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Home My WebLink About2017-09-05General Government Committee Minutes September 5, 2017 - 1 - Minutes of a meeting of the General Government Committee held on Tuesday, September 5, 2017 at 9:30 AM in the Council Chambers. Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper, Councillor J. Neal, Councillor W. Partner, Councillor W. Woo Regrets: Councillor Traill Staff Present: A. Allison, T. Cannella, J. Caruana, F. Horvath, M. Marano, N. Taylor, G. Weir, J. Gallagher, S. Gray 1 Call to Order Mayor Foster called the meeting to order at 9:30 AM. 2 New Business – Introduction Councillor Cooke added a New Business item, regarding a Rapid Response Vehicle Request, to the New Business – Consideration section of the agenda. 3 Adopt the Agenda Resolution #GG-369-17 Moved by Councillor Hooper, seconded by Councillor Cooke That the Agenda be adopted as presented, with the addition of the new business item regarding a Rapid Response Vehicle Request. Carried 4 Declaration of Interest There were no declarations of interest stated at this meeting. 5 Announcements Members of Council announced upcoming community events and matters of community interest. General Government Committee Minutes September 5, 2017 - 2 - 6 Adoption of Minutes of Previous Meeting Resolution #GG-370-17 Moved by Councillor Partner, seconded by Councillor Woo That the minutes of the regular meeting of the General Government Committee meeting held on June 19, 2017, be approved. Carried 7 Delegations No Delegations 8 Communications - Receive for Information 8.1 Minutes of the Central Lake Ontario Conservation Authority dated June 20, 2017 8.2 Minutes of the Kawartha Conservation Authority dated May 31, 2017 and June 28, 2017 8.3 Minutes of the Newcastle Business Improvement Area dated June 8, 2017 and August 10, 2017 8.4 Minutes of Tyrone Community Centre dated June 21, 2017 8.5 Minutes of Ganaraska Region Conservation Authority dated June 15, 2017 8.6 Minutes of the Orono Business Improvement Area dated August 15, 2017 8.7 Ministry of Community Safety and Correctional Services, Office of the Fire Marshal and Emergency Management - Municipality of Clarington to be congratulated on their compliance with the Emergency Management and Civil Protection Act and its associated Regulation, Ontario Regulation 380/04 Resolution #GG-371-17 Moved by Councillor Woo, seconded by Councillor Hooper That the Communication Items 8.1 to 8.7 be received for information. Carried General Government Committee Minutes September 5, 2017 - 3 - 9 Communications – Direction 9.1 Derrick McKay, President and Founder, Overdrive Race & Relay Series – Request for Permission to Fly a CC-130 Hercules Over Canadian Tire Motorsport Park Resolution #GG-372-17 Moved by Councillor Woo, seconded by Councillor Hooper That a letter be sent in support of the request from Derrick McKay, President and Founder, Overdrive Race & Relay Series, to fly a CC-130 Hercules at Canadian Tire Motorsport Park on October 29, 2017, no lower than 500 feet. Carried (See following motion) Resolution #GG-373-17 Moved by Councillor Partner, seconded by Councillor Neal That the foregoing Resolution #GG-372-17 be amended by adding the following at the end: “with the following amendment: That Derrick McKay, from Overdrive Race & Relay Series, notify all surrounding residents in writing located between the 8th Concession and the 10th Concession.” Motion Lost The foregoing Resolution #GG-372-17 was then put to a vote and carried. 9.2 Briana Bloomfield, Deputy Clerk, The Corporation of the City of Owen Sound – Economic Impact Analysis Resolution #GG-374-17 Moved by Councillor Woo, seconded by Councillor Neal That Communication item 9.2 from Briana Bloomfield, Deputy Clerk, The Corporation of the City of Owen Sound, regarding the request that an Economic Impact Analysis be done prior to the implementation of the proposed reforms to the Employment Standards Act, be received for information. Motion Withdrawn General Government Committee Minutes September 5, 2017 - 4 - Suspend the Rules Resolution #GG-375-17 Moved by Councillor Hooper, seconded by Councillor Cooke That the Rules of Procedure be suspended to allow Members of Committee to speak to the matter of the foregoing Resolution #GG-375-17 a second time. Carried Resolution #GG-376-17 Moved by Councillor Woo, seconded by Councillor Neal That the following City of Owen Sound resolution, regarding the request that an Economic Impact Analysis be done, prior to the implementation of the proposed reforms to the Employment Standards Act, be endorsed by the Municipality of Clarington: WHEREAS