on file in the Corporate Services
Department.
Municipality of Clarington
Summary of Submissions Received
RFP2017-24
2017 Bridge and Culvert Rehabilitations
Attachment 1 to
COD -020-17
Bidder
Total Bid*
Total Bid
(Net HST Rebate)
Coco Paving Inc.
$ 710,524.58
$ 639,849.39
Bronte Construction
$ 806,916.05
$ 726,652.90
Fidelity Engineering & Construction
$ 809,471.68
$ 728,954.32
Dig -Con International Ltd.
$ 885,150.04
$ 797,105.03
National Structures 2011 Inc.
$ 857,492.59
$ 772,198.64
Clearwater Structures Inc.
$ 911,198.10
$ 820,562.11
*Pricing shown above reflects total bid pricing less provisional items noted within body of the
report.
W
Clarington
Finance Department
Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: November 6, 2017
Report Number: FND-016-17 Resolution:
File Number: By-law Number:
Report Subject: Financial Update as at September 30, 2017
Recommendations:
That Report FND-016-17 be received for information.
Municipality of Clarington
Report FND-016-17 Page 2
Report Overview
The purpose of this report is to update Council on the overall budget variance as of September
30, 2017. Additional financial indicators are included in this report such as taxes receivable,
reserve fund investments, debt and development charges collected.
1. Background
The financial update report has been designed to focus on overall budget variance.
2. Third Quarter of 2017 Results
2.1 Attachment 1, Summary of Operating Expenditures and Revenues, compares the
Municipality's budget to actual posted transactions as of September 30, 2017. This
statement reflects the Municipality's operating budget only and excludes year to date
financial activities for the library, museum, BIAS and consolidated hall boards. Year to
date expenditures as of September 30, 2017 totalled $60,321,131 which represents 99.7%
of the budget as of the end of the third quarter. Year to date revenues totalled $76,808,496
which represents 104.3% of budget as of the end of the third quarter.
2.2 Attachment 1 is intended to provide an indication of the status of the Municipality's
operating accounts compared to the approved budget as of September 30, 2017. Many of
the departments have seasonal trends in their activities such as Community Services and
Operations. Other departments activities, timing and/or amount, can vary from one year to
the next such as Planning and Legal Services. To best capture the trends in the activities,
the budget is allocated monthly based on the prior year's actual monthly distribution. In
cases where there is no prior history easily obtainable, the monthly allocation is divided
equally over the twelve months. Due to the timing differences that occured throughout the
accounts, this statement cannot be used in isolation.
2.3 As of September 30, 2017, the operating budget is on target. Revenues exceed the
expenditures. The positive net position is higher than budgeted at 125.4%. Monthly trial
balance reports are sent to each department for regular review. Revenues and
expenditures that have a variance either above or below that are noteworthly are discussed
in this report.
2.4 The Administrator's Office went through some changes in 2016. The Clarington Board of
Trade was transferred from Unclassified Administration. Both Communications and
Tourism were transferred from Corporate Services. For a fair comparison, the 2016
activities of these areas is shown under the Administrator's Office section of the report.
Municipality of Clarington
Resort FND-016-17
Paae 3
The expenditures for these areas is broken out in Attachment 1 for clarity. Communication
and Tourism revenues have been allocated equally over the 12 months. As of September
30, 2017 the Administrator's net expenditures are at 90.2%. Tourism advertising revenues
are at 207% of the total 2017 budgeted amount. The trend in the timing of the
Communications and Tourism activities will be better reflected in the next year's allocation.
As well there has been higher Port Granby revenues and expenditures.
2.5 The Legal net expenditures are at 85.6% as of September 30, 2017. This is due to higher
than budgeted revenues relating to development fees. Overall, Legal revenues are at
126.4% of the total 2017 budget.
2.6 The Clerk's department net expenditures are 91.9% of the end of their third quarter budget.
Revenues are higher than budgeted as of September 30th due to higher municipal
enforcement and parking revenues, Bowmanville cemetery plot sales and marriage
licences. Animal licences are at 55% of the 2017 budget.
2.7 Emergency Fire Services net expenditures are at 98.7% as of the end of September 2017.
As noted in prior reports, the higher revenues are due to charges to Ontario Power
Generation as per the Memorandum of Understanding. Overall the expendiutres are on
budget as of September 30, 2017. However, wages are higher due in part to the the extra
effort with the flooding.
