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Home My WebLink About09/05/2017Final C141llgC0Il General Government Committee Agenda Date: Tuesday, September 5, 2017 Time: 9:30 AM Place: Council Chambers, 2nd Floor Municipal Administrative Centre 40 Temperance Street Bowmanville, Ontario Inquiries & Accommodations: For inquiries about this agenda, or to make arrangements for accessibility accommodations for persons attending, please contact: Samantha Gray, Committee Coordinator, at 905-623-3379, ext. 2106 or by email at .>gray(o)_clarington.net. Alternate Format: If this information is required in an alternate format, please contact the Accessibility Coordinator, at 905-623-3379 ext. 2131. Audio Record: The Municipality of Clarington makes an audio record of General Government Committee meetings. If you make a delegation or presentation at a General Government Committee meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality's website. Noon Recess: Please be advised that, as per the Municipality of Clarington's Procedural By-law, this meeting will recess at 12:00 noon, for a one hour lunch break, unless otherwise determined by the Committee. Cell Phones: Please ensure all cell phones, mobile and other electronic devices are turned off or placed on non -audible mode during the meeting. Copies of Reports are available at www.clarington.net CIarington General Government Committee Agenda Date: September 5, 2017 Time: 9:30 AM Place: Council Chambers 1 Call to Order 2 New Business — Introduction 3 Adopt the Agenda 4 Declaration of Interest 5 Announcements 6 Adoption of Minutes of Previous Meeting 6.1 June 19 Minutes of a Regular Meeting of June 19, 2017 Minutes 7 Delegations No Delegations 8 Communications - Receive for Information Page 6 8.1 CLOCA Minutes of the Central Lake Ontario Conservation Authority Page 22 Minutes dated June 20, 2017 8.2 Kawartha Minutes of the Kawartha Conservation Authority dated May Page 25 Minutes 31, 2017 and June 28, 2017 8.3 Newcastle BIA Minutes of the Newcastle Business Improvement Area Page 38 Minutes dated June 8, 2017 and August 10, 2017 8.4 Tyrone Minutes of Tyrone Community Centre dated June 21, 2017 Page 42 Minutes 8.5 GRCA Minutes of Ganaraska Region Conservation Authority Page 44 Minutes dated June 15, 2017 8.6 Orono BIA Minutes of the Orono Business Improvement Area dated Page 47 Minutes August 15, 2017 Page 2 CIarington General Government Committee Agenda Date: September 5, 2017 Time: 9:30 AM Place: Council Chambers 8.7 Ministry of Ministry of Community Safety and Correctional Services, Community Office of the Fire Marshal and Emergency Management - Safety and Municipality of Clarington to be congratulated on their Correctional compliance with the Emergency Management and Civil Services Protection Act and its associated Regulation, Ontario Members Bill Regulation 380/04 9 Communications — Direction 9.1 Overdrive Derrick McKay, President and Founder, Overdrive Race & Page 48 Race & Relay Relay Series — Request for Permission to Fly a CC -130 Hercules Over Canadian Tire Motorsport Park (Motion for Direction) 9.2 City of Owen Briana Bloomfield, Deputy Clerk, The Corporation of the Page 49 Sound City of Owen Sound — Economic Impact Analysis (Motion for Direction) 9.3 City of Owen Briana Bloomfield, Deputy Clerk, The Corporation of the Page 50 Sound City of Owen Sound — Proposed Changes Under Bill 68 — Out of Court Payments (Motion for Direction) 9.4 Private Sylvia Jones, MPP, Deputy Leader of the PC Caucus — Page 55 Members Bill Private Members Bill 141 to Require the Ministry of 141 Environment to Report Instances of Sewage Bypasses (Motion for Direction) 9.5 The Regional Dimitri Pagratis, Project Planner, The Regional Municipality Municipality of of Durham — Region of Durham Tree By-law, Five Year Durham Review (Motion for Direction) Page 3 Garington General Government Committee Agenda Date: September 5, 2017 Time: 9:30 AM Place: Council Chambers 10 Presentations No Presentations 11 Engineering Services Department 11.1 EGD -017-17 Appointment of Inspectors Page 59 11.2 EGD -018-17 GO Transit Newcastle Village — Annual Status Update Page 66 11.3 EGD -019-17 Building Activity Update January 1 to June 30, 2017 Page 69 12 Operations Department 12.1 OPD -006-17 Outdoor Ice Skating Rink Policy Page 78 13 Emergency and Fire Services Department 13.1 ESD -005-17 Emergency Services Annual Report 2016 Page 88 13.2 ESD -006-17 Emergency Services Activity Report — 1 st Quarter 2017 Page 107 14 Community Services Department No Reports 15 Municipal Clerk's Department 15.1 CLD -012-17 Appointment