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10/16/2017
GIOU r1199C0Il General Government Committee Agenda Date: October 16, 2017 Time: 9:30 AM Place: Council Chambers, 2nd Floor Municipal Administrative Centre 40 Temperance Street Bowmanville, Ontario Inquiries & Accommodations: For inquiries about this agenda, or to make arrangements for accessibility accommodations for persons attending, please contact: Samantha Gray, Committee Coordinator, at 905-623-3379, ext. 2106 or by email at .>gray(o)_clarington.net. Alternate Format: If this information is required in an alternate format, please contact the Accessibility Coordinator, at 905-623-3379 ext. 2131. Audio Record: The Municipality of Clarington makes an audio record of General Government Committee meetings. If you make a delegation or presentation at a General Government Committee meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality's website. Noon Recess: Please be advised that, as per the Municipality of Clarington's Procedural By-law, this meeting will recess at 12:00 noon, for a one hour lunch break, unless otherwise determined by the Committee. Cell Phones: Please ensure all cell phones, mobile and other electronic devices are turned off or placed on non -audible mode during the meeting. Copies of Reports are available at www.clarington.net CIarington General Government Committee Agenda Date: October 16, 2017 Time: 9:30 AM Place: Council Chambers 1 Call to Order 2 New Business — Introduction Members of Committee are encouraged to provide the Clerk's Department, in advance of the meeting, a copy of any motion the Member is intending to introduce, (preferably electronic) such that staff could have sufficient time to share the motion with all Members prior to the meeting. 3 Adopt the Agenda 4 Declaration of Interest 5 Announcements 6 Adoption of Minutes of Previous Meeting 6.1 September 25 Minutes of a Regular Meeting of September 25, 2017 Page 6 Minutes 7 Public Meeting 7.1 Public Building Permit and Inspection Fee Amendments and Page 20 Meeting New Building By -Law 8 Delegations No Delegations 9 Communications - Receive for Information 9.1 Newcastle Hall Minutes of the Newcastle Village Community Hall Board Page 21 Board dated June 20, 2017 9.2 Orono BIA Minutes of the Orono Business Improvement Area dated Page 24 Minutes September 14, 2017 Page 2 CIarington General Government Committee Agenda Date: October 16, 2017 Time: 9:30 AM Place: Council Chambers 9.3 Tyrone Minutes of the Tyrone Community Centre dated August Page 25 Minutes 16, 2017 and September 20, 2017 9.4 Kawartha Minutes of the Kawartha Conservation Authority dated Page 28 Minutes July 26, 2017 9.5 Ganaraska Minutes of the Ganaraska Region Conservation Authority Page 35 Minutes dated September 21, 2017 9.6 Township of Jasmin Ralph, Clerk, Township of Montague - Ontario's Page 39 Montague Wildlife Damage Compensation Program 10 Communications— Direction 10.1 Blackbird Gabriel Medel-Carratala, Design -Build Director, Blackbird Page 42 Constructors Constructors 407 General Partnership — Highway 407 407 GP East Phase 2 Noise By-law Exemption Request (Motion to approve an exemption to the Municipality's Noise By-law 2007-071 for work along the future Highway 418 from north of Highway 2 to Highway 401 from October 31, 2017 to December 20, 2017) 10.2 City of Stephanie Paparella, Legislative Coordinator, Office of Page 43 Hamilton the City Clerk, City of Hamilton — Assessment Act Amendments — Providing a Property Tax Exemption to Non -Profit Long-term Care Homes (Motion to Endorse) 10.3 Region of Roger Anderson, Regional Chair and CEO, Regional Page 44 Durham Municipality of Durham — Regarding Closure of the CBSA Outports and Postal Operations Office 1200 Airport Boulevard, Oshawa (Motion to Endorse) Page 3 Clarington General Government Committee Agenda Date: October 16, 2017 Time: 9:30 AM Place: Council Chambers 10.4 City of Mayor John Henry, City of Oshawa — Regarding Page 47 Oshawa Proposed Removal of Canadian Border Services Agency (CBSA) Services from the Oshawa Executive Airport (Motion to Endorse) 10.5 Newcastle Willie Woo, Chair, Newcastle Village Community Hall Page 51 Community Board of Clarington — Request to Endorse Resolution of Hall Board the Newcastle Village Community Hall Board (Motion to Endorse) 11 Presentations 11.1 Andrew Mirabella, Consultant, Hemson Consulting Ltd., Regarding Report EGD -020-17 Building Permit and Inspection Fee Amendments and New Building By -Law 12 Engineering Services Department 12.1 EGD -020-17 Building Permit and Inspection Fee Amendments and Page 52 New Building By -Law 13 Operations Department 13.1 OPD -009-17 Update on the removal of Emerald Ash Borer (EAB) Page 122 infested trees in Clarington 14 Emergency and Fire Services Department No Reports 15 Community Services Department No Reports Page 4 CIarington General Government Committee Agenda Date: October 16, 2017 Time: 9:30 AM Place: Council Chambers 16 Municipal Clerk's Department 16.1 CLD -016-17 Clarington's 2018 Municipal Elections - Various Matters Page 125 for Information 17 Corporate Services Department 17.1 COD -018-17 RFP2017-6 Robinson Creek and Tooley Creek Page 136 Subwatershed Study 18 Finance Department 18.1 FND-015-17 2017/2018 Insurance Program Page 141 19 Solicitor's Department No Reports 20 Chief Administrative Office No Reports 21 New Business — Consideration 22 Unfinished Business No Reports 23 Confidential Reports No Reports 24 Adjournment Page 5 Cladiw-n General Government Committee Minutes September 25, 2017 Minutes of a meeting of the General Government Committee held on Monday, September 25, 2017 at 9:30 AM in the Council Chambers. Present Were: Mayor A. Foster attended until 3:10 PM, Councillor S. Cooke, Councillor R. Hooper, Councillor J. Neal, Councillor W. Partner arrived at 11:34 AM, Councillor C. Traill arrived at 9:33 AM, Councillor W. Woo Staff Present: A. Allison, G. Acorn attended until 3:20 PM, T. Cannella attended until 3:20 PM, F. Horvath attended until 3:20 PM, A. Greentree , M. Marano, N. Taylor attended until 3:20 PM, G. Weir attended until 3:20 PM, J. Gallagher, S. Gray 1 Call to Order Mayor Foster called the meeting to order at 9:30 AM. 2 New Business — Introduction There were no new business items added to the Agenda. 3 Adopt the Agenda Resolution #GG -399-17 Moved by Councillor Hooper, seconded by Councillor Cooke That the Agenda for the General Government Committee meeting of September 25, 2017 be adopted as presented. Carried 4 Declaration of Interest Later in the meeting, Councillor Hooper declared an interest during the delegation of Sheila Hall, Executive Director, Clarington Board of Trade, regarding an Economic Development Update. 5 Announcements Members of Committee announced upcoming community events and matters of community interest. -1- lJ Cladiw-n General Government Committee Minutes September 25, 2017 6 Adoption of Minutes of Previous Meeting Resolution #GG -400-17 Moved by Councillor Hooper, seconded by Councillor Cooke That the minutes of the regular meeting of the General Government Committee meeting held on September 5, 2017, be approved. Carried Resolution #GG -401-17 Moved by Councillor Woo, seconded by Councillor Traill That the minutes of the regular meeting of the Special General Government Committee meeting held on September 12, 2017, be approved. Carried 7 Delegations 7.1 Sheila Hall, Executive Director, Clarington Board of Trade, Regarding an Economic Development Update Sheila Hall, Executive Director, Clarington Board of Trade (CBOT), was present to provide an Economic Development Update. She made a verbal presentation to accompany an electronic presentation. Ms. Hall provided an update on corporate calls, and highlighted that there has been increase in the ability to visit with existing businesses. Ms. Hall provided an example where the CBOT was able to connect two companies who are now collaborating, and one has moved their warehousing back to Clarington. She outlined the business support efforts by CBOT which help manufacturers find new equipment, resources and staff training. Ms. Hall provided an update on business attraction within Clarington. She stated that outreach was critical it bringing a large international investor to Clarington who needed space for a distribution centre and are now on the cusp of welcoming it to Clarington. Ms. Hall reviewed the recent inquiry profile activity to date. She continued by explaining the growth trends, which included a chart on job growth percentage. Ms. Hall displayed a map of Lake Road in Clarington and provided an update on the interest and activity since April. She continued her presentation by stating that there is a need for increased serviced land to satisfy the growth in Clarington. Ms. Hall concluded her presentation by providing an update on CBOT's membership strength and community engagement and thanked the current business community. She thanked the Committee. -2- 7 Clarftwji General Government Committee Minutes September 25, 2017 Resolution #GG -402-17 Moved by Councillor Woo, seconded by Councillor Cooke That the delegation of Sheila Hall, Executive Director, Clarington Board of Trade, regarding an Economic Development Update, be received with thanks. Carried 7.2 Sandra Gaje Zski, Regarding a request to amend the Responsible Pet Owners' By-law 2013-024 Sandra Gajewski, local resident, was present regarding a request to amend the Responsible Pet Owners' By-law 2013-024. She made a verbal presentation to accompany an electronic presentation. Ms. Gajewski stated that she would like to raise awareness of the risks associated with having large and small dogs playing in the same area and improve park safety for dogs and their owners by enforcing posted park signs through the Responsible Pet Owner's By -Law. She provided background on the current situation and stated that the designated small dog area permits puppies, which allows dog owners of large breeds to use the small dog area (SDA), and stated that this puts small dogs and their owners, using the off leash dog park, at risk for serious injury. Ms. Gajewski provided an overview of the dangers for small dogs from big dogs as well as the risk of injury to people. She addressed the current signage in the off leash area and proposed that the sign have a restricted height and weight. She further asked that the Responsible Pet Owners' By-law 2013-024 be amended. Suspend the Rules Resolution #GG -403-17 Moved by Councillor Traill, seconded by Councillor Woo That the Rules of Procedure be suspended, to consider Ms. Gajewski's Communication Item 9.2 during this section of the Agenda. Carried 9.2 Sandra Gajewski, Request to Amend the Responsible Pet Owners' By-law 2013-024, Regarding Leash Free Area Resolution #GG -404-17 Moved by Councillor Traill, seconded by Councillor Woo That the Communications Item 9.2 be received; -3- 0 Cladiw-n General Government Committee Minutes September 25, 2017 That staff be directed to change the signage at the off leash dog park to designate that the small dog area be restricted to a height of no more than 12 inches and a weight of 20lbs or less for any dog entering the designated small dog area; and That the Responsible Pet Owners' By-law 2013-024 be amended to add wording along the lines the R I following: "To not allow a dog to enter a designated off leash area except in accordance with the posted conditions of use". Carried 7.3 Sally Barrie, Director of Home Support Services and Jennifer Rusaw, Director of Specialized Geriatrics, Community Care Durham, Regarding Report CSD -008-17 Sally Barrie, Director of Home Support, and Jennifer Rusaw, Director of Specialized Geriatrics, Community Care Durham (CCD) were present regarding an update on CCD. Ms. Barrie provided background information on CCD, and the lease agreement previously approved. She stated that the CCD is requesting additional space, specifically the former customer service desk area in the Garnet B. Rickard Recreation Complex. Ms. Barrie identified that this space would accommodate two small offices and additional storage space for the adult day program. She stated that the CCD is requesting that the Municipality of Clarington fund and manage the necessary renovations under the terms of the original agreement, which would require the initial lease term to be extended to March 31, 2024 and to accommodate a six year re- payment of all renovation costs. Ms. Barrie continued by noting that, following the expiry of the initial lease term, the option to renew the lease for an additional ten years would remain intact. She concluded by thanking the Municipality for their continued financial support and their commitment to Community Care. Ms. Barrie offered to answer any questions from the Committee. Alter the Agenda Resolution #GG -405-17 Moved by Councillor Woo, seconded by Councillor Cooke That the Agenda be altered to consider Report CSD -008-17, Community Care Durham - Request for Additional Lease Space at Garnet B. Rickard Recreation Complex, at this time. Carried M E Clarftwv General Government Committee Minutes September 25, 2017 14.1 CSD -008-17 Community Care Durham - Request for Additional Lease Space at Garnet B. Rickard Recreation Complex Resolution #GG -406-17 Moved by Councillor Woo, seconded by Councillor Traill That Report CSD -008-17 be received; That Council approve the request from Community Care Durham to expand their leased space at the Garnet B. Rickard Recreation Complex; That the funds in the amount of $55,400.00 needed to front end the cost of the renovations to expand the leased space be drawn from the General Municipal Reserve Fund; That the Mayor and Clerk be authorized to sign a lease amending agreement substantially in the form attached to Report CSD -008-17 (Attachment 3) to extend the current term and provide for the recovery of the actual renovation costs; and That Community Care Durham be advised of Council's decision. Carried 8 Communications - Receive for Information 8.1 Minutes of the Bowmanville Business Improvement Area dated June 13, 2017 and September 12, 2017 8.2 Minutes of the Newcastle Village Community Hall Board dated April 18, 2017 and May 16, 2017 8.3 Minutes of the Newcastle Business Improvement Area dated August 10, 2017 and September 14, 2017 8.4 Minutes of the Central Lake Ontario Conservation Authority dated September 19, 2017 8.5 Ralph Walton, Regional Clerk and Director of Legislative Services, The Regional Municipality of Durham - Protecting the Automotive Sector during Upcoming North American Free Trade Agreement Negotiations Resolution #GG -407-17 Moved by Councillor Cooke, seconded by Councillor Hooper That the Communication Items 8.1 to 8.5 be received for information, with the exception of Correspondence Items 8.3. Carried -5- 10 Clarftwji General Government Committee Minutes September 25, 2017 Resolution #GG -408-17 Moved by Councillor Woo, seconded by Councillor Hooper That the Communications Item 8.3 be received for information. Carried 9 Communications — Direction 9.1 Joyce McColl, on behalf of the Maple Grove Women's Institute — Regarding Maple Grove Hamlet, Longworth Ave. Extension West of Green Road Resolution #GG -409-17 Moved by Councillor Neal, seconded by Councillor Hooper That the Communication Item 9.1, Joyce McColl, on behalf of the Maple Grove Women's Institute — Regarding Maple Grove Hamlet, Longworth Ave. Extension West of Green Road, be referred to the Director of Engineering. Carried 9.2 Sandra Gajewski, request to amend the Responsible Pet Owners' By-law 2013- 024, regarding leash free area Communication Item 9.2, Request to Amend the Responsible Pet Owners' By-law 2013-024, Regarding Leash Free Area was considered earlier in the meeting during the delegation portion of the agenda. Recess Resolution #GG -410-17 Moved by Councillor Cooke, seconded by Councillor Hooper That the Committee recess for 5 minutes. Carried The meeting reconvened at 10:53 AM with Mayor Foster in the Chair. M 11 Cladiw-n General Government Committee Minutes September 25, 2017 10 Presentations Steve Thurlow, Dillon Consulting, Regarding Report ESD -007-17 Waterfront Flood Response Plan Background Report Steve Thurlow, Dillon Consulting, was present regarding Report ESD -007-17, Waterfront Flood Response Plan Background Report. He made an electronic presentation. Mr. Thurlow discussed the scope of the project and identified six different areas of the project, including safeguarding procedures, volunteer coordination, third party involvement, in-home assessments, evaluation criteria and communication strategies. He outlined the approach to the project and the project consultation process. Mr. Thurlow continued by explaining the research and data collection, and provided a background on the research and data collection undertaken for this project. He noted that they held stakeholder consultations, specifically public information workshops and with third party agencies including the Office of the Fire Marshall, Central Lake Ontario Conservation Authority and, the Region of Durham Emergency Management Group. Mr. Thurlow continued by outlining the proposed waterfront flood response plan and the importance of linking our plan to the Regional Municipality of Durham's risk specific plan. He concluded by identifying options regarding providing service levels with respect to sand bagging operations and the supply of tools and equipment. Mr. Thurlow stated that these additional recommendations are intended to enhance the current municipal emergency plan. Councillor Partner arrived at the meeting at 11:34 AM. 11 Engineering Services Department No Reports 12 Operations Department 12.1 OPD -008-17 Water Distribution System and Reusable Water Bottles Resolution #GG -411-17 Moved by Councillor Cooke, seconded by Councillor Hooper That Report OPD -008-2017 be received; That Council direct staff to implement Option A, being the rental of a system to distribute water at special events and festivals; and That Council direct staff to include the corresponding amount for Option A in the 2018 budget, to be considered during budget deliberations. Carried Councillor Cooke Chaired this portion of the Agenda. -7- 12 Clarftwji General Government Committee Minutes September 25, 2017 Recess The Committee recessed for their one hour scheduled break as per the Procedural By-law. The meeting reconvened at 1:00 PM with Mayor Foster in the Chair. 13 Emergency and Fire Services Department 13.1 ESD -007-17 Waterfront Flood Response Plan Background Report Resolution #GG -412-17 Moved by Councillor Traill, seconded by Councillor Neal That Report ESD -007-17 be received; That staff be directed to investigate Option #3, Municipal Supply of Prepared (filled) Sandbags and Assist with Placement; That staff be directed to investigate renting a skid steer loader, mini excavator, large capacity trailer, mounted pump and a portable lighting tree; and That Council adopt the proposed Waterfront Flood Response Plan (Attachment 1 Appendix D of Report ESD -007-17). Motion Withdrawn Moved by Councillor Traill, seconded by Councillor Hooper Resolution #GG -413-17 That Report ESD -007-17 be referred to staff to provide more information on Sand Bag Option #3, Municipal Supply of Prepared (filled) Sandbags and Assist with Placement. Carried 14 Community Services Department 14.1 CSD -008-17 & R P P X Q L W\ & D U H X U K D P & D 6S D F H D W D U Q H W % 5 L F N D Report CSD -008-17, Community Care Durham — Request for Additional Lease Space at the Garnet B. Rickard Recreation Complex was considered earlier in the meeting during the delegation portion of the agenda. Councillor Traill chaired this portion of the Agenda -8- 13 Clarftwji General Government Committee Minutes September 25, 2017 15 Municipal Clerk's Department 15.1 CLD -018-17 Appointment of Private Parking Enforcement -- OPG Resolution #GG -414-17 Moved by Councillor Hooper, seconded by Councillor Cooke That Report CLD -018-17 be received; That the By-law attached to Report CLD -018-17, as Attachment 1 to Report CLD -017-17, be approved; That all interested parties listed in Report CLD -018-17 and any delegations be advised of Council's decision. Carried Mayor Foster chaired this portion of the meeting. 16 Corporate Services Department 16.1 COD -015-15 Supply, Delivery & Installation of Trees and Stump Grinding Resolution #GG -415-17 Moved by Councillor Woo, seconded by Councillor Neal That Report COD -015-17 be received; That Maple Lane Nurseries with a total annual bid amount of $76,529.63 (Net HST Rebate) being the lowest compliant bidder meeting all terms, conditions and specifications of Tender CL2017-25 be awarded a three year contract for the supply, delivery and installation of trees and the stump grinding service as required by the Operations Department; That pending satisfactory pricing and service, the Purchasing Manager be given authority to extend the contract for this service for up to two additional one year terms; That the funds required for this project in the amount of $76,529.63 (Net HST Rebate) be drawn from the following account: Contract - Grass Cutting #100-36-325-10115-7155 $76,529.63 D Q G That all interested parties listed in Report COD -015-17 and any delegations be advised of Council's decision by the Department. Carried -9- 14 Clarftwv General Government Committee Minutes September 25, 2017 16.2 COD -016-17 Seniors & Physically Disabled Sidewalk & Windrow Snow Clearing Services Resolution #GG -416-17 Moved by Councillor Cooke, seconded by Councillor Hooper That Report COD -016-17 be received; That B&D Tractor Services with a total negotiated annual bid amount of $275,161.08 (Net HST Rebate) being the lowest compliant bidder meeting all terms, conditions and specifications of Tender CL2017-32 be awarded a two year contract for the supply of all necessary labour, equipment and materials to provide winter maintenance — snow clearing, sanding, salting, ice removal and windrow removal for the Senior Citizen's & Physically Disabled Program as required by the Operations Department; That pending satisfactory pricing and service, the Purchasing Manager be given authority to extend the contract for this service for up to three additional one year terms; That Council approves the additional funds required for the two year term and the subsequent funds for the three additional one year terms; and That all interested parties listed in Report COD -016-17 and any delegations be advised of Council's decision by the Corporate Services Department. Carried (See following motion) Recess Resolution #GG -417-17 Moved by Councillor Traill, seconded by Councillor Woo That the Committee recess for 5 minutes. Carried The meeting reconvened at 2:16 PM with Mayor Foster in the Chair. The foregoing Resolution #GG -416-17 was then carried. 16.3 COD -017-17 Contract Awards During Council Recess Resolution #GG -418-17 Moved by Councillor Neal, seconded by Councillor Woo That Report COD -017-17 be received for information. Carried Clarftwji Alter the Agenda Resolution #GG -419-17 General Government Committee Minutes September 25, 2017 Moved by Councillor Cooke, seconded by Councillor Traill That the Agenda be altered to consider Report CAO -009-17, Cedar Crest Beach Update, at this time. Carried 19.1 CAO -009-17 Cedar Crest Beach Update Resolution #GG -420-17 Moved by Councillor Woo, seconded by Councillor Hooper That Report CAO -009-17 be received; and That the cost to complete the study commissioned by the Central Lake Ontario Conservation Authority in 2004 — the Port Darlington (West Shore) Damage Centre Study - be financed from the Westside/Bowmanville Marsh Reserve Fund with an upset limit of $50,000. Carried 17 Finance Department 17.1 FND-013-17 Land Acquisition Strategy, July 2017 Alter the Agenda Resolution #GG -421-17 Moved by Councillor Neal, seconded by Councillor Partner That the Agenda be altered to move consideration of Report FND-013-17, the Land Acquisition Strategy, July 2017 to the end of the agenda. Carried 17.2 FND-014-17 Comprehensive Asset Management Plan Resolution #GG -422-17 Moved by Councillor Neal, seconded by Councillor Cooke That Report FND-014-17 be received; -11- 16 Clarftwji General Government Committee Minutes September 25, 2017 That the 2017 Comprehensive Asset Management Plan for the Municipality of Clarington, be received to comply with funding agreements; and That a further update be forthcoming once the new regulations are implemented. Carried 18 Solicitor's Department No Reports for this section of the Agenda. 19 Chief Administrative Office 19.1 CAO -008-17 Information Technology Strategic Plan (2017 — 2022) Resolution #GG -423-17 Moved by Councillor Cooke, seconded by Councillor Hooper That Report CAO -008-17 be received; That Council endorse the Information Technology Strategic Plan (2017 — 2022) to recognize and promote the significant role that information technology plays in relation to effective and efficient service delivery throughout the Corporation; That the CAO be authorized to fill the vacant Network Support Technician position identified in the approved 2017 Municipal budget; and That the CAO be authorized to proceed with the recommendation in the Plan to realign IT Division responsibilities in part by reclassifying the existing Security Specialist to a Network Administration Supervisor at an approximate 2017 impact of $2,000 (annualized cost of approximately $8,700). Carried 19.2 CAO -009-17 Cedar Crest Beach Update Report CAO -009-17, Cedar Crest Beach Update, was considered earlier in the meeting. Mayor Foster left the meeting at 3:10 PM. Councillor Woo chaired this portion of the Agenda. -12- 17 Clarftwv General Government Committee Minutes September 25, 2017 17.1 FND-013-17 Land Acquisition Strategy, July 2017 Closed Session Resolution #GG -424-17 Moved by Councillor Cooke, seconded by Councillor Hooper That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing Report FND-013-17, Land Acquisition Strategy, a matter that deals with advice that is subject to a proposed or pending acquisition or disposition of land by the municipality or local board. Carried Rise and Report The meeting resumed in open session at 3:51 PM with Councillor Woo in the Chair. Councillor Woo advised that one item was discussed in "closed" session in accordance with Section 239(2) of the Municipal Act, 2001 and one resolution was passed to provide direction to staff. Resolution #GG -425-17 Moved by Councillor Traill, seconded by Councillor Partner That Report FND-013-17 be received; and That Council approve the Land Acquisition Strategy dated July 2017 D V D P H aQ thG gldidGfor acquiring land and budgeting for its acquisition. Carried 20 New Business — Consideration 21 Unfinished Business 22 Confidential Reports There were no items considered under this section of the Agenda. -13- W Cladiw-n 23 Adjournment Resolution #GG -426-17 General Government Committee Minutes Moved by Councillor Partner, seconded by Councillor Traill That the meeting adjourn at 3:52 PM. Mayor Carried -14- 19 Deputy Clerk September 25, 2017 NOTICE OF PUBLIC MEETING BUILDING CODE ACT Take notice that on Monday October 16, 2017, the Council of the Municipality of Clarington will hold a public meeting pursuant to The Building Code Act, regarding proposed amendments and increase to fees in the Building By -Law 2011-036, as amended. It is proposed that enactment of the Building By -Law by Council would occur on Monday, October 30, 2017. Council is required under The Building Code Act, to hold at least one public meeting to allow the public the opportunity to review and provide comments on the proposed amendments and fees increase in the building by-law and related staff reports. All interested parties are invited to attend the public meeting on: Date: Monday, October 16, 2017 Time: 9:30 AM Place: Council Chambers, 2nd Floor, Municipal Administrative Centre, 40 Temperance St., Bowmanville, Ontario Written submissions are invited and should be directed to the Municipal Clerk no later than Wednesday, October 11, 2017. Written comments received prior to the meeting and submissions made at the public meeting will be considered by Council prior to the enactment of a new building by-law. Information concerning the proposed Amendments to By -Law 2011-036, as amended is available between 8:30 AM and 4:30 PM, Monday to Friday in the Engineering Services, Building Division, 3rd Floor, 40 Temperance Street, Bowmanville, Ontario. Inquiries should be directed to Brent Rice, Chief Building Official at 905-623-3379 extension 2303. 20 NEWCASTLE VILLAGE COMMUNITY HALL BOARD June 20 2017 Council Chambers 7 pm Present Were: Shirley Rogers, Chair Dave Eastman Kevin Symak Peter Hazelton Regrets From: Sierd DeJong Councilor Partner Councilor Woo Also Present: Gabrielle Bell, Secretary 1. MINUTES Motion by D. Eastman, seconded by K. Symak That minutes of April 212017 are accepted as presented. "Carried" Motion by K. Symak, seconded by D. Eastman That minutes of May 16 2017 are accepted as presented. "Carried" 2. BUSINESS ARISING a) Lighting for Canada 150 — red spotlights have been installed. b) Custodial vacation coverage — note June 30 is stat for Canada Day - K.Symak will be primary with assistance from P. Hazelton to cover garbage, clock and fountain. Kevin will meet with Steve to go over duties. There is not an event scheduled the weekend Steve is off. c) NVCH 1001h Anniversary 2023 — went over what was done for 75th anniversary. Some thoughts were thrown around. Decided it would be August of 2023. d) Pest Control - tabled e) LED Lighting update — Secretary found a grant for replacing old lights with LED. Company will be at hall on Thursday June 22 to change all bulbs to LED. Did not include fluorescent bulbs. This would have cost us just over $2000.00 to replace all the bulbs being done. 3. FINANCIAL REPORT Motion by D. Eastman, seconded by P. Hazelton That financial report for May is accepted as presented. Motion by K. Symak, seconded by P. Hazelton That financial report for June is accepted as presented. 4. INVOICES Motion by P. Hazelton, seconded by K. Symak 21 "Carried" "Carried" That the following invoices be paid as presented: G. Bell $112.97 Shop Vac S. DeJong $150.00 Supervision G. Bell $150.00 Supervision S. Fogg $450.00 Supervision N. Nixon $60.00 Floors D. Eastman $47.48 Supplies D. Eastman $75.00 Supervision S. Fogg $815.00 Supervision "Carried" 5. CORRESPONDENCE a) BBBS thank you letter for Food and Wine b) June 29/30 cancellation deposit will be retained c) Motion by P. Hazelton, seconded by K. Symak d) That all contracts as of this date collect 75% deposit and balance due 6 months prior to event. "Carried" e) Feb 10 cancellation put down $1000.00 as initial deposit. Agreed $500.00 would be refunded. f) No response to ad for appointment to board. Municipality will continue to advertise. g) BIA letter re: 6 storey building received for information. 6. RISK MANAGEMENT REPORT Report received - copy will be sent to Operations Dept. 7. JOINT HEALTH & SAFETY N/A 8. FUNDRAISING Contract has been received from Hotel California Decor update - working on frame for center piece. Would like to set meeting to discuss plan in detail. Kevin will send us a date. Invite R. Groen for consult as well. 9. KITCHEN RENO Update on timeline 10. NEW BUSINESS a) Fans for main hall discussed — setup meeting with Rob Groen. Add discussion of portable A/C at budget time. b) Supervision dates that need to be covered were dealt with. c) Bartending discussed it was agreed a meeting will be set up with Lions group to discuss expectations — Kevin and Dave will meet with Gabrielle d) Building Services meeting report — fire inspector gave good presentation Health Department talked on water and food safety Over view on WH MIS e) K. Symak will be liaison with custodial staff while S. DeJong is recovering. 