2.8 Engineering net expenditures are at 81.7% as of September 30, 2017 budget. Revenues
are higher due to inspection fees and building permits. At the end of the third quarter
building permit revenues were at $1,645,654 or 110.57% of the total 2017 budgeted
amount. The higher expenditures can be attributed mainly to the corresponding transfer of
inspection fees to the reserve fund in the amount of $456,707 as of September 30tH
2.9 Operations net expenditures are at 102.3% of the budget as of September 30, 2017.
Operating expenditures are higher than budgeted due primarily to higher than budgeted
sand and salt costs and staffing costs due to the dealing with the flooding that occurred
earlier this year. Sand and salt purchases are over budget by approximately $554,000 as
of the end of the third quarter and are at 84.6% of the total sand and salt costs of 2016.
Depending on the severity of the weather in the last quarter, sand and salt costs could be
higher. Staffing costs are higher due to the efforts in dealing with flooding and winter
control. As of September 30, 2017, staffing costs are approximately $285,000 over budget.
Street lighting utility costs are over budget by $96,000. As well, brush and tree removal
expenditures are higher than budgeted by approximately $73,500 due to wind storms.
Some accounts are under budget at the end of the third quarter which mitigate the over
expenditures. Note, that fleet entries are completed as part of the year end process.
:IA
Municipality of Clarington
Resort FND-016-17
Paae 4
2.10 Planning Services net expenditures are at 70.4% of the third quarter budget. This is due to
the significantly higher than budgeted revenues. As of September 30, 2017 the revenues
were at 205.2% of the third quarter budget or at 135.3% of the total 2017 budget. In
particular, fees for rezoning, subdivision, site plans and condo applications have exceeded
their total annual budget. Expenditures are below budget at 85.6% of the third quarter
budget. This is due in part to timing variances from one year to the next such as CIP
programs as well as the timing of the hiring of new staff and consultants.
2.11 Attachment 2, Continuity of Taxes Receivable for the nine months ending September 30,
2017 provides the status of the taxes billed and collected by the Municipality during this
time. A total of $51,812,740 in final tax bills and $1,310,356 in supplementary tax bills
were issued to property owners in the Municipality during the third quarter. At the end of
September 2017, at total of $19,579,891 remains unpaid compared to September 2016
taxes receivable of $19,086,109. The net balance is $493,782 higher or 2.6% higher than
the previous year at this time. Collection efforts continue to manage the balance of taxes
outstanding.
2.12 Attachment 3, Investments Outstanding as of September 30, 2017 provides the status of
the Municipality's general, capital and reserve fund investment holdings as of the end of
the third quarter in 2017. The Municipality as of September 30, 2017 holds $10,116,071.19
in general fund investments, $0 in capital fund investments, $9,543,250.68 in Development
Charge reserve fund investments, and $47,774,169.49 in reserve fund investments.
Investments held in the Municipality's portfolio are assessed on a ongoing basis to ensure
they meet the requirements of Section 418 of the Ontario Municipal Act, Ontario Regulation
438/97 and the Municipality's investment policy. Clarington investments are very
conservative in nature and only high quality investments are chosen as per the investment
policy.
2.13 Attachment 4, Debenture Repayment Schedule provides the status of the Municipality's
long term debt obligations projected to January 1, 2018. The debentures for the Rickard
Recreation Complex (RRC) and the Municipal Administrative Centre (MAC) improvements
were issued by the Region and Clarington received the funds in October 2017. As of
January 1, 2018 the Municipality will have $17,065,754.57 in outstanding debt. The annual
principal and interest payments required to service these liabilities continue to be well
within the annual debt repayment limits prescibed by the Ministry of Municipal Affairs and
Housing.
2.14 Attachment 5, Municipal Development Charges as of September 30, 2017 provides the
Municipal Development Charges collected separated into residential and non-residential.
A the end of the third quarter, Residential Municipal development Charges collected are
$7,182,867. In the 2015 Development charges Background Study, it is forcasted that the
Municipality would be collecting approximately 768 residential units in total for 2017 or
Municipality of Clarington
Resort FND-016-17
Paae 5
about 192 units per quarter. For 2017 budget considerations, the figure of 650 units was
used for the year. At the end of September 2017, there were 563 units. Compared to the
same period of the previous year there was a 14.5% decrease in the development charges
collected and a 27.9% decrease in the number of units. Development charges are for the
most part on target as of September 30, 2017 at 73% of the budgeted amount. It should
be noted that 2016 was an exceptional year for development charges.