to the Property Standards Committee Page 112 15.2 CLD -017-17 Proposed Fee Increases - Marriage Licenses, Civil Page 115 Marriage Ceremonies, Commissioning Fees 16 Corporate Services Department No Reports Page 4 CIarington General Government Committee Agenda Date: September 5, 2017 Time: 9:30 AM Place: Council Chambers 17 Finance Department 17.1 FND-012-17 Financial Update as at June 30, 2017 18 Solicitor's Department No Reports 19 Chief Administrative Office No Reports 20 New Business — Consideration No Reports 21 Unfinished Business No Reports 22 Confidential Reports No Reports 23 Adjournment Page 123 Page 5 Clar-ington General Government Committee Minutes June 19, 2017 Minutes of a meeting of the General Government Committee held on Monday, June 19, 2017 at 9:30 AM in the Council Chambers. Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper, Councillor W. Partner, Councillor C. Traill, Councillor W. Woo Regrets: Councillor J. Neal Staff Present: C. Clifford, A. Allison until 12:00 PM, T. Cannella, J. Caruana, A. Greentree, F. Horvath, M. Marano, N. Taylor attended until 2:55 PM, G. Weir, R. Alright, L. Gordon arrived at 2:55 PM, J. Gallagher, M. Chambers 1 Call to Order Mayor Foster called the meeting to order at 9:31 AM. 2 New Business — Introduction Mayor Foster added a New Business item, regarding the purchase of water distribution system, to the New Business — Consideration section of the agenda. 3 Adopt the Agenda Resolution #GG -339-17 Moved by Councillor Hooper, seconded by Councillor Cooke That the Agenda for the General Government Committee meeting of June 19, 2017 be adopted as presented with the addition of the following New Business Items: x Water distribution system and reusable water bottles; and That the following Resolutions will be introduced during the consideration of Report EGD -015-17, Cedar Crest Beach Erosion Mitigation: x Request to Strike Committee to Review Mitigation and Safety Plan for Great Lakes and St. Lawrence Seaway Communities x Cedar Crest Beach Erosion Control Engineering Solution. Carried 4 Declaration of Interest There were no declarations of interest stated at this meeting. -1- A• Clarington 5 Announcements General Government Committee Minutes June19, 2017 Members of Council announced upcoming community events and matters of community interest. 6 Adoption of Minutes of Previous Meeting Resolution #GG -340-17 Moved by Councillor Partner, seconded by Councillor Woo That the minutes of the regular meeting of the General Government Committee meeting held on May 29, 2017, be approved. Carried 7 Delegations 7.1 Craig Hebert, General Manager, Historic Waste Program Management Office, Regarding an Annual Update Craig Hebert, General Manager, Historic Waste Program Management Office, was present regarding an annual update. He made a verbal presentation to accompany an electronic presentation. He provided an overview of the historic waste program management office. Mr. Hebert reviewed how their obligations are met, which includes the pillars of the Port Hope Area Initiative (PHAI) and various safety programs. He provided details regarding the PHAI ongoing activities. Mr. Hebert provided an update on the Port Granby Project which included the enabling activities, long-term waste management facility construction and site operations. He continued by summarizing the current work, looking ahead, project schedule, and Phase Two overall costs. Mr. Hebert highlighted the Port Hope Project status, community engagement and ongoing communication activities. He concluded by reviewing the priorities of PHAI. Mr. Hebert answered questions from the Committee. Resolution #GG -341-17 Moved by Councillor Partner, seconded by Councillor Woo That the delegation of Craig Hebert, General Manager, Historic Waste Program Management Office, regarding an annual update, be received with thanks. Carried -2- Clarington General Government Committee Minutes June19, 2017 10.1 Bill McLean, Board Member and Brad Carter, Acting Manager of Strategic Planning, Durham Regional Police Service Board, Regarding the Durham Regional Police Service 2017-2019 Business Plan Bill McLean, Board Member, and Brad Carter, Acting Planning Manager, Durham Regional Police Services were present regarding the Community Safety and Policing in Durham Region -2017-19 Business Plan. They made a verbal presentation to accompany an electronic presentation. Mr. McLean introduced the members of the Board and the Durham Regional Police Services that were present in the audience. Mr. McLean noted that they attended in late 2015 to seek input from