22 f) Wedding is requesting permission to put up Edison Lights on stage hanging from hooks on spotlights. Board agreed with signed waiver. g) Irrigation system will be repairing lines on Wednesday. Will also meet with the Horticultural Society to discuss reducing number of line. h) Durham Lodge submitted quote on replacement air conditioner. Will forward details to Operations department to see if this is feasible. i) Peter congratulated Shirley on a job well done as Chair and thanked her for her leadership. Adjourned 9:00 pm Chair Secretary 23 Orono BIA Meeting Minutes Sept. 14, 2017, 8 a.m. Upstairs at the Village Bake Shop Present - Guest: Carlos Salazar, Sheila Hall, Scott Storey. Members: Yvonne Maitland, Tino Montopoli, Margaret Zwart, Joan Butts, Karen Lowery. Regrets: Wendy Partner. Motion to spend up to $20,00 from big box money on economic development plan, passed unanimously. Sheila is looking for letters of support from businesses and organizations for the application to OMAFRA for funding for the economic development plan for Orono. Letters should be sent to mayor and council. Clarington cycle group should be one of the groups consulted for the plan. Minutes of last meeting approved. Treasurer reports bank balance of $2,165.96. BIA interested in having a agency liquor store downtown rather than working to maintain a store in the Armstrong plaza Scott reported that planning is going well for the Not Just a Car Show event for Sept. 30. His committee wants a members from the BIA to sit on the committee. Marg as agreed to attend meeting when possible but not be a member. 23 cars registered in the show so far. Scott also reported the Santa Clause parade is going to bigger and better, November 25. Yvonne will write a letter to the Orono Fair Board indicating we would like to dialogue about a parking plan. "No Parking" signs went up on Wednesday morning on Park Street for the Fair. Yvonne, Karen and Joan will interview the three applicants for bookkeeping position. Durham Region will be contacted to enforce waste bylaw downtown, specifically that garbage not be put out on Wednesday afternoon for Thursday morning collection. Lisa will liaise with Bonnie Wilson to work on a tree lighting event for Christmas this year. Next meeting, Oct. 19 5 p.m. Sonnys Restaurant. Meeting adjourned at 9:08 a.m. 24 Tyrone Community Centre Meeting August 16, 2017 This special meeting took place at the home of Corrine VandeGrootevheen. Present: Joy Vaneyk; Corrine; Corinna Traill; Walter Loveridge; Alvina Hare; Dave Taylor; Danielle Carroll; Larry Quinney and Steve Hutchinson. M/S by Alvina Hare and Danielle Carroll to purchase the new stove as recommended. CARRIED. Dave and Corrine will purchase the stove. Regarding the September 2, 2017 Dance we require additional helpers. Many regular helpers have other committments. The September 101h Yard Sale to be held at the Tyrone Community Park and in the Community Centre. Items donated to be sold and all monies going to assist Sarah McConaghy with her dream to be part of the Canadian Paralympic Team in Dressage Riding. Those items will all be inside the hall,whereas others who have rented the tables to sell their own wares, will be on the soccer field, but the ten dollar charge for their tables will also go to Sarah, as this is a fundraiser. Set up will be on Friday and again on Saturday at 7 a.m. as the sale is from 8a.m. to 2 p.m. Treasurer Steve Hutchinson will provide Danielle with a float as she is in charge of this fundraiser. Greg and Danielle Carroll will provide the BBQ utensils, as there will be a BBQ consisting of hot dogs and hamburgers from 11-1 p.m. Workers are needed for this event during the day, barbecuing and cleaning up later. Motion to adjourn by Dave Taylor 25 Tyrone Community Centre Meeting Wednesday, September 20, 2017 Present: Larry Quinney; Dave Taylor; Corinne VandeGrootevheen; Corrina Traill; Kyle Young; Steve Hutchinson; Walter Loveridge; Marlene Craig; Paul Rowan; Kat Caplan; Danielle Carroll; Justin Vachon; Cecile Bowers. Regrets from Joy Vaneyk on vacation. Absent: Claude Godin. Geraldina has moved away so no longer on the Board. Minutes of June 21, 2017 Meeting were read by Secretary Cecile: M/S by Dave Taylor and Justin Vachon to accept minutes as read. CARRIED. Minutes of Special Meeting of August 16, 2017 were read by Secretary Cecile. M/S by Danielle Carroll and Steve Hutchinson to accept minutes as read. CARRIED. Treasurer's Report: Steve Hutchinson noted that reports from henceforth will have all items listed up to the date of the meeting. There was a reminder that no cheques will be issued without an approved invoice. Your responsibility to provide an invoice to the treasurer. Also if someone volunteers to help in cleaning, etc. After back to back rentals, they must let Larry know if they wish to be paid so he can include that in his invoice. Income for June $4746.15 and expenses were $2911.24. Expenses for July $200.00. Income for August was $805.00 and expenses was $7063.97 (purchase of new stove included). We received a Grant of$3,000. 00. Stove totally cost us $5,768.31. Balance in September $24,788.17. Maintenance Report: Larry gave us his floor polishing update, noting the back room will stripped and cleaned the next week. Dishwasher had to be welded and repaired... Had to holes fixed. We need to find out the cost of a new one. Joy is asking for a meeting with Hobart. Hall Booking Reports: Danielle gave us an update noting the hall is booked every weekend in October and November and has only one weekend open in December. After some problems with items running out in washrooms, it was noted that from now on supplies will be left in the bar area. Dance/Bar Update: Dave noted that people renting can get their liquor licence on their phone or Ipad but a Hard Copy must be hung in the bar for every rental. This must be explained when renting as well. He noted three new jiggers were purchased and you do NOT open them for cleaning as was previously done. Dave noted that our last dance was very successful and only complaints were that no other dance until September. 26 Page Two: September 20, 2017 Meeting of T.C.C. Old Business: -Stove has been purchased... and is installed. Larry mentioned special thanks to Kat and Danielle for cleaning area under stove ... it was decided that we should see about getting new flooring for under the stove as those tiles are curled up. Possibly Ceramic. -The Internet Hub received from Corinna does not work ... it Buffers... no signal. There was talk about investigate High Speed but right now our immediate worry is purchasing a new dishwasher. -Danielle noted that the September 10, 2017 Yard Sale fundraiser for Sarah, yielded the sum of $1800.00 for Sarah McConaghy. -September 30, 2017 will be Spirit Day and Soccer Awards Day and they are hoping that the Community will become more involved.... the upcoming events for that day will include Bubble Soccer, Bingo, Baseball, Soccer, BBQ, and a Movie at Night for children (Captain Underpants). Also asking everyone to bake a Spirit Day Cake and have an Auction with all monies from it going to Sarah McConaghy as well. Many Helpers are needed for all these events on September 30tH Poster to be handed out and hung up ... Danielle to change words to "Tyrone Community Spirit Day" instead of Tyrone Fun Day. We need to really advertise this event to get the word out, not just online. -Report on the Frank Cowan Grant, the application was submitted but nothing to report. -November 25 there will be a Fundraiser dance put on by McConaghy family. -Cell phone in bar, pay as you go, needs to be paid the one hundred dollars to cover one year. Danielle to buy the card. NPw RucinPcc- -need to discuss rental rate for North Clarington Ratepayers meeting.... this will be held over until next month and discuss with Joy. -Christmas Party for TCC Board... suggestions by Joy were discussed... nothing was decided on ... but decided to have the party the same day as the Meet Santa Day, December 9 and Danielle and Kat offered to take it on. Can be discussed next month to find out what has been decided. -Next meeting will be Wednesday, October 18, 2017 at 7 p.m. -Reminder that henceforth all bars close at 1 p.m. Motion to adjourn by Kyle Young. CARRIED. 27 Cr- KAWARTHA CONSERVATION Discovar•Prolact•Restwa Minutes of Meeting #9/17 Meeting #9/17 was held on Wednesday, July 26, 2017 at the Kawartha Conservation Administrative Offices, Chair Smith called the meeting to order at 2:00 p.m. Present: Ted Smith, Chair Peter Raymond, Vice -Chair Jordan Landry Ron Hooper Isaac Breadner Pat Dunn Don Kett Regrets: Tom Rowett Gord Miller Guests: Bill Hodgins, Kawartha lakes This Week Staff: Mark Majchrowski, CAO Wanda Stephen, Director Corporate Services Ron Warne, Director, Planning, Development and Engineering Eric Cameron, Regulation Officer Judy Stephens, Corporate Services Assistant ADOPTION OF AGENDA Rf:BOLUTION #87/17 MOVED BY: DON KETr SECONDED BY: JORDAN LANDRY RESOLVED, THAT, the agenda for Meeting #9/17 he adopted as received. DECLARATION OF PECUNIARY INTEREST None declared. APPROVAL OF MINUTES Resolution #88/17 CARRIED MOVED BY. ISAAC BREADNER SECONDED BY: PETER RAYMOND RLSOLVED, THAT, the Board of Directors Minutes of Meeting #8/17 be adopted as received. CARRIED Board of Directors Meeting #9/17 Wednesday, July 26, 2017 Page 2 of 7 BUSINESS ARISING, FROM THE MINUTES None declared. FINANCE The Board reviewed staff's report regarding the 2018-2022 Preliminary Budget and 2018 Budget Timeline. Wanda Stephen, Director, Corporate Services and CAO Majchrowski responded to questions from the Board of Directors. Staff was requested to provide budget information in a different format to make it easier for the reader and to clarify who pays for what. Staff were questioned relative to budget increases of 9% and responded explaining that the budget information presented represents existing budget pressures, however, the budget request is actually expected to be in the 3% to 4% range. The CAO discussed supporting budget components including annual work plan activities, time accounting, the fee structure and cost recovery for services performed. RESOLUTION #89/17 MOVED BY: DON KEIT SECONDED BY: RON HOOPER RESOLVED, THAT, a municipal levy increase based on priority needs and strategic plan objectives be developed for the 2018-2022 Preliminary Budget AND, THAT, the 2018 Budget Timeline be approved. CARRIED 2818 MEETING SCHEDULE The Board considered the proposed Meeting Schedule for the 2018 Board Meetings. RESOLUTION #90/17 MOVED BY: DON KETT SECONDED BY: PAT DUNN RESOLVED, THAT, the Board of Directors 2018 meeting schedule be adopted. CARRIED PERMITS ISSUED BY DESIGNATED STAFF The Board reviewed staff's report regarding the Permits Issued by Designated Staff for the period between June 10 and July 7, 2017, RESOLUTION 991/17 MOVED BY: RON HOOPER SECONDED BY: ISAAC BREADNER RESOLVED, THAT, the following list of Section 28 Permits issued between June 10, 2017 and July 7, 2017 (P2017-184, P2017-185, P2017-186, P2017-187, P2017-189, P2017-190, P2017-191, P2017-192, P2017-193, P2017-194, P2017-195, P2017-195, P2017-197, P2017-198, P2017-199, P2017-200, P2017-201, P2017-202, P2017-203, P2017-204, P2017-205, P2017-206, P2017-208, P2017-209, P2017-210, P2017-211, P2017-212, P2017-213, P2017-214, P2017-215, P2017-216, P2017-217, P2017-218, P2017-219, P2017-220, P2017-221, and P2017-222), be received, AND, THAT, the permitting performance report be received. CARRIED 29 Board of Directors Meeting #9/17 Wednesday, July 26, 2017 Page 3 of 7 PROGRAM /PROJECT UPDATES—JUNE 30, 2017 The Board reviewed staff's report regarding programs and projects to June 30, 2017. Director Hooper asked how much staff time is spent preparing this report and was advised approximately 1 hour per person for all staff participating in the updates. It was noted that we use the data for other purposes, such as for our annual report. (RESOLUTION U92/17 MOVED BY: PETER RAYMOND SECONDED BY: DON KETT RESOLVED, THAT, the staff report on programs and projects be received. CARRIED INTERIM FINANCIAL STATEMENTTO JUNE 30, 2017 Wanda Stephen, Director, Corporate Services presented the report regarding the interim financial statement to June 30, 2017 and responded to questions from the Board of Directors. RESOLUTION t#93/17 MOVED BY: PAT DUNN SECONDED BY: DON KETT RESOLVED, THAT, the interim financial statement to June 30, 2017 be received. CARRIED REPORT RE STREAMLINED PERMITS AND POLICIES The Board reviewed staffs report regarding permitting activities and rationale for Streamlined Permit applications, and CAO Majchrowski responded to questions from the Board of Directors with respect to how applications move through the permitting process and noted that permit and fee requirements are related to the activity required to process the permit and fees are not related to a correlation associated with the cost of the project. He shared that MNRF may be considering allowing exemptions in certain circumstances and staff will be following up with M NRF in that regard. He indicated that of the options presented, the "Letter of Permission" option would he the most feasible to implement quickly, for projects that are relatively minor and which could he evaluated on the spot. A process to handle this would need to be developed and a consideration of a fee for the service before it can be implemented. RESOLUTION #94%17 MOVED BY: PETER RAYMOND SECONDED BY: JORDAN LANDRY RESOLVED, THAT, the report on the legislative background to Conservation Authorities permitting activities and rationale for Streamlined Permit applications be received. CARRIED 30 Beard of Directors Meeting #9/17 Wednesday, July 25, 2017 Page 4 of 7 RESOLUTION #95/17 MOVED BY: ISAAC BREADNER SECONDED BY: PAT DUNN RESDLVED, THAT, Kawartha Conservation implement a "Letter of Permission" for projects that are relatively .small in nature, AND THAT, Staff prepare a report outlining what projects are eligible to be approved via a Letter of Permission and how the Letter of Permission process will be implemented. CARRIED PROGRAMS AND SERVICES (MANDATED%NON-MANDATE D) The Board reviewed staff's report regarding programs and services which are mandated vs. man -mandated according to the Conservation Authorities Act and CAO Majchrowski responded to questions from the Board of Directors as to what the Province pays for and what is paid for by municipal levy. He advised that the Province has identified responsibilities but has provided very little funding accordingly. The CAO noted that everything we do is mandated as described in the objects of the conservation authorities identified in the Conservation Authorities Act. He pointed out that the recent review being conducted by the Ministry of Natural Resources and Forestry which identified in Bili 139 and the companion document named "Conserving our Future" breaks down these responsibilities into three distinct areas of conservation authority business being, programs and services mandated by regulation, additional programs and services provided on behalf of participating municipalities, and additional programs and services determined by the authority as being advisable to further their objectives. Discussion ensued regarding the services we provide and concern was noted even though they may be revenue neutral, when we run the risk of spreading the staff too thin. The CAO advised that Kawartha Conservation is operating at a base minimum level compared to other Conservation Authorities, and in fact our operations may not be at a high enough level to meet the demands of climate change. He reminded the Board Members that all the programs and services we offer and perform are outlined in the Strategic Plan and capital projects supplement the operating budget by cost recovery of wages. Staff was requested to breakdown the cost of programs during the budget process. RESOLUTION #96/17 MOVED BY: DON KETT SECONDED BY: RON HOOPER RESOLVED, THAT, the report on programs and services offered as defined by the objects and powers defined in the Conservation Authorities Act be received. CARRIED MONTHLY CAD REPORT CAO Majchrowski highlighted the following items from his monthly report and addressed the Board Members' questions. He highlighted the following items: Elections were held for the Kawartha Conservation Foundation in July — Julia Taylor is now the Chair of the Foundation, Gary Wice is the Vice -Chair and Dennis Eaton is the Secretary/Treasurer. There are vacancies on the Foundation Board and they will be seeking persons interested in this opportunity throughout the year. The Foundation is excited to host a Canada 150 Celebration event at Ken Reid on October 14, 2017. The event will feature Birds of Prey, Hands on Exotics, educational hikes and informational displays. 31 Board of Directors Meeting #9)17 Wednesday, July 26, 2017 Page 5of7 The Community Advisory Panel, through the efforts of the current Chair (Doug Erlandson), past Chair (Chris Appleton) and supported by staff, hosted a successful Stewardship Summit on Saturday, July 15th. The event was attended by approximately 50 partners, community members, City of Kawartha Lakes staff, and members of municipal councils. The event consisted of breakout groups focussed on specific resource users, who were focussed on generating ideas and projects for implementation. These ideas will be utilized in our efforts to produce meaningful projects and initiatives that our lake communities want to see for support in our 5 -year planning budget preparations tied to Lake Management Plan Implementation capital projects. CAO Majchrowski discussed the idea of conducting contractor courses and shared that there is an advantage for our organization to host training sessions to ensure contractors and other service providers understand our business. Potential course topics include permitting basics, shoreline works, sediment and erosion controls, greening construction and technical studies. Staff will continue to work to refine the options around the delivery of a contractor series of information sessions, and determine a format, course material and timeframe for delivery. Floodplain mapping activities are progressing well and the three projects (Dunsford Creek, Burnt River and Bobcaygeon Tributary), scheduled for completion in 2011, remain on track to meet deadlines. CAO Majchrowski provided an update with respect to specific Planning activities as follows: Staff have finalized the Mason Homes Large Fill Permit (P2017-230). In terms of next steps, Kawartha Conservation Staff are expecting to participate in a coordination meeting with the proponent, MTO Staff, CKL Staff, Fill Management Supervisor, etc. in order to ensure all parties are aware of procedures regarding timing and coordination of t=ill Management Plan, outstanding Stormwater management concerns from MTO (after the fill stage), a contact for public complaints, and a variety of similar matters. Staff will subsequently meet with WSP (Kawartha Conservation's on-site Qualified Professional [QP] for the project) to discuss the work -plan and regular schedule of source site testing review, inspection, and auditing activities. With respect to Draft Plan of Subdivision 16T-95503 (Lot 5, Conc. 5, Verulam, CKL), commonly known as the Griffin Subdivision, a detailed letter was provided (July 10, 2017) to identify scoping efforts needed to update their EIS in order to clear a Conditions of Draft Approval. An updated EIS is required in order to address significant development concerns with the subject lands (the majority of which appears to be in a wetland area, floodplain and significant woodland). The EIS conducted previously (28 years ago) did not address a number of development considerations that are relevant today. In this unique case, Staff will be working with the proponent's environmental consultant to develop best practices help to facilitate advancement of the project. Staff recently provided the proponent of the proposed KOA Campground near Dunsford with a draft flood line for the subject lands where the proponent is hoping to develop the lands as a KOA campground. The draft floodline illustrates that a significant portion of the property appears to be in the floodplain (roughly the southern quarter of the property) including lands that the proponent had planned to develop for the KOA Campground. Current Board -approved policies do identify different features that could be permitted within the established floodplain (and some of these elements may be directly relevant to this type of development). Additionally, the balance of the subject lands appear to be well suited to development interests, which may be an opportunity for the developer to explore. RESOLUTION #97/17 MOVED BY: PETER RAYMOND SECONDED BY: DON KEir RESOLVED, THAT, the CAO Monthly Report for meeting #9/17 be received. CARRIED 32 Board of Directors Meeting 09117 Wednesday, July 26, 2017 Page 6 of 7 The Chair thanked the Community Advisory Committee and staff for their hard work putting together and running the Stewardship Summit that was such a great success. Director Dunn asked if Kawartha Conservation has planning and permitting policies that are in excess of the mandated provincial regulations. CAO Majchrowski advised that our policies are development oriented and that we are always looking for ways to improve our processes and services and there may be room for refinement of our interpretations. CORRESPONDENCE 71 Correspondence was received from: • Conservation Ontario—June 28, 2017 Conservation Ontario's Comments on the "Excess Soil Management Regulatory Proposal" (EBR #013-0299) MOECC—July 5, 2017 Award of Kawartha Region Conservation Authority's Great Lakes Guardian Community Fund for William's Creek Restoration (Japanese Knotweed Removal and Shoreline 5tabiliration at John St. Culvert Conservation Ontario—July 13, 2017 Comments on Low Impact Development Stormwater Management Guidance Manual EBR #012-908+0 RESOLUTION t#98/17 MOVED BY: RON HOOPER SECONDED BY: DON KETT RESOLVED, THAT, the attached correspondence be received. CARRIED Director Landry asked staff if the Province intends to pass a blanket by-law for excess soil management. The Director, Planning, Development and Engineering advised that there is more work to be done by the Province on this proposal but that excess soil is now considered "waste", which will change how municipalities approach the matter, CLOSED SESSION RESOLUTION #99/16 MOVED BY: DON KETT SECONDFD BY: JORDAN LANDRY RESOLVED, THAT, the Board of Directors enters into closed session at 3:40 p.m. CARRIED RE50lUTION #100/16 MOVED BY: PAT DUNN SECONDED BY: PETER RAYMOND RESOLVED, THAT, Staff take the necessary enforcement action as required on the violation matters outlined in the closed session. CARRIED 33 Board of Directors Meeting #9/17 Wednesday. July Zia, 2017 Page 7 of 7 RESOLUTION #101/15 MOVED BY: DON KETT SECONDED BY: RON HOOPER RESOLVED, THAT, the Board of Directors rises from closed session at 4:15 p -m. CARRIED NEw BUSINESS The Chair once again expressed concern regarding Board Member absenteeism. He will follow up with members to see if there is a conflict with the meeting dates or if they can assign a delegate. The CAO will look into the policies relating to meeting attendance, The Chair thanked staff for the very good reports presented at the meeting and asked Board members to be mindful of staff's time available to write so many reports and to have reasonable expectations for same. CAO Majchrowski advised that blue green algae is present in Lake Scugog and we have posted a notice regarding the same on our website. RFPORTS AND UPDATES FROM BOARD MEMBERS Director Raymond shared that "trent Lakes has received a new quarry application and that public meetings will be planned. He distributed to the Board Members a copy of the "Pit and Quarry Development in Trent Lakes" document prepared by Trent Lakes Mines & Aggregate Advisory Committee to share/communicate with the Township residents and prospective new ratepayers. Director Landry shared that she has joined an AMO committee and advised that funding is available through the Low -Carbon Economy Act, 2016 for projects and ideas that promote the reduction of greenhouse gases. ADJOURNMENT There being no further business, the meeting adjourned at 4:26 p.m. Resolution #102/17 MOVED BY: RON HOOPER SECONDED BY. DON KETT RESOLVED, THAT, the Board of Directors Meeting 94/17 be adjourned. A Ite- Ted Smith Chair 34 CARRIED Ma Majchrowski CAO GANARASKA REGION CONSERVATION AUTHORITY MINUTES OF THE FULL AUTHORITY September 21, 2017 FA 05/17 1. Welcome and Call to Order Prior to the meeting there was a moment of silence for Jackson Peacock. The Chair called the Full Authority meeting to order at 7:15 p.m. MEMBERS PRESENT: Forrest Lowden, Chair - Town of Cobourg Wendy Partner, Vice -Chair - Municipality of Clarington Raymond Benns - Township of Alnwick/Haldimand Mark Lovshin - Township of Hamilton John Fallis - Township of Cavan Monaghan Brian Darling - Town of Cobourg Louise Ferrie-Blecher - Municipality of Port Hope Jeff Lees - Municipality of Port Hope Willie Woo - Municipality of Clarington ALSO PRESENT: Linda Laliberte, CAO/Secretary-Treasurer Greg Wells, Manager, Planning & Regulations Lawrence Powell, Madawaska Forestry Inc. Steve McMullen, Forest Recreation Technician ABSENT WITH Heather Stauble - City of Kawartha Lakes REGRETS: ALSO ABSENT: 2. Disclosure of Pecuniary Interest None 3. Minutes of Last Meeting FA 29117 MOVED BY: John Failis SECONDED BY: Mark Lovshin THAT the Full Authority approve the minutes of the June 15, 2017 meeting. CARRIED. 35 Minutes FA 05117 Page 2 4. Adoption of the Agenda FA 30117 MOVED BY: Willie Woo SECONDED BY: Brian Darling THAT the Full Authority adopt the agenda as presented. CARRIED. 5. Delegations None 6. Presentations a) Port Hope Kinsmen Club Jeff Lees, from the Port Hope Kinsmen, made a $500 cheque presentation as a donation to the GRCA from the native plant sale. 7. Business Arising from Minutes a) Ganaraska Forest Management Plan Louise Ferrie-Blecher remarked that she was pleased to see the inclusion of Planning Solutions, Karen Wianecki's report to the Ganaraska Forest Management Plan. Ray Benns stated that he and others, who have been on the Full Authority Board for many years, are pleased to see the plan come to completion. The Chair thanked Lawrence (Larry) Powell, Madawaska Forestry Inc., for his efforts in completing the plan. FA 31117 MOVED BY: John Fallis SECONDED 13Y: Mark Lovshin THAT the Full Authority approve the Ganaraska Forest Management Plan 2018-2038, September 2017. CARRIED. 8. Correspondence FA 2. Heather Penwell and family, re letter of thanks FA 3. Denise Marshall, Manager, Project Lngineering, Northumberland County re. request for financial assistance — culvert repairs Mark Lovshin asked if there would be follow-up with MTO and staff responded this would be reviewed. FA 32117 MOVED BY: SECONDED BY: Mark Lovshin Wendy Partner THAT the Full Authority receive the correspondence for information. CARRIED. 36 Minutes FA 05117 Page 3 9. Applications under Ontario Regulation 168/06: Permits approved by Executive FA 33117 MOVED BY: Willie Woo SECONDED BY: Louise Ferrie-Blecher THAT the Full Authority receive the permits for information, CARRIED. Permit Application require Full Authority discussion: None 10. Committee Reports: a) Ganaraska Forest Recreation Users Committee Minutes — September 7, 2017 Members inquired whether the (double) increase in duty patrols had resulted in more charges being laid. Staff responded that there were no significant increase. It was also asked if there was an increase in erosion due to the significant amount of rain this past summer and staff responded that there was. Louise Ferrie-Blecher asked if there was feed back to the revised terms of reference and if those members, not in attendance, would have a chance to comment Staff responded they would. Wendy Partner mentioned that staff would be making a presentation to Clarington Council on the recreation program in the Ganaraska Forest. FA 34/17 MOVED BY: Wendy Partner SECONDED BY: John Fallis THAT the Full Authority receive the Ganaraska Forest Recreation Users Committee Minutes from September 7, 2017 for information. CARRIED. 11. New Business: a) 2018 Budget Criteria FA 36/17 MOVED BY: Willie Woo SECONDED BY: Jeff Lees THAT the Full Authority direct staff to prepare the preliminary budget based on the criteria contained in the staff report prepared September 21, 2017. CARRIED. b) Lake Ontario Shoreline Management Plan for Lower Trent Region, Ganaraska Region and Central Lake Ontario Conservation Authorities. There was a discussion in regards to engaging private landowners. The Board stated that it was good to see the 3 Conservation Authorities working together on the initiative and perhaps this project would help to support provincial funding to the municipalities in the future. 37 Minutes FA 05117 Page 4 FA 361'17 MOVED BY: Brian Darling SECONDED BY: John Fallis THAT this Staff Report be received for information, and that the Board of Directors endorse the submission of a funding proposal to the National Disaster Mitigation Program for the Lake Ontario Shoreline Management Plan for Lower Trent Region, Ganaraska Region and Central Lake Ontario Conservation Authorities. CARRIED. 12. Other Business Wendy Partner stated that Mark Peacock will be asked to come to Clarington Council to make a presentation on erasions control. 13. In Camera None 14. Adjourn The meeting adjourned at 7:46 p -m. on a motion by Wendy Partner. CHAIR ,Efal Ziass24FTIRT11 Ell =41 THE CORPORATION OF THE TOWNSHIP OF MONTAGUE October 2"d, 2017 Mayor Harry Hughes, Township of Oro Medonte Via Email Dear Mr. Hughes, 6547 ROGER STEVENS DRIVE P.O. BOX 755 SMITHS FAGiS, ON K7A 4W6 TEL (613) 283-7478 FAX: (613) 283-3112 WWWADwnft.mantogua m.ca Please be advised the Council of the Township of Montague passed the following resolution at its regular meeting of Council of September 5t', 2017: MOVED BY: V. Carroll RESOLUTION NO: 221-2017 SECONDED BY: K. Van Der Meer DATE: September 05, 2017 That the Council of the Township of Montague hereby support the Township of Oro-Medonte's resolution related to the Ontario Wildlife Damage Compensation Program. CARRIED Please contact me if you have any additional questions. Thank you, _ (;Jmin Ralph rk Cc: Hon. Jeff Leal, Minister of Agriculture, Food and Rural Affairs Association of Municipalities of Ontario (AMO) All Ontario Municipalities COUNTRY LIVW AT ITS BEST 3y Via Email /-MIMId .-:�j4 kw (w Township of Proud Heritage, Exciting Future Re: Ontario's Wildlife Damage Compensation Program 148 Line 7 South P: (705) 487-2171 w wv.oro-medonte.Ca Oro-Medonte, ON LOL 2EO F: (705) 487-0140 /-Mlold .