2.15 As of September 30, 2017, Non -Residential Municipal Development Charges collected are
$676,269.07. Compared to the same period last year there was a 1160.3% increase in the
non-residential development charges collected. Non-residential development charges are
based on the area in square metres rather than a per unit cost so it can be expected to
have significant variance from one year to another.
2.16 In the 2015 Development Charges By-law 2015-035, there are a number of incentives to
encourage development in Clarington. There were no new incentives provided in the third
quarter. As of September 30, 2017 a total of $603,876.87 in incentives have been
provided to eleven (11) properties. To date, there has been one (1) residential
development of $413,822.26. The remaining $190,054.61 has been provided to non-
residential development.
3. Concurrence
Not Applicable
4. Conclusion
It is respectfully recommended that the third quarter of 2017 financial update report be
received for information.
5. Strategic Plan Application
The recommendations contained in this report conform to the Strategic Plan.
Submitted by:
Nancy Taylor, BBA, CPA, CA,
Director of Finance/Treasurer
Reviewed by:
Andrew C. Allison, B. Comm, LL.B
CAO
Municipality of Clarington
Report FND-016-17 Page 6
Staff Contact: Catherine Carr, Manager of Internal Audit, 905-623-3379 ext. 2606 or
ccarr@clarington.net
There are no interested parties to be notified of Council's decision.
Attachment 1
— Summary of Operation Revenues and Expenditures
Attachment 2
— Continuity of Taxes Receivable
Attachment 3
— Investments Outstanding
Attachment 4
— Debenture Repayment Schedule
Attachment 5
— Municipal Development Charges
NT/CC/hjl
The Municipality of Clarington
Summary of Operating Expenditures and Revenues for the Nine Months ending September 30, 2017
Attachment 1
for FND-016-17
2017 Budget
YTD
2017 Actual
YTD
2017 YTD
Unexpended
2017 YTD
Expended
2016 Budget
YTD
2016 Actual
YTD
2016 YTD
Unexpended
2017 Total
Budget
2017 % of
Annual
Budget
Spent
05 Non -departmental Accounts
(55,610,604)
(1,453,033)
(5,839,274)
(56,043,221)
(1,631,380)
(5,671,883)
432,617
178,347
(167,391)
(59,340,165)
(1,659,469)
(6,120,518)
100.8%
100.8%
91.1%
Municipal Taxation
(58,442,316) (59,787,578) 1,345,262 102.3%
Other Revenue
(1,470,253) (1,671,972) 201,719 113.7%
(6,120,518) (5,574,813) (545,705) 91.1%
Contributions
Revenue/Taxation/Contributions
(66,033,087)
(67,034,363)
1,001,276
101.5%
(62,902,911)
(63,346,484)
443,573
(67,120,152)
99.9%
(203,300)
(203,300)
0
100.0%
(199,200)
199,200
(199,200)
199,200
0
0
(203,300)
203,300
100.0%
100.0%
59 BIA Taxation
BIA Taxes
BIA Payments
203,300 203,300 0 100.0%
Net Expenditures
0
0
0
0
0
0
0
10 Mayor and Council
Net Expenditures
632,237
624,542
7,695
98.8%
669,344
635,681
33,663
879,297
71.0%
(112,687)
225,000
529,738
828,076
(265,827)
225,000
644,702
817,142
153,140
0
(114,964)
10,934