the Council of the Municipality of Clarington for the Business Plan. He explained that the Business Plan is now finalized and they are here to present it to Council. Mr. Carter explained the input process and what was involved in the creation of the Business Plan. He reviewed the guiding themes for the Business Plan. Mr. Carter explained that there were three strategic goals for the plan. He provided details on each of the goals which included delivering community safety through collaboration, demonstrating excellence in core service delivery and building strength in their membership. Mr. Carter concluded by providing an overview of the measurement framework. Mr. McLean and Mr. Carter answered questions from the Committee. Resolution #GG -342-17 Moved by Councillor Woo, seconded by Councillor Traill That the presentation of Bill McLean, Board Member and Brad Carter, Acting Manager of Strategic Planning, Durham Regional Police Service Board, regarding the Durham Regional Police Service 2017-2019 Business Plan, be received with thanks. Carried 7.2 Jennifer Deith and Benjamin Deith, Zoo to You, Regarding a Request for an Exemption to the Exotic Animal By-law Jennifer Deith and Benjamin Deith, Zoo to You, were present regarding a request for an exemption to the Exotic Animal By-law. They made a verbal presentation to accompany a handout. Mr. Deith thanked the members of the Committee for the opportunity to attend as a delegation. He explained that they are not asking for a permanent exemption and only need a temporary exemption until September 2018. Mr. Deith explained that Zoo to You is privately owned and that they attend birthday parties, public exhibits, schools and noted that they are educationally oriented. He added that it was recently brought to their attention that the Clarington Exotic Pet By-law requires Zoo to You to have the Canada's Accredited Zoos and Aquariums (CAZA) accreditation. Mr. Deith noted that CAZA is not flexible with their timelines and not conducive to small businesses. He added that applications for approval can only be submitted in March with results of the applications being provided in September of the same year. Mr. Deith explained that they have a new facility which is CAZA ready however they are unable to apply until March 2018. He concluded by asking the Committee for an -3- 0 Clarington- General Government Committee Minutes June19, 2017 exemption of the CAZA requirement in the Exotic Animal By-law until September 2018. Mr. Deith and Ms. Deith answered questions from the Committee. 7.3 Sarah Delicate and Nancy Edwards accompanied by Marj and Tom Kara, on behalf of the Port Darlington Residents, Regarding the Shoreline Protection Petition Sarah Delicate and Nancy Edwards were present on behalf of the Port Darlington Residents, regarding the Shoreline Protection Petition. They made a verbal presentation to accompany an electronic presentation. Ms. Delicate noted they attended the Committee meeting in June 2016 and presented a petition at that time. She added that they received the Staff report at 6:00 AM on Friday morning and were required to prepare their electronic presentation by 2:00 PM the same afternoon. Ms. Delicate explained to the Committee that, after reviewing the Staff report, they have identified eight major concerns. Ms. Delicate Ms. Delicate and Ms. Edwards provided details on the eight major concerns as follows: 1. The petition request is not accurately reflected in the report. 2. There was no consultation. 3. The report was rushed under duress 4. The major concerns regarding literature review in the Staff report. 5. The Staff report deflects responsibility for shoreline management. 6. The report does not reflect interjurisdictional relationship and complexity. 7. The report does not reflect the history of the shoreline. 8. The report deflects burden of cost for shoreline management. Ms. Delicate advised the Committee that their intent is to address the issues from St. Marys to the lighthouse. She added that there is a 60% littoral interruption at the shoreline. Suspend the Rules Resolution #GG -343-17 Moved by Councillor Traill, seconded by Councillor Woo That the Rules of Procedure be suspended to allow the delegation of Sarah Delicate and Nancy Edwards to be extended for an additional two minutes. Carried Ms. Delicate continued by explaining the 60% littoral interruption has compounded over decades and now there is no beach remaining. She added that these are international issues and very complex. Ms. Delicate explained that the Municipality is their first point of contact