-:�j4 kw (w Township of Proud Heritage, Exciting Future 148 Line 7 South P: (705) 487-2171 wvwv.oro-medonte.Ca Oro-Medonte, ON LOL 2EO F: (705) 487-0141 Mackbird lk constructors 401 GP September 25, 2017 Clerks Department Municipality of Clarington 40 Temperance Street Bowmanville, ON L1C 3A6 Dear Clerks Department: Blackbird Constructors 407 General Partnership 78 Richmond St, W., Suite 200 Oshawa, Ontario, LTG 1E1 Tei: (905) 443-3390; Fax: {905) 443-3397, Email : reception@BBC407.ca Re: Highway 407 East Phase 2 Noise By-law Exemption Extension Request Doc. Ref: EC8 13.3.5 00029 Blackbird Constructors 407 General Partnership (BBC), is a joint -venture between Ferrovial Agroman Canada and Dufferin Construction Company, a division of CRH Canada Group Inc., are the designers and builders of the Highway 407 Phase 2 Project. This letter is to request the Municipality of Clarington to grant an extension to the Noise Bylaw Exemption (File Number P11.GE) that was approved following resolution #GG -247-17, to allow the construction contractor to expedite the work and minimize the duration of traffic disruptions for users of Baseline Road, Bloor Road, Highway 2, Taunton Road, and surrounding local roads. Blease note that due to the schedule and scope of the project, we are seeking an extension to December 20, 2017 for the noise by-law exemption for the hours of operation specified in the By-law to enable construction to be undertaken during night time (24 hour schedule), subject to weather conditions. We trust our submission is satisfactory and respectfully request the exemption to the City's noise by-law for the subject works to be considered at the next committee meeting. If you require additional information, please do not hesitate to contact the undersigned. Sincerely, Gabriel Medel-Carratala,lDesign-Build Director Blackbird Constructors 407 General Partnership Highway 407 East A Page 1 of 1 City of Hamilton . Hamilton City Hall 71 Main Street West, 15T Floor 1 Hamilton, Ontario HamilHamilton Canada UP 4Y5 ton www.hamilton.ca September 25, 2017 All Ontario Municipalities Stephanie Paparella Legislative Coordinator Office of the City Clerk Phone (905) 546-2424 Ext. 3993 Fax # (905) 546-2095 Stephanie. paparella@hamilton. ca Via E-mail Subject: Assessment Act Amendments — Providing a Property Tax Exemption to Non -Profit Long -Term Care Homes For your information, at its meeting of September 13, 2017, Hamilton City Council approved Item 3 of the General Issues Committee Report 17-018, which reads as follows: 3. Assessment Act Amendments Providing a Property Tax Exemption to Non - Profit Long -Term Care Homes — Update (FCS16076(a)) (City Wide) (Item 8.1) (a) That given the significant impact the change in taxation status for Non - Profit Long-term Care (LTC) facilities has on the City of Hamilton, the Province be requested to identify a plan to continue with the Transitional Mitigation Payment for a multi-year period; (b) That the Mayor correspond with the Honourable Charles Sousa, Minister of Finance, to request an extension of the Transitional Mitigation Payment through the reassessment period of 2017 to 2020; (c) That the unbudgeted transitional funds provided for 2017, in the amount of $972,307, be allocated to reducing the impact of 2017 assessment appeals; and, (d) That a copy of the approved resolution, respecting the Assessment Act Amendments Providing a Property Tax Exemption to Non -Profit Long - Term Care Homes — Update, be sent to the Association of Municipalities, the Big City Mayor's Caucus and all Ontario municipalities. Sincerely, Steph ie Pulp r IIa Legislative Coordinator, Office of the City Clerk 43 The Regional Municipality of Durham Office of the Regional Chair 605 ROSSLAND RD. E. PO BOX 623 WHITBY, ON L1N 6A3 CANADA 905-668-7711 1-800-372-1102 Fax: 905-668-1567 Email: roger. anderson@durham.ca www.durham.ca Roger M. Anderson Regional Chair and CEO `Service Excellence far our Communities" SENT VIA EMAIL September 27, 2017 Ms. Laurelle Doxey Director Outports and Postal Operations District Greater Toronto Area (GTA) Region 4567 Dixie Road Mississauga, Ontario L4W 1 S2 Dear Ms. Doxey: RE: Closure of the CBSA Outports and Postal Operations Office 1200 Airport Boulevard, Oshawa On behalf of the Region of Durham, I am writing to express our extreme disappointment with the manner in which the decision to close the Oshawa office was made and subsequently communicated. We received just two weeks' notice of CBSA's intent to discontinue operations. While we continue to review the impacts of this closure, the following points have become clear and require your immediate response. This decision appears to be based solely on an internal service review, in the absence of any consultation with key stakeholders. While electronic processes may appear to provide seamless service, removing the physical presence undermines the level of service available for both commercial services and passenger processing within Durham Region. The closure will require that officers to be dispatched, as needed, from either Mississauga or Billy Bishop Toronto City Airport, some 65 kilometres away along a highly congested highway. We understand that the Oshawa airport's AOE 50 designation is not changing at this time, however, the lack of CBSA services will be an impediment to international passenger arrivals, and would significantly reduce the number of leisure and business travellers that visit Durham through the Oshawa Airport. Proximity to an international airport is consistently reported to be a key factor for international investors seeking to locate a corporate office in Canada. Due in large part to the presence of the CBSA in Oshawa, the Airport reports approximately 3,500 corporate aircraft movements per year, which is projected to increase by 150% over the next 5 years. This suggests to me that the proposed closure is If this information is required in an accessible format, please contact the Accessibility Co-ordinator at 1-800-372-1102 ext. 2009. Page 1 of 3 short-sighted, unduly constraining the future development and expansion of airport operations in Durham Region. CBSA's presence at the Oshawa Airport enables and supports local businesses of all sizes to engage efficiently in international trade and tourism, particularly with the U.S. market. Further, I would ask you to consider that overall aircraft traffic at the Oshawa Airport is projected to grow from the current 61,500 to 102,000 aircraft movements per year over the next 5 years. Demand for new hangar space has increased 260% in the last 10 years. This rapid growth in demand for a CBSA-enabled airport is mirrored by the growth of our internationally -connected Regional economy. The CBSA presence plays a critical role in Durham's transportation infrastructure network and economy. Disruption of customs capability may result in a material impact to our Region's international trade. Durham's ability to compete in the global market and attract new investment depends heavily upon superior access to markets through easily -accessible transportation infrastructure options by sea, road, rail and air. As you are likely aware, the Port of Oshawa, with its capability to accommodate any size or type of vessel entering the St. Lawrence Seaway system, is a key component of our strategy to attract new investors to the Region. Again, the CBSA at the Oshawa Airport offers Durham a key differentiator to enable our readily -available access to international markets. With marine locations and warehouses located across all of our lakeshore communities, de -staffing the office affects the entire region. Ms. Doxey, I respectfully request that your office delay this decision until such time that the impacts to businesses, current and future airport and port operations are fully understood. You may wish to consider a presentation to Durham Regional Council to further explain CBSA's position and address our concerns. I look forward to your prompt attention to this matter. Yours truly, Roger Anderson Regional Chair and CEO c: See Attached List 45 Page 2of3 c: The Honourable Ralph Goodale, Minister of Public Safety and Emergency Preparedness Celina Caesar-Chavannes, MP —Whitby Jennifer O'Connell — MP — Pickering/Uxbridge Mark Holland, MP — Ajax The Honourable Erin O'Toole, MP — Durham Jamie Schmale, MP — Haliburton/Kawartha Lakes/Brock Kim Rudd, MP — Northumberland/Peterborough South Nancy Shaw, CEO, Greater Oshawa Chamber of Commerce Gary Valcour, President, Greater Oshawa Chamber of Commerce and Chairman, Oshawa Port Authority Board of Directors Mr. Stephen Wilcox, Airport Manager, Oshawa Executive Airport Natalie Prychitko, CEO, Whitby Chamber of Commerce Chrystine Langille, Executive Director, Ajax -Pickering Board of Trade Nicole Wellsbury, Clerk, Town of Ajax Thom Gettinby, CAO and Municipal Clerk, Township of Brock Anne Greentree, Clerk, Municipality of Clarington Andrew Brouwer, Clerk, City of Oshawa Debbie Shields, Clerk, City of Pickering John Newman, Clerk, Township of Scugog Debbie Leroux, Clerk, Township of Uxbridge Chris Harris, Clerk, Town of Whitby Garry H. Cubitt, Chief Administrative Officer Kathy Weiss, Director of Economic Development and Tourism Ralph Walton, Regional Clerk 46 Page 3of3 Aw: OSHAWA ONTARIO, CANADA MAYOR JOHN HENRY URGENT September 27, 2017 The Honorable Ralph Goodale Minister of Public Safety and Emergency Preparedness House of Commons Ottawa, Ontario K1A OA6 ralph.goodale@parl.gc.ca OFFICE OF THE MAYOR CITY OF OSHAWA 50 CENTRE STREET SOUTH OSHAWA, ONTARIO L1 H 3Z7 TELEPHONE (905) 436-5674 FAX (905) 436-3884 E-MAIL: mayor ,oshawa.ca Re: Proposed Removal of Canadian Border Services Agency (CBSA) Services from the Oshawa Executive Airport Dear Minister Goodale: On behalf of Oshawa City Council, I am requesting that the recent decision made by the Canadian Border Services Agency to remove its commercial and personal entry processing services and close its offices at the Oshawa Executive Airport on September 29, 2017 be rescinded. This office provides not only service to the Airport but to thirteen sufferance warehouses, including the Federal Port Authority at the Oshawa Harbour. Oshawa learned about CBSA's decision without adequate notice and no consultation with the City, or the Airport. The impact of this decision is extensive and costly. We understand there was virtually no discussion with the Oshawa Executive Airport Manager, airport users or business stakeholders within the region. We respectfully ask that a meeting take place at the earliest possible date, between the Ministry, City, CBSA officials and interested area municipalities so we can discuss the continuation of these services which impact the economic growth and prosperity of our local and regional communities. The Oshawa Executive Airport and Federal Port Authority at the Oshawa harbour are key transportation and economic assets for the City of Oshawa and the eastern GTA. They strengthen the ability of Canadian companies to undertake international business and act as a crucial component of our competitive 47 /2 -2 - advantage. The Oshawa Executive Airport is an active member of the Southern Ontario Airport Network (SOAN) with a key role of relieving corporate aircraft traffic congestion from Toronto Pearson Airport. The removal of service and closure of the offices will have a significant negative impact with respect to: x Increasing the costs of companies using the services , increasing the time it takes to process their customer's orders, and diminishing their ability to retain and compete for new business x Meeting the goals, objectives and growth targets as set out in the Oshawa Executive Airport Business Plan, particularly with the planned closure of the Buttonville Airport x Jeopardizing the millions of dollars that the City, Nav Canada and the private sector are investing in a new runway, a new control tower and new private hangars A long term and strategic approach toward maintaining and enhancing air transportation infrastructure is needed. The immediate first step must be keeping the CBSA offices open at the Airport and the existing services in place. I would then urge that we meet as soon as possible to find a positive resolution to this issue. I have attached a motion approved by Oshawa City Council during a council meeting held on September 25, 2017. 1 look forward to hearing from you. Yours truly, Jo n Henry Mayor, City of Oshawa Att'd: Oshawa City Council Motion of September 25, 2017 Cc: John Ossowski, President, CBSA Tina Namiesniowski, Executive Vice President, CBSA Laurelle Doxey, Director — Outports and Postal Operations District, CBSA Oshawa City Council Motion Approved at the September 25, 2017 Council Meeting Whereas, the Canadian Border Services Agency (C.B.S.A.) notified the Airport Manager of the Oshawa Executive Airport on September 14, 2017 that it would be closing its office at the Airport on September 29, 2017 (approximately 2 weeks' notice) and proposing to provide its commercial and personal entry processing services (customs and immigration) from its Billy Bishop Airport and Mississauga offices; and, Whereas, there was no consultation with stakeholders, including the City of Oshawa as the owner of the Airport, that we were aware of before the decision was made to close the C.B.S.A. office ; and, Whereas the use of the Oshawa Executive Airport will continue to increase as set out in the Airport Business Plan particularly with the planned closure of the Buttonville Airport; and, Whereas the City, Nav Canada and the private sector are investing millions of dollars in a new runway, a new control tower and new private hangars to facilitate economic growth; and, Whereas, the reduced level of service from the C.B.S.A. will increase the costs of companies needing the service, and diminish their competitive business position within the industry; and, Whereas, Oshawa, the Region and other Durham municipalities promote the Oshawa Executive Airport's ability to serve international business as a key transportation asset that is a crucial component of our competitive advantage and, Whereas the Oshawa Executive Airport is a member of the Southern Ontario Airport Network (S.O.A.N.) with a key role of relieving corporate aircraft traffic congestion from Toronto Pearson Airport and the C. B.S.A. office is essential for the Airport to fulfill its role within S.O.A.N.; and, Whereas the C.B.S.A. services offered at the Airport must continue since they are an important part of assisting in economic growth and job creation and business retention for this region; Therefore be it resolved that: City Council request the Honourable Minister Ralph Goodale and the Canadian Border Services Agency to rescind the decision to close the Canadian Border Services Agency offices at Oshawa Executive Airport on September 29, 2017; and, 2. The Mayor and City Manager lead the efforts to ensure the services of Canadian Border Services Agency are continued to be provided at the Oshawa Executive Airport to facilitate economic growth in the region and to correspond with the Federal government and other stakeholders as needed; and, 3. The Regional Municipality of Durham, its lower -tier municipalities, Chambers of Commerce in the Region, Durham M.P.'s and M.P.P.'s be informed of the Canadian Border Services Agency decision to close the office at the Airport and of this direction of Oshawa Council and that they be requested to support the need to provide on-going Canadian Border services at the Oshawa Executive Airport; and, 4. That a copy of this motion be sent to UNIFOR and General Motors of Canada. 50 NEWCASTLE VILLAGE COMMUNITY HALL BOARD 20 KING AVENUE WEST NEWCASTLE ON LIB 11-17 905 987 3856 INFO@newcastlevillagecommunityhall.com September 28, 2017 Mayor Foster and Members of Council 30 Temperance Street Bowmanville ON L1C 3A6 Dear Mayor Foster and Members of Council; The Newcastle Village Community Hall Board would like to request the use of funds held in Trust by the ' Municipality for the renovation of the kitchen in January 2018. To date the fundraising committee has raised $39,000.00 towards this project. Projected cost is $85,000.00. At the board meeting held on September 19 2017 the following motion was made and carried. Item 10 Motion by K. Symak, seconded by S. DeJong That the amounts of $10,000.00 from Montague Trust Fund and up to $33,000.00 from the Irene Rinch Trust Fund be made available to offset the cost of the 2018 Kitchen Renovation. "Carried" Sincerely, Willie Woo Chair Newcastle Hall Board 51 Clarftwn If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: October 16, 2017 Report Number: EGD -020-17 Resolution: File Number: By-law Number: Report Subject: Building Permit and Inspection Fee Amendments and New Building By -Law Recommendations: 1. That Report EGD -020-17 be received; 2. That the Building By -Law be revised to reflect the changes noted with Report EGD -020- 17; 3. That the building permit fee and inspection fee structure as detailed in the new Building By -Law be approved; 4. That the revised Building By -Law be approved as effective October 31, 2017; and 5. That the Building By -Law attached to Report EGD -020-17, be recommended to Council for approval to rescind and replace By -Law 2011-036, as amended. 52 Municipality of Clarington Resort EGD -020-17 Report Overview Paae 2 This report provides an update on the building permit fees study and proposed amendments to the Building By -Law. 1. Background In the spring of 2005, the Municipality retained the services of Hemson Consulting Ltd., to undertake a building permit fees study in order to comply with Building Code Statute Law Amendment Act, 2002 — Bill 124. This study analyzed the costs of administering and enforcing the Building Code in the Clarington and made recommendations regarding the new building permit fees necessary to recoup the cost of providing the required building permit services. The current building permit fees were approved by Council through Report EGD -011-11 and By -Law #2011-036. Building permit and inspection fees were increased by 3% each year (2012 to 2017). The building permit fees study was to be updated in 2017 to determine if the present permit fees are still adequate to administer and enforce the Building Code. The Municipality hired Hemson Consulting Ltd. in the spring of 2017 to update the building permit fees study. Please refer to Attachment 1 for Hemson Consulting Ltd., 2017 Building Permit Fee Update Study. Bill 124 was passed by the provincial government in response to the building industry's concerns that many municipalities were collecting large permit revenues but not providing adequate services. Many municipalities were using permit revenues as general revenues for helping to finance new facilities. The legislation created a business unit that operates within the municipality, but is financially self-sustaining. The legislation requires that permit fees can only be used for the administration and enforcement of the Ontario Building Code Act. Permit fees can be set to cover direct and indirect costs, and to contribute to a reserve fund which will finance the administration and enforcement of the Building Code Act during an economic downturn when annual permit revenue may be reduced. Bill 124 also included the following requirements of Municipalities and Building Inspectors: x Legislated minimum time frames for building permit review process which added more pressure to the building staff for processing of building permit. x Legislated time frames for mandatory inspections of buildings plus additional heating inspections were required. 53 Municipality of Clarington Report EGD -020-17 Page 3 x Notification for an inspection must now be undertaken within two days of being notified, adding more pressure to the building staff. x All Building Officials must take the Ministry of Housing exams and become qualified in numerous categories in order to perform plans examination and inspections. The following are the qualifications required to become a Building Official: x House x mall buildings x Large buildings x &nplex buildings x Plumbing — house, plumbing all buildings x HVAC — house, building services x Building Structural x Detection, lighting, and power x Fire Protection 2. Building Code Regulations New Requirement The Building Code is continually evolving to address lessons learned from building failures/fires, new technologies, and climate change. Energy efficiency requirements for housing were increased substantially in 2012 and have continued to be increased in subsequent code amendments. Electric car charging has been introduced and will take effect on January 1, 2018. Every house that has a garage, carport, or driveway will have to provide for the future installation of electric vehicle supply equipment, including: x A minimum 200 amp panel board; x A conduit and an electrical outlet box with a means to allow cables to be pulled into the box. A new Ontario Building Code is anticipated to be filed in 2018 to take effect in 2019. The current edition of the Building Code was released in November 2012 and took effect January 1, 2014. Since it took effect there have been nine amendments. 54 Municipality of Clarington Resort EGD -020-17 Paae 4 The Ministry of Municipal Affairs (MMA) has been working on the development of the next edition of the Building Code. Consistent with broader government priorities, the main themes of the next edition are expected to include support for the economy, promoting a greener Ontario, enhancing barrier -free accessibility and increasing public safety. Building Officials are continually receiving additional training to address the changing requirements of the building code. 3. Developers/Builders Workshop On September 29, 2017, the Building Division hosted the first annual Builders Workshop with local builders and developers. The Durham Region Home Builders' Association (DRHBA) and Building Industry and Land Development Association (BILD) were also invited. There were fourteen in attendance representing nine builders/developers. One of the topics discussed was the current building permit fee review. There were no questions or comments received at the meeting. 4. Requirements for Changing Fees The Ontario Building Code, Division C — Part 1 article 1.9.1.2 requires that before passing a by-law, regulation, or resolution under Clause 7(1)(c) of the Building Code Act to introduce or change a fee imposed for applications for a permit or for the issuance of a permit, a principal authority shall: a) hold at least one public meeting at which any person who attends has an opportunity to make representations with respect to the matter, b) ensure that a minimum of 21 days' notice of the public meeting is given in accordance with Clause (c), including giving 21 days' notice to every person and organization that has, within five years before the day of the public meeting, requested that the principal authority provide the person or organization with such notice and has provided an address for the notice, c) ensure that the notice under Clause (b), x sets out the intention of the principal authority to pass the by-law, regulation, or resolution under section 7 of the Act and whether the by-law, regulation, or resolution would impose any fee that was not in effect on the day the notice is given or would change any fee that was in force on the day the notice is given, x is sent by regular mail to the last address provided by the person or organization that requested the notice in accordance with Clause (b), and x sets out the information described in Clause (d) or states that the information will be made available at no cost to any member of the public upon request, and 55 Municipality of Clarington Resort EGD -020-17 d) make the following information available to the public: Paae 5 x an estimate of the costs of administering and enforcing the Act by the principal authority, x the amount of the fee or of the change to the existing fee, and x the rationale for imposing or changing the fee. 5. Building Permit Fees In the 2005 Report EGD -24-05 for Building Regulatory Changes — Impact of Building Code Statute Law Amendment Act and Ontario Regulation 305/03, Council approved the increasing of the building permit fees and inspections rates by 41.11 %. The fees approved in 2005 were constant over a five year period which enabled the building community to forecast its building construction costs in Clarington. In the 2011 Report EGD -001-11, Building Permit and Inspection Fee Amendments and New Building By-law, Council approved the increase of building permit fees and inspections by 16.4% along with an annual 3 percent indexing to be written into the building by-law. The annual indexing percentage was effective January 1St each year. This annual indexing percentage assisted in keeping the revenues more in alignment with the building permit and inspection costs that increase annually due to employer and employee benefits, staff negotiations, and operating costs within the Building Division. The updated study by Hemson Consulting Limited has determined that the present building permit fees are inadequate to recover the "anticipated reasonable cost" or administration and enforcement of the Building Code Act. The following table lists the allowable cost recovery items and establishes a total cost projected for 2017 for the provision of Building Code services in the Municipality. Summary of the Analysis of Costs Cost Type Average Annual Cost Direct* $1,954,067 Indirect** $268,760 Reserve Fund Contribution $125,000 Total $2,347,827 * Direct costs — cost of the Building Division for processing of building permit applications, review building plans, conducting inspections, and building related enforcement duties. ** Indirect costs — cost for the support and overhead services to the Building Division. 56 Municipality of Clarington Report EGD -020-17 Page 6 The annual building permit revenue is estimated at $2,347,827 on a forecast of future building activity. This forecast was prepared by Hemson Consulting Limited, based on current 2017 building data, existing trends and discussions with Municipal staff. The total cost projected for 2017 exceeds the estimated building permit revenues by 1.30%. Projected Costs $2,347,827 Estimated Revenues $2,317,611 % Difference 1.30% In accordance with the provisions of the Building Code Act, the Municipality is permitted to increase all building permit fees and inspection fees by 1.30% which equates to an increase for a single family dwelling from $12.68 to $12.84 per square metre. Please refer to Attachment 2 for the listing of the Current and Proposed Building Permit Fees and Inspection Fees. The revenue stream from the proposed fee increase will cover all of the anticipated direct and indirect costs to the Municipality as allowed by the Building Code Act, as well as contribute to the reserve fund as permitted by legislation. This reserve fund would be used to maintain services during an economic downturn. 6. Public Meeting A Public meeting will be held pursuant to the Building Code Act on October 16, 2017, at the commencement of the same General Government Committee meeting where Committee is receiving this report. Should Council wish to consider amendments to the Building By -Law based on either communications or delegations at the public meeting or by Committee request, it is suggested that an addendum report be requested to specifically address issues raised and that this report be referred to the following Council meeting of October 30, 2017. 7. Annual Building Permit Fees Report The building code requires that a report be prepared annually showing the total fees collected in the previous 12 month period. This report must also show a summary of the indirect and direct cost of delivering the building services and the amount of reserve fund established for administration and enforcement of the Building Code. This annual report is sent to Council as information and then posted on Clarington's website every year. 8. Changes to Our Building By -Law Changes have been made to the Building By-law to clarify and streamline the process, and administration and enforcement of the Building Code Act. A new Building By-law is proposed (see Attachment 3) which includes the following major changes: 57 Municipality of Clarington Resort EGD -020-17 Paae 7 x Delegation of the power to appoint inspectors, including the revocation of appointment, under section 3(2) of the Building Code Act, 1992, and any regulation thereunder from Municipal Council to the Chief Building Official. x definition for house to match the Ontario Building Code; which means single family dwellings, semis, townhouses, duplexes, live/work units. x Amended the required plans, specifications, documents, and other information required to be submitted to enable the chief building official to determine whether the proposed building, construction, demolition, or change of use will contravene the Act, the building code, or any other applicable law. x Clarified how a building permit is deemed abandoned. x The Revocation of Permits section was deleted entirely as the Building Code Act specifies when and how a building permit may be revoked by the Chief Building Official. 9. Proposal Staff recommended the increasing of the building permit fees and inspection fees on October 31, 2017 by 1.30% to realign the present building services unit into a self- sustaining financial group and that Council approve the attached new building by-law. Should Council decide not to approve the 1.30%, October 31 st increase to the building fees or delay making a decision or modify the percentage increase to the building fees, it could place an undue burden on the tax levy as a result of the present shortfall in the building services unit. 10. Concurrence The Director of Finance/Treasurer concurs with the Hemson Consulting Ltd. 2017 Building Permit Fee Update Study. 11. Conclusion Increasing the building permit fees by 1.30% on October 31, 2017 with an indexing of 3% annually allows the Building Services Division to be financially self -sustainable while providing the building industry the ability to budget for the applicable building permit fee. The revisions to the building by-law provide clarity and streamline the process of administering and enforcement of the Building Code Act and the Building Code. Municipality of Clarington Resort EGD -020-17 12. Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan. Paae 8 xq_��Iax — Submitted by. Reviewed by: Anthony S. Cannella, Andrew C. Allison, B. Comm, LL.B Director of Engineering Services CAO Nancy Taylor, BBA, CPA, CA, Director of Finance/Treasurer Staff Contacts: Brent Rice, Chief Building Official, 905-623-3379, extension 2303 or brice(a)-clari ngton. net. Lori Gordon, Deputy Treasurer, 905-623-3379, extension 2604 or Igordon(a-)clarington.net. AC/BM/jo/jb Attachment 1 Hemson Consulting Ltd. 2017 Building Permit Fee Update Study Attachment 2 Current and Proposed Building Permit Fees and Inspection Fees Attachment 3 New Building By-law There are no interested parties to be notified of Council's decision. 