(165,500)
330,000
633,010
1,141,602
121.4%
100.0%
68.2%
67.3%
13 Administrator's Office
Revenue/Recoveries
(128,539) (200,874) 72,335 156.3%
Board of Trade
330,000 330,000 0 100.0%
Operating Expenditures (includes Port Granby)
425,562 431,569 (6,007) 101.4%
846,153 1 768,434 77,719 90.8%
Communications & Tourism
Expenditures
1,601,715
1 1,530,003
71,712
95.5%
1,582,814
1,686,844
(104,030)
2,104,612
72.7%
Net Expenditures
1,473,176
1,329,129
144,047
90.2%
1,470,127
1,421,017
49,110
1,939,112
68.5%
(61,142)
303,467
(95,617)
322,138
34,475
(18,671)
(69,000)
417,242
126.4%
72.6%
14 Legal Administration
Revenue/Recoveries
(49,931) (87,190) 37,259 174.6%
Expenditures
302,133 303,106 (973) 100.3%
Net Expenditures
252,202
215,916
36,286
85.6%
242,325
226,521
15,804
348,242
62.0%
16 Corporate Services
Revenue/Recoveries
Expenditures
Net Expenditures
(3,000)
3,431,177
(10,271)
3,331,696
7,271
99,481
342.4%
97.1%
(6)
2,989,250
(1,538)
3,078,416
1,532
(89,166)
(3,000)
4,264,170
342.4%
78.1%
3,4281177 3,321,425 106,752 96.9%
2,989,244 3,076,878 (87,634)
4,261,170
77.9%
(520,568)
2,239,988
(674,691)
2,377,634
154,123
(137,646)
(685,900)
3,183,373
88.9%
73.3%
19 Clerk's
Revenue/Recoveries
(458,901) (609,864) 150,963 132.9%
Expenditures
2,335,048 2,333,326 1,722 99.9%
Net Expenditures
1,876,147
1,723,462
152,685
91.9%
1,719,420
1,702,943
16,477
2,497,473
69.0%
(1,140,697)
1,779,917
1,958,319
(1,180,330)
1,779,496
2,068,100
39,633
421
(109,781)
(1,552,000)
2,513,141
3,146,536
73.3%
70.1%
90.7%
21 Finance & Unclassified Administration
Revenue/Recoveries
(1,149,271) (1,138,323) (10,948) 99.0%
Operating Expenditures
1,871,946 1,760,613 111,333 94.1%
2,863,786 2,854,446 9,340 99.7%
Unclassified Administration
Expenditures
4,735,732
4,615,059
12&&
97.5%
3,738,236
3,847,596
(109,360)
5,659,677
81.5%
The Municipality of Clarington
Summary of Operating Expenditures and Revenues for the Nine Months ending September 30, 2017
Attachment 1
for FND-016-17
Net Expenditures
2017 Budget
YTD
2017 Actual
YTD
2017 YTD
Unexpended
2017 YTD
Expended
2016 Budget
YTD
2016 Actual
YTD
2016 YTD
Unexpended
2017 Total
Budget
2017 % of
Annual
Budget
Spent
3,586,461 3,476,736 109,725 96.9%
2,597,539 2,667,266 69,727
4,107,677 84.6%
28 Emergency Services -Fire
-+
(52,555) (251,915) 199,360
8,781,807 8,706,901 74,906
(85,000) 259.9%
12,112,470 74.4%
Revenue/Recoveries
(80,993) (220,932) 139,939 272.8%
8,991,329 9,016,547 (25,218) 100.3%
Expenditures
Net Expenditures
8,910,336 8,795,615 114,721 98.7%
8,729,252 8,454,986 274,266
12,027,470 73.1%
(1,021,280) (2,107,438) 1,086,158
442,539 442,539 0
5,429,341 5,633,435 (204,094)
(1,550,700) 141.6%
534,407'100.0%
6,919,358 86.4%
32 Engineering Services
Revenue/Recoveries
(967,987) (2,195,234) 1,227,247 226.8%
Debenture Payment
534,407 534,407 0 100.0%
Operating Expenditures
Expenditures
Net Expenditures
5,717,520 5,978,690 (261,170) 104.6%
6,251,927 6,513,097 (261,170) 104.2%