the Province of Ontario has recommended changes to the Employment Standards Act; and WHEREAS the Province of Ontario has many municipalities with differing and unique economic circumstances; and WHEREAS to protect jobs against unintended consequences that may come about as a result of implementing these changes; BE IT THEREFORE resolved that the Council of the Corporation of the City of Owen Sound supports the Ontario Chamber of Commerce's request that an Economic Impact Analysis be done of the proposed reforms prior to implementation. Carried General Government Committee Minutes September 5, 2017 - 5 - 9.3 Briana Bloomfield, Deputy Clerk, The Corporation of the City of Owen Sound – Proposed Changes Under Bill 68 – Out of Court Payments Resolution #GG-377-17 Moved by Councillor Neal, seconded by Councillor Hooper That the following City of Owen Sound resolution, regarding Proposed Changes Under Bill 68 – Out of Court Payments, be endorsed by the Municipality of Clarington, be endorsed by the Municipality of Clarington: THAT in consideration of Staff Report CR-17-078 respecting proposed changes under Bill 68 regarding out of Court Payments, City Council supports the Municipality of West Nipissing and the Municipality of Killarney in their requests to the Minister of Municipal Affairs to reconsider the proposed changes. Carried 9.4 Sylvia Jones, MPP, Deputy Leader of the PC Caucus – Private Members Bill 141 to Require the Ministry of Environment to Report Instances of Sewage Bypasses Resolution #GG-378-17 Moved by Councillor Neal, seconded by Councillor Cooke That the Communication Item 9.4 from Sylvia Jones, MPP, Deputy Leader of the PC Caucus – Private Members Bill 141, to Require the Ministry of Environment to Report Instances of Sewage Bypasses, be endorsed by the Municipality of Clarington. Carried 9.5 Dimitri Pagratis, Project Planner, The Regional Municipality of Durham – Region of Durham Tree By-law, Five Year Review Resolution #GG-379-17 Moved by Councillor Woo, seconded by Councillor Partner That Communication Item 9.5 from Dimitri Pagratis, Project Planner, The Regional Municipality of Durham – Region of Durham Tree By-law, Five Year Review, be referred to staff to provide comments to the Regional Municipality of Durham prior to October 2, 2017. Carried as amended (See following motion) General Government Committee Minutes September 5, 2017 - 6 - Resolution #GG-380-17 Moved by Councillor Neal, seconded by Councillor Partner That the foregoing Resolution #GG-379-17 be amended by adding the following at the end: That the comments from staff come back to Council for endorsement.” Carried The foregoing Resolution #GG-379-17 was then put to a vote and carried as amended. 10 Presentations No Presentations Councillor Neal chaired this portion of the meeting. 11 Engineering Services Department 11.1 EGD-017-17 Appointment of Inspectors Resolution #GG-381-17 Moved by Councillor Partner, seconded by Councillor Hooper That Report EGD-017-17 be received; That Brendan Grigg be appointed as an Inspector for the Municipality of Clarington, effective immediately and that his name be added to Schedule ‘A’, Table ‘B’ of By-law 2011-036; That Stephen Leca be appointed as an Inspector for the Municipality of Clarington, effective immediately and that his name be added to Schedule ‘A’, Table ‘B’ of By-law 2011-036; That Christopher Dobby be appointed as an Inspector for the Municipality of Clarington, effective immediately and that his name be added to Schedule ‘A’, Table ‘B’ of By-law 2011-036; That Derek Fraser be appointed as an Inspector for the Municipality of Clarington, effective immediately and that his name be added to Schedule ‘A’, Table ‘C’ of By-law 2011-036; and That Council approve the By-laws attached to report EGD-017-17 as Attachments 1, 2, 3, and 4. Carried General Government Committee Minutes September 5, 2017 - 7 - 11.2 EGD-018-17 GO Transit Newcastle Village – Annual Status Update Resolution #GG-382-17 Moved by Councillor Partner, seconded by Councillor Woo That Report EGD-018-17 be received; That the demolition of the former fire hall in the Village of Newcastle be further delayed to continue to allow GO Transit to use the property as a turnaround until such time as Durham Region Transit is able to provide a local service that ensures continuity for residents; That Staff be directed to continue to work with Durham Region Transit to define future growth patterns and establish appropriate service levels; That Staff be directed to report back to Council in the summer of 2018 on the progress of our discussions; That scheduling of the demolition of the former fire hall in Newcastle be revisited at that time. Carried 11.3 EGD-019-17 Building Activity Update January 1 to June 30, 2017 Resolution #GG-383-17 Moved by Councillor Cooke, seconded by Mayor Foster That Report EGD-019-17 be received for information. Carried Councillor Partner chaired this portion of the meeting. 