59 BUILDING PERMIT FEE UPDATE STUDY Municipality of Clarington HEMSON Consulting Ltd. September 2017 TABLE OF CONTENTS EXECUTIVE SUMMARY...............................................................................................1 1 INTRODUCTION ...............................................................................................2 A. BUILDING CODE ACT FEE REQUIREMENTS.............................................2 B. REPORT STRUCTURE................................................................................3 II BUILDING CODE ACTIVITIES IN CLARINGTON..............................................4 A. CURRENT PERMIT APPLICATION PROCESS.............................................4 B. FUTURE SERVICE DELIVERY......................................................................4 C. PERMIT FEES..............................................................................................5 III ANALYSIS OF REVENUES...................................................................................6 A. HISTORICAL BUILDING ACTIVITY...........................................................6 B. HISTORICAL PERMIT FEE REVENUES........................................................6 C. PROJECTED PERMIT REVENUES................................................................7 IV ANALYSIS OF COSTS.......................................................................................10 A. DIRECT COSTS........................................................................................10 B. INDIRECT (OVERHEAD) COSTS..............................................................16 C. RESERVE FUND CONTRIBUTION...........................................................18 V CALCULATED FEES...........................................................................................20 A. FULL COST RECOVERY FEES...................................................................20 B. PERMIT FEE COMPARISONS...................................................................20 HEMSON EXECUTIVE SUMMARY In 2011, the Municipality of Clarington undertook a review of its building permit fees. The purpose of the review was to calculate fees that recovered the full cost of providing Building Code services in accordance with the Building Code Act. Fees were calculated on the basis that they would be reviewed on a five year cycle. X Given that the five year fee cycle is complete, the Municipality has initiated a building permit fee review update. The objective of the update is to recalculate full cost recovery building permit fees, based on current Building Code expenditure information and revenue forecasts. x The full cost of providing Building Code services in the Municipality is as follows: Cost Type Annual Cost Direct $1,954,067 Indirect $268,760 Reserve Fund Contribution $125,000 Total $2,347,827 x The average annual costs projected for the five-year period 2017-2021 exceed the anticipated average building permit fee revenues over the five years by 1.30%: Projected Costs $2,347,827 Projected Revenues $2,317,611 % Difference 1.30% x The maximum permit fees which can be justified under the Building Code Act amount to an increase of 1.30% on the fees currently levied in Clarington. HEMSON 2 I INTRODUCTION In 2011, the Municipality of Clarington undertook a review of its building permit fees. The purpose of the review was to calculate fees that recovered the full cost of providing Building Code services in accordance with recent amendments to the Building Code Act. The review concluded that the Municipality could justify increasing its building permit fees by 16.4% to achieve full cost recovery. Following the review, the Municipality increased its fees to achieve full cost recovery. The 2011 review calculated building permit fees on the basis that they would be reviewed every five years. Given that the five year cycle is now complete, the Municipality has initiated a building permit fee review update. The objective of the update is to recalculate full cost recovery building permit fees based on current Building Code expenditure information and revenue forecasts for Clarington. Hemson Consulting Ltd was retained to assist with the update. This report summarizes the results of the work. A. BUILDING CODE ACT FEE REQUIREMENTS Municipalities are responsible for ensuring that building and development is undertaken in accordance with the provisions of the Building Code Act (the Act). To offset the costs of providing these services municipalities are permitted to charge fees when issuing building permits. The Act states that building permit fees must not exceed "the anticipated reasonable costs" required to administer and enforce the Building Code during building construction. In addition, municipalities have to prepare an annual report that records the amount of its fees as well as the costs it incurs during the process. Ontario Regulation 305/03 expands on the requirements, specifying that the annual report must record both the direct and indirect costs of reviewing building permit applications and of conducting building inspections. It also requires a municipality to report on any building permit reserve funds it may have. Finally, the Regulation sets out the requirements for a public process that must accompany the setting of building permit fees. Unlike the PlanningAct, there is no provision in the Building Code Actfor appealing fees to the Ontario Municipal Board. HEMSON 3 B. REPORT STRUCTURE The report is divided into the following sections: Section II provides a description of the way in which the Municipality carries out its responsibilities under the Building Code Act. It also describes the current building permit fee structure. Section III contains an analysis of past building permit activity and an assessment of the level of activity that is reasonable to anticipate over the next five years for the purposes of setting fees. Section IV presents an analysis of the anticipated direct and indirect (overhead) costs of delivering services required to administer and enforce the Building Code. Section V reviews the current building permit fee structure and proposes new fee rates for the Municipality on the basis a five year review cycle. Fee comparisons with surrounding municipalities are also made. HEMSON 4 II BUILDING CODE ACTIVITIES IN CLARINGTON Section 3 (2) of the Building Code Act requires councils of municipalities to appoint a chief building official and inspectors to carry out the enforcement of the Building Code. In the Municipality of Clarington this responsibility falls to the Building Inspections Division within the Engineering Services Department, some staff in Planning Services, and several inspectors under the Emergency and Fire Services Department. Building Inspections is run by the Municipality's Chief Building Official who reports directly to the Assistant Director and Director of Engineering. The current staff complement includes five building inspectors, three plumbing and heating inspectors, two permit clerks, one senior plans examiner and one clerk whose time is shared between both the building inspections division and general duties for the engineering department. The Department offices are located at the Municipal Office at 40 Temperance Street, Bowmanville Ontario. A. CURRENT PERMIT APPLICATION PROCESS The activities of the Building Services Department are entirely related to administering and enforcing the Building Code. Anywhere between 960 and 1,200 building permit applications are received annually and each application undergoes a lengthy review process. The process usually involves one or more inspections of each building site and also involve staff in other departments. Planners in the Planning Services Department undertake reviews of some of the permits. The Municipality's Fire Prevention Officer and fire prevention inspectors generally review all applications that require more complex life safety issues to be examined (usually related to non- residential developments). Some Engineering and Legal services staff are also involved in the permit application review process. B. FUTURE SERVICE DELIVERY The Municipality plans to hire an additional building inspector within the next five years whose time is expected to be entirely related to administration and enforcement of the Building Code. HEMSON 5 C. PERMIT FEES Permit fees are collected at the time of permit application. As fees are based on the individual components of an application there is no set fee for any given application type. There are in fact more than 70 different fee categories. The Municipality currently uses several methods of charging fees. The bulk of the fees are based on building area (i.e. rate per square metre), but there are also flat rate fees (see Schedule B of the current fees By-law 2011-036). The schedule of current building permit fees in Clarington is displayed on Table 8, in Section V. HEMSON 6 III ANALYSIS OF REVENUES This section contains an analysis of recent building activity in Clarington and a summary of the level of activity that is anticipated over the next five years for the purposes of setting fees. A. HISTORICAL BUILDING ACTIVITY In the last five years the average number of building permits issued in Clarington was 1,113 (see Table 1). The pattern of activity during that period has been stable, however, there has been an increase in the number of residential permits issued in recent years. Overall, about 80% of total permits are related to residential construction which includes permits related to the creation of new residential units, interior alterations (such as apartment in- house) and other minor permits (decks, garages, etc.). B. HISTORICAL PERMIT FEE REVENUES Similar to the application activity, building permit fee revenue has remained fairly steady over the last five years, notwithstanding the increase in 2015, averaging about $2.32 million per annum. The maximum variations from the average were in 2016, when about $2.80 million in fees was generated, and at the low point in 2012 when only $1.98 million was generated. A breakdown of the Municipality's historical revenues by permit type (i.e. new residential, other residential, and non-residential types of construction) for the period 2012 to 2016 is provided in Table 2. The table demonstrates that the number of new residential permits largely determines the total revenue on any given year. Figure 1 displays the relationship between permit volume and fee revenues in Clarington between 2012 and 2016. The figure demonstrates that while permit volumes significantly affect fee revenues the relationship between the two is not always direct. For example, the rate of increase in revenue from 2014 to 2015 greatly exceeded the corresponding rate of increase in building permits issued. Also, in 2016 fee revenues actually increased while the number of permits decreased. HEMSON [$3,000,000 v [$2,500,000 v v [$2,000,000 2$1,500,000 r$1,000,000 ra H [$500,000 $6 I Figurell:MuiIding[FermitMctivity MunidpaIitylbfflarington 2012120160 2012 2013 2014 2015 2016 PermitMevenue #RfIWIFermits Note: Hemson Consulting Ltd. based on data provided by the Municipality ofClarington. C. PROJECTED PERMIT REVENUES 1,400 1,200 v 1,000 E 800 0 600 400 aj Q 200 A forecast of short-term future building activity in Clarington has been prepared for fee setting purposes. The forecast is based on current 2017 building data, existing trends, and discussions with Municipal staff. The forecast assumes that the Municipality experiences similar revenue going forward ($2.32 million per year), than indicated by the five year historical average trend shown in Tables 1 and 2, as both residential and non-residential development activity is anticipated to continue to be strong. This level of activity is also in-line with historical building trends pre -dating the 5 -year average illustrated in this report. HEMSON n CD a CD 3 m w m Q O (D n N N O O O O CD N y Q W O N c CD Q) v QU O Q 0 C CD c� L C N — o r�ic 0-c Z W Z 6iC— �v-V MZr � G) -� >mo W c. m <�r � < m Nmz oC� N � Z o m O 0 -t 3 < c c• -h 0 3 CD -0 c c a 2D D) �. (D fD 0,0 o 3 0 0 _ N vCD w o — . y -h ` a � m m cD y � C) O v NOC) (-o? N O M 0) N 4 8 O N O W N —1 N N O 0 j C:) O O O W Vco (J1 0 O P O � _ _ O N O � A W? v O W W ? N CD N ? W O W N O N cn 67 N o D u, W W O W O � N 0 CD O_ to O C N — o r�ic 0-c Z W Z 6iC— �v-V MZr � G) -� >mo W c. m <�r � < m Nmz oC� N � Z o m O 0 m M(Q O m mN o o --I Q _ = :'�. m CD T 3 m w < CD v v CD QaCD CD 5y CD = CD M < v s m a CD m i� m fA ffl ffl ffl ffl to fA to di � � N N coo to O _ OU) _ O W N O CNo O c~O N m -I m 4�- co Ui U1 00 N -I Cfl N CO Cfl 00 00 N CA — W Cfl 4�1 N 00 -69tA6q Gq Gq<A-69<A 40 � N N 1 (,J 4�, O 46 w 0000Woo0)oN)000~oo00 o a) n o (.0 a) in 00 in 4�h c�ornwwC�i,�ow w -Wtq ta-69 to v► N O N O �omc�o rn�w � O0 00 O v U) �l N V W — U1 00 00 U) -I CA W U) �l O v CA -I CA -69 <A <A <A <A -CA EA ffi to � N N W — Co O O N O W N j j (o co 0) 91 P, O O Cn CO Co N U7 00 —1 W Cfl 4�- W U1 O W— N N W d) v v Cr Ul O Cn C7 fA to fA ffl fA fA fA to Eft N N N y O N d7 O 00 W CD CA 00 W W d7 N N OA W O 00 — O Cfl W 00 Cn O O U1 00 O � 00 00 N EA ffl fA 69fA 69fA to 40 N< C11 N Cn NCY) 00 s I) ,m O W Ul U1 W W O -I O Up 2) N W 00 m m N C7 m 4 N-r�-- v CO M— j O -r�- v M 00 00 W W N -j 70 N O_ V W C C Z rn v� zD C r M O Z1 T 90 =i r m D m X mZ c� z m 10 IV ANALYSIS OF COSTS This section summarizes the calculation of the cost of administering and enforcing the provisions of the Building Code in Clarington. The Act states that the total amount of building permit fees charged by a municipality "must not exceed the anticipated reasonable costs" required to administer and enforce the Building Code during building construction. In this respect, each municipality is required to prepare an annual report that records both its fee revenues and its Building Code costs. Ontario Regulation 305/03 expands on the above. Specifically, it states that the annual report must record the total fees collected in the previous twelve months. Both the directand indirectcosts of delivering Building Code services must be identified. In this respect: X Direct costs include the costs of reviewing building permit applications and inspecting buildings; and X Indirect costs include the overhead costs of administering and enforcing the process. The Regulation states that the two types of costs must be clearly distinguished. Finally, if a reserve fund for Building Code activities has been established it must be accounted for in annual reports. It is anticipated that the analysis of costs presented here will serve as a reference for future annual reports. A. DIRECT COSTS A number of staff in the Municipality are responsible for administering and enforcing the Building Code in Clarington. The entire cost of the time spent by these staff on Building Code activities, as well as the cost of the resources they use, is therefore considered to be a direct cost under this study. Shares of time spent have been determined based on internal records and discussions with staff and are displayed in Table 3. Although a portion of staff time is directly involved with Building Code activities, a share of time is unrelated to "administration and enforcement of the Building Code HEMSON 11 during building construction" as defined by the Building Code Act and is therefore excluded as a cost for fee recovery. This "other" staff time includes planning applications reviews, fire services administration and other matters that are unrelated to the Building Code, and are identified in Table 3. Table 4 Pages 1-3 display the calculations of the direct costs of operating Building Services. The calculations are shown for: payroll; space; and direct capital and operating costs. Payroll costs amount to $1.61 million ( Page 1) include all benefits and overtime and account for the majority (82 per cent) of the direct costs. Space costs include shares of the operating costs of the administration building and fire station as well as shares of the capital replacement cost of these buildings. Operating cost shares are determined by multiplying the share of current office space attributed to Building Services by 2017 operating budget projections. Capital replacement costs are based on a building life cycle of 40 years. The total direct cost of space that can be attributed to Building Code activities is $82,523 (Page 2). Added to these costs is the capital cost associated with: xXec cles used by the engineering department to carry out Building Code — the replacement every seven years; Plans Review andInspections Software; x A provision to replace existing staff workstation computers and equipment; x The cost of one building permit fees update study has been allocated over five years and is also included in the capital cost calculation ($2,000 per annum); and x The existing LDO software is at the end of its useful life and will have to be replaced. The Municipality is currently exploring all available options and depending on the software purchased, the upfront capital cost can be quite substantial. Therefore an annual contribution of $25,0001 for the purchase of LDO permit software has been included in the calculation. When the exact financing and software requirements are known, the Municipality may be required to update its fees to ensure the nexus between the fees charged and costs incurred still exist. I A provision for the LDOpermitsoftware replacementhas been included in the calculations based on an assumed $1, 000, 000 acquisition cost with a useful of 40 years. HEMSON 12 TABLE 3 MUNICIPALITY OF CLARINGTON 2017 BUILDING PERMIT FEE UPDATE DIRECT COSTS - ADMINISTRATION AND ENFORCEMENT OF BUILDING CODE PAYROLL (2017)' 1. Based on salary shares of individual staff, which are not displayed in this report. HRMON Support of Other Building Code Support Building Services Chief Building Official 100.0% 0.0% Building Inspector 100.0% 0.0% Building Inspector 100.0% 0.0% Building Inspector 100.0% 0.0% Building Inspector 100.0% 0.0% Building Inspector 100.0% 0.0% Plumbing/Heating Inspector 100.0% 0.0% Plumbing/Heating Inspector 100.0% 0.0% Plumbing/Heating Inspector 100.0% 0.0% Permit Clerk 100.0% 0.0% Permit Clerk 100.0% 0.0% Clerk II 100.0% 0.0% Senior Plans Examiner 100.0% 0.0% Overtime 100.0% 0.0% Acting CBO 100.0% 0.0% New Inspector 100.0% 0.0% Subtotal Building Services Share 100.0% 0.0% Planning and Development Planner I - Dev Review 28.0% 72.0% Planner I - Dev Review 28.0% 72.0% Manager of Development Review 3.0% 97.0% Principal Planner-Dev Review 3.0% 97.0% Senior Planner-Dev Review 3.0% 97.0% Planner II-Dev Review 3.0% 97.0% Planner II-Dev Review 3.0% 97.0% Senior Planner -Comm Planning/Design 3.0% 97.0% Senior Planner -Comm Planning/Design 3.0% 97.0% Planner II -Comm Planning/Design 3.0% 97.0% Planner II -Comm Planning/Design 3.0% 97.0% Manager of Community Planning/Design 3.0% 97.0% Director of Planning 3.0% 97.0% Administrative Assistant 3.0% 97.0% Remainder Subtotal Planning and Development Share 3.2% 96.8% Fire and Emergency Services Senior Fire Prevention Officer 25.0% 75.0% Fire Prevention Inspectors 25.0% 75.0% Fire Prevention Inspectors 25.0% 75.0% Fire Prevention Inspectors 25.0% 75.0% Fire Prevention Inspectors 25.0% 75.0% Deputy Fire Chief (Prevention) 2.2% 97.8% Fire Chief 2.2% 97.8% Administrative Assistant 2.2% 97.8% Remainder Subtotal Fire and Emergency Service Share 1.7% 98.3% Legal Services Solicitor 2.0% 98.0% Law Clerk 5.0% 95.0% Remainder Subtotal Legal Service Share 2.9% 97.1% Engineering - Administraion Director 20.0% 80.0% Administrative Assistant 20.0% 80.0% Assistant Director 2.0% 98.0% Engineering Technician III 5.0% 95.0% Remainder Subtotal Engineering - Admin Service Share 3.2% 96.8% Total Payroll - Building Code Activities 1. Based on salary shares of individual staff, which are not displayed in this report. HRMON 13 08,43$1745,1921 %f"1300,7P$7( '5&9676$0,1, 675$7, 21$ 1(1?50,172f/o419( 1. Based on salary shares of individual staff, which are not displayed in this report. HEON Subtotal Building Services Share 100.0% $ 1,262,354 3DMhISPQ I 3D&W 3000 0DQ®19SPEW 3LF. LSDLiDhW 6ff2QD6W 3DB 3D4W 6ERSO&PP30CM 6ER8D&PP3DLW 3DaRPP30LW 3DGRPPM&W 0DQ®&PPEWLW LEMBDL O $,BLUK1l LZW Remainder Subtotal Planning and Development Share 3.2% $ 92,103 6ER). tQLFLI kBW1M RBw k8W1W REw Q ]-ffiq $,BLC&VLzW 5RDL19 Subtotal Fire and Emergency Service Share 1.7% $ 171,571 ®6WH L 6RQFLRV 2.0% D& 5.0% 5RDL19 Subtotal Legal Service Share 2.9% $ 9,642 A9WLCWLR C LBWJ 20.0% $,BLC.7UAWM Y 20.0% $dtLJ 2.0% gaU78FLDQ 5.0% 5RDL19 Subtotal Engineering - Admin Service Share 3.2% $ 69,774 7R043DRGMW5Ftf I L 1. Based on salary shares of individual staff, which are not displayed in this report. HEON 14 TABLE 4 - PAGE 2 MUNICIPALITY OF CLARINGTON 2017 BUILDING PERMIT FEE UPDATE DIRECT COSTS - ADMINISTRATION AND ENFORCEMENT OF BUILDING CODE 1. ADMINISTRATION CENTRE Area Total Building Planning Legal Engineering Area of Bowmanville Fire Station (sq.m.) Area Share Share Share Share Area of Administration Centre (sq.m.) 5,125 416 1,041 102 575 Area of Administration Centre (%) 100% 8.1% 20.3% 2.0% 11.2% Costs ($) 2017 Building Planning Legal Engineering Total Area of Bowmanville Fire Station (sq.m.) Projection Share Share Share Share Share Annual Maintenance $ 478,282 $ 38,804 $ 3,123 $ 281 $ 1,695 $ 43,902 Capital Replacement ' $ 417,577 $ 33,879 $ 2,727 $ 245 $ 1,480 $ 38,330 Total $ 895,859 $ 72,682 $ 5,850 $ 525 $ 3,175 $ 82,232 Note 1: Based on 40 year replacement schedule 2. BOWMANVILLE FIRE STATION Area Total Fire Heat $ 10,947 Prevention Area of Bowmanville Fire Station (sq.m.) 1,115 116 Area of Bowmanville Fire Station (%) 100% 10.4% Costs ($) 2017 Budget Projection Fire Prevention Share Heat $ 10,947 $ 19 Hydro $ 35,608 $ 62 Water $ 4,475 $ 8 Cleaning Supplies $ 2,849 $ 5 Lighting Supplies $ 142 $ 0 Janitorial Control $ 712 $ 1 R/M Buildings $ 7,407 $ 13 Building Capital Replacement $ 105,974 $ 183 Total $ 168,115 $ 291 HEMSON 15 TABLE 4 - PAGE 3 MUNICIPALITY OF CLARINGTON 2017 BUILDING PERMIT FEE UPDATE DIRECT COSTS - ADMINISTRATION AND ENFORCEMENT OF BUILDING CODE 1. OTHER CAPITAL COSTS 2. OTHER OPERATING COSTS (2017 Budget) All Departments Share Workstation Capital Replacement $ 13,073 User Fee Review (based on 5 year renewal) $ 2,000 Building Vehicle 1 (used by engineering dept) $ 1,427 Building Vehicle 2 (used by engineering dept) $ 1,427 Electronic Plans/Inspection Software $ 12,000 LDO Purchase - $1,000,000 over 40 year life $ 25,000 Total $ 54,926 2. OTHER OPERATING COSTS (2017 Budget) Note 1: Incorporated trom the Municpality's unclassified administration portion of the 2017 budget HEMSON Building Planning & Legal Fire & Engineering Total Services Development Services Emergency Administration Share Share Share Share Share Share 100.0% 3.2% 2.9% 1.7% 3.2% Office Supplies $ 3,500 $ 675 $ 88 $ 149 $ 191 $ 4,604 Phone and Fax $ 9,816 $ 103 $ - $ 249 $ 250 $ 10,418 Consulting $ 19,000 $ - $ 1,471 $ 11 $ - $ 20,482 R/M Office Equipment $ 500 $ 103 $ - $ 8 $ - $ 611 Books and Periodicals $ 5,915 $ 129 $ 74 $ 128 $ 44 $ 6,289 Clothing and Uniforms $ 4,550 $ - $ 9 $ 830 $ 53 $ 5,442 Postage, Courier and Freight $ 450 $ 225 $ - $ 17 $ 29 $ 721 Printing $ 60,500 $ 64 $ 153 $ 33 $ 10 $ 60,760 Memberships and Association Dues $ 7,840 $ 482 $ 44 $ 125 $ 206 $ 8,697 Travel $ 70,000 $ 450 $ - $ 17 $ 515 $ 70,982 Staff Development $ - $ - $ - $ - $ - $ - Misc. Expenses $ 1,750 $ 482 $ 59 $ 8 $ 65 $ 2,364 Small Equipment Purchases $ 515 $ 96 $ 294 $ $ 132 $ 1,038 Furniture and Fixtures $ 1,550 $ 161 $ 441 $ 83 $ 59 $ 2,294 Promo/Other $ - $ - $ - $ $ - Other Capital (Non -TCA) $ $ $ $ 224 $ 191 $ 415 Fuel/Gas/Vehicles $ $ $ $ - $ 165 $ 165 Staff Development ' $ 15,000 $ 434 $ 59 $ 83 $ 316 $ 15,892 Total $ 200,886 $ 3,405 $ 2,692 $ 1,965 $ 2,226 $ 211,175 Note 1: Incorporated trom the Municpality's unclassified administration portion of the 2017 budget HEMSON 16 The total direct capital allocation amounts to $54,926 (Page 3). It is recommended that a portion of annual permit fee revenues corresponding to this capital cost share be set aside in the Municipality's reserve funds for vehicle, software, and computer upgrades and replacements. Other operating direct costs, amounting to $211,175, have also been identified as a direct cost (Page 3). The total direct cost of administering and enforcing the Building Code amounts to $1,954,067. A summary of the breakdown of this cost is provided in Table 5 below: Summary: Direct Table 5 Costs Payroll $1,605,443 Office Space $82,523 Other Capital $54,926 Other Operating $211,175 Total Direct Costs $1,954,067 R. INDIRECT (OVERHEAD) COSTS The indirect costs of administering and enforcing the Building Code in Clarington represent the share of the costs of the Municipality's corporate departments which can reasonably be attributed as overhead support of the Building Code service. The indirect costs are calculated by first determining what drives the cost of each corporate department's support of Building Code services. The calculation is undertaken in two steps. First, shares of corporate costs were calculated for each department that provides Building Code services. These were allocated based on a combination of the number of full time equivalent staff in each particular department and net budget. Second, using these calculated shares of corporate costs, the amount attributable to providing Building Code service was estimated based on the time shares identified in Table 3. The corresponding cost shares are the percentages of costs of these departments that can reasonably be attributed to supporting Building Code activities. Table 6 summarizes the calculation of corporate overhead support costs. The estimated cost shares are applied to each corporate department's 2017 projected net costs minus any costs which are clearly not attributable to its support of Building Code activities (e.g. costs of tourism or other costs/services which have nothing to do with Building HEMSON Ev 5 C FSI 18 Code functions). The total corporate overhead support costs amount to $268,760. C. RESERVE FUND CONTRIBUTION The Act and Regulation allow for the factoring in of anticipated costs when determining the full cost of providing Building Code services. Anticipated costs that arise from additional resources have been accounted for in the direct and indirect cost calculations. However, additional costs are also required to deal with anticipated permit revenue variations. As previously mentioned, the Act does not require municipalities to adjust their fees every year in order to match their costs. As the majority of Building Code costs are payroll costs, it would be impractical to even attempt to match revenues and costs on an annual basis. Although building activity is expected to remain strong over the next five years, there may be fluctuations in both the number of permit applications and the amount of permit revenue from any one year to the next. This could result in an imbalance between costs and revenues. In years of high activity revenues will likely exceed costs. However, in quieter years costs may well exceed revenues. The Municipality has in place a reserve fund for Building Code activities to manage permit revenue variation. The balance of the reserve fund was approximately $2.13 million at year end 2016. Given that the Municipality wishes to continue to manage fluctuations in permit revenue using a reserve fund, an annual contribution of $125,000 to the reserve fund has been incorporated into the permit fees. The Reserve Fund Target has been set to equal 2 times the building inspections division operating budget. It is recognized that the Municipality may be required to draw funds from this reserve in order to fund the acquisition of the LDO permit software. The Municipality would still have sufficient funds on hand following the purchase of the LDO software to manage at least 2 low years of permit volume. A summary of the analysis of costs is displayed in Table 7 below. It shows that the total cost of administering and enforcing the Building Code in the Municipality is $2,347,827, of which $1,954,067 (83%) are direct costs and $268,760 (12%) are indirect (overhead) costs. The remaining $125,000 (5%) is the allowance for the annual reserve fund contribution. HEMSON 19 Iralimr :71 Cost Type Average Annual Cost Direct $1,954,067 Indirect $268,760 Reserve Fund Contribution $125,000 Total $2,347,827 HEMSON 20 V CALCULATED FEES This section presents new full cost recovery building permit fees in light of the cost analysis presented in Section IV. The full cost recovery analysis demonstrates that the Municipality is currently subsidizing the building permit review process through the tax rate. Given the legislation, Council has the authority to increase the current fees in order to recover the full cost of the process. Based on the estimated costs compared to the anticipated average fee revenue over the next five years, a fee increase of 1.30% is justified. A. FULL COST RECOVERY FEES The analysis has shown that the anticipated average annual cost of administering and enforcing the Building Code in Clarington over the next five years will be $2,347,827. By comparison the average annual permit revenues projected for the period 2017 to 2021, based on the current fee rates and anticipated permit volumes, amounts to $2,317,611. The maximum permit fees which can be justified under the Act is an increase of 1.30% on the fees currently levied. This calculation is shown below: Projected Costs $2,347,827 Projected Revenues $2,317,611 % Difference 1.30% The fee increase identified in this report may be uniformly applied to the Municipality's building permit fee categories. The fee rates under the existing permit fee structure are set out in Table 8. It is also recommended that the Municipality continue to index the fees on an annual basis by 3% to account for the effects of inflation. B. PERMIT FEE COMPARISONS In order to provide an understanding of the current and proposed fee rates of Clarington in relation to other similar sized municipalities in the Durham Region and the GTA a permit fee comparison was prepared. The results of the comparison are presented in Table 9. The rates for the other municipalities are those that are currently in force and may not recover the full cost of Building Code services. HEMSON 21 The table shows that the current permit fees in Clarington are generally in line with those levied in other municipalities. The full cost fee rates for residential, commercial and industrial buildings would maintain the Municipality's place within the mid-range of fees. Note that this comparison does not take into account any service level differences that may exist in terms of, for example, the time taken to process a permit. HEMSON 22 TABLE 8 - PAGE 1 MUNICIPALITY OF CLARINGTON FULL COST RECOVERY BUILDING PERMIT FEES Item Current Fees Full Cost Recovery Fees Fee Basis Fee Basis Classes of Permits Rate of Fee Rate of Fee Classes of Permits and Fees Payable 1 Building Permit $ - see Schedule B - Part B $ - see Schedule B - Part B 2 Demolition Permit $ 99.00 flat fee for SDU & res accessory buildings $ 100.00 flat fee for SDU & res accessory buildings All other buildings $ 0.25 per sq.m. $ 0.25 per sq.m. Normal fee for proposed construction plus an Normal fee for proposed construction plus an additional 10% of that fee, with a minimum and additional 10% of that fee, with a minimum and 3 Conditional Building Permit maximum. maximum. Minimum $ 194.63 additional fee $ 197.16 additional Is Maximum $ 973.15 additional fee $ 985.80 additional Is 4 Permit for Stage of Construction (Partial Permit) $ 291.87 additional fee for each phase; plus construction fee $ 295.66 additional fee for each phase; plus construction fe, 5 Change of Use Permit $ 97.29 for each 100 sq.m.of floor area or part thereof $ 98.55 for each 100 sq.m.of floor area or part thereof 6 Occupancy Permit for Unfinished Building $ 196.00 flat fee $ 199.00 flat fee Other' per hour; minimum one hour for house or 4 hours for per hour; minimum one hour for house or 4 hours $ 130.15 other building; plus applicable building permit fee $ 131.84 for other building; plus applicable building permit 1 Alternative Solution Examination Fee fee 2 Resubmission of application found to be incomplete 25% of application fee 25% of application fee $ 130.15 per hour; minimum 1 hour for house or 4 hours for per hour; minimum 1 hour for house or 4 hours 3 Revision to permit other building $ 131.84 for other building 4 Transfer to permit $ 147.00 flat fee $ 149.00 flat fee 5 Re-examination - Change in house model $ 587.92 plus fee prescribed in part B for any extra area $ 595.56 plus fee prescribed in part B for any extra area 6 Re-examination - other than 5 10% 10% of applicable permit fee to a max of $1194.05 10% 10% of applicable permit fee to a max of $1209.57 7 Additional Inspection $ 147.00 flat fee $ 149.00 flat fee 8 Overtime Fee $ 146.87 per hour; minimum 3 hours $ 148.78 per hour; minimum 3 hours Pemrit Surcharge fee is the greater of: fee is the greater of: (i) surcharge of 25% of permit fee when (i) surcharge of 25% of permit fee when construction construction has begun & building permit app has has begun & building permit app has been received been received (ii) surcharge of 50% of permit fee when construction (ii) surcharge of 50% of permit fee when has begun & no building pemit app has been received construction has begun & no building pemit app 9 has been received 10 Dormant Building Permit File Reactivation Fee $ 197.00 flat fee $ 200.00 flat fee Fees Payable for Building Permits 1 Group A: Assembly Occupancies All Recreational Facilities, Schools, Libraries, Places of Worships, Restaurants (Finished), Theatres, Arenas/Gymnasiums/Pools $ 23.22 per sq.m. $ 23.52 per sq.m. Restaurant (Shell) $ 18.81 per sq.m. $ 19.05 per sq.m. Open Public Swimming Pools $ 6.28 per sq.m. $ 6.36 per sq.m. Transit Stations, Subways, Bus Terminals $ 17.42 per sq.m. $ 17.65 per sq.m. All Other Group A Buildings $ 23.22 per sq.m. $ 23.52 per sq.m. 2 Group 8: Institutional Occupancies Institutional, Hospitals, Nursing Homes, and other Group B Buildings $ 25.34 per sq.m. $ 25.67 per sq.m. 3 Group C: Residential Occupancies Single Family Dwellings, Semis, Townhouses, Duplexes, Live/Work Units $ 12.68 per sq.m. $ 12.84 per sq.m. All other multiple unit buildings and other residential occupancies $ 13.51 per sq.m. $ 13.69 per sq.m. Motels above two stories and Hotels $ 19.33 per sq.m. $ 19.58 per sq.m. 4 Group D: Business and Personal Service Occupancies Office Buildings (Shell), all other Group D Buildings (Shell) $ 15.41 per sq.m. $ 15.61 per sq.m. Office Buildings (Finished), Banks, Medical Clinics, Fire Halls, and all other Group D Buildings (Finished) $ 19.22 per sq.m. $ 19.47 per sq.m. 5 Group E: Mercantile Occupancies Mercantile Occupancies, Retail Stores (Shell) $ 12.45 per sq.m. $ 12.61 per sq.m. Retail Stores (Finished), Department Stores, Supermarkets $ 16.47 per sq.m. $ 16.68 per sq.m. All Other Group E Buildings(Finished) $ 16.47 per sq.m. $ 16.68 per sq.m. 6 Group F. Industrial Occupancies Industrial Buildings (Shell) $ 9.72 per sq.m. $ 9.85 per sq.m. Industrial Buildings (Partitioned Area) $ 13.51 per sq.m. $ 13.69 per sq.m. Gas stations, Car Washes $ 12.24 per sq.m. $ 12.40 per sq.m. Parking Garages (U/G, Open Air) $ 5.91 per sq.m. $ 5.99 per sq.m. Open Mezzanine Construction $ 5.88 per sq.m. $ 5.96 per sq.m. 7 Interior Alterations (Partitions, Finishings, etc.) Group A, B, and D $ 4.42 per sq.m. $ 4.48 per sq.m. Group C, E, and F $ 3.92 per sq.m. $ 3.97 per sq.m. Apartment In -House $ 4.78 per sq.m. $ 4.84 per sq.m. 8 Designated Structures Communication Tower or Transmission Towers on Building $ 471.00 flat fee $ 477.00 flat fee Crane Runway $ 471.00 flat fee $ 477.00 flat fee Exterior Tank and Support $ 196.00 flat fee $ 199.00 flat fee Pedestrian Bridge $ 196.00 flat fee $ 199.00 flat fee Retaining Wall $ 9.73 per I.m. $ 9.86 per I.m. Satellite Dish $ 118.00 flat fee $ 120.00 flat fee Solar Collector for SDU $ 118.00 flat fee $ 120.00 flat fee Solar Collector for all other occupancies $ 118.21 per 10 panels (max $5971) $ 119.75 per 10 panels (max $6049) Wind turbine $ See item 11 Schedule B - Part B $ See item 11 Schedule B - Part B HEMSON 23 TABLE 8 - PAGE 2 MUNICIPALITY OF CLARINGTON FULL COST RECOVERY BUILDING PERMIT FEES HEMSON Classes of Permits Current Fees Full Cost Recovery Fees Fee Basis Fee Basis Rate of Fee Rate of Fee 9 Stand Alone & Miscellaneous Work a) Permanent Tent, Air Supported Structures $ 10.15 per sq.m. $ 10.28 per sq.m. b) Balcony Guards (Replacements) $ 3.09 per I.m. $ 3.13 per I.m. c) Unfinished Basement (to accommodate a building moved from elsewhere) $ 5.88 persq.m. $ 5.96 per sq.m. d) Repair or Re -Cladding of wall (per wall area) $ 0.38 per sq.m. $ 0.38 per sq.m. e) Canopy without enclosure $ 4.91 per sq.m. $ 4.97 per sq.m. f) Ceilings (Added or Replacement) $ 0.63 per sq.m. $ 0.64 per sq.m. g) Demising walls (no other construction) $ 4.64 per I.m. $ 4.70 per I.m. h) Electromagnetic Locks $ 70.88 per lock (max $508) $ 71.80 per lock (max $515) i) Emergency Lighting $ 68.10 per storey $ 68.99 per storey ') Farm Buildings $ 3.16 per sq.m. (max $5971) $ 3.20 per sq.m. (max $6049) k) Fire Alarms/ Fire Code Retrofit $ 196.00 flat fee $ 199.00 flat fee I) Fire Door Retrofit $ 38.92 per door $ 39.43 per door m) Fireplaces, Woodsloves $ 97.29 each $ 99.00 each n) Sprinkler Systems - new or alternations $ 0.58 per sq.m. $ 0.59 per sq.m. o) Repair to Parking Garage $ 2.53 per sq.m. $ 2.56 per sq.m. P) Portable Classroms $ 392.00 flat fee $ 397.00 flat fee I) poropack $ 16.47 per sq.m. $ 16.68 per sq.m. q) Residential Decks, Porches, Balconies $ 118.00 flat fee $ 120.00 flat fee r) Residential Detach or Attached Garages or Accessory Structure $ 4.21 per sq.m. $ 4.26 per sq.m. s) Temporary Structures i) Tent $ 118.14 up to 2 tents $ 119.68 up to 2 tents ii) Trailers and Temporary Buildings $ 196.00 flat fee $ 199.00 flat fee iii) Sales Pavilions (Construction on Site) $ 10.77 per sq.m. $ 10.91 per sq.m. t) Underpinning $ 9.30 per I.m. $ 9.42 per I.m. u) Shoring $ 9.30 per I.m. $ 9.42 per I.m. u) Window or door replacements (excluding house) $ 4.71 per window $ 4.77 per window v) Sign (3.15 of OBC only) $ 196.00 flat fee $ 199.00 flat fee 10 Stand Alone Mechanical Work (HVAC & Plumbing) 1) Permit for Heating, Ventilating, and A/C (HVAC) a) SDD Type Residential Buildings (HVAC) I) Single Detached Dwelling, Semi -Detached, Duplexes, & Townhouses (with or without A/C) $ 235.00 flat fee $ 238.00 flat fee b) All Other Group C - Residential Buildings (HVAC) I) Apartments, Hotels, etc. $ 0.85 per sq.m. $ 0.86 per sq.m. c) Groups E & F - Retail/Industrial (HVAC) I) Small (up to 2500 sq. ft.) $ 235.00 flat fee $ 238.00 flat fee ii) All others (>2500 sq. fl.) $ 1.06 per sq.m. $ 1.07 per sq.m. (J) Group A, B, and D (HVAC) I) Assembly, Institutions, Restaurants, and Office Buildings $ 1.47 per sq.m. $ 1.49 per sq.m. e) Minor Alterations -All Buildings i) Ductwork only or AIC unit addition $ 138.00 flat fee $ 140.00 flat fee if) Add on systems, Space Heater, Make -Up Air Unit, Exhaust Fan $ 196.00 flat fee $ 199.00 flalfee f) Special Ventilation Systems i) Commercial Kitchen Exhaust, Spray Booth, Dust Collector, etc. $ 235.00 flat fee $ 238.00 flalfee g) Furnace Replacement i) SDD Type Residential, Buildings $ 138.00 flat fee $ 140.00 flat fee h) Geothermal system or earth energy system $ 118.00 flat fee $ 120.00 flat fee 2) Permit for Plumbing and Drains a) Single Family Dwellings $ 16.68 per fixture $ 16.90 per fixture b) Groups A, C, E, and F $ 20.85 per fixture $ 21.12 per fixture c) Groups B and D $ 20.85 per fixture $ 21.12 per fixture d) Backfiow Preventor $ 38.92 each $ 39.43 each e) Manhole, Catch Basin, Interceptor, Sump, etc. $ 27.80 each $ 28.16 each 3) Piping a) Single Family Detached or Attached Dwellings i) Water Services, Sanitary, and Storm Buried Piping $ 118.00 flat fee $ 120.00 flat fee if) Repairs, Replacement, and Additions of buried plumbing and drainage piping, pooling drains $ 118.00 Flat fee $ 120.00 flat fee b) All Other Buildings i) Inside Sanitary and Storm Piping $ 1.92 per I.m. $ 1.94 per I.m. i) Outside Water Services, Sanitary and Storm Piping $ 3.21 per I.m. $ 3.25 per I.m. 11 Alterations, buildings and structures not provided for in Items $ 16.68 for each $1,000 of construction value or part $ 16.90 for each $1,000 of construction value or part 1 to 10 thereof thereof HEMSON P 08.1 21 PON 0wso 1"O f 24 Note 1: City of Vaughan permit fees reflect rates as identified on the website and through by-law 044-2015 Source: Municipal fees by-laws HEMSON TABLE 8 - PAGE 1 MUNICIPALITY OF CLARINGTON FULL COST RECOVERY BUILDING PERMIT FEES Item Fee Current Fees Rate Classes of Permits Fee Basis $ 100.00 flat fee for SDU & res accessory buildings Rate of Fee Classes of Permits and Fees Payable additional 10% of that fee, with a minimum and 1 Building Permit $ - see Schedule B - Part B 2 Demolition Permit $ 99.00 flat fee for SDU & res accessory buildings $ 98.55 All other buildings $ 0.25 per sq. m. $ 131.84 per hour; minimum one hour for house or 4 hours for Normal fee for proposed construction plus an 25% of application fee additional 10% of that fee, with a minimum and 3 Conditional Building Permit $ 149.00 maximum. $ 595.56 Minimum $ 194.63 additional fee $ 149.00 Maximum $ 973.15 additional fee 4 Permit for Stage of Construction (Partial Permit) $ 291.87 additional fee for each phase; plus construction fee 5 Change of Use Permit $ 97.29 for each 100 sq.m.of floor area or part thereof 6 Occupancy Permit for Unfinished Building $ 196.00 flat fee $ 200.00 Other' $ 23.52 per sq. m. $ 19.05 per sq. m. $ 130.15 per hour; minimum one hour for house or 4 hours for $ 17.65 per sq. m. $ 23.52 other building; plus applicable building permit fee 1 Alternative Solution Examination Fee $ 12.84 per sq. m. 2 Resubmission of application found to be incomplete 25% of application fee $ 15.61 per sq. m. $ 130.15 per hour; minimum 1 hour for house or 4 hours for 3 Revision to permit $ 16.68 other building 4 Transfer to permit $ 147.00 flat fee 5 Re-examination - Change in house model $ 587.92 plus fee prescribed in part B for any extra area 6 Re-examination - other than 5 10% 10% of applicable permit fee to a max of $1194.05 7 Additional Inspection $ 147.00 flat fee 8 Overtime Fee $ 146.87 per hour; minimum 3 hours $ 477.00 Permit Surcharge $ 199.00 flat fee $ 199.00 flat fee $ 9.86 fee is the greater of: $ 120.00 flat fee $ 120.00 (i) surcharge of 25% of permit fee when construction $ 119.75 per 10 panels (max $6049) $ - has begun & building permit app has been received (ii) surcharge of 50% of permit fee when construction has begun & no building pemit app has been received 9 10 Dormant Building Permit File Reactivation Fee $ 197.00 flat fee Fees Payable for Building Permits 1 Group A: Assembly Occupancies All Recreational Facilities, Schools, Libraries, Places of Worships, Restaurants (Finished), Theatres, Arenas/Gymnasiums/Pools $ 23.22 per sq. m. Restaurant (Shell) $ 18.81 per sq. m. Open Public Swimming Pools $ 6.28 per sq. m. Transit Stations, Subways, Bus Terminals $ 17.42 per sq. m. All Other Group A Buildings $ 23.22 per sq. m. 2 Group B: Institutional Occupancies Institutional, Hospitals, Nursing Homes, and other Group B Buildings $ 25.34 per sq. m. 3 Group C: Residential Occupancies Single Family Dwellings, Semis, Townhouses, Duplexes, Live/Work Units $ 12.68 per sq. m. All other multiple unit buildings and other residential occupancies $ 13.51 per sq. m. Motels above two stories and Hotels $ 19.33 per sq. m. 4 Group D: Business and Personal Service Occupancies Office Buildings (Shell), all other Group D Buildings (Shell) $ 15.41 per sq. m. Office Buildings (Finished), Banks, Medical Clinics, Fire Halls, and all other Group D Buildings (Finished) $ 19.22 per sq. m. 5 Group E. Mercantile Occupancies Mercantile Occupancies, Retail Stores (Shell) $ 12.45 per sq. m. Retail Stores (Finished), Department Stores, Supermarkets $ 16.47 per sq. m. All Other Group E Buildings (Finished) $ 16.47 per sq. m. 6 Group F: Industrial Occupancies Industrial Buildings (Shell) $ 9.72 per sq. m. Industrial Buildings (Partitioned Area) $ 13.51 per sq. m. Gas stations, Car Washes $ 12.24 per sq. m. Parking Garages (U/G, Open Air) $ 5.91 per sq. m. Open Mezzanine Construction $ 5.88 per sq. m. 7 Interior Alterations (Partitions, Finishings, etc.) Group A, B, and D $ 4.42 per sq. m. Group C, E, and F $ 3.92 per sq. m. Apartment In -House $ 4.78 per sq. m. 8 Designated Structures Communication Tower or Transmission Towers on Building $ 471.00 flat fee Crane Runway $ 471.00 flat fee Exterior Tank and Support $ 196.00 flat fee Pedestrian Bridge $ 196.00 flat fee Retaining Wall $ 9.73 per I.m. Satellite Dish $ 118.00 flat fee Solar Collector for SDU $ 118.00 flat fee Solar Collector for all other occupancies $ 118.21 per 10 panels (max $5971) Wind turbine $ - See item 11 Schedule B - Part B • • Attachment 2 to Report EGD -020-17 Full Cost Recovery Fees Fee Basis Rate of Fee $ - see Schedule B - Part B $ 100.00 flat fee for SDU & res accessory buildings $ 0.25 per sq. m. Normal fee for proposed construction plus an additional 10% of that fee, with a minimum and maximum. $ 197.16 additional fee $ 985.80 additional fee $ 295.66 additional fee for each phase; plus construction fee $ 98.55 for each 100 sq.m.of floor area or part thereof $ 199.00 flat fee $ 131.84 per hour; minimum one hour for house or 4 hours for other building; plus applicable building permit fee 25% of application fee per hour; minimum 1 hour for house or 4 hours for $ 131.84 other building $ 149.00 flat fee $ 595.56 plus fee prescribed in part B for any extra area 10% 10% of applicable permit fee to a max of $1209.57 $ 149.00 flat fee $ 148.78 per hour; minimum 3 hours fee is the greater of: (i) surcharge of 25% of permit fee when construction has begun & building permit app has been received (ii) surcharge of 50% of permit fee when construction has begun & no building pemit app has been received $ 200.00 flat fee $ 23.52 per sq. m. $ 19.05 per sq. m. $ 6.36 per sq. m. $ 17.65 per sq. m. $ 23.52 per sq. m. $ 25.67 per sq. m. $ 12.84 per sq. m. $ 13.69 per sq. m. $ 19.58 per sq. m. $ 15.61 per sq. m. $ 19.47 per sq. m. $ 12.61 per sq. m. $ 16.68 per sq. m. $ 16.68 per sq. m. $ 9.85 per sq. m. $ 13.69 per sq. m. $ 12.40 per sq. m. $ 5.99 per sq. m. $ 5.96 per sq. m. $ 4.48 per sq. m. $ 3.97 per sq. m. $ 4.84 per sq. m. $ 477.00 flat fee $ 477.00 flat fee $ 199.00 flat fee $ 199.00 flat fee $ 9.86 per I. m. $ 120.00 flat fee $ 120.00 flat fee $ 119.75 per 10 panels (max $6049) $ - See item 11 Schedule B - Part B TABLE 8 - PAGE 2 MUNICIPALITY OF CLARINGTON FULL COST RECOVERY BUILDING PERMIT FEES Full Cost Recovery Fees Classes of Permits Current Fees Fee Basis $ 10.28 per sq. m. Rate of Fee 9 Stand Alone & Miscellaneous Work $ 0.38 per sq.m. $ 4.97 a) Permanent Tent, Air Supported Structures $ 10.15 per sq.m. $ 4.70 b) Balcony Guards (Replacements) $ 3.09 per I.m. $ 68.99 c) Unfinished Basement (to accommodate a building moved from $ 3.20 per sq.m. (max $6049) $ 199.00 elsewhere) $ 5.88 per sq.m. $ 99.00 d) Repair or Re -Cladding of wall (per wall area) $ 0.38 per sq.m. $ 2.56 e) Canopy without enclosure $ 4.91 per sq. m. $ 16.68 f) Ceilings (Added or Replacement) $ 0.63 per sq. m. $ 4.26 g) Demising walls (no other construction) $ 4.64 per I.m. $ 199.00 h) Electromagnetic Locks $ 70.88 per lock (max $508) $ 9.42 i) Emergency Lighting $ 68.10 per storey $ 4.77 j) Farm Buildings $ 3.16 per sq.m. (max $5971) $ 238.00 k) Fire Alarms/ Fire Code Retrofit $ 196.00 flat fee $ 238.00 1) Fire Door Retrofit $ 38.92 per door $ 1.49 m) Fireplaces, Woodstoves $ 97.29 each $ 199.00 n) Sprinkler Systems - new or alternations $ 0.58 per sq.m. $ 140.00 o) Repair to Parking Garage $ 2.53 per sq.m. $ 16.90 p) Portable Classroms $ 392.00 flat fee $ 21.12 i) portopack $ 16.47 per sq.m. $ 28.16 q) Residential Decks, Porches, Balconies $ 118.00 flat fee $ 120.00 r) Residential Detach or Attached Garages or Accessory Structure $ 4.21 per sq.m. $ 3.25 s) Temporary Structures $ 16.90 for each $1,000 of construction value or part i) Tent $ 118.14 up to 2 tents ii) Trailers and Temporary Buildings $ 196.00 flat fee iii) Sales Pavillions (Construction on Site) $ 10.77 per sq.m. t) Underpinning $ 9.30 per I.m. u) Shoring $ 9.30 per I.m. u) Window or door replacements (excluding house) $ 4.71 per window v) Sign (3.15 of OBC only) $ 196.00 flat fee 10 Stand Alone Mechanical Work (HVAC & Plumbing) 1) Permit for Heating, Ventilating, and A/C (HVAC) a) SDD Type Residential Buildings (HVAC) i) Single Detached Dwelling, Semi -Detached, Duplexes, & Townhouses (with or without A/C) $ 235.00 flat fee b) All Other Group C - Residential Buildings (HVAC) i) Apartments, Hotels, etc. $ 0.85 per sq.m. c) Groups E & F - Retail/Industrial (HVAC) i) Small (up to 2500 sq. ft.) $ 235.00 flat fee ii) All others (>2500 sq. ft.) $ 1.06 per sq.m. d) Group A, B, and D (HVAC) i) Assembly, Institutions, Restaurants, and Office Buildings $ 1.47 per sq.m. e) Minor Alterations - All Buildings i) Ductwork only or A/C unit addition $ 138.00 flat fee ii) Add on systems, Space Heater, Make -Up Air Unit, Exhaust Fan $ 196.00 flat fee f) Special Ventilation Systems i) Commercial Kitchen Exhaust, Spray Booth, Dust Collector, etc. $ 235.00 flat fee g) Furnace Replacement i) SDD Type Residential, Buildings $ 138.00 flat fee h) Geothermal system or earth energy system $ 118.00 flat fee 2) Permit for Plumbing and Drains a) Single Family Dwellings $ 16.68 per fixture b) Groups A, C, E, and F $ 20.85 per fixture c) Groups B and D $ 20.85 per fixture d) Backflow Preventor $ 38.92 each e) Manhole, Catch Basin, Interceptor, Sump, etc. $ 27.80 each 3) Piping a) Single Family Detached or Attached Dwellings i) Water Services, Sanitary, and Storm Buried Piping $ 118.00 flat fee ii) Repairs, Replacement, and Additions of buried plumbing and drainage piping, pooling drains $ 118.00 flat fee b) All Other Buildings i) Inside Sanitary and Storm Piping $ 1.92 per I.m. i) Outside Water Services, Sanitary and Storm Piping $ 3.21 per I.m. 11 Alterations, buildings and structures not provided for in Items $ 16.68 for each $1,000 of construction value or part 1 to 10 thereof Full Cost Recovery Fees Fee Basis Rate of Fee $ 10.28 per sq. m. $ 3.13 per I.m. $ 5.96 per sq.m. $ 0.38 per sq.m. $ 4.97 per sq. m. $ 0.64 per sq. m. $ 4.70 per I.m. $ 71.80 per lock (max $515) $ 68.99 per storey $ 3.20 per sq.m. (max $6049) $ 199.00 flat fee $ 39.43 per door $ 99.00 each $ 0.59 per sq.m. $ 2.56 per sq.m. $ 397.00 flat fee $ 16.68 per sq.m. $ 120.00 flat fee $ 4.26 per sq.m. $ 119.68 up to 2 tents $ 199.00 flat fee $ 10.91 per sq.m. $ 9.42 per I.m. $ 9.42 per I.m. $ 4.77 per window $ 199.00 flat fee $ 238.00 flat fee $ 0.86 per sq. m. $ 238.00 flat fee $ 1.07 per sq. m. $ 1.49 per sq. m. $ 140.00 flat fee $ 199.00 flat fee $ 238.00 flat fee $ 140.00 flat fee $ 120.00 flat fee $ 16.90 per fixture $ 21.12 per fixture $ 21.12 per fixture $ 39.43 each $ 28.16 each $ 120.00 flat fee $ 120.00 flat fee $ 1.94 per I.m. $ 3.25 per I.m. $ 16.90 for each $1,000 of construction value or part thereof Attachment 3 to Report EGD -020-17 The Corporation of the Municipality of Clarington By-law 2017 -XXX Being a by-law to provide for the administration and enforcement of the Building Code Act within the Municipality of Clarington Whereas subsection 3(1) of the Building Code Act, 1992, S.O. 1992, chapter 23, provides that the Council of The Corporation of the Municipality of Clarington is responsible for the enforcement of the Building Code Act within the Municipality of Clarington; Whereas subsection 3(2) of the Building Code Act, requires that the Council shall appoint a chief building official and such inspectors as are necessary for the enforcement of the Building Code Act within the Municipality of Clarington; Whereas Section 7 of the Building Code Act authorizes the Council of a municipality to pass certain By-laws prescribing classes of permits, permit application documents, fees, inspections, and other related matters; and Now therefore the Council of the Municipality of Clarington enacts as follows: Title This By-law may be cited as the Building By-law. Definitions 2. (1) In this by-law (a) "Act" means the Building Code Act, 1992, S.O. 1992, chapter 23, as amended from time to time, and any successor thereto; (b) "alternative solution" means a substitute for an `acceptable solution' as defined by the building code. (c) "as constructed plans" means as constructed plans as defined in the building code; (d) "applicant" means a person who applies for a permit and includes any person authorized by an owner to apply for a permit on the owner's behalf; (e) "architect" means a holder of a license, a certificate of practice, or a temporary license under the Architect's Act as defined in the building code; (f) "building" means a building as defined in Subsection 1(1) of the Act; (g) "building code" means the regulations made under Section 34 of the Act; (h) "chief building official" means the person appointed by the Council as the chief building official for the purpose of enforcement of the Act; (i) "construction value" means the value prescribed by the chief building official to represent the total value of all work, services and material associated with the construction for which a permit is applied; Q) "Council" means the Council of The Corporation of the Municipality of Clarington; (k) "deficient permit" means a permit where: an inspection notice or order to comply has been issued by an inspector or, where an inspection required under the building code or this By- law has not been arranged, iii. and six months or more have elapsed after the date the notice was issued or the inspection was required, (1) "deputy chief building official" means the person(s) appointed by Council as deputy chief building official under the authority of the Legislation Act 2006 S.O.2006, chapter 21, Schedule F, and listed in Schedule 'A' to this By-law, for the purpose of enforcement of the Act; (m) "holiday" means days when the offices of the Municipality of Clarington are not open for transaction of business with the public; (n) "house" means single family dwellings, semis, townhouses, duplexes, live/work units; (o) "inspector" means the Chief Building Official, Deputy Chief Building Official and inspectors appointed by the Chief Building Official under section 3 of this By-law; (p) "Municipality" means The Corporation of the Municipality of Clarington; (q) "owner" means the registered owner of the land and includes; a lessee, mortgagee in possession, the person or directors of a corporation acting as the owner's authorized agent and the person in charge of the property, upon which is located, or will be located, the building or part thereof for which an application for a permit is, or has been made; (r) "permit" means permission or authorization given, in writing, by the chief building official, i. to perform work regulated by the Act or the building code or both, or to change the use of a building or part of a building as regulated by the Act or the building code or both, or iii. to occupy a building or a part thereof; (s) "permit holder" means an owner to whom a permit has been issued, or, where a permit has been transferred, the new owner to whom the permit has been transferred; (t) "professional engineer" means a person who holds a licence or a temporary licence under the Professional Engineer's Act; (u) "registered code agency," means a person or an entity that has the qualifications and meets the requirements set out in the Act. (2) Any word or term not defined in this by-law shall have the meaning ascribed to it in the Act or the building code. Appointments 3. The power of appointment of inspectors, including the revocation of appointment, under section 3(2) of the Building Code Act, 1992, as amended, for the purpose of enforcement of the Building Code Act, 1992, as amended and any regulation thereunder is hereby delegated from Municipal Council to the Chief Building Official for the Municipality of Clarington. (1) The Chief Building Official must maintain a current list, which shall be posted on the Municipalities website, of all inspectors appointed under section 3 of the Building Code Act, 1992, as amended, for the purpose of enforcement of the Building Code Act, 1992, as amended, in the Municipality of Clarington. (2) The appointment of the deputy chief building official is under the authority of the Legislation Act 2006, S.O. 2006, Chapter 21, Schedule F, Section 77. (3) Deputy chief building official appointed under this By-law shall have all the powers and duties of the chief building official under this By-law, and under the Act, and the building code. Code of Conduct for Building Officials 4. Chief Building Official, Deputy Chief Building Official, and inspectors appointed by the Chief Building Official under section 3 of this By-law shall be governed by the Code of Conduct set out in Schedule D to this By-law, with respect to exercising powers and performing duties under the Building Code Act. Classes of Permits 5. Classes of permits with respect to the construction, demolition, building relocation, and conditional permit, change of use, occupancy of buildings and the ac permit fees therefore, shall be as set out in Schedule "B" to this By-law. Requirements for Filing Permit Applications 6. (1) To obtain a permit, an applicant shall file a complete application on the form available from the chief building official, or from the Province of Ontario, together with the applicable requirements set out in subsections (2) to (8). (2) All documents and drawings accompanying an application shall be coordinated with each other and consistent with the description of the proposed work. Building Permits (3) Every application for a building permit or permit for a stage of construction (Partial Permit) under Subsection 8(1) of the Act shall, (a) identify and describe in detail the work to be done and the existing and proposed use and occupancy of the building, or part thereof, for which the application for a permit is made; (b) be accompanied by the plans (drawn to scale) specifications, documents and other information prescribed in Section 7 and Schedule C to this By-law; and (c) be accompanied by the appropriate fee calculated in accordance with Schedule B to this By-law. Demolition Permits (4) Every application for a demolition permit under Subsection 8(1) of the Act shall, (a) identify and describe in detail the work to be done and the existing use and occupancy of the building, or part thereof, for which the application for a permit is made, and the proposed use and occupancy of that part of the building, if any, that will remain upon completion of the demolition; (b) be accompanied by the plans, specifications, documents and other information prescribed in Section 7 and Schedule C to this By-law; (c) be accompanied by the appropriate fee calculated in accordance with Schedule B to this By-law; and (d) be accompanied by confirmation that: 91 arrangements have been made with the proper authorities for the safe and complete disconnection of all existing water, sewer, gas, electric, telephone and other utilities; and the owner will comply with the Municipality's property standards By-law at the completion of demolition. Conditional Building Permits (5) Every application for a conditional building permit under Subsection 8(3) of the Act shall, (a) comply with the requirements set out in subsection 6(3) in this By-law; and (b) be accompanied by: a written statement from the applicant explaining why the applicant believes that unreasonable delays in construction would occur if a conditional building permit is not issued; a written acknowledgement from the applicant of the necessary approvals which must be obtained in respect of the proposed construction and the time period in which such approvals shall be obtained by the applicant; and iii. a written agreement, in a form provided by the chief building official, executed by the applicant, the owner and such other necessary persons the chief building official determines for the purposes set out in subsection 8(3)(c), of the Act. (6) The chief building official is hereby authorized to execute on behalf of The Corporation of the Municipality of Clarington the written agreement referred to in sub clause 6(5)(b)(iii) in this By-law as part of the conditional building permit application. Change of Use Permits (7) Every application for a change of use permit under Subsection 10(1) of the Act shall, (a) identify and describe in detail the existing and proposed use and occupancy of the building, or part thereof, for which the application for a permit is made; (b) be accompanied by plans and specifications which show the current and proposed occupancy of all parts of the building and which contain sufficient information to establish compliance with the building code, 92 including, but not limited to: floor plans and details of wall, ceiling and roof assemblies identifying existing fire resistance ratings and load bearing capacities; (c) be accompanied by the appropriate fee calculated in accordance with Schedule B to this By-law; and (d) be accompanied by the completed documents prescribed in Schedule C to this By -Law. Occupancy Permits for Unfinished Buildings (8) Every application for authorization to occupy an unfinished building under Division C, Part 1 Subsection 1.3.3 of the Ontario Building Code shall, (a) identify and describe in detail the occupancy, the date of such occupancy, and the building or part thereof for which the application for a permit is made; (b) be accompanied by plans which show the areas of the proposed occupancy; and (c) be accompanied by the appropriate fee calculated in accordance with Schedule B to this By-law. Permit for a Stage of Construction (Partial Permit) (9) (a) when, in order to expedite work, approval of a portion of the building or project is requested prior to the issuance of a permit for the complete building or project, application shall be made and fees paid for the complete building or project. Every applicant shall submit sufficient plans, specifications, documents and other information to enable the chief building official to determine whether the proposed building, construction, demolition or change of use will contravene the Act, the building code or any other applicable law. (b) the fee shall be calculated in accordance with Schedule 'B' to this By- law. Requirements For Plans and Specifications 7. (1) Every applicant shall submit sufficient plans, specifications, documents and other information to enable the chief building official to determine whether the proposed building, construction, demolition or change of use will contravene the Act, the building code or any other applicable law. 93 (2) The chief building official shall determine the plans, specifications, documents and other information required to be submitted with an application in order to deem it complete according to Division C, Part Section 1.3 of the building code having regard for: (a) the scope of the proposed work; (b) the requirements of the building code, the Act and other applicable law; and (c) the requirements of this Section and Schedule C to this By-law. (3) Plans, specifications, documents and other information shall be submitted in a permanent medium upon paper or other suitable and durable material and shall contain text that is legible and drawings that are legible, complete, fully dimensioned and to scale. (4) Site plans submitted by an applicant shall; (a) be certified by the Planning Department of the Municipality of Clarington as being in conformity with By-laws passed under Section 34 and 41 of the Planning Act; and (b) be referenced to a current plan of survey prepared and certified by an Ontario Land Surveyor, and a copy of the survey shall accompany the site plan submission, except where the chief building official waives the requirement to do so. (5) On the completion of the foundation for a detached, semi-detached, triplex, fourplex or townhouse dwelling, the chief building official may require submission of a survey prepared by an Ontario Land Surveyor indicating the location of the building to all property lines and elevations of the bottom and top of the foundation wall, including the garage cut, prior to a framing inspection being undertaken. (6) On the completion of the construction of a building, or part of a building, the chief building official may require submission of a set of plans of the building or part of a building, as constructed, together