5,871,880 6,075,974 (204,094)
7,453,765 87.4%
5,283,940 4,317,863 966,077 81.7%
4,850,600 3,968,536 882,064
5,903,065 73.1%
(420,422) (585,238) 164,816
11,398,286 11,601,011 (202,725)
888,129 431,897 456,232
(684,800) 81.7%
16,486,059 77.0%
1,205,586 42.5%
36 Operations
Revenue/Recoveries
(523,660) (559,269) 35,609 106.8%
Operating Expenditures
Fleet & Debenture Payments
Expenditures
Net Expenditures
11,848,441 12,688,941 (840,500) 107.1%
1,027,669 512,014 515,655 49.8%
12,876,110 13,200,955 (324,845) 102.5%
12,286,415 12,032,908 253,507
17,691,645 74.6%
12,352,450 12,641,686 289,236 102.3%
11,865,993 11,447,670 418,323
17,006,845 74.3%
(3,640,843) (3,741,602) 100,759 102.8%
(3,474,445) (3,642,658) 168,213
7,925,619 8,115,695 (190,076)
2,933,102 2,933,102 0
115,000 113,500 1,500
(4,875,365) 76.7%
11,421,127 _ 73.4%
3,177,849 _ 97.5%
95,000 100.0%
42 Community Services
Revenue/Recoveries
Operating Expenditures
8,343,273 8,382,535 1 (391262) 100.5%
Debenture Payments
3,099,950 3,099,95401 100.0%
95,000 95,000 01 100.0%
Annual Grant & Sponsorships
Expenditures
11,538,223 11,577,485 (39,262) 100.3%
10,973,721 11,162,297 (188,576)
14,693,976 78.8%
Net Expenditures
7,897,380 7,835,883 61,497 99.2%
7,499,276 7,519,639 20,363
9,818,611 79.8%
205.2%
85.6%
(266,010) (331,329) 65,319
3,296,154 3,027,100 269,054
(596,675) 135.3%
4,843,688 61.9%
50 Planning Services
Revenue/Recoveries
(393,483) (807,274) 413,791
Expenditures
3,505,610 2,999,615 505,995
Net Expenditures
3,112,127 2,192,341 919,786
70.4%
3,030,144 2,695,771 334,373
4,247,013 51.6%
Boards & Agencies
4,080,205 4,072,400 7,805
99.8%
3,988,263 4,128,485 (140,222)
4,084,177 99.7%
(70,171,923) (72,682,265) 2,510,342
56,920,539 57,281,174 (360,635)
(77,591,392) 99.0%
77,591,392 77.7%
Total Operating:
Revenue/Recoveries
(73,632,995)
(76,808,496)
3,175,501
104.3%
Expenditures
60,484,746
60,321,131
1 163,615
99.7%
Net Difference
(13,148,249)
(16,487,365)
3,339,116 125.4%
(13,251,384) (15,401,091) 2,149,707
1 0
CORPORATION OF THE MUNICIPALITY OF CLARINGTON Attachment 2 to
Continuity of Taxes Receivable Report FND-016-17
for the Third Quarter of the Year 2017
Beginning
Payments &
Balance
Interest
Taxes Billed
Balance
Adjustments
September 2017
September 2016
Receivable
Added
**
June 30, 2017
Current Year
Taxes
7,571,960
52,920,352
60,492,312
(44,242,352)
16,249,960
16,089,915
Penalty and Interest
74,293
206,847
281,140
(132,764)
148,376
163,240
First Prior Year
Taxes
2,493,600
199,235
2,692,835
(554,151)
2,138,684
1,946,094
Penalty and Interest
163,494
81,952
245,446
(78,823)
166,623
162,174
Second Prior Year
Taxes
824,814
3,509
828,323
(176,794)
651,529
532,202
Penalty and Interest
83,000
25,545
108,545
(35,260)
73,285
54,705
Third and Prior Years
Taxes
132,574
-
132,574
2,578
135,152
107,296
Penalty and Interest
33,291
3,890
37,181
(20,899)
16,282
30,483
TOTAL
11,377,026
318,234
53,123,096
64,818,356
(45,238,465)