12 Operations Department 12.1 OPD-006-17 Community Outdoor Skating Rinks Resolution #GG-384-17 Moved by Councillor Neal, seconded by Councillor Woo That Report OPD-006-17 be received; and That Council respectfully endorse the revised operating policy for Outdoor Ice Skating Rinks included as attachment 1 to OPD-006-17. Carried as Amended (See following motion) General Government Committee Minutes September 5, 2017 - 8 - Resolution #GG-385-17 Moved by Councillor Neal, seconded by Councillor Hooper That the foregoing Resolution #GG-385-17 be amended by adding the following at the end: “with the following amendment: The words “the amount of” be removed in Section 3 of the Application and Approval Process section of the Procedure.” Carried The foregoing Resolution #GG-385-17 was then put to a vote and carried as amended. Councillor Cooke chaired this portion of the meeting. 13 Emergency and Fire Services Department 13.1 ESD-005-17 Emergency Services Annual Report – 2016 Resolution #GG-386-17 Moved by Councillor Hooper, seconded by Councillor Neal That Report ESD-005-17 be received for information. Carried 13.2 ESD-006-17 Emergency Services Activity Report – 1st Quarter 2017 Resolution #GG-387-17 Moved by Mayor Foster, seconded by Councillor Partner That Report ESD-006-17 be received for information. Carried 14 Community Services Department No Reports for this section of the Agenda. Mayor Foster Chaired this portion of the meeting. General Government Committee Minutes September 5, 2017 - 9 - 15 Municipal Clerk’s Department 15.1 CLD-012-17 Appointment to the Property Standards Committee Resolution #GG-388-17 Moved by Councillor Neal, seconded by Councillor Cooke That Report CLD-012-17 be received; That Elizabeth Archampong be thanked for her contribution to the Property Standards Committee; That the vote be conducted to appoint one citizen representative for a term ending December 31, 2018 or until a successor is appointed, to the Property Standards Committee for the Municipality of Clarington, in accordance with the Appointments to Boards and Committees Policy; That all interested parties listed in Report CLD-012-17 be advised of Council's decision. Carried The following appointment was made in accordance with the voting process outlined in the Council Appointments to Boards and Committees Policy for the Property Standards Committee for a term ending December 31, 2018 or until a successor is appointed: • Andrew W. McNee 15.2 CLD-017-17 Proposed Fee Increases – Marriage Licenses, Civil Marriage Ceremonies, Commissioning Fees Resolution #GG-389-17 Moved by Councillor Partner, seconded by Councillor Woo That Report CLD-017-17 be received; and That the draft By-law, amending Schedule "D" of By-law 2010-142, to change the Clerk's Department fees charged for marriage licenses, civil marriage ceremonies, commissioning and certification fees effective January 1, 2018, attached to Report CLD-017-17 as Attachment 2, be approved. Carried 16 Corporate Services Department No Reports for this section of the Agenda. General Government Committee Minutes September 5, 2017 - 10 - 17 Finance Department 17.1 FND-012-17 Financial Update as at June 30, 2017 Resolution #GG-390-17 Moved by Councillor Hooper, seconded by Councillor Neal That Report FND-012-17 be received for information. Carried 18 Solicitor’s Department 19 Chief Administrative Office 20 New Business – Consideration 20.1 Rapid Response Vehicle Request Resolution #GG-391-17 Moved by Councillor Cooke, seconded by Councillor Partner Whereas the Region of Durham will soon be considering its 2018 Budget and medical calls continue to increase as the population of the Municipality of Clarington grows; Now therefore the Municipality of Clarington requests, for consideration, that the Region of Durham Health Department include into its 2018 Budget submission a Rapid Response Vehicle that would be dedicated to the Municipality of Clarington. Carried 20.2 Planning Services Department Liaison Councillor Woo announced that he will be stepping down as the liaison of the Planning Services Department. 20.3 Confidential Item – Potential Litigation and Identifiable Individual Closed Session Resolution #GG-392-17 Moved by Councillor Neal, seconded by Councillor Cooke That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing a matter that deals with potential