with a plan of survey prepared and certified by an Ontario Land Surveyor showing the location of the building. Authorization of Alternative Solutions 8. (1) Where an alternative solution for an equivalent material, system or building design is proposed in either an application for a permit, or in a material change to a plan, specification, document or other information on the basis of which a permit is issued, the applicant shall submit: MIA (a) a completed "Alternative Solution Application Form"; (b) a description of the proposed location(s) where the alternative solution is proposed to be installed; (c) a description of the proposed material, system or building design for which authorization is sought; (d) a description of all applicable provisions of the building code in contravention; (e) supporting documentation demonstrating that the proposed material, system or building design will provide the level of performance required by the building code; and (f) payment of the required fee as set out in Schedule B to this By-law. (2) The chief building official or registered code agency may acceptor reject any proposed alternative solutions and/or may impose conditions or limitation on their use. (3) Alternative solutions which are accepted under this Section shall be applicable only to the location described in the application, and are not transferable to any other building permit. Incomplete Permit Applications 9. (1) An application shall be deemed not to be complete according to Division C Part 1 Sentence 1.3.1.3(5) of the building code where any of the applicable requirements of Section 6 to this By-law have not been complied with. (2) Except as provided in 9(3), an application deemed to be incomplete shall not be accepted by the chief building official. (3) The chief building official may accept an incomplete application where the applicant acknowledges, in writing, that the application is incomplete and waives the time period prescribed in the building code within which a permit must be issued or refused. (4) Where an applicant declares that an application is complete in all respects and complies with the Act, the building code and applicable law, the chief building official shall issue or refuse to issue a permit within the time period prescribed in the building code. (5) Where an applicant declares that an application is complete in all respects, but the application is determined to be incomplete or does not comply with the Act, the building code or applicable law, an additional fee as prescribed 95 in Schedule B may be applied to the re-examination of documents required to be submitted by an applicant. Abandoned Permit Applications 10. (1) An application for a permit shall be deemed to have been abandoned by the applicant where, (a) the application is incomplete according to Section 9 in this by-law and remains incomplete six months after it was submitted; (b) six months have elapsed after the applicant was notified that the proposed building, construction, demolition or change of use will not comply with the Act or the building code or will contravene any other applicable law; or (c) the application is substantially complete, and six months have elapsed from the date upon which the applicant was notified that a permit was available to be issued. (2) Where an application is deemed abandoned, all submitted plans, specifications and documents shall be disposed of, or upon written request from the applicant, returned to the applicant. (3) Where a permit holder wishes to re -activate a building permit deemed dormant by the Chief Building Official, the permit holder shall pay the fee set out in Schedule `B' to this By-law. Revision to Permits 11. Should a permit holder wish to make any material change to any plan, specification, document or other information on the basis of which the permit was issued, the permit holder shall file an application for a revision to the permit which describes the material changes, and shall pay the fee set out in Schedule B to this By -Law. Transfer of Permits 12. (1) If the owner of the land changes after a permit has been applied for or issued, the permit may be transferred to the new owner (the "transferee") of the lands where an application is filed to the Municipality in writing, in accordance with this section. (2) Every application for the transfer of permit shall, (a) include a written statement from the current permit holder authorizing the transfer of the permit to the transferee; (b) include proof of ownership of the lands by the transferee satisfactory to the chief building official; (c) confirm that the work to be done and the existing and proposed use and occupancy of the building or part thereof, for which the application for the transfer of the permit is made, is the same as that identified and described on the application of the permit; (d) state the name, address, telephone number of the proposed transferee; (e) state the name, address, telephone number and facsimile number of the proposed architect and/or professional engineer, and their building code qualifications, where they are different from those identified in the application for the permit, and a written confirmation from the architect and/or professional engineer(s), that they have been retained to undertake general review of the construction or demolition where required under the building code; (f) include, where the proposed transferee is a builder as defined in the Ontario New Home Warranties Plan Act, or any successor thereto, the proposed transferee's registration number thereunder; (g) be signed by the proposed transferee who shall certify as to the truth of the contents of the application; and (h) payment of the required fee as set out in Schedule B of this by-law. (3) Upon the issuance of transfer of a permit to the transferee, the transferee shall be deemed to be the permit holder and the original permit holder shall have no further rights or obligations under the permit, save and except for any obligations set out in any agreements entered into for the purposes of subsection 8(3)(c) of the Act. Fees and Refunds of Fees 13. (1) A fee is to be paid with every permit application, calculated in accordance with Schedule B to this By-law and the fee shall be due and payable, in full, upon the submission of the application for a permit. The requirements for fees shall not apply to buildings constructed by or for the Corporation for the Municipality of Clarington and Lakeridge Health Bowmanville. (2) The minimum fee payable on any application shall be as indicated in Item 1, Part "A" in Schedule `B'. 97 (3) Where the calculation in accordance with the provisions of Schedule B to this By-law of the amount of a fee to be paid as part of a permit application is based upon the building category, floor area and/or value of the proposed construction. The chief building official, or a person designated by the chief building official to do so, shall determine the appropriate building category, floor area and/or value, and that determination shall be final. (4) Where an application for a permit is subject to additional user fees prescribed by the Municipality, the fees so prescribed shall be paid in addition to the fees set out in Schedule B to this By-law. (5) Fees shall be increased by three percent each year effective on the first day of January of each year. Flat rate fees shall be rounded to the nearest dollar amount and increments of half dollar and greater shall be rounded up. All other fees shall be rounded to the nearest cent. Re-examination Fee and Alternative Solution Fee (6) (a) where an applicant substantially revises proposed materials, systems or a building design after examination of a previous submission has already been undertaken, a re-examination fee shall apply as set out in Schedule B to this By-law. (b) where an applicant submits an alternative solution to a material, system or design, an examination fee shall apply as set out in Schedule 'B' to this By-law. Additional Inspection Fees (7) An additional inspection fee as set out in Schedule B to this By-law shall apply and shall be paid prior to each inspection being undertaken on any building, where: (a) any of the prescribed notice requirements under the building code or the additional notices required under this By-law have not been complied with by a permit holder; (b) more than two inspections are required due to construction being incomplete or not in compliance with the building code; (c) a building is occupied before the notice required under Section 11 of the Act was given to the chief building official; (d) an inspection is requested to confirm that outstanding items have been completed or corrected in respect of a deficient permit; (e) an inspection of the backflow device on a fire main is requested; or (f) an inspection for a liquor licence approval where there is no permit. Overtime Fee (8) Where a request is made in writing for work outside of regular business hours, the overtime fee shall be calculated and paid in accordance with Schedule `B' to this By-law. Permit Surcharge (9) A building permit surcharge, in addition to the regular calculated fee, shall be charged in accordance with Schedule `B' to this By-law, where construction has commenced without a building permit and an Order is issued. Occupancy Permit (10) The occupancy permit fee for a dwelling is included in the building permit fee, with the exception of Item 6, Schedule B - Part A. Fee Refunds (11) If requested, in writing, by an applicant or permit holder, where, (a) an applicant withdraws, in writing, an application for a permit; (b) an application is deemed to have been abandoned in accordance with Section 10 of this By-law; (c) the chief building official refuses to issue a permit for which an application has been made; or (d) the chief building official revokes a permit after it has been issued, the chief building official shall calculate the portion of any fee paid that may be refunded and authorize the payment thereof, based upon the functions undertaken by the Municipality, in accordance with 13(12) to 13(18) below. (12) Eighty-five per cent (85%) of the permit fee paid in accordance with Schedule B shall be refunded if only application administrative functions have been performed. (13) Fifty per cent (50%) of the permit fee paid in accordance with Schedule B shall be refunded if the following have been performed, (a) the functions described in 14(12) above, (b) all or part of technical plan review functions, and (c) the permit has not been issued. (14) Twenty-five per cent (25%) of the fee paid in accordance with Schedule B shall be refunded if the permit has been issued. (15) Notwithstanding 13(l 1) to 13(14) above, no refund of any portion of the permit fee paid in accordance with Schedule B shall be made if any construction or demolition has commenced. (16) No refund shall be payable where the amount calculated in accordance with this section is less than $50.00. (17) Any amount authorized by the chief building official to be refunded shall be paid to the person named on the fee receipt issued by the Municipality upon original payment of the fee, unless that person directs, in writing, that it be refunded to another person. (18) No refund shall be payable in the case of abandonment of a project or the revocation of a permit. Registered Code Agencies 14. The chief building official is authorized to enter into service agreements with registered code agencies and appoint them to perform one or more of the specified functions described in Section 15.15 of the Act. Fences at Construction and Demolition Sites 15. (1) Where, in the opinion of the chief building official or inspector, a construction or demolition site presents a hazard to the public, the chief building official or inspector may require the owner to erect such fences as the chief building official or inspector deems appropriate to the circumstances. (2) In considering the hazard presented by the construction or demolition site, the necessity for fences and the height and characteristics of such fences, the chief building official or inspector shall have regard for, (a) the proximity of the building site to other buildings; (b) the proximity of the construction or demolition site to lands accessible to the public; (c) the hazards presented by the construction or demolition activities and materials; (d) the feasibility and effectiveness of site fences; and, 100 (e) the duration of the hazard. (3) Every fence required by this section shall: (a) be erected so as to fully enclose all areas of the site which present a hazard; (b) create a continuous barrier and be sufficient to deter unauthorized entry; (c) have a height not less that 1.2 metres above grade at any point, unless the chief building official or inspector determines that a greater minimum height is necessary; (d) if constructed of plastic mesh, snow fencing or other similar materials, be securely fastened at 200mm on centre to vertical posts not more than 2.4 metres apart, and to horizontal members or a minimum 11 gauge cable at the top and bottom; and (e) be maintained in a vertical plane and in good repair. Mandatory Inspection Notices 16. (1) The permit holder shall also give notice to the chief building official or registered code agency of the following stages of construction in addition to the mandatory notices prescribed by the building code; (a) commencement of construction of: i. masonry fireplaces and masonry chimneys, ii. factory -built fireplaces and allied chimneys, iii. stoves, ranges, space heaters and add-on furnaces using solid fuels and allied chimneys, (b) substantial completion of interior finishes; and/or (c) substantial completion of heating, ventilating, air-conditioning and air - contaminant extraction equipment; (d) substantial completion of the pool deck and dressing rooms for a public pool or public spa and readiness for inspection of the emergency stop system for a public pool or public spa; (e) completion and availability of drawings of the building as constructed, and 101 (f) completion of a building for which an occupancy permit is required under Division C Part 1 Article 1.3.3.4. and 1.3.3.5. (2) A notice required to be given by a permit holder to the chief building official or registered code agency pursuant to Division C Part 1 Subsection 1.3.5 of the building code shall be given to the chief building official or registered code agency in accordance with Section 11 of the Act. (3) For the purpose of 16(2) above, the term "day" means any Monday, Tuesday, Wednesday, Thursday or Friday other than a holiday as defined in Subsection 2(1) (m) of this By-law. (4) A notice given to the chief building official pursuant to Division C Part 1 Subsection 1.3.5 of the building code may be given orally or in writing to either the chief building official, an inspector or registered code agency and if given to an inspector in accordance with this Section, shall be deemed to have been given to the chief building official. (5) A notice given to the chief building official or registered code agency pursuant to Division C Part 1 Subsection 1.3.5 of the building code and this Section shall not be effective until actually received by the chief building official, inspector or registered code agency as the case may be. Spatial Separation Agreements 17. The chief building official is authorized to enter into spatial separation agreements, as set out in Division B Part 9, Sentences 9.10.14.2.(4) and (5), 9.10.15.2.(4) and (5), and Part 3 Sentences 3.2.3.1.(11) and (12) of the building code, on behalf of the municipality and the owners of the properties on which the limiting distance is measured. Offences and Penalties 18. Any person who contravenes any portion of this By-law is guilty of an offence and upon conviction is liable to a fine as provided for in Section 36 of the Act. Severability 19. Should any provision of this By-law be declared by a court of competent jurisdiction to be invalid it shall not affect the validity of this By-law as a whole or any other part thereof, other than the provision declared to be invalid. Interpretation and Implementation 20. Schedules A, B, C and D attached shall form part of this By-law. 21. By-law V2011 -V2012-040,2012-0 9, 2016-312016-024, 2016-058, 2016- 059, 201T5,9, 2017-070, 2017-071, and 2017-072 are hereby repealed. 22. This By-law comes into force and is effective on October 31, 2017. 102 By -Law passed in open session this day of , 2017 Adrian Foster, Mayor C. Anne Greentree, Municipal Clerk 103 Schedule A Appointments Under the authority of the Building Code Act, S.O. 1992, Chapter 23, and the Interpretation Act, R.S.O. 1990, Chapter 1.11 The following people, listed in Column 2 of Table A, below, are appointed by Council, under the authority of the Building Code Act, in the positions listed in Column 1. Table A 104 Column 1 Column 2 Column 3 Column 4 Item Provincial Name Municipal Title Provincial Appointment BCIN 1 Chief Building Brent Rice Chief Building Official 18720 Official 2' Deputy Chief Vacant Building Official 104 Schedule B — Part A Classes of Permits and Fees Pavable Class of Permit Reference Fee Payable Building Permit 6(3) See Schedule B - Part B $100.00 flat rate for all single detached Alternative Solution 8 dwellings and residential accessory Demolition Permit 6(4) buildings $0.25 per meters squared for all other Resubmission of buildings application found to be 9(5) Normal fee for proposed construction incomplete plus an additional 10% of that fee. A Conditional Building Permit 6(5) minimum additional fee of $197.16 and a Revision to permit 11 maximum additional fee of $985.80 shall apply to conditional permits. Permit for Stage of 12 With respect to phased projects, in Construction (Partial 6(9) addition to the fee for the complete Permit) 14(6) building, an additional fee of $295.66 for each phase. Change of Use Permit 6(7) $98.55 for each 100 sq. m. of floor area or part thereof Occupancy Permit for Unfinished Building (Division C Part 1 6(8) $199.00 flat fee Subsection 1.3.3.1 of OBC) Other Permit Fees Column 1 Column 2 Column 3 Fee Type By-law Reference Fee Payable $131.84 per hour, in addition to Alternative Solution 8 applicable type of building permit fee Examination Fee (minimum 1 hour for house or 4 hours for other building) Resubmission of application found to be 9(5) 25% of application fee incomplete $131.84 per hour (minimum 1 hour Revision to permit 11 for house or 4 hours for other building) Transfer of permit 12 $149.00 flat fee Re-examination $595.56 plus the fee prescribed in - Change in house model 14(6) Part B as a result of any additional area 105 Re-examination 14( 6) 10% of applicable permit fee to a - other than 5 maximum of $1209.57 Additional Inspection 14(7)(e) $149.00 flat fee Overtime Fee 14(8) $148.78 per hour, minimum 3 hours Restaurants (Finished), Theatres, Surcharge applies after an Order is $23.52 Restaurants (Shell) issued for building without a permit Open Public Swimming Pools $6.36 shall be the greater of: Terminals a) Surcharge of 25% of permit fee All other Group A Buildings $23.52 when construction has begun and Permit Surcharge 14(9) a building permit application has All other Group B Buildings $25.67 been received, and Single Family Dwellings, Semis, b) Surcharge of 50% of permit fee Townhouses, Duplexes, Live/Work when construction has begun and $12.84 All other multiple unit buildings and no building permit application has other residential occupancies $13.69 been received. Dormant Building Permit 10.3 $200.00 flat fee File Reactivation fee Fees Payable for Building Permits Building Type Fee Payable Service Index (SI) $/sq. m unless otherwise indicated Assembly Occupancies (Group A) All Recreational Facilities, Schools, Libraries, Places of Worship, Restaurants (Finished), Theatres, Arenas/Gymnasiums/Pools $23.52 Restaurants (Shell) $19.05 Open Public Swimming Pools $6.36 Transit Stations, Subways, Bus Terminals $17.65 All other Group A Buildings $23.52 Institutional Occupancies (Group B) Institutional, Hospitals, Nursing Homes All other Group B Buildings $25.67 Residential Occupancies (Group C) Single Family Dwellings, Semis, Townhouses, Duplexes, Live/Work Units $12.84 All other multiple unit buildings and other residential occupancies $13.69 106 Motels above two stories and Hotels $19.58 Business and Personal Service Occupancies (Group D) Office Buildings (Shell), all other Group D Buildings (Shell) $15.61 Office Buildings (Finished), Banks, Medical Clinics, Fire Halls and all other Group D Buildings (Finished) $19.47 Mercantile Occupancies (Group E) Mercantile Occupancies, Retail Stores (Shell) $12.61 Retail Stores (Finished), Department Stores, Supermarkets $16.68 All Other Group E Buildings (Finished) $16.68 Industrial Occupancies (Group F) Industrial Buildings (Shell) $9.85 Industrial Buildings (Partitioned Area) $13.69 Gas stations, Car Washes, $12.40 Parking Garages (U/G, Open Air) $5.99 Open Mezzanine Construction $5.96 Interior alterations (Partitions, Finishings, etc.) Group A, B and D $4.48 Group C, E and F $3.97 Apartment In -House $4.84 Designated Structures Communication Tower or Transmission Towers on Building $477.00 flat fee Crane Runway $477.00 flat fee Exterior Tank and Support $199.00 flat fee Pedestrian Bridge $199.00 flat fee Retaining Wall $9.86 per I.m. Satellite Dish $120.00 flat fee Solar Collector for single dwelling unit $120.00 flat fee Solar Collector for all other occupancies $119.75 per 10 panels (max $6049) Wind turbine See Item 11 Schedule B — Part B Stand Alone & Miscellaneous Work a) Permanent Tent, Air Supported Structures $10.28 b) Balcony Guards (Replacements) $3.13 per I.m. 107 c) Unfinished Basement (to accommodate a building moved from elsewhere) $5.96 d) Repair or Re -Cladding of wall (per wall area) $0.38 e) Canopy w/o enclosure $4.97 f) Ceilings (Added or Replacement) $0.64 g) Demising walls (no other construction) $4.70 per I.m. h) Electromagnetic Locks $71.80 per lock (max $515) i) Emergency lighting $68.99 per storey j) Farm Buildings $3.20 (max $6049) k) Fire alarms/Fire Code Retrofit $199.00 flat fee 1) Fire doors retrofit $39.43 per door m) Fireplaces, Wood Stoves $99.00 each n) Sprinkler systems — new or alteration $0.59 o) Repairs to parking garage $2.56 p) Portable Classrooms $397.00 flat fee i. Portapack $16.68 q) Residential Decks, Porches, Balconies, Carports $120 flat fee r) Residental Detach or Attached Garages or Accessory Structure $4.26 s) Temporary Structures i. Tent $119.68 up to 2 tents ii. Trailers and Temporary Buildings $199.00 flat fee iii. Sales Pavilions (Construction On Site) $10.91 t) Underpinning $9.42 per I.m. u) Shoring $9.42 per I.m. v) Window or door Replacements (excluding house) $4.77 per window w) Sign (3.15 of OBC only) $199.00 flat fee Stand Alone Mechanical Work (HVAC and Plumbing) 1) Permit for Heating, Ventilating and A/C (HVAC) a) SDD Type Residential Buildings (HVAC) i. Single Detached Dwelling, Semi - Detached, Duplexes & Townhouses (with or without A/C) $238.00 flat fee b) All Other Group C —Residential Buildings (HVAC) i. Apartments, Hotels, etc. $0.86 c) Group E & F — Retail/Industrial (HVAC) i. Small up to 2500 sq. ft. $238.00 flat fee ii. All others (>2500 sq. ft.) $1.07 d) Group A, B and D (HVAC) i. Assembly, Institutions, Restaurants and Office Buildings $1.49 e) Minor Alterations —All Buildings L Ductwork only or A/C unit addition $140.00 flat fee ii. Add on systems, Space Heater, Make -Up Air Unit, Exhaust Fan $199.00 flat fee f) Special Ventilation Systems L Commercial Kitchen Exhaust, Spray Booth, Dust Collector, etc. $238.00 flat fee g) Furnace Replacement i. SDD Type Residential, Buildings $140.00 flat fee h) Geothermal system or earth energy system $120.00 flat fee 2) Permit for Plumbing and Drains a Single Family Dwellings $16.90 per fixture b Groups A, C, E, and F $21.12 per fixture c) Group B and D $21.12 per fixture d) Backflow Preventor $39.43 each e) Manhole, Catch basin, Interceptor, Sump, etc. $28.16 each 3) Piping a) Single Family Detached or Attached Dwellings L Water Services, Sanitary, and Storm buried piping $120.00 flat fee ii. Repairs, Replacement, and Additions of buried Plumbing and drainage piping, pooling drains $120.00 flat fee b) All Other Buildings i. Inside Sanitary and Storm Piping $1.94 per I.m. ii. Outside Water Services, Sanitary, and Storm Piping $3.25 per I.m. Alterations, buildings and structures $16.90 for each $1,000 of not provided for in Items 1 to 10 construction value or part thereof. 109 For the proper interpretation and application of this Schedule, see the following notes. Fees Payable for Building Permits Notes: The following guidelines for calculating floor areas and fees apply to the specific building types and construction indicated. The occupancy classifications used in this by- law shall be based on the Ontario building code major occupancy classifications. For mixed occupancy floor areas, the service index for the area of each occupancy shall apply. Calculation of Permit Fees Permit fees shall be calculated based on the formula given below, unless otherwise specified in the schedule: Permit Fee = SI x A where SI = Service Index for Classification of the work proposed, and A = floor area in square metres of the work involved Floor Area Calculation Floor area shall: a) be calculated by measuring to the outer face of exterior walls and to the centre of party walls or demising walls, except when calculating interior partition work, b) where there are no exterior walls, be calculated by measuring to the perimeter of the building and/or structure, (ie post or column,) c) include all habitable areas, including mezzanines, finished attics, and enclosed balconies, d) include a roof area with an occupancy, e) include interior partitioning, corridors, lobbies, washrooms, service rooms, etc., f) include floor openings for stairs, escalators, elevators, shafts, ducts, etc., g) not include the area of the floor opening found above the lowest floor level in an interconnected floor space or atrium, h) not include the area of an unfinished basement of a house, i) be calculated by measuring the area affected or serviced by the heating, ventilation, and air conditioning (HVAC) system, the sprinkler system and the fire alarm system. 2. `Shell' Building Definition A shell building is defined as consisting of the structural foundation and framing system and the exterior envelope and does not contain building services such as: heating, ventilation, and air conditioning (HVAC) system, sprinkler system, plumbing facilities, etc. 110 3. Interior Renovations/Alterations For houses the floor area used for the calculation of permit fees for interior renovations/alterations shall be the actual area of the floor being renovated and/or altered. For all other occupancies the area for calculation purposes shall be the greater of the actual area of the floor being renovated and/or altered or 50 square metres. 4. Occupancy Classifications and Fees a) The occupancy classifications used in this by-law shall be based on the building code major occupancy classifications. b) For floor areas with mixed occupancies, the fee shall be calculated based on each major occupancy within the building. 5. Minimum Fee A minimum fee of $98.00 shall be changed unless the fee is a larger amount as otherwise stated in this By-law. 6. Model House Fee Where the floor area of a new model house is less than the original model house floor area, no fee refund is payable. 7. Permit Fees Not Listed in Fee Table For building permit types not listed, the permit fee shall be calculated on the bases of $16.90 per $1,000 of construction value. a) "construction value," as used in Item 11 of Schedule B — Part B, means the value of the proposed construction as determined by the chief building official, whose determination of that value shall be final. b) no additional fee shall apply for plumbing and drains, sprinklers, fire alarms, electromagnetic locks, or other mechanical systems or equipment proposed and installed at the same time as the construction they serve. c) site services are included in the fee noted in Schedule "B" provided it is serving a site with only one building and is installed at the same time as the building it serves. 111 Schedule C — Part A Documents & Drawings Required for Permit Applications Row Class of Permit Documents and Drawings Required 1(a) Building Permit Documents Residential (Part 9) a Confirmation of compliance with applicable - Detached houses - Semi-detached houses law b Acknowledgement of incomplete - Triplexes application - Fourplexes c Mechanical Ventilation Design Summary - Townhouses d Regional Municipality of Durham Building Permit for Sewage System e Regional Municipality of Durham Residential Development Charges Information Form f TARION Registration Form g Regional Connection Application for Water/Sewer Drawings a Approved Site Plan b Approved Grading Plan c Architectural Drawings d Structural Drawings e HVAC Drawings f Plumbing Drawings (Note 4) g Grading Plan and Occupancy Deposit 1(b) Building Permit Documents Residential as in 1(a) a Confirmation of compliance with applicable - Alterations law - Additions b Acknowledgement of incomplete - Accessory Buildings application c Regional Municipality of Durham Building Permit for Sewage System Drawings a Approved Site Plan b Approved Grading Plan (Note 3) c Architectural Drawings d Structural Drawings e HVAC Drawings f Plumbing Drawings (Note 4) g Grading Plan and Occupancy Deposit 112 Row Class of Permit Documents and Drawings Required 2(a) Building Permit Documents Non-residential and a Confirmation of compliance with applicable other residential not provided for in row 1(a) law b Acknowledgement of incomplete or 1(b) application - New Buildings c Commitment to General Reviews by - Additions Architect & Engineers d Ontario Building Code Data Matrix e Land and Building Use Declaration f Flow Control Roof Drainage Declaration g Confirmation of Energy Efficient Design h Regional Municipality of Durham Commercial Development Charges Information form i Regional Connection Application for Water/Sewer Drawings a Approved Site Plan b Approved Grading Plan c Architectural Drawings d Structural Drawings e HVAC Drawings f Plumbing Drawings g Electrical Drawings h Fire Protection Drawings i Geotechnical Report j Specifications 2(b) Building Permit Documents Non-residential and a Confirmation of compliance with applicable other residential as in 2(a) law b Acknowledgement of incomplete - Alterations application - Renovations c Commitment to General Reviews by - Tenant Occupancies Architect & Engineers d Ontario Building Code Data Matrix e Confirmation of Energy Efficient Design Drawings a Location Plan b Architectural Drawings c Structural Drawings d HVAC Drawings e Plumbing Drawings 113 Row Class of Permit Documents and Drawings Required f Electrical Drawings g Fire Protection Drawings 3 Change of Use Permit Documents a Confirmation of compliance with applicable law b Acknowledgement of incomplete application Drawings a Location Plan b Architectural Drawings 4 Building Permits Documents - Other than rows 1 to 3 a Confirmation of compliance with applicable law b Acknowledgement of incomplete application c Documents from rows 1 to 3, or other documents which are applicable to the scope of work proposed Drawings a Drawings from rows 1 to 3 which are applicable to the scope of work proposed 5 Demolition Permit Documents a Confirmation of compliance with applicable law b Acknowledgement of incomplete application c Commitment to General Review by Engineer d Demolition Agreement — Property Standards e Demolition sign off sheets f Structural Drawings as required g General review demolition commitment certificate Drawings a Location Plan b Site Plan Notes: 114 The documents described in this schedule are available from the chief building official. 