and they are asking Council for help to engage the various jurisdictions to E Clarington General Government Committee Minutes June19, 2017 assist them. She thanked members of Council and Staff. Ms. Delicate and Ms. Edwards answered questions from the Committee. Suspend the Rules Resolution #GG -344-17 Moved by Councillor Cooke, seconded by Councillor Hooper That the Rules of Procedure be suspended. Carried Resolution #GG -345-17 Moved by Councillor Cooke, seconded by Councillor Hooper That the Agenda be altered to consider the presentation of Dietmar Reiner, Senior Vice President, Nuclear Projects, Ontario Power Generation, regarding the Darlington Refurbishment Project Status Update, at this time. Carried 10.2 Dietmar Reiner, Senior Vice President, Nuclear Projects, Ontario Power Generation, Regarding the Darlington Refurbishment Project Status Update Dietmar Reiner, Senior Vice President, Nuclear Projects, Ontario Power Generation (OPG), was present regarding the Darlington Refurbishment Project Status Update. He made a verbal presentation to accompany an electronic presentation. Mr. Reiner provided a refurbishment project update including key dates for the project over the last year. He reviewed the Unit 2 reactor project performance and the schedule status. Mr. Reiner highlighted the future work segments and timelines for this projects. He provided details on the infrastructure and safety projected and reviewed the benefits of the refurbishment. Mr. Reiner concluded by emphasizing that it is a positive investment for energy growth and OPG appreciates the relationship with the Municipality of Clarington. Mr. Reiner thanked the Committee and offered to answer questions. Resolution #GG -346-17 Moved by Councillor Hooper, seconded by Councillor Cooke That the presentation of Dietmar Reiner, Senior Vice President, Nuclear Projects, Ontario Power Generation, regarding the Darlington Refurbishment Project Status Update, be received with thanks. Carried Recess The Committee recessed for their one hour scheduled break as per the Procedural By-law. -5- 10 Clar-ington- General Government Committee Minutes June19, 2017 The meeting reconvened at 1:01 PM with Mayor Foster in the Chair. 8 Communications - Receive for Information 8.1 Minutes of the Kawartha Conservation Authority dated April 26, 2017 8.2 Minutes of the Tyrone Community Centre dated May 17, 2017 8.3 Minutes of the Orono Business Improvement Area dated March 16, 2017 and June 6, 2017 8.4 Minutes of the Energy From Waste — Waste Management Advisory Committee dated April 20, 2017 8.5 Roger Saunders, Director of Planning, Region of Durham — DEAC Environmental Achievement Awards Commissioner's Report #2017 -INFO -61 8.6 Municipality of Clarington — Strategic Priorities Update Article Resolution #GG -347-17 Moved by Councillor Partner, seconded by Councillor Hooper That the Communication Items 8.1 to 8.6 be received for information, with the exception of Communications Items 8.2, 8.3, 8.4 and 8.5. Carried Resolution #GG -348-17 Moved by Councillor Partner, seconded by Councillor Woo That Communication Item 8.2, minutes of the Tyrone Community Centre dated May 17, 2017, be received for information. Carried Resolution #GG -349-17 Moved by Councillor Partner, seconded by Councillor Woo That Communication Item 8.3, minutes of the Orono Business Improvement Area dated March 16, 2017 and June 6, 2017, be received for information; and That the Orono Business Improvement Area secretary be advised that the minutes be changed to reflect that Councillor Partner was present at the meeting. Carried M 11 Clarington General Government Committee Minutes June19, 2017 Resolution #GG -350-17 Moved by Councillor Hooper, seconded by Councillor Cooke That Communication Item 8.4, minutes of the Energy From Waste — Waste Management Advisory Committee dated April 20, 2017, be received for information. Carried Resolution #GG -351-17 Moved by Councillor Partner, seconded by Councillor Woo That Communication Item 8.5 from Roger Saunders, Director of Planning, Region of Durham, regarding the DEAC Environmental Achievement Awards Commissioner's, be received for information. Carried 9 Communications — Direction 9.1 Shena Earl, Deputy Clerk, The United Counties of Leeds and Grenville — Speed Reduction on 400 Series Highways in Inclement Weather Resolution #GG -352-17 Moved by Councillor Partner, seconded by Councillor Hooper That Communication Item 9.1 from Shena Earl, Deputy Clerk, The United Counties of Leeds and Grenville, regarding Speed Reduction on 400 Series Highways in Inclement Weather, be