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HomeMy WebLinkAbout2017-10-16General Government Committee Minutes October 16, 2017 - 1 - Minutes of a meeting of the General Government Committee held on Monday, October 16, 2017 at 9:30 AM in the Council Chambers. Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper, Councillor J. Neal attended the meeting until 11:30 AM, Councillor W. Partner, and Councillor W. Woo Regrets: Councillor Traill Staff Present: A. Allison, R. Maciver, T. Cannella, J. Caruana, F. Horvath, M. Marano, N. Taylor, G. Weir, B. Genosko, J. Gallagher, S. Gray 1 Call to Order Mayor Foster called the meeting to order at 9:30 AM. 2 New Business – Introduction Councillor Partner asked that a new business items, regarding the Tree By-law and the Orono Gun Club, be added to the New Business – Consideration section of the agenda. 3 Adopt the Agenda Resolution #GG-427-17 Moved by Councillor Cooke, seconded by Councillor Partner That the Agenda be adopted as presented, with the addition of the new business items regarding the Tree By-law and the Orono Gun Club. Carried 4 Declaration of Interest There were no declarations of interest stated at this meeting. 5 Announcements Members of Committee announced upcoming community events and matters of community interest. General Government Committee Minutes October 16, 2017 - 2 - 6 Adoption of Minutes of Previous Meeting Resolution #GG-428-17 Moved by Councillor Woo, seconded by Councillor Hooper That the minutes of the regular meeting of the General Government Committee meeting held on September 25, 2017, be approved. Carried Councillor Woo chaired this portion of the meeting. 7 Public Meeting 7.1 Building Permit and Inspection Fee Amendments and New Building By-Law Andrew Mirabella, Senior Consultant, Hemson Consulting Ltd. made a verbal presentation to accompany an electronic presentation. Mr. Mirabella thanked staff for their time and commitment put into this study. He reviewed the background and overall study objectives, provided an overview of the legislative framework, and explained the cost recovery analysis and implementation options. Mr. Mirabella stated that the Municipality undertook a review of its building permit fees in 2011, and that the study would be reviewed on a 5 year cycle. He identified that the purpose of this study is to undertake an updated review of a full cost of service analysis specifically related to the Building Code services. Mr. Mirabella outlined the study parameters, which is an analysis based approach on a 5 year time period starting in 2017-2021. He explained that the process would be an activity based costing approach used under the Building Code Act to process the permits. Mr. Mirabella outlined the costing of both the direct and indirect costs. He stated that, as part of the study, they compared the current fees and the proposed fees with surrounding municipalities as a benchmark. He provided an overview of the total costs for the study and gave a breakdown of annual costs providing Building Code services as $2.35 million. Mr. Mirabella defined the revenue analysis on a five year cost recovery basis from 2017-2021. He stated that the total average annual revenue would be $2.32 million. Mr. Mirabella identified that the Municipality can justify increasing current fee rates by 1.30% as the proposed rates are competitive with surrounding jurisdictions. He mentioned that a consultation session was held with the building community in late September. Mr. Mirabella proposed that the fee schedule if approved at the October 30, 2017 Council meeting and adopted come into effect on October 31, 2017. 8 Delegations No Delegations General Government Committee Minutes October 16, 2017 - 3 - 9 Communications - Receive for Information 9.1 Minutes of the Newcastle Village Community Hall Board dated June 20, 2017 9.2 Minutes of the Orono Business Improvement Area dated September 14, 2017 9.3 Minutes of the Tyrone Community Centre dated August 16, 2017 and September 20, 2017 9.4 Minutes of the Kawartha Conservation Authority dated July 26, 2017 9.5 Minutes of the Ganaraska Region Conservation Authority dated September 21, 2017 9.6 Jasmin Ralph, Clerk, Township of Montague - Ontario's Wildlife Damage Compensation Program Resolution #GG-429-17 Moved by Councillor Woo, seconded by Councillor Cooke That the Communication Items 9.1 to 9.6, be received for information. Carried 10 Communications – Direction Resolution #GG-430-17 Moved by Councillor Cooke, seconded by Councillor Hooper That the Communication Items 10.1 to 10.5, be received on consent with the exception of Communication Items 10.3 and 10.4 Carried 10.1 Gabriel Medel-Carratala, Design-Build Director, Blackbird Constructors 407 General Partnership – Highway 407 East Phase 2 Noise By-law Exemption Request That Communication Item 10.1, Gabriel Medel-Carratala, Design-Build Director, Blackbird Constructors 407 General Partnership – Highway 407 East Phase 2 Noise By-law Exemption Request, an exemption to the Municipality’s Noise By-law 2007-071 for work along the future Highway 418 from north of Highway 2 to Highway 401 from October 31, 2017 to December 20, 2017, be approved. General Government Committee Minutes October 16, 2017 - 4 - 10.2 Stephanie Paparella, Legislative Coordinator, Office of the City Clerk, City of Hamilton – Assessment Act Amendments – Providing a Property Tax Exemption to Non-Profit Long-term Care Homes That the Communication Item 10.2, Stephanie Paparella, Legislative Coordinator, Office of the City Clerk, City of Hamilton – Assessment Act Amendments – Providing a Property Tax Exemption to Non-Profit Long- term Care Homes, be endorsed. 