2. A description of the information required on drawings is contained in Part B of this schedule. 3. The chief building official may waive the requirements for any specified documents or drawings where the scope of work, applicable law, or building code requirements does not necessitate its submission. 4. Plumbing drawings are waived from plumbers licensed by the Municipality of Clarington in rows 1(a) and 1(b). 115 Schedule C- Part B Information Required on Drawings 116 Class of Permit — Drawing Type Information Required Part A Row Number 1(a) 1(b) 2(a) 2(b) 3 4 Site Plan a. Legal description, survey property dimensions, compass X X X X orientation, location and name of adjacent roads b. Outline of all existing and proposed buildings and structures, building dimensions X X X X and their distance to property lines c. Dimensions and location of parking and vehicle access and X X fire routes d. Dimensions and location of barrier -free parking, curb cuts, X X path of travel to building and building access Grading Plan a. Signature and seal of X X X X professional engineer b. Property lines, easements sidewalks, driveways, building X X X X location, curb cuts, retaining walls c. Existing and proposed elevations within the site and at property lines, retaining wall X X X X elevation, slopes of driveways, drainage flow and swales d. Location of catch basins, above and below ground X X utilities, and connections to services Architectural a. Existing plans showing construction and room and space identification of all floors X X X X X in the area of proposed work or occupancy b. Plans of all floors including basements complete with all X X X X X X rooms and room names 116 117 Class of Permit — Drawing Type Information Required Part A Row Number 1(a) 1(b) 2(a) 2(b) 3 4 c. Roof plan showing roof slope, drainage, roof and X X X X X roofing construction details d. Building elevations showing grade, floor and ceiling heights, overall building height, exterior X X X X X finish materials, window heights and sizes and spatial separation requirements e. Construction details including proposed wall section from footing to roof, specifications of all wall, floor X X X X X and roof assemblies and all building materials and construction specifications f. Stairs, guards and handrail dimensions and floor details, window sizes and height above X X X X X floor level, location and fuel type of all fireplaces g. Mezzanine plan showing X X X construction, guardrails, egress h. Location and details of barrier free entrances and X X X barrier free washrooms i. Reflected ceiling plans, bulkhead details, horizontal X X X service shaft details j. Roof equipment screening, anchorage for window washing, X X roof access k. Building cross sections showing grade, floor and ceiling X X X X X heights, horizontal and vertical fire separations I. Enlarged sections and detail plans of washrooms and exit X X X stairs m. Wall sections, plan and X X X section construction details n. Exit stair enclosure, wall X X X construction details, fire 117 118 Class of Permit — Drawing Type Information Required Part A Row Number 1(a) 1(b) 2(a) 2(b) 3 4 separations and listed design numbers, door numbers referenced to a door schedule o. Door and hardware schedule, door and frame X X X details, window schedule, room finish schedule Structural a. Foundation plans, floor and roof framing plans, footing, column and beam schedules, X X X X X structural details and material specifications b. Design specifications, live and dead loading, wind and snow loading, earthquake X X X loading, geotechnical report design basis c. Structural drawings sealed by a professional engineer for all structural elements not X X X X within the scope of Part 9 of the building code d. Roof and floor truss drawings sealed by a X X X X professional engineer HVAC a. Heating, ventilation and air conditioning plans, service X X X X X shafts, equipment layout and schedules b. Heat loss and gain calculations, ventilation design X X X summary c. Fire damper locations, X X X X kitchen exhaust equipment Plumbing a. Plumbing and drainage plans; location and sizing of under and above ground storm, X X X X X sanitary and water supply piping and appurtenances b. Location of fire stopping; specifications of plumbing and X X X firestopping materials Electrical a. Electrical supply and X X X 118 Notes 1. Where indicated by an X, the information described is required to be included on the drawings for the class of permit specified. 2. Required information may be located or consolation on other drawings rather than as specified in this schedule. 3. The chief building official may waive the requirement for any required information specified in this schedule due to limited scope of work, applicable law or building code requirements. 119 Class of Permit — Drawing Type Information Required Part A Row Number 1(a) 1(b) 2(a) 2(b) 3 4 distribution plans; location of power and lighting outlets; equipment schedules; transformer locations b. Location and specification of emergency lighting, emergency X X X generators and exit signage Fire a. Fire hydrant locations, Protection sprinkler and standpipe distribution plans and X X X schedules; sprinkler head layout; fire hose cabinet locations b. Location and specification of emergency lighting, emergency generators and exit signage; X X X fire alarm system annunciator, diagrams and specifications c. Location of smoke alarms X X X X X and carbon monoxide detectors Notes 1. Where indicated by an X, the information described is required to be included on the drawings for the class of permit specified. 2. Required information may be located or consolation on other drawings rather than as specified in this schedule. 3. The chief building official may waive the requirement for any required information specified in this schedule due to limited scope of work, applicable law or building code requirements. 119 Schedule D Code of Conduct for Buildina Officials Purpose To promote appropriate standards of behavior and enforcement actions by the chief building official and inspectors in the exercise of a power or the performance of a duty under the Building Code Act or the building code. 2. To prevent practices which may constitute an abuse of power, including unethical or illegal practices, by the chief building official and inspectors in the exercise of power or the performance of a duty under the Building Code Act or the building code. 3. To promote appropriate standards of honesty and integrity in the exercise of a power or the performance of a duty under the Building Code Act or the building code by the chief building official and inspectors. Enforcement Guidelines The Chief Building Official, Deputy Chief Building Official, and inspectors appointed by the Chief Building Official under section 3 of this By-law shall comply with this code of conduct. Any appointed chief building official or inspector who fails to act in accordance with the provisions of this code may be subject to disciplinary action appropriate to the seriousness of the breach. All allegations concerning a breach of this code shall be made in writing. Any person who has reason to believe that this code of conduct has been breached may bring the matter to the attention of the chief building official. Where the allegation concerns the actions of the chief building official, the matter may be brought to the attention of the senior staff person to whom the chief building official reports. Any chief building official or senior staff person who receives information, in writing, concerning a significant breach of this code shall investigate the matter, and where appropriate shall commence disciplinary action in accordance with the employment standards of the place of work. All communications received by a chief building official or senior staff person concerning a breach of this code shall be held in confidence. The chief building official or senior staff person shall advise Council in writing about the particulars of the alleged breach, its investigation, and the final disposition of the matter upon its conclusion. Code of Conduct In exercising powers and performing duties under the Building Code Act, the chief building official and inspectors shall: Exercise powers in accordance with the provisions of the Building Code Act, the 120 building code, and other applicable law that governs the authorization, construction, occupancy, and safety of buildings and designated structures, and the actions, duties, and qualifications or chief building officials and inspectors; 2. Act to identify and enforce compliance where significant contraventions of the Act or regulations are known to exist; 3. Apply all relevant building laws, regulations, and standards in a consistent and fair manner, independent of any influence by interested parties; 4. Not accept any personal benefit which may create a conflict with their duties, or perform duties where a personal interest may create a conflict; 5. Obtain the counsel of persons with expertise where the chief building official or inspector does not possess sufficient knowledge to make an informed judgment; and 6. Act honestly, reasonably, and professionally in the discharge of their duties. 121 Clarftwn Operations Department Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: October 16, 2017 Report Number: OPD -009-17 Resolution: File Number: By-law Number: Report Subject: Update on the removal of Emerald Ash Borer (EAB) infested trees in Clarinaton Recommendation: 1. That Report OPD -009-17 be received for information. 122 Municipality of Clarington 5 H S R U W 2 3' Page 2 Report Overview This report provides an update on the current status of the removal of Emerald Ash Borer (EAB) infested trees in Clarington. 1. Background As previously updated in Operations report OPD -008-16, the 2013 tree inventory completed in the urban areas of Clarington indicated there were 2,344 Ash trees. The original inventory was corrected from 2466 due to 122 Amur Cork trees being mistaken as Ash trees. The original Ash tree inventory breakdown is as follows: Courtice 981 trees Bowmanville 1126 trees Newcastle and rural 237 trees Due to previous removals the current inventory as of September 30, 2017 is: Courtice 20 trees Bowmanville 911 trees Newcastle and rural 237 trees As of September 30th 961 Boulevard Ash trees have been removed from the Courtice area. Staff is optimistic that the remaining 20 trees will be removed by the week of October 16tH Forestry staff will commence the 300 Ash tree removals in Bowmanville south of Highway #2 on October 23rd (Attachment #1). The 611 trees north of Highway #2 will be scheduled for removal following the removals south of Highway #2. The remaining 237 trees in the Newcastle, Orono and surrounding areas are expected to be removed by mid -2019. There is no current inventory of Ash trees in greenspaces and rural road allowances. Tree inspections and removals are additional contracted and staff time costs, and have been done as needed or requested. Only trees that are a hazard to persons or property are considered for removal in greenspaces. Due to the lack of access, all removals in greenspaces have been left in a safe and organized manner to naturally decay. 123 Municipality of Clarington 5 H S R U W 2 3 2. Replacement and Stumping Page 3 The tree replacement program began in 2014 due to the ice storm and by the end of this year 39% of the Ash trees in the Municipality will be replanted. It is expected that trees removed in Courtice will be replanted by 2018 pending current budget approval, and the remaining Ash tree removals are expected to be replanted by 2020. 3. Non EAB Forestry activities There have been a number of Non EAB tree calls in 2017 that have delayed the removal of Ash trees. These have taken priority due to emergency safety concerns. These calls have included: x 120 storm related tree calls x 79 sightline clearance calls x 30 non EAB hazard tree removals x 4 days assisting with Cedar Crest Beach 4. Strategic Plan Application Not applicable. Submitted by: Frederick J. Horvath Director of Operations Reviewed by: Andrew C. Allison, B. Comm, LL.B CAO Staff Contact: Fred Horvath, Director of Operations, 905-263-2291 or fhorvath(a)_clarington.net Attachment 1 — Maps of Ash tree locations in Bowmanville 124 Clarington Clerk's Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: October 16, 2017 Report Number: CLD -016-17 Resolution: File Number: By-law Number: Report Subject: Clarington's 2018 Municipal Elections - Various Matters for Information Recommendation: That Report CLD -016-17 be received for information. 125 Municipality of Clarington Resort CLD -016-17 Report Overview This report is intended to provide information for Council regarding Clarington's 2018 Municipal Elections. 1. Background Paae 2 In the fall of 2016, Council received Report CLD -032-16, which outlined the changes to the Municipal Elections Act. Several of these changes resulted in removing the requirement for by-laws to be passed. Staff provide the following report as information on those matters which were previously approved by Council in the form of a by-law. This, and other information, will be incorporated within the Clerk's Procedures which must be published prior to December 31, 2017, in accordance with the Act. Voting day is Monday, October 22, 2018. 2. Special Voting Locations Section 45(7) of the MEA requires that voting must be provided on the premises for institutions with 20 or more beds occupied by persons w Ko are disabled, chronically ill or inf Hrm and for retirementdmnes in which 50 or more beds are occupied. These locations are commonly referred to as "special voting locations". The MEA dictates that voting places be open for electors between the hours of 10:00 AM and 8:00 PM but also provides that the Clerk may establish that specified voting places shall be open on voting day at a specified time before 10:00 AM on Voting Day, and provides that the Clerk may establish reduced voting hours of special voting locations, provided that the location is only for the use of the respective residents. Prior to the changes to the MEA, these would need to be established by by-law. Institutions in Clarington qualifying as special voting locations are: Whitecliffe Terrace Retirement Residence, Glenn Hill Marnwood, Fosterbrooke Long -Term Care Facility, Lakeridge Health Bowmanville, 6 H D R Q V & O D U L Q J W R Q 5 H Strathaven, and Bowmanville Creek Retirement Community. Each of these voting locations will be only for the respective resident electors. Voting hours per location are based on the analysis of time required to process electors at each location, and have been established in co-operation with the administration staff of each facility. 126 Municipality of Clarington Resort CLD -016-17 Paae 3 Election Officials assigned to these special voting locations will conduct the vote during the specified hours. The voting hours for Clarington's special voting locations are as follows: Special Voting Location Hours of Voting Whitecliffe Terrace Retirement Residence 2:00 PM — 4:00 PM Glen Hill Marnwood 2:00 PM — 4:00 PM Fosterbrooke Long -Term Care Facility 10:00 AM — 12:00 NOON Glen Hill Strathaven 2:00 PM — 4:00 PM Seasons & O D U L Q J W R Q f)0:6D J9W -L 10:061 NPJ0N Q Lakeridge Health Bowmanville 10:00 AM — 12:00 NOON Bowmanville Creek Retirement Community 2:00 PM — 4:00 PM 127 W & R Municipality of Clarington Report CLD -016-17 Page 4 3. Advance Voting Opportunities In accordance with Section 43 and to continue to serve our electors with a variety of advance voting opportunities, the advance voting opportunities for Clarington's 2018 Municipal Elections will be as follows: Date Time Location October 13, 2018 10:00 am — 5:00 pm One location per each of the four Wards, open to all eligible electors (Saturday) October 14, 2018 10:00 am — 5:00 pm One central location in Bowmanville, open to all eligible electors Sunda October 15, 2018 10:00 am — 8:00 pm One central location in Bowmanville, open to all eligible electors (Monday) October 16, 2018 10:00 am — 8:00 pm Once central location in Bowmanville, open to all eligible electors (Tuesday) October 17, 2018 10:00 am — 8:00 pm One location per each of the four Wards, open to all eligible electors (Wednesday) The voting locations for the advance polls have not been finalized at this point. Notice will be provided to eligible electors advising of the dates, times and locations of the advance voting opportunities. 128 Municipality of Clarington Resort CLD -016-17 4. Recount Policy 4.1 Previously Paae 5 In previous municipal elections, a recount could only be conducted under the following limited circumstances: x Where the counting of ballots resulted in a tie vote; x Where a municipality/ local board or Minister of Municipal Affairs and Housing has passed a resolution to order a recount; or x Where an electors' request for a recount has been granted by the Superior Court of Justice. 4.2 Changes The Act now provides a municipality may also adopt a policy, by May 1St, with respect to the circumstances in which the municipality requires the Clerk to hold a recount of the votes cast in an election. By way of an example, a policy could conceivably authorize a recount in the event the totals for two candidates were separated by a defined value (i.e. "separated by 5 votes" or "separated by less or 1 % of the total number of votes cast for the office", or a combination such as "whichever is smaller of separated by 5 votes or 1 % of the total number of votes cast for the office"). The ability to adopt a recount policy would provide greater clarity and certainty to candidates, electors and election administrators when a close vote occurs. By passing a recount policy, it does not take away the ability for Council to pass a resolution under Section 57 of the Act, which states that "within 30 days after the Clerk's declaration of the results, the Council of a municipality may pass a resolution requiring a recount of the votes cast, for all or specified candidates for an office on the Council." What it does do, however, is make it clear when there is a "close vote" within the recount policy, at the time of the announcement of election results, whether there will be a recount. This alleviates the need for a special Council meeting to convene to debate the merits of a recount when the results are within the recount policy parameters. Should Council wish to proceed with implementing a recount policy, direction would need to be given to staff. 129 Municipality of Clarington Resort CLD -016-17 5. Lame Duck Paae 6 The question of whether a Council is in a "lame duck" period often arises as we approach a municipal election. 5.1 When is Council considered "Lame Duck"? There is no guarantee that there will be a lame duck situation, the Clerk must perform an analysis after the beginning of each of the following periods. A Council can become lame duck in one or both of two separate time periods. First, the period from Nomination Day (May 1, 2018 at 2:00 PM) to Voting Day (October 22, 2018). The second period runs from Voting Day (October 22, 2018) to the end of the term (November 30, 2018). In determining the "lame duck" period, Council is in "lame duck" where it can be determined with certainty that less than 75% of the members of the old council are not returning to the new council. For a more detailed explanation of "lame duck" and the restrictions placed on Council during the "lame duck" period, please see Attachment 1. 6. Communication Plan Staff have developed a comprehensive, multi -channel communication plan. As part of the plan, dedicated webpages are being developed to provide information regarding the municipal elections. The information will continually be updated as the election progresses. The main web page is: www.clarington.net/election 7. Bill 68 — Modernizing Ontario's Legislation Act, 2017, S.O. 2017, c. 10 Schedule 4, Section 8 of Bill 68 sets out a number of amendments to the MEA; some of which are effective for the 2018 Elections and some which become effective for the 2022 Elections. 130 Municipality of Clarington Resort CLD -016-17 7.1 Term of Council Paae 7 The next term of Council will begin on December 1, 2018 and will end on November 14, 2022. With the following term of Council beginning on November 15, 2022. 7.2 Campaign Contributions The maximum contributions to a single candidate (Section 88.9(1) and (2)) is changed from $750 to $1,200. However, the maximum contributions by a person to candidates who are serving on the same council remains at $5,000. Where there were traditionally no limits on the amount of contributions that a candidate and their spouse could make to their own campaign, there are now maximum contribution limits. Section 88.9.1 (1) sets the maximum contribution to a candidate's own election campaign as follows: 88.9.1 (1) A candidate for an office on a council and his or her spouse shall not make contributions to the candidate's own election campaign that, combined, exceed an amount equal to the lesser of, (a) the amount calculated by adding, (i) in the case of a candidate for the office of head of council of a municipality, $7,500 plus 20 cents for each elector entitled to vote for the office, or (ii) in the case of a candidate for an office on a council of a municipality other than the office of head of council, $5,000 plus 20 cents for each elector entitled to vote for the office; and (b) $25,000. 2017, c. 10, Sched. 4, s. 8 (10). The maximum contributions to a single third party advertiser (Section 88.13(1) and (2)) is changed from $750 to $1200. However, the maximum contributions by a person to registered third parties in the same municipality is $5000. 131 Municipality of Clarington Resort CLD -016-17 Paae 8 8. Key Dates The following are key election dates: x May 1 = Nomination period begins (Reminder: Nomination form now requires signatures of 25 persons.) x July 27 at 2:00 PM = Nomination Day (i.e. nomination period ends) x September 17 = Last regular Council meeting prior to the election x Oober 1 = Deadline to establish the new Compliance Audit Committee (a separate report will be presented to Committee in the Spring of 2018) x October 13 to 17 inclusive = Advanced Voting Opportunities x October 22 = Voting Day x December 3 = Inaugural meeting of Council x December 31 = End of Campaign financial reporting period x March 29 = Deadline for filing financial statements. 9. Concurrence Not Applicable 10. Conclusion It is respectfully recommended that Report CLD -016-17, regarding the Clarington's 2018 Municipal Elections, be received for information. 132 Municipality of Clarington Resort CLD -016-17 11. Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan. Submitted by: C.'Ihn Greentree, Municipal Clerk Paae 9 Reviewed by: Andrew C. Allison, B. Comm, LL.B Interim CAO Staff Contact: June Gallagher, Deputy Clerk, 905-623-3379 ext. 2103 or jgallagher@clarington.net Attachment: Attachment 1 — Article by Fred Dean regarding Lame Duck Council, from the October, 2013 publication of Municipal World 133 by Fred Dean "LAME DUCK" COUNCIL Restricted acts after Nomination Day in Ontario The "lame duck" council provisions that restrict council's powers were completely rewritten in Ontario's Municipal Act, 2001 and amended further in 2006. What follows is intended to provide members of council and municipal staff a summary of the lame duck restrictions and what preparations need to be made in advance of the election period. Two questions must be asked when looking at section 275. First, when does a council become "lame duck"? That is, under what circumstances is a council restricted in its ability to act? The second question: how is council restricted? Subsection 275 (1), paragraphl deals with the situation where the composition of council does not change. It is this situation that is dealt with in this article. Paragraphs 2 and 3 deal with situations where the size of the new council is different from the old council because of an amalgamation or restructuring. So, when does a council become lame duck? A council can become lame duck in one or both of two separate time periods. First, the period from nomination day to election day. hi 2014, this period is from September 12 at 2:00 p.m. to October 27. The second time period runs from election day to the end of the term. In 2014, this second period runs from October 27 to November 30. The clerk must do an analysis after each of these dates. Nomination Day M whether the new council "will include less than three-quarters of the members of the outgoing council." The use of the word "will" suggests that there is a determination that the council will with certainty have less than 75 percent of the members of the old council. Not that it "may" have. W WDALWPL percent of the membership of council. For example, 75 percent of a council consisting of seven members is 5.25. Thus, PR)MR) more than 75 percent. Let's do some examples based on a council of seven members, elected by wards. There is NOT a lame duck council in the following situations: y six members are running in elections D iLF y three members are acclaimed and four DROFWL In these examples, it cannot be determined with certainty that at least 75 percent of the former members will be returning to council. Will the new council include less than 75 percent of the outgoing council members? It could, but it could also include more than the 75 percent. Thus, the answer is no, and, as a result, the outgoing council is not restricted in its actions during this period. There is a lame duck council in the following situations: y six members are retiring and one is in DOFWL y the head of council and two members EkEPDD four are running in elections for their aw Y vv® �!N In these examples, it can be determined with certainty that less than 75 percent of the current members of council will be returning to sit on the new council. Thus, the test in paragraph 1 of subsection 275 1134 OCTOBER 2013 (1) — that the new council will include less than 75 percent of the outgoing council — IDWL Election Day The second analysis must be done on election day, after the results are known. The same question must be asked: Will the new council be composed of 75 percent or more of the members of the old council? If the answer is "yes" then there is not a lame duck council. If the answer is "no," then council will be restricted in its DFWILWLOGDDIFWLOW do some examples: There is NOT a lame duck council in the following situations: y six members are returned in elections, W WPDDW WIPP v two members are acclaimed and the 1&VAN17ILtJi10 PRWnO y a councillor ran against the mayor and won, and all the other members were re-elected. In these examples, it can be determined with certainty that 75 percent or more of the members of the old council are returning as members of the new council. Thus, in these examples, the new council is not a lame duck council from the date of the election until the end of the term. Council's powers are not restricted during this period. There is a lame duck council in the following situations: FRED DEAN is a municipal lawyer who acts exclusively for the benefit of local government. He can be reached at 416-251-8811 or <fdean@citysolicitor.net>. MUNICIPAL WORLD 35 y four members are acclaimed to members running for mayor is elected, W vEDW Y ®C®M have retired. In these examples, it can be determined with certainty that less than 75 percent of the current members of council will be returning to sit on the new council. Thus, the test in paragraph 1 of subsection 275 (1) —that the new council will include less than 75 percent of the outgoing council — is DWM) DPSOAO council is a lame duck council from the date of the election to the end of the term, and its powers are therefore restricted. Restricted Acts Once the determination has been made with certainty that the council is lame duck for either or both time frames, then the four restrictions in subsection (3) will apply. These are: (a) the appointment or removal )PAW PLFLSDOLW (b) the hiring or dismissal of any PSOWPLFLSDOLW (c) the disposition of any real or personal property of the municipality that has a value exceeding $50,000 at the time LSDOD (d) making any expenditures or incurring any other liability that exceeds $50,000. This is the complete list There are no other restrictions on a council's ability to make decisions or exercise powers. 'AVLFVVBV dL, 1WDUFCFIDOLIFOWID municipality, particularly as many will be hiring for winter maintenance. Subsection 275 (6) provides that nothing in this section prevents a person or body from exercising authority delegated by council. Thus, if the power to hire employees has been delegated to staff, then the fact that council's powers are restricted during the lame duck period will not restrict WDIIFM municipalities have delegated to staff WLDWLW V40VLWL important for smaller municipalities where councils often maintain control of the hiring process. It is important to note that council cannot delegate during the election period. The delegation by council must be made before nomination day. Any delegation will require that council's delegation policy be amended. This could require special notice in accordance with council's notice policy. There is another provision that lessens the impact of the restrictions on a lame duck council. Subsection 275 (4) provides that restrictions in clauses (c) and (d) do not apply if the disposition or liability was approved by council in the annual budget. The one condition is that council must have approved the budget before nomination day. Thus, a contract could be awarded by a lame duck council for an amount in excess of $50,000, so long as the amount was included in the annual budget. The lame duck council would not be able to award the contract, however, if the amount of the tenders or bids exceeded the amount included in the budget. A frequently asked question is whether the municipality can close a real estate transaction during the lame duck period. The answer is "yes" — assuming that council passed a by-law approving the execution of the agreement of purchase as published in municlDdl CANADA'S MUNICIPAL MAGAZINE- SINCE 1891 and sale in advance of the lame duck period. In 2006, the province added a new subsection (4. 1), which provides that nothing in section 275 prevents a municipality taking action in the event of an emergency. What constitutes an emergency? It does not mean merely urgent or inconvenient. The best LWIDFFLOWDSSOLI in the Emergency Management and Civil Protection Act, in which "emergency" MPDDLWDWID impending situation that constitutes a danger of major proportions that could result in serious harm to persons or substantial damage to property and that is caused by the forces of nature, a disease or other health risk, an accident or an act whether intentional or otherwise." Conclusion Council and staff should begin planning well in advance for the eventuality of a council whose powers are restricted during the election period. Once nomination day arrives, the WWSLIWFONWW SFWFDOFODWLWS down. Determine whether the council's powers will be limited during both the period between nomination and election day, and then again between election day and the end of the term of the old council. If it is a lame duck council, there are only four powers of council that are restricted. The impact of these restrictions is reduced by the ability of council to exercise powers in those matters that have been previously approved in the annual budget. Also, council may delegate its powers before nomination day and the person to whom they have been delegated will be able to act. MW 1-888-368-6125 www.municipalworld.com 36 MUNICIPAL WORLD OCTOBER 2013 11.15 Clarftwn Corporate Services Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: October 16, 2017 Report Number: COD -018-17 Resolution: File Number: RFP2017-6 By-law Number: Report Subject: RFP2017-6 Robinson Creek and Tooley Creek Subwatershed Study Recommendations: That Report COD -018-17 be received; 2. That the proposal received from Aquafor Beech Limited being the most responsive bidder meeting all terms, conditions and specifications of RFP2017-6 and subject to a satisfactory reference check, be awarded the contract for the provision of Robinson Creek and Tooley Creek Subwatershed Study, subject to receipt of funding from the South East Courtice Landowners Group. 