received for information. Carried 9.2 Jennifer Deith, Zoo to You — Request for an Exemption to the Exotic Animal By-law Resolution #GG -353-17 Moved by Councillor Woo, seconded by Councillor Traill That Communication Item 9.2 from Jennifer Deith, Zoo to You regarding a request for a temporary Exemption to the Exotic Animal By-law 2012-045 until October 31, 2018, be approved provided all other requirements of the application process be met. Motion Lost Later in the Meeting -7- 12 Clarington Suspend the Rules Resolution #GG -354-17 General Government Committee Moved by Councillor Hooper, seconded by Councillor Cooke Minutes June19, 2017 That the Rules of Procedure be suspended to allow Members of Committee to speak to the matter of the foregoing Resolution #GG -353-17 a second time. Carried The foregoing Resolution #GG -353-17 was then put to a vote and lost. Resolution #GG -355-17 Moved by Councillor Hooper, seconded by Councillor Woo That item 9.2 from Jennifer Deith, Zoo to You regarding a request for an exemption to the Exotic Animal By-law 2012-045, be referred back to staff to determine a list of animals that would be acceptable for an exemption to the Exotic Pet By-law until October 31, 2018. Carried 10 Presentations 10.2 Dietmar Reiner, Senior Vice President, Nuclear Projects, Ontario Power Generation, Regarding the Darlington Refurbishment Project Status Update The presentation of Dietmar Reiner, Senior Vice President, Nuclear Projects, Ontario Power Generation, regarding the Darlington Refurbishment Project Status Update, was heard earlier in the meeting immediately following the delegation section of the Agenda. Councillor Cooke chaired this portion of the meeting. 11 Engineering Services Department 11.1 EGD -015-17 Cedar Crest Beach Erosion Mitigation Resolution #GG -356-17 Moved by Mayor Foster, seconded by Councillor Traill That Report EGD -015-17 be received; That a Coastal Engineering Study be undertaken for Cedar Crest Beach shoreline erosion mitigation funded through a cost sharing agreement, as outlined on Page 22 of Report EGD -015-17; 13 Clariiw-n General Government Committee Minutes June19, 2017 That all interested parties listed in Report EGD -015-17 and any delegations be advised of Council's decision. Carried 20.2 Request to Strike Committee to Review Mitigation and Safety Plan for Great Lakes and St. Lawrence Seaway Communities Resolution #GG -357-17 Moved by Mayor Foster, seconded by Councillor Woo Whereas Lake Ontario is a valuable regional, national and international resource; Whereas federal governments of the United States and Canada and the International Joint Commission have, in partnership with the States and Provinces, a joint interest in the management of Lake Ontario; Whereas the management of the lake levels falls within this joint interest; Whereas the flooding experienced by the residents of Cedar Crest Beach in the Municipality of Clarington has resulted in effecting residents' safety and has caused significant property damage; Whereas the Corporation of the Municipality of Clarington has expended significant staffing resources and financial resources in aiding the area residents and ensuring their safety; Whereas the Federal Government and the Provincial Governments provide financial assistance programs in restoration of damages in the event of Lake Ontario shoreline flooding; And whereas it is conceivable and reasonable to anticipate future flooding as was experienced in the spring of 2017; Now therefore be it resolved that the provincial and federal governments be requested to strike a committee to review mitigation and safety plans for the communities fronting the Great Lakes and St Lawrence Seaway; and That the Municipality of Clarington be invited to participate on the committee to allow for input in the review of this plan. Carried -9- 14 Clariiw-n General Government Committee Minutes June19, 2017 20.3 Cedar Crest Beach Erosion Control Engineering Solution Resolution #GG -358-17 Moved by Mayor Foster, seconded by Councillor Woo Whereas Council has considered Report EGD -015-17 setting out options for addressing erosion control in the Cedar Crest Beach area; and Whereas Council has heard from residents in the area requesting federal and provincial government, CLOCA and St. Marys Cement participation in the study and implementation of an engineering solution to the erosion notwithstanding that the residents understand that such a solution will not prevent flooding; Now therefore be it resolved that the federal and provincial government, CLOCA and St. Marys Cement be advised of the residents' request that they participate in the implementation of an engineering solution to the erosion; That Staff be directed to call these parties and a representative of the residents together to discuss this matter; and That Staff report back on the results of this discussion to Council as soon as practicable. Carried Councillor Partner chaired this portion of the meeting. 