19,579,891
19,086,109
** Includes refunds, write-offs, 357's, etc.
NOTES:
2017 Interim Instalment months (for all classes): February and April
2017 Final Instalment months (for non -capped classes): June and September
2017 Final Instalment months (for capped classes): August and September
2017 Supplementary Payments Due: September and November
Attachment 3 to
Municipality of Clarington Report FND-016-17
Investments Outstanding
As at September 30, 2017
General Fund
e Fund I HI
Capital Fund
NR 17 -Sep -16 10,116,071.19 n
General fund total 10,116,071.19
10,116,071.19 (B)
10,116,071.19
Capital fund total - -
Non -development
Charge
I
Purchase
I
I
Interest
I
I
I
Issuer
Type
Rating
Date
Cost
Rate
Maturity date
Maturity Amount
General Fund
e Fund I HI
Capital Fund
NR 17 -Sep -16 10,116,071.19 n
General fund total 10,116,071.19
10,116,071.19 (B)
10,116,071.19
Capital fund total - -
Non -development
Charge
Funds (including Strategic
Capital)
230,141.00
RBC
money
market
L
28 -Sep -1 7
230,141.00
n/a
30 -Oct -17
BNS
GIC
H
30 -Oct -12
1,884,365.00
2.50%
30 -Oct -17
2,131,986.04
RBC
GIC
H
19 -Jun -17
42,323.00
0.75%
18 -Dec -17
42,481.28
HSBC
GIC
H
21 -Dec -12
1,121,354.00
2.40%
21 -Dec -17
1,262,352.30
National Bank
GIC
M
12 -Feb -13
1,927,464.00
2.45%
12 -Feb -18
2,175,434.89
Tangerine
GIC
H
25 -Mar -13
1,254,427.00
2.40%
26 -Mar -18
1,412,449.93
RBC
GIC
H
02 -May -17
1,000,000.00
1.05%
02 -May -18
1,010,500.00
HSBC
GIC
H
13 -May -13
321,079.00
2.25%
14 -May -18
358,862.84
BNS
GIC
H
03 -Jun -13
1,499,069.00
2.30%
03 -Jun -18
1,679,576.51
RBC
GIC
H
30 -Jul -13
2,341,277.00
2.60%
30 -Jul -18
2,661,886.92
Tangerine
GIC
HM
10 -Aug -15
672,368.00
1.60%
10 -Aug -18
705,160.80
BMO
GIC
H
30 -Sep -13
1,174,214.00
2.90%
01 -Oct -18
1,354,748.00
Prov NB
coupons
H
27 -Jun -13
248,068.78
2.59%
03 -Dec -18
285,071.00
RBC
GIC
H
11 -Mar -14
1,084,844.00
2.50%
11 -Mar -19
1,227,401.41
RBC
GIC
H
17 -Mar -14
1,000,000.00
2.50%
18 -Mar -19
1,131,408.21
Tangerine
GIC
H
02 -May -14
1,000,000.00
2.60%
02 -May -19
1,139,019.14
91
Municipality of Clarington Report FND-016-17
Investments Outstanding
As at September 30, 2017
Issuer
Type
Rating
Purchase
Date
Cost
Interest
Rate
Maturity date
Maturity Amount
BMO
GIC
H
17 -Aug -14
830,000.00
2.41%
19 -Aug -1 9
935,015.04
BNS
GIC
H
12 -Sep -14
1,037,127.00
2.46%
12 -Sep -19
1,171,126.20
Manulife Bank
GIC
HM
23 -Sep -14
789,343.56
2.50%
22 -Sep -1 9
893,069.79
Tangerine
GIC
H
02 -Dec -14
1,191,382.00
2.56%
02 -Dec -19
1,351,889.19
Tangerine
GIC
H
18 -Dec -14
1,045,809.00
2.56%
18 -Dec -19
1,186,704.08
BNS
GIC
H
01 -Jun -15
1,500,632.00
2.10%
01 -Jun -20
1,664,956.59
BMO
GIC
H
11 -Aug -1 5
2,000,000.00
1.95%
11 -Au -20
2,202,754.75
RBC
GIC
H
11 -Aug -1 5
1,741,656.00
1.95%
11 -Au -20
1,918,220.51
BNS
GIC
H
28 -Sep -1 5
708,582.00
2.101/6
29 -Sep -20
786,174.27
BMO
GIC
H
15 -Oct -15
621,864.00
2.15%
15 -Oct -20
691,651.42
BNS
GIC
H
10 -Dec -15
1,976,951.00
2.32%
10 -Dec -20
2,220,381.86
BNS
GIC
H
10 -Dec -15
1,500,000.00
2.32%
10 -Dec -20
1,682,263.09
BMO
GIC
H
10 -Dec -15
1,500,000.00
2.20%
10 -Dec -20
1,672,421.48
HSBC
GIC
H
18 -Dec -15
1,182,689.00
2.25%
18 -Dec -20
1,321,865.11
HSBC
GIC
H
29 -Mar -16
195,399.00
2.18%
29 -Mar -21
217,646.57
HSBC
GIC
H
02 -May -16
1,001,980.00
2.15%
03 -May -21
1,114,256.16
RBC
GIC
H