3. That the funds required in the amount of $ 350,329.15 (net HST Rebate) be drawn from the following accounts: Planning Administration -Consulting Developer Contributions # 100-50-130-00000-7160 $175,164.58 # 100-21-130-00000-1010 $175,164.57 4. That all interested parties listed in Report COD -018-17 and any registered interested parties will be advised of Council's decision regarding the award by the Corporate Services Department. 136 Municipality of Clarington Report COD -018-17 Report Overview Page 2 To request authorization from Council to award Request for Proposal RFP2017-6 for the provision of Robinson Creek and Tooley Creek Subwatershed Study. 1. Background A Request for Proposal (RFP) was drafted for the provision of Professional Services as required for the Subwatershed Study required for Robinson Creek and Tooley Creek as per specifications provided by the Planning Services Department. The intent of the RFP was to secure the services of a consultant to complete the Subwatershed Studies for these areas. RFP2017-6 was issued by the Purchasing Services Division and advertised electronically on the Municipality's website. The RFP was structured on the price -based two envelope RFP system. Notification of the availability of the document was also posted on the Ontario Public Buyer's website. Twelve (12) companies downloaded the document. The RFP closed on Monday, August 14, 2017. 2. Robinson Creek and Tooley Creek Subwatershed Study Improvements As provided for in the Official Plan, the detailed land uses for new greenfield lands will be determined by the Secondary Planning process. However, in order to detail these land uses the Subwatershed Study must first be prepared to help balance ecological protection with land development opportunities, with the goal to protect and maintain a healthy ecosystem. The Subwatershed Study will provide detailed technical recommendations that can be implemented through the Secondary Plan. The RFP stipulated that bidders were to provide a description of Firm/Consulting team, key qualifications, firm profile, highlight of past service and experience of team members with projects of similar size, nature and complexity and a demonstrated understanding of the Municipality's requirements. Four (4) submissions were received by the closing date and time. See Attachment 1. Each submission consisted of a comprehensive proposal identifying: x Qualifications and experience x Experience of the proponent/sub-consultants with projects of similar nature, size and complexity x Understanding of the RFP and proposed solution 137 Municipality of Clarington Report COD -018-17 Page 3 x Identification of accessibility design, features and criteria and approach to methodology of project delivery x bbsures that the Proponent has in place to ensure the quality of the deliverables and that they will meet the needs of the Municipality All four (4) submissions complied with the mandatory submission requirements and the Technical Proposals were first evaluated and scored independently in accordance with the established criteria as outlined in the RFP by an evaluation team consisting of staff from the Planning Department, Engineering Department, CLOCA and the Purchasing Services Division. The scores were then jointly reviewed and agreed upon by all members of the evaluation committee. Some of the areas on which submissions were evaluated were as follows: x Highlights of services provided within past five (5) years only x Allocated roles and responsibilities of team members; long timeline for scope of project and coverage for entire length is essential x Proven excellence in this type of study x Demonstrated understanding of the Municipality's requirements, the Project and related issues x Demonstrated ability to carry out all aspects of the RFP x Value-added services that support and/or enhance the scope of the services were noted and identified if they were included or available at additional cost to the Municipality Upon completion of the evaluation, the evaluation team concluded that two (2) bids met the established threshold of 85% for Phase 1 and moved on to the second Phase. It was deemed by the evaluation committee that no presentation would be required to provide further clarification regarding proposals received. The Pricing envelope for Aquafor Beech Limited and WSP were opened and verified and in keeping with the terms of the RFP, the evaluation committee's recommendation is to award to the lowest bidder Aquafor Beech Limited subject to a satisfactory reference check. Staff have reviewed the price submitted by Aquafor Beech Limited and found it to be reasonable. 3. Financial and Budget Considerations As Council is aware all privately initiated secondary plans, including technical studies, are to be funded 100% by the developers. In this case the Subwatershed Study includes lands within the soon to be initiated Courtice Employment Lands Secondary Plan. This Secondary Plan is to be funded 100% by the municipality. The Council approved 2017 budget includes funding for 50% of the Robinson Creek and Tooley Creek Subwatershed Study. The other 50% is to be covered by the South East Courtice Landowners Group. The attached letter form the Group confirms their 138 Municipality of Clarington Report COD -018-17 Page 4 commitment to the funding. Once Council approves the award of the contract, the Municipality will enter into a funding agreement with the Land Owners Group. Council has already authorized the Director of Planning Services to enter into these agreements as per Council resolution PD -183-17. That the funds required in the amount of $ $ 350,329.15 (net HST Rebate) be drawn from the following account: Planning Administration -Consulting Developer Contributions # 100-50-130-00000-7160 $175,164.58 # 100-21-130-00000-1010 $175,164.57 Queries with respect to the department needs should be referred to the Director of Planning. 4. Concurrence This report has been reviewed by the Director of Planning Services and the Director of Finance/Treasurer who concur with the recommendation. 5. Conclusion It is respectfully recommended that Aquafor Beech Limited being the bidder meeting our threshold and demonstrating the lowest price be awarded the contract for the provision of Robinson Creek and Tooley Creek Subwatershed Study Improvements as per the terms, conditions and specifications of RFP2017-6. 6. Strategic Plan Application The recommendatio ntained in this report conform to the Strategic Plan Submitted by: Reviewed by: M rano, H.B. Sc., C.M.O., An ew Allison, B. Comm., LLB Director of Corporate Services Chief Administrative Officer Staff Contact: David Ferguson, Purchasing Manager, 2209 or dferguson@clarington.net List of interested parties to be notified of Council's decision is on file in the Corporate Services Department. Attachment #1 139 Municipality of Clarington Resort COD- 7 -1 Attachment #1 Municipality of Clarington Summary of Submissions Received RFP2017-6 Robinson Creek and Tooley Creek Subwatershed Study Bidder Aquafor Beech Ltd. Candevcon Ltd Stantec WSP * *Bidders who were shortlisted. Paae 5 Clarftwn Finance Department Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: October 16, 2017 Report Number: FND-015-17 Resolution: File Number: By-law Number: Report Subject: 2017/2018 Insurance Program Recommendations: That Report FND-015-17 be received; 2. That the general insurance placement, in conjunction with the other member municipalities of the Durham Municipal Insurance Pool, with the Frank Cowan Company for an integrated pooling arrangement that includes integrated insurance coverages and common self -retention deductible levels for the period July 1, 2017 to June 30, 2018, at an approximate cost to Clarington of $900,653 be confirmed; 3. That Clarington's share of the $4.2 million surplus funds, amounting to $544,740 be utilized for risk management and claims prevention projects as identified; and 4. That the purchase of cyber liability coverage through the Frank Cowan Company at a cost of $21,600 be confirmed. 141 Municipality of Clarington Resort FND-015-17 Report Overview Paae 2 2017/2018 has been another successful year for the Durham Municipal Insurance Pool and Clarington has benefitted strongly through a 4.5% premium decrease. Due to the changes in the global risk environment, Clarington has also purchased cyber liability coverage. This report is primarily an update to Council on the status of the Durham Municipal Insurance Pool and current initiatives being undertaken. 1. Background 1.1 The purpose of this report is to provide an update to the General Government Committee regarding the status of the Municipality's insurance program. 1.2 This report also includes a review and update of the Durham Municipal Insurance Pool, which is now entering its seventeenth year of successful operations. 1.3 Clarington is a founding member of the Durham Municipal Insurance Pool which was established to achieve financial savings by co-operatively purchasing insurance coverages with local and pool level deductibles and by implementing common risk management practices. The pool protects participating municipalities from increasing insurance premium costs through an alternative risk -financing program with a higher single deductible and collectively self-insuring claims within that deductible. Clarington has held the position of Chair of the Board of the Durham Municipal Insurance Pool since its inception. 1.4 The Durham Municipal Insurance Pool was launched in July 2000 with the participation of the Town of Ajax, Town of Whitby, Municipality of Clarington, Township of Brock, Township of Scugog, Township of Uxbridge and the Region of Durham. Agreements were executed to facilitate the City of Oshawa joining the Durham Municipal Insurance Pool effective July 1, 2017. All pre-existing surpluses are protected for the founding members. 1.5 Member municipalities are provided with coverage in the areas of general liability, errors and omissions, auto liability and property insurance. The Durham Municipal Insurance Pool provides municipal specific resources such as loss prevention programs, site audits and training. 142 Municipality of Clarington Resort FND-015-17 Paae 3 2. 2017/2018 Insurance Contract Renewal 2.1 Within the terms of the subscriber's agreement, the Durham Municipal Insurance Pool members agree to make a contribution sufficient enough to pay administration costs, expenses (including actuarial and audit), premiums and a claim funding amount that is supported by full actuarial projections and analyses. 2.2 The Durham Municipal Insurance Pool has been able to position itself to minimize the impact of increases in insurance premiums paid to insurance companies related to property, casualty and liability coverages. 2.3 Annually, the Durham Municipal Insurance Pool allocates the cost of the program to its members in the form of member contributions. It is their objective that annual contributions are sufficient to cover the total cost of the insurance premium, the payments for all self-insured claims, the administration costs and the risk management costs (including actuarial and audit services) for each year. The actuaries for the Durham Municipal Insurance Pool have allocated costs across the municipalities on an actuarially determined basis, utilizing considerations for current exposures, claim frequency and claim severity. The Board of Directors approves this levy allocation methodology every three (3) years. Clarington's allocation for 2017/2018 is 12.42%. A transition period will be established to blend City of Oshawa into the allocation methodology. 2.4 When the cost of purchasing the insurance coverages for 2017/2018 is combined with the amount of funds that must be set aside for self-insured claims and the investment income anticipated for the 2017/2018 period, Clarington's share of the total decrease will be 4.5%. 2.5 We have also secured a three (3) year rate stability agreement with the Frank Cowan Company, which is a significant benefit for the Durham Municipal Insurance Pool members. 2.6 The Board of Directors of the Durham Municipal Insurance Pool (of which Clarington sits as Chair), has placed coverage with the Frank Cowan Company for an integrated pooling arrangement. 3 Benefits of an Insurance Pool 3.1 The main components of the structure of the Durham Municipal Insurance Pool arrangements are summarized as follows: x Each municipality retains their respective current deductibles ranging from $5,000 to $100,000 (Clarington's deductibles are primarily $25,000); 143 Municipality of Clarington Report FND-015-17 Page 4 x The pool self -insures losses between these local deductibles and a per claim limit of $500,000 (on a group basis) for integrated coverages; x Under this structure, local municipalities are responsible for funding losses from $0 to their individual deductible amounts; x Between these local municipal deductibles and the pooled retention limit of $500,000, the seven (7) members share the cost on a collective basis; and x Excess of a $500,000 per claim loss, the members purchase insurance from municipal insurers for protection on a collective basis against catastrophic claim losses. 3.2 During its seventeen years of existence, this innovative risk financing venture continues to be a highly effective method by which the municipalities have enjoyed: x Broader insurance coverage; x Control over the costs of insurance claims below the $500,000 deductible; x Pro -active, comprehensive and coordinated risk management services to reduce property and liability exposures; x Increased investment income on the retained portion of the pre -funded claims loss reserve; and x Accumulated savings from reduced premium costs. 4 Durham Municipal Insurance Pool Surplus Distribution 4.1 The Durham Municipal Insurance Pool continues to be financially stable. Any surplus for the Pool that is generated due to investment income and better than expected claims experience is to ensure that the Pool has sufficient resources for unexpected or adverse development of claims. 4.2 Upon consultation with the Durham Municipal Insurance Pool's actuaries and based on Durham Municipal Insurance Pool's financially stable and fiscally sound results, the following resolution has been unanimously approved by the Durham Municipal Insurance Pool Board of Directors directing the payment of a $4,200,000 dividend to the Pool members. 144 Municipality of Clarington Resort FND-015-17 Paae 5 "The Board of Directors of the Durham Municipal Insurance Pool agree to distribute $4.2 million in surplus funds to the founding subscribers as stated in the executed Subscribers Agreement as follows: DURHAM MUNICIPAL INSURANCE POOL Member Amount ($) Ajax 635,460 Brock 129,780 Clarington 544,740 Durham 1,826,580 Scugog 186,060 Uxbridge 172,620 Whitby 704,760 Total 4,200,000 The Board of Directors further agrees to recommend that each members' share be re- invested into their local Insurance and Risk Management Reserve Fund to provide for future program costs related to their insurance and risk management requirements." 4.3 The 2017/2018 renewal for Durham Municipal Insurance Pool has been proven successful strategically and financially. Continued positive claims experience and stable investment income resulted in Durham Municipal Insurance Pool's ability to return its third dividend within the last four (4) years. 4.4 Clarington's share of the Durham Municipal Insurance Pool surplus distribution in the amount of $544,740 was deposited into Self Insured Losses Reserve, to be used for risk management initiatives. In consultation with Department Heads, funds have been allocated for continued rural road safety audit work ($293,740), sidewalk repair ($196,000), cyber security training ($15,000) and cyber risk assessment ($40,000). The rural road safety audit work includes proper signage for approximately 100 horizontal curves and the upgrade of 75 short-term roadside hazard priorities. Medium and long- term priority roadside hazards identified in the rural road audit study will be addressed in future years. 5 Cyber Insurance Coverage 5.1 To a great extent, traditional insurance policies are excluding or not responding to data breaches. The Frank Cowan Company advised the Durham Municipal Insurance Pool that beginning with the 2017/2018 policy year, separate insurance coverage would be required to protect Durham Municipal Insurance Pool members from claims resulting from the unauthorized access of confidential information. 145 Municipality of Clarington Resort FND-015-17 Paae 6 5.2 Due to this changing nature of global risks, Clarington has secured cyber liability coverage that required a detailed application process including risk assessments and cyber awareness training evidence, etc. 6 Status of Insurance Claims 6.1 Each department in the Municipality has a role to play in risk management practices to reduce claims, as well as claims handling practices to reduce exposure when claims are received. Ongoing training occurs, both as components of annual departmental training programs, as well as specific risk management or claims handling seminars co-ordinated or hosted through the Finance Department. Risk inspections are also undertaken. 6.2 Currently, there are approximately 56 outstanding claims with an estimated financial impact of $2.4 million. As referenced above, Clarington pays the deductible and the balance of the costs are covered through the Durham Municipal Insurance Pool and the Frank Cowan Company. This forms part of the annual municipal insurance budget. 6.3 The bulk of the claims relate to slips, trips and falls on municipal sidewalks and motor vehicle accidents. 7 Concurrence — not applicable 8 Conclusion 8.1 Risk pooling is a long-term management strategy. It is not a "quick fix" for insurance pricing problems. The full benefits of participation in a risk pool are not fully realized for several years. The Durham Municipal Insurance Pool has not been in existence for a sufficient period of time that these benefits are being realized on an annual basis. The Durham Municipal Insurance Pool has been in place for seventeen years and is an outstanding achievement in alternative service delivery. 8.2 For the 2017/2018 year, the Durham Municipal Insurance Pool has been successful in obtaining a favourable insurance placement with minimal cost increases and expanded coverages. Participation in the Durham Municipal Insurance Pool has provided a successful mechanism both to control insurance costs as well as promote risk management practices to reduce claims and protect against lawsuits. Therefore, Clarington proceeded with the insurance placement in conjunction with the Durham Municipal Insurance Pool with the Frank Cowan Company, pursuant to our subscribers' agreement, as well as placing separate cyber liability coverage with the Frank Cowan Company. 146 Municipality of Clarington Resort FND-015-17 9 Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan. Submitted by: Nancy Taylor, BBA, CPA, CA, Director of Finance/Treasurer Paae 7 Reviewed by: Andrew C. Allison, B. Comm, LL.B CAO Staff Contact: Nancy Taylor, Director of Finance/Treasurer, 905-623-3379 ext 2602 or ntaylor@clarington.net There are no interested parties to be notified of Council's decision 147 Attachment 2 to Report COD -018-17 SOUTHEAST COURTICE 501SKeele Street Vaughan, Ontario LANDOWNERS GROUP INC. hmhaldiftbraity.com (905)760-2700 SENT BY E-MAIL (dcrome@clarington.net) October 6, 2017 Municipality of Clarington 40 Temperance Street Bowmanville, ON L1 C 3A6 Attention: David J. Crome, MCIP, RPP Director of Planning Services Dear Sir: RE: SOUTHEAST COURTICE LANDOWNERS GROUP (the "Southeast Courtice Landowners Group") AND RE: FUNDING OF SUBWATERSHED STUDY WITHIN SOUTHEAST COURTICE LANDOWNERS' GROUP LANDS Further to discussions with Lisa Backus and Carlos Salazar, this will confirm that: 1. The undersigned is the Trustee which will be appointed to act on behalf of the Southeast Courtice Landowners Group with respect to the proposed Southeast Courtice Lands Courtice Residential Policy Area Subwatershed Study Funding Agreement (the "SWS Funding Agreement") dated September, 2017 (as amended); 2. The Southeast Courtice Landowners Group has agreed to fund fifty percent (50%) of the Actual Subwatershed Study Costs (as that term is defined in the SWS Funding Agreement), in accordance with and subject to the terms of the SWS Funding Agreement to be finalized on terms acceptable to the Municipality and the Southeast Courtice Landowners Group. If you wish to discuss the above further, please feel free to contact the undersigned. Yours very truly, WeA. T COURTICE LANDOWNERS GROUP INC. ailidi HAMIna end data 201 DITION Fair Good Poor �nrn� Bowmanville ilallllg[UiI 2013 Tree Inventory 3 0 z rc 0 z °n m o rc x u o� w e w ii V _ �6 8 Am AFAR A nYY3^4�8 5 in In $ R Legend Tree data 2013 CONDITION Fair • Good • Poor Lot 12 Bowmanville �da1111gLO11 2013 Tree Inventory 4 o � u z 8 s � est rc , m each m ket m 4 41 ¢, U EAST BEACH ROAD _ n EAST BEACH ROAD - 22 8 6 8 Ca^C RA lo Legend Tree data 2013 CONDITION Fair • Good • Poor Lot 12 (rr��n�r�rtn� Bowmanville aa,.•� nwon 2013 Tree Inventory 5 �� �'' .'•lam j, •` e. . ,I'!'I��nn� EM ice» 11 1 h�. MOW ©aM��oo� a� �Ty' iiilOOnnii�i� �© it � �►� � �o � ®'� �• �oo0iiiiiiiO 41l�S�millA o�IN�� Legend rasa • s>• � �� Bowmanville 13 b� 2013 Tree Inventory ���,nn,�p►�On Bowmanville 13 �``b` 2013 Ash Tree Inventory 1111111 110 1 ho 51 ��Ii�I��1111l �.. 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ST U O HOB V cmmD ZCAs M1 nm=��PEEt0tz FRET +a 'Zm ,' eNa pn Y x m M1 D e o w +M1S an d^n D 1+ N, Te Yy a++y'f F w 9 ft p ft R g TREET N' p i 0 ° SOUTH WAY DRIVE g'-FF®9 • D je mY„iAinP +BxM A0.8 yx .`.A mA.^. 6.A: M1'D A A +M w ,. n r ,w w w SOPER C egend -^RBA gARA$ m PARKWAYCRESCENT Ash Tree data 207 PARK DRIVE TRUNK DIA sh, Fair PARKWAYAVENUE C 0.00-0.20 qNN STREET °j Q 0.21-0.50 IN hIBllloflgl MUTTON COURT PARKWAY CRES� w O 0.51-1.90 N pw* A A� ,, R: x S% A sh, Good s m m a� t JoseMrg R$ a A_: o 0'00-0'20 m PINE STREET q School SIMPSON AVE 0.21-0.50 O 0 •"a 0.51-1 .90 N sh, Poor "s d ® A A h N 0.00-0.20 w BASELINE ROAD WEST 0 0.21-0.50 0.51-1.90 K -16 L.] �n�tn Bowmanville CI�,11�0� 2013 Ash Tree Inventory 16 p L• "a �F$ fi d R/ Bc mew'y Cemabry m 143 Legend s4 Tree data 201 is CONDITION Fair „BASELINE ROAD EAST` • Good p Poor Lot R �tnr� Bowmanville oo,b�"" 2013 Tree Inventory 17 Bowmanville � -.0►armmn 2013 Tree Inventory 20 WON 0 0 IN eon©'vim Bowmanville � -.0►armmn 2013 Tree Inventory 20 Legend mms o s A a A a sax a � m 9• q � 6 6 g p A Tree data 201 ONDITIONw"eagM1� a Ctatfiymn Fair aPD`�P «��� _ >o; @ Centre • Good M�� m°�` 5� A• ow • Poor h o T y � E ,NES � � y \ @ ti .o • @ a � @ C� ^ 3i� a '@, QyeT n ♦ FFT pry Si qC A C ,o � ° \GKORNE s • � C 17 "gd3� �NeF Rotary Perk % • x e RoeMBk rc m Am @ w 8 b Y °GATE p x. E Rax3 Gtp x rF X45 °5 x PAR '0" a � NRGV�E e @ SS p e Gl�n Bowmanville uigt�a 2013 Tree Inventory 21 Legend F. _ dalft a ft ® n�R Ash Tree data 201 ° coy ssiory siREET s e a a ma cm TRUNK—DIA Ash, Fair CL i ,s M1 Cladngb 0.00-0.20 POL dP m ov o'4�H `* •s roae Rs cent O 0.21-0.50 a Q 0.51 - 1.90 sh, Good '�.r 8 �da4� 8 LOW H C p A • 0.00-0.20 Hi.H a r H • 0.21-0.50 •"z 0.51-1.90 ki a a y" yy a y� & l Nor sh, Poor • 0.00-0.20 FFT hFsr v ro E°� cy e • 0.21 -0.50 > AT' �' GAOHy,A� 'x w c 0.51-1.90 a°' a HAFT 3 9a d e 5 8 e amc as am ? fo° pe4?4`re� a i +y�2 u Robry 3 o H HcsA® e Park35 8' gd o P ti n Roerugk v m m rc r wC°nservadon45 w 9 x m p a Area P a& s e o R+rHF a®sa �e c ozA Hy y o _ q 4 Y A as xpft^ NCEGATE LAWRENCE CRES a"� VO S N GZO xasaw„ A a W� � # W or ^+y 3` Lot 12 Bowmanville gfwpgmn 2013 Ash Tree Inventory 21 A N A x• A R S g Y a N STREET ST CONCESSION STREET WEST m CONCESSION ST EAST Cg BR R FPa TPUDEAU DRIVE Beeeh z w CenVe m U n fl x S A 9 m MARCHWOOD CRES mORR CT 117 q R A 5 LOW TR M p F P N w® S R C 9 TRUDEAU DRNE m Legend CE m < 171S 73 sh Tree data 201 'aNsr v RUNK_DIA xa rsR v qFF F ,R CARLISLE AVENUE C sh, Fair » C 0.00-0.20 y u O 0.21-0.50 � c x U Q 0,51-1.90 A sh, Good • 0.00-0.20 s ®F aaa$ A n a NyrRFFr° G n. 0 0.21-0.50 e a a 0.51-1.90 h, Poor a • 0.00-0.20 i 0 0.27 - 0.50 0.91-190 CHURCHSTREET $�9 sp F9er `V iG� a tl a S4 � g a o��®® dm�z sa mx Jaaa � .fin FOx s� a W Nsr .pa D�°L� 9 S STREET EAST SONS °� F s w 0 W • a PRGV�S� e �e w�.�Q,o F. a QUEEN ST y y� i N �•� rj' m� '� e z , 9 69 Em °V7O °y 4 mq gw m aMs.�pEy F y LakeMtlge m n x DGPs ® a r Heehh Centre R F a W R a x x R a a E LOT l U (��n�tn Bowmanvil le qfl on 2013 Ash Tree Inventory 22 Bowmanville 23 _..� 2013 Tree Inventory �OBGB@00@0oo�momRON ����€E���A��O�®, ®��0��®_0 Nis©z X000090000000 �i�ii°GP ,_ eeiee�e�e��� e: 0� o000000ooi �GOG�GGO �. �eeeeese •eeee� • ��-�� eeesem��©�•�_ � - mi. CONDITION ®� Fair Good ��eses�ese���e� Bowmanville 23 _..� 2013 Tree Inventory Legend Tree data 201 CONDITION Fair • Good • Poor ]Ay] a O smQc� �O MI�fR s�"�c' a�j, IFD M/R er Ra & � axxx� 4 R0 R2SCENT e R • v. BRo0KH 8004e AR� W • o, • rc • s� Clenngfon Central `+a Secontlary School w E "°w� ••N m yd eSBaoa'cza;F .ef� S OURy�• _ � �g ,e ,mc,e�, Lot 16 Qq �,nn��tO� Bowmanville 25 ,'�'�` 2013 Tree Inventory Bowmanville 27 2013 Ash Tree Inventory COU e �VESNA ¢r x b o � U B x N' PVA 3 w N, WDat y rc° o R R a O.lry p° 000 ae yN ,. a n, vt` Ogq(S 100 u u E a R m a L w pO a o,I,.o Lord El RPerk ve d p A A k tw109 9 R % FOURTH STREET AA& y CO A0. 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Rfi Rla ' iv w Q. CAMFLIL C SUNSETROAD� •a G\��G s '0 $UMMERFIELO LT u $ x a c a" - rc u mz O�P�eP BePllddf C Ci THIRD STREET Hill Pdrk m q MACO NACNInE o' S s $ �� FRR¢m tt R RAi ° Ciee Legend L Y D WWi m J` shTresdata201 TRUNK—DIA +R i $F sa m r Ash, Fair aeo 0 0.00-0.20 m r 9a N 5 q LORRAINE LTm 0 0.21-0.50 O 0.51 _ 1.90 TUCKER ROAD sh, Good V SAUNDERSAVENUEN a • 0.00-0.20 - mq a _ _ _ _ 1f GLANVILLE CR 0 0.21 -0.50 H tu N S E 0 0.51-1.90 tu p' N M SO $h, PoorHER u R-V STREET a °=^x^ • 0.00-0.20 _ • "= 0 0.21 -0.50 m STREET WEST CONCESSION ST EAST SSION STREET WSTCONCESSION z Lot 10 Bowmanville 28 2013 Ash Tree Inventory City � Il Bowmanville 29 mob"" 2013 Ash Tree Inventory M—mr! DIM r. rf DIA vMUNK Ash, Fair ��O��DDOGA�yAOBGA001� 0,00-0.20 0 0.21-0.50 i ''0.51-1.90 0.21-0.60 oiiiiGGiGGGGGGGGGGGiGO® ®iGiGGGGiGGGi€A 0.21 050 GI.6CDDEeEG1GG►GGGGGGG�O� a��� �0�100GrGI0GiGIGI��Gi msl����ee�e��s' �, ®IN`®�OooOU0ooNI John M. James �� School • so oPublic ofd �© e�!e�e �� esese���seo ►► . —© ov000000��0000 :©. ��l������►���ui ��©"�►«��iii7►�� l�Il��le�es KEEMa seen dee City � Il Bowmanville 29 mob"" 2013 Ash Tree Inventory 0 'p charkseow Park Pohgc school n6 East i° ,sh Tree data 2012 se Sm m RUNK DIA Highschool ®o © % O 0.21-0.50 Q 0.51-1.90 a0000 sh, Good © �� • 0.00-0.20 Fm o� a • 0.21-0.50 o�EmENEM 0.51 - 1.90 pummm, MM • 0.00-0.20 ESNP A� h • 0.21-0.50 U■{M' _„mp +4 s� in ®au UNE MM000© ®m millESE _ ■ CON �Iii� OM m. oil OQ ®��Q��Q•�A 'p charkseow Park Pohgc school n6 East i° ,sh Tree data 2012 se Sm m RUNK DIA Highschool sh, Fair - 0.00-0.20 % O 0.21-0.50 Q 0.51-1.90 sh, Good • 0.00-0.20 x • 0.21-0.50 0.51 - 1.90 v ,sh, Poor • 0.00-0.20 ESNP A� h • 0.21-0.50 _„mp +4 U(D rdaClih°COIl Bowmanville 33 2013 Ash Tree Inventory C�,nen Bowmanville C1OIl 2013 Ash Tree Inventory 34 Presentations and Handouts Municipality of Clarington Building Permit Fee Review Public Meeting Municipality of Clarington i 1 L i etl land A fXarirypxl Monday, October 16th,2017 HEMSON Consulting Ltd. ❑ Background and Overall Study Objectives ❑ Summary of Legislative framework ❑ Full Cost Recovery Analysis ❑ Implementation Options HEMSON ❑ Municipality last undertook a review of its building permit fees in 2011 with a view that the study would be reviewed on a 5 -year cycle ❑ Since the 5 -year period is complete the purpose of this study is to undertake an update review ❑ Full cost of service analysis for Building Code Services ❑ Information to be used when setting fee rates HEMSON ❑ Analysis based on a 5 year time period (starting in 2010 ❑ Activity Based Costing approach ❑ Incorporates direct and indirect costs ❑ Benchmark review HEMSON C HEMSON ❑ Public Process is required for changing fees ❑ Sufficient notice of the meeting ❑ No appeal to the OMB HEMSON Full cost of providing a service should be calculated when determining the basis for setting user fees: 1. Direct Costs: ❑ Salaries and benefits of departments that provide service ❑ Operating costs (resources used by those delivering service) ❑ Asset management requirements for facilities and fleet 2. Indirect (Corporate Overhead) Costs: ❑ Include costs incurred by corporate and administration departments to support the delivery of services (e.g. Finance, Clerks, Mayor and Council, etc.) HEMSON ❑ Building Services staff 100% involved in the enforcement and administration of the Building Code ❑ Support staff time included: ❑ Planning and Development ❑ Fire and Emergency Services (fire prevention inspectors) ❑ Legal Services ❑ Engineering ❑ Allocation for new building code inspector included in the calculations HEMSON Total Annual Costs 2017 - 2021 = $2.35 Million Indirect Reserve Fund (Overhead) 5% Other Operating and Capita 11% Space 4% HEMSON ❑ Payroll expenditures represent the largest share of total costs ❑ Corporate overhead represents about 12% of tota I costs ❑ Existing reserve fund is in a fairly health position ❑ Continue annual contributions $3,000,000 $2,500,000 v $2,000,000 v $1,500,000 v } $1,000,000 E $500,000 5 -year Avg. _ $2.32 million/year 2012 2013 2014 2015 Permit Revenue # of of Permits HEMSON ❑ 2015 and 2016 activity is above 1,400 historical average 1,200 ❑ Driven by large 1,000 residential E 800 permit activity 600 E a Q 400 ❑ For fee setting 200 purposes, level of activity going 0 forward (over 5 years) is anticipated to be in-line with historical trends ❑ Fees set on a 5 year cost recovery basis (2017-2021) ❑ Revenue forecast driven mainly by projections of new residential and non-residential development ❑ Total average annual revenue $2.32 million HEMSON Average Annual Costs 2017-2021: Average Annual Revenue 2017-2021: Difference: $2,347,827 $2,317,611 1.30°0 ❑ Municipality can justify increasing current fee rates by 1.30 ❑ Increase applied uniformly to existing rate schedule ❑ As no significant change to the rates are proposed, the fees continue to be competitive with surrounding jurisdictions HEMSON ❑ Consultation session with building community took place in late September ❑ The proposed fee schedule will be brought forward for Council approval October 30th ,and if adopted, come into effect on October 31St ❑ Annual indexing and five year reviews ❑ Earlier reviews may be required to adjust for any significant changes in revenues or costs HEMSON