12 Operations Department 12.1 OPD -005-17 2017 Winter Budget Report Resolution #GG -359-17 Moved by Councillor Hooper, seconded by Councillor Cooke That Report OPD -005-17 be received for information. Carried 13 Emergency and Fire Services Department No Reports for this section of the Agenda. -10- 15 Clar-ington- Councillor Hooper chaired this portion of the meeting. 14 Community Services Department General Government Committee Minutes June19, 2017 14.1 CSD -006-17 2017 Community Grant Request - Supplementary Resolution #GG -360-17 Moved by Mayor Foster, seconded by Councillor Woo That Report CSD -006-17 be received; That Grant Application #17-32 from AIDS Committee of Durham Region, be approved in the amount of $2250.00; That the 2017 Community Grant Program be closed; and That all interested parties listed in Report CSD -006-17 and any delegations be advised of Council's decision. Carried 14.2 CSD -007-17 Schedule of Rates and Fees - 2017/18 - 2018/19 Resolution #GG -361-17 Moved by Councillor Partner, seconded by Mayor Foster That Report CSD -007-17 be received; and That Council approve the proposed rates and fees as outlined in Attachment 1 of Report CSD -007-17 for the period September 1, 2017 to August 31, 2019. Carried 15 Municipal Clerk's Department No Reports for this section of the Agenda. Mayor Foster chaired this portion of the meeting. 16 Corporate Services Department Resolution #GG -362-17 Moved by Councillor Traill, seconded by Councillor Woo That the Corporate Services Department Reports, be approved, on consent with the exception of Report COD -012-17 and COD -013-17, as follows: -11- 16 Clarington General Government Committee Minutes June19, 2017 16.1 COD -011-17 Rout and Seal Crack Repair That Report COD -011-17 be received; That Done Rite Plaza Maintenance and Sons, with a bid in the amount of $83,249.76 (Net of HST), being the low, compliant bidder meeting all terms, conditions and specifications of CL2017-16 for Rout and Seal Crack Repair be awarded the contract, as recommended by the Operations Department; That pending satisfactory pricing and service the Purchasing Manager be given the authority to extend the contract for this service for up to four additional one year terms; That funds required for this project in the amount of $83,249.76 (Net of HST) be funded by the Municipality as follows: Pavement Resurfacing 100-36-381-10250-7163 $52,000.00 Pavement Rehab 110-32-330-83212-7401 $31,249.76 That all interested parties listed in Report COD -011-17 and any delegations be advised of Council's decision by the Corporate Services Department. 16.2 COD -014-17 2017 Stormwater Management Pond Cleanout and Maintenance (CL2016-16) That Report COD -014-17 be received; That Ground Force Environmental Inc. be authorized to complete the previously approved work on Robert Adams Pond in addition to the work required on the adjacent quantity pond, with a cost of $222,641.19 (Net HST Rebate). The award is contingent on the Municipality receiving funding from Clean Water and Wastewater Fund (CWWF). Ground Force Environmental was previously awarded work required for this location as stipulated in CL2016-16 and awarded via PS - 010 -16; That the funds required for this project in the amount of $293,602.38 (Net HST Rebate) which includes the construction cost of $222,641.19 (Net HST Rebate) and other related costs such as design, inspection, material testing, contingency of $70,961.19 (Net HST Rebate) be funded by the Municipality as follows: Stormwater Pond Cleanout 110-36-386-83454-7401 $ 293,602.38 That all interested parties listed in Report COD -014-17 and any delegations be advised of Council's decision by the Department. Carried -12- 17 Clarington General Government Committee Minutes June19, 2017 16.3 COD -012-17 Concession Road 3 Reconstruction Resolution #GG -363-17 Moved by Councillor Hooper, seconded by Councillor Cooke That Report COD -012-17 be received; That Ambler & Co. Inc. with a total bid amount of $3,849,848.55 (Blended HST) being the lowest compliant bidder meeting all terms, conditions and specifications of Tender CL2017-7 be awarded the contract for the reconstruction of Concession Road 3 as required by the Engineering