10.5 Willie Woo, Chair, Newcastle Village Community Hall Board of Clarington – Request to Endorse Resolution of the Newcastle Village Community Hall Board That Communication Item 10.5, Willie Woo, Chair, Newcastle Village Community Hall Board of Clarington – Request to Endorse Resolution of the Newcastle Village Community Hall Board, be endorsed. Resolution #GG-431-17 Moved by Councillor Neal, seconded by Councillor Woo That the Communication Items 10.3 to 10.4, be received. Carried 10.3 Roger Anderson, Regional Chair and CEO, Regional Municipality of Durham – Regarding Closure of the CBSA Outports and Postal Operations Office 1200 Airport Boulevard, Oshawa That the Communication Item 10.3, Roger Anderson, Regional Chair and CEO, Regional Municipality of Durham – Regarding Closure of the CBSA Outports and Postal Operations Office 1200 Airport Boulevard, Oshawa, be endorsed. 10.4 Mayor John Henry, City of Oshawa – Regarding Proposed Removal of Canadian Border Services Agency (CBSA) Services from the Oshawa Executive Airport That the Communication Item 10.4, Mayor John Henry, City of Oshawa – Regarding Proposed Removal of Canadian Border Services Agency (CBSA) Services from the Oshawa Executive Airport, be endorsed. General Government Committee Minutes October 16, 2017 - 5 - 11 Presentations 11.1 Andrew Mirabella, Consultant, Hemson Consulting Ltd., Regarding Report EGD-020-17 Building Permit and Inspection Fee Amendments and New Building By-Law Presentation by Andrew Mirabella, Consultant, Hemson Consulting Ltd., Regarding Report EGD-020-17 Building Permit and Inspection Fee Amendments and New Building By-Law was considered earlier in the meeting during the Public Meeting portion of the agenda. Councillor Woo chaired this portion of the meeting. 12 Engineering Services Department 12.1 EGD-020-17 Building Permit and Inspection Fee Amendments and New Building By-Law Resolution #GG-432-17 Moved by Councillor Partner, seconded by Councillor Hooper That Report EGD-020-17 be received; That the Building By-Law be revised to reflect the changes noted with Report EGD-020 17; That the building permit fee and inspection fee structure as detailed in the new Building By-Law be approved; That the revised Building By-Law be approved as effective October 31, 2017; and That the Building By-Law, attached to Report EGD-020-17, be recommended to Council for approval to rescind and replace By-Law 2011-036, as amended. Carried Later in the Meeting General Government Committee Minutes October 16, 2017 - 6 - Suspend the Rules Resolution #GG-433-17 Moved by Councillor Neal, seconded by Councillor Cooke That the Rules of Procedure be suspended to allow Members of Committee to speak to the matter of the foregoing Resolution #GG-432-17 a second time. Carried The foregoing Resolution #GG-432-17 was then put to a vote and carried. Councillor Partner chaired this portion of the meeting. 13 Operations Department 13.1 OPD-009-17 Update on the Removal of Emerald Ash Borer (EAB) Infested Trees in Clarington Resolution #GG-434-17 Moved by Councillor Woo, seconded by Councillor Hooper That Report OPD-009-17 be received for information. Carried Mayor Foster chaired this portion of the meeting. Alter the Agenda Resolution #GG-435-17 Moved by Councillor Partner, seconded by Councillor Woo That the Agenda be altered to consider Report FND-015-17, 2017/2018 Insurance Program, at this time. Carried General Government Committee Minutes October 16, 2017 - 7 - 18 Finance Department 18.1 FND-015-17 2017/2018 Insurance Program Resolution #GG-436-17 Moved by Councillor Hooper, seconded by Councillor Partner That Report FND-015-17 be received; That the general insurance placement, in conjunction with the other member municipalities of the Durham Municipal Insurance Pool, with the Frank Cowan Company for an integrated pooling arrangement that includes integrated insurance coverages and common self-retention deductible levels for the period July 1, 2017 to June 30, 2018, at an approximate cost to Clarington of $900,653 be confirmed; That Clarington’s share of the $4.2 million surplus funds, amounting to $544,740 be utilized for risk management and claims prevention projects as identified; and That the purchase of cyber liability coverage through the Frank Cowan Company at a cost of $21,600 be confirmed. Carried 19 Emergency and Fire Services Department No Reports for this section of the Agenda. 20 Community Services Department No Reports for this section of the Agenda. 21 Municipal Clerk’s Department 21.1 CLD-016-17 Clarington's 2018 Municipal Elections - Various Matters for Information Resolution #GG-437-17 Moved by Councillor Neal, seconded by Councillor Hooper That Report CLD-016-17 be received for information. Carried Councillor Neal left the meeting at 11:30 AM. General Government Committee Minutes October 16, 2017 - 8 - 22 Corporate Services Department 22.1 COD-018-17 RFP2017-6 Robinson Creek and Tooley Creek Subwatershed Study Resolution #GG-438-17 Moved by Councillor Woo, seconded by Councillor Partner That Report COD-018-17 be received; That the proposal received from Aqua for Beech Limited being the most responsive bidder meeting all terms, conditions and specifications of RFP2017-6 and subject to a satisfactory reference check, be awarded the contract for the provision of Robinson Creek and Tooley Creek Subwatershed Study, subject to receipt of funding from the South East Courtice Landowners Group; That the funds required in the amount of $ 350,329.15 (net HST Rebate) be drawn from the following accounts: Planning Administration -Consulting # 100-50-130-00000-7160 $175,164.58 Developer Contributions # 100-21-130-00000-1010 $175,164.57 That all interested parties listed in Report COD-018-17 and any registered interested parties will be advised of Council's decision regarding the award by the Corporate Services Department. Carried 23 Finance Department 23.1 FND-015-17 2017/2018 Insurance Program Report FND-015-17, 2017/2018 Insurance Program was considered earlier in the meeting. 24 Solicitor’s Department No Reports for this section of the Agenda. 25 Chief Administrative Office No Reports for this section of the Agenda.