03 -Oct -16
2,000,000.00
1.70%
04 -Oct -21
2,175,879.10
BMO
GIC
H
03 -Oct -16
1,281,741.00
1.70%
04 -Oct -21
1,394,456.73
BMO
GIC
H
05 -Oct -16
1,812,000.00
1.70%
05 -Oct -21
1,971,346.46
BNS
GIC
HM
21 -Dec -16
2,544,990.00
2.00%
21 -Dec -21
2,809,874.60
RBC
GIC
H
21 -Dec -16
181,765.00
1.80%
21 -Dec -21
198,723.46
RBC
GIC
H
31 -Mar -17
1,183,651.00
1.80%
31 -Mar -22
1,294,084.27
Prov BC
Bond
H
11 -Dec -13
2,369,685.75
2.70%
18 -Dec -22
2,425,000.00
Prov Manitoba
Bond
H
23 -Nov -15
775,928.40
2.45%
02 -Jun -25
780,000.00
Non -development charge total
47,774,169.49
52,888,241.00
NN
(C)
(C)
(A)
(A)
Municipality of Clarington Report FND-016-17
Investments Outstanding
As at September 30, 2017
Development Charge Funds
One Fund
Bond
I
Purchase
I
I
Interest
I
I
I
Issuer
Type
Rating
Date
Cost
Rate
Maturity date
Maturity Amount
Development Charge Funds
One Fund
Bond
NR
08 -Aug -00
3,995,486.68
n/a
3,995,486.68
One Fund
Equity
NR
31 -Jan -07
500,000.00
n/a
500,000.00
RBC
GIC
H
12 -Jun -17
215,842.00
0.75%
11 -Dec -17
216,649.19
National Bank
GIC
HM
20 -Dec -13
1,300,000.00
2.75%
20 -Dec -18
1,488,855.35
BNS
GIC
H
21 -Dec -16
1,128,572.00
1.80%
21 -Dec -21
1,233,866.47
Prov Ontario
Bond
H
19 -Dec -13
2,403,350.00
2.85%
02 -Jun -23
2,500,000.00
Development charge total
9,543,250.68
9,934,857.69
Total Investments 67,433,491.36 72,939,169.88
Note that interest is annual compounding with the exception of the following:
(A) Bond interest is paid semi-annually (B) Pooled Investment Fund (C) Annual interest
W
(B)
(B)
(A)
Muncipality of Clarington
Attachment 4 of
Report FND-016-17
NOTE:
2018 Newcastle Library has a balloon payment of $452,000 to be financed from Library Development Charge Reserve Fund, Library Capital RF and tax levy.
Debenture Repayment Schedule
As of January 1, 2018
Green Road
Indoor Soccer
RRC
MAC
Grade
Newcastle
Newcastle
Year
Lacrosse RRC CCD space
Improvements
Improvements
Separation
Library
Courtice Library
Aquatic
Total
2018
164,093.85
104,942.45
86,760.21
111,327.96
538,772.66
558,787.14
78,904.97
1,759,687.50
3,403,276.74
2019
165,174.58
104,831.80
84,141.23
107,967.35
541,802.38
78,146.32
1,757,651.34
2,839,715.00
2020
164,755.07
104,715.46
84,010.16
107,799.19
544,416.38
78,341.53
1,604,355.98
2,688,393.77
2021
163,863.49
104,593.15
83,946.43
107,717.40
546,559.49
78,465.50
1,054,141.30
2,139,286.76
2022
163,542.75
83,964.94
107,741.15
546,559.49
78,488.31
1,006,711.96
1,987,008.60
2023
162,800.11
83,859.28
107,605.57
546,276.36
78,425.64
978,966.96
2024
160,675.42
83,823.08
107,559.13
553,240.30
78,249.84
983,547.77
2025+
668,981.96
858,416.52
2,693,604.53
546,030.80
4,767,033.81
1,144,905.27
419,082.86
1,259,487.29
1,616,134.27
6,511,231.59
558,787.14
1,095,052.91
7,182,548.08
19,787,229.41
Principal at
1,033,000.00
339,154.57
1,010,000.00
1,296,000.00
5,332,600.00
529,000.00
931,000.00
6,595,000.00
17,065,754.57
January 1, 2018
Principal at
896,000.00
248,296.31
950,705.28
1,219,914.89
4,958,600.00
-
871,000.00
5,083,000.00
14,227,516.48
January 1, 2019
Interest Rates
1.35% to 3.35%
5.12%
1.7% to 3.45%
1.7% to 3.45%
1.35% to 3.8%
4.9% to 5.2%
1.15% to 2.8%
4.5% to 4.75%
NOTE:
2018 Newcastle Library has a balloon payment of $452,000 to be financed from Library Development Charge Reserve Fund, Library Capital RF and tax levy.
Municipality of Clarington
RESIDENTIAL
Single/Semi- Detached
-New construction
-Additions
Townhouse
Apartment
TOTAL:
Attachment 5 to
Report FND-016-17
MUNICIPAL DEVELOPMENT CHARGES
January to September YTD
Change in DC paid from prior year:
Change in DC units from prior year:
NON-RESIDENTIAL
Commercial
-New construction
-Additions
Industrial
-New construction
-Additions
Agricultural
Government
Institutional
TOTAL:
-14.5%
-27.9%
2017
2016
2016
Municipal Development Charges
Municipal Development
Number of
Municipal Development
Number of
Charges Paid
Units
Charges Paid
Units
$
5,037,330.00
307
4,954,784
315
$
-
-
15,985
1
$
216,801.00
19
2,273,872
184
$
1,928,736.00
237
1,155,302
281
E$______:::
7,182,867.00
563
$ 8,399,943.27
781
Change in DC paid from prior year:
Change in DC units from prior year:
NON-RESIDENTIAL
Commercial
-New construction
-Additions
Industrial
-New construction
-Additions
Agricultural
Government
Institutional
TOTAL:
-14.5%
-27.9%
Change in DC paid from prior year:
95
1160.3%
2017
2016
Municipal Development Charges
Municipal Development Charges Paid
Paid
$ 48,993.31
$
372,802.29
$
20,744.28
$
274,617.72
$
8,104.78
$ 4,665.20
$
676,269.07
$ 53,658.51
Change in DC paid from prior year:
95
1160.3%
Municipality of Clarington
Municipal Development Charges Incentives
As of June 30, 2017
Under By-law 2015-035
Date Property
Residential
Jan -16 105 Queen Street, Bowmanville
Non -Residential
Attachment 5 to
Report FND-016-17
Value Incentive
413,822.26 Mid -Rise Residential
Residential Incentives to Date $ 413,822.26
Jul -15
222 King Street East, Bowmanville
110,671.30
Medical Exemption
Oct -15
21 King Avenue East, Newcastle
3,636.08
Revitalization Small Business
Feb -16
222 Baseline Road East, Bowmanville
13,279.78
Existing Industrial Development
Feb -16
28 King Avenue East, Newcastle
937.96
Revitalization Small Business
Apr -16
70 Mearns Court, Bowmanville
1,470.67
Existing Industrial Development
Oct -16
2323 Highway 2, Bowmanville
15,985.00
Conversion Residential to Commercial
Oct -16
70 Mearns Court, Bowmanville
8,232.17
Existing Industrial Development
Feb -17
48 Britton Court, Bowmanville
24,676.61
New Industrial Development
May -17
5314 Main Street, Orono
974.18
Revitalization Small Business
Jun -17
1726 Baseline Road, Courtice
10,190.86
New Industrial Development
Non -Residential Incentives to Date $
190,054.61
Total Value of Incentives to Date $
603,876.87
N •
T ML11MS N
FOUNDED ON STRENGTH GUIDED BY VISION
November 3rd, 2017
Municipality of Clarington
40 Temperance Street
Bowmanville, ON
Attention: Samantha Gray
Dear Ms. Gray
Re.: MTO — Hwy #115 Culverts (Contract #MTO-2017-2012) Noise By -Law Exemption Request
R.W. Tomlinson would hereby like to request a Noise By -Law exemption under the MTO Contract 2017-2012. We are
requesting that the construction activity hours on Sunday be extended from l Oam to 4pm to lam to 7pm. Our foreman on site
has asked the neighbors and it is to my understanding that they have no issues. From a geotechnical perspective, it is best that
once we start drilling the new culvert under the highway that we only stop for short amounts of time.
Should you have any additional questions and or concerns contact the undersigned.
Sincerely,
Ryan Paquette B.Eng.
Project Coordinator
R.W. Tomlinson Limited
Office: (613) 822-1867
Cell: (613) 809-0135
Fax: (613) 822-6844
E -Mail: rpaquette&tomlinsongroup.com
roMLlNSDN -
FQUNDED ON STRENGTH GV€DED [BY VISION
www.tomlinsongroup.com
5597 Power Road, Ottawa, ON, K1 G 3N4
Phone: 613-822-1867 Fax: 613-822-6844