Services Department; That the funds required for this project in the amount of $4,554,000.00 (Blended HST) which includes the construction cost of $3,849,848.55 (Blended HST) and other related costs such as design, permit fees, utility relocation, inspection and contract administration, materials testing and contingencies of $704,151.45 (Blended HST) be funded by the Municipality as follows: Con Rd 3 Reconstruction (RR 57 - Middle Rd) Con Rd 3 Reconstruction (Middle Rd - Liberty St) Con Rd 3 Reconstruction (Liberty St - Jollow Dr) South Service Rd Streetlighting (Lake Rd - Bennett Rd) Region of Durham Contribution from Development 110-32-330-83417-7401 $ 50,805.31 110-32-330-83416-7401 $2,061,998.72 110-32-330-83415-7401 $ 19,195.97 110-32-324-83433-7401 $ 186,000.00 100-00-000-00000-1010 $ 102,000.00 100-32-130-00000-1010 $2,134,000.00 That all interested parties listed in Report COD -012-17 and any delegations be advised of Council's decision by the Department. Carried -13- W Clarington General Government Committee Minutes June19, 2017 16.4 COD -013-17 2017 Stormwater Management Pond Cleanout and Maintenance File (CL2017-13) Resolution #GG -364-17 Moved by Councillor Woo, seconded by Councillor Hooper That Report COD -013-17 be received; That J. Kennedy Trenching & Excavating with a total bid amount of $430,211.26 (Net HST Rebate) being the lowest compliant bidder meeting all terms, conditions and specifications of Tender CL2017-13 be awarded the contract, contingent on the Municipality receiving funding from Clean Water and Wastewater Fund (CWWF), for the stormwater management of Clarnew Pond and West Side Pond as required by the Engineering Services Department; That the funds required for this project in the amount of $612,058.31 (Net HST Rebate) which includes the construction cost of $430,211.26 (Net HST Rebate) and other related costs such as design, inspection, material testing, contingency of $181,847.05 (Net HST Rebate) be funded by the Municipality as follows: Stormwater Pond Cleanout 110-36-386-83454-7401 $ 612,058.31 That all interested parties listed in Report COD -013-17 and any delegations be advised of Council's decision by the Department. Carried 17 Finance Department No Reports for this section of the Agenda. 18 Solicitor's Department 18.1 LGL -007-17 Orono Arena and Community Centre Board Resolution #GG -365-17 Moved by Councillor Partner, seconded by Councillor Woo That Report LGL -007-17 be received; That Council pass By-law 2017-054 (Attachment 1 to Report LGL -007-17) to designate the Orono Arena and Community Centre as a municipal capital facility and exempt it from taxation; That the Clerk be directed to provide written notice of By-law 2017-054 to the Minister of Education as required by subsection 110(5) of the Municipal Act, 2001; Clarington General Government Committee Minutes June19, 2017 That the Clerk be directed to provide written notice of By-law 2017-054 to the Municipal Property Assessment Corporation, the Clerk of the Region of Durham and the local school boards as required by subsection 110(8) of the Municipal Act, 2001; That the Municipality enter into a Municipal Capital Facility Agreement with the Orono Amateur Athletic Association substantially in the form attached to Report LGL -007-17 (Attachment 2) to manage and operate the Centre; That any operating funds in the Orono Arena Board accounts as of the transition date be transferred to the Orono Amateur Athletic Association to continue to be used as operating fund under the Municipal Capital Facility Agreement; That provided a Municipal Capital Facility Agreement has been entered into with the Orono Amateur Athletic Association, the Orono Arena and Community Centre Board be dissolved effective August 1, 2017; and That the Orono Amateur Athletic Association and all members of the Orono Arena Board be notified of Council's decision. Carried 19 Chief Administrative Office 19.1 CAO -007-17 Research on Municipal Organizational Reviews Resolution #GG -366-17 Moved by Councillor Hooper, seconded by Councillor Partner That Report CAO -007-17 be received for information. Carried 20 New Business — Consideration 20.1 Water Distribution System and Reusable Water Bottles Resolution #GG -367-17 Moved by Mayor Foster, seconded by Councillor Woo That Staff continue to investigate the purchase of a system to distribute water at festivals and during emergencies; That Staff, working towards AppleFest as an appropriate event, continue to work with other governments, business and other agencies to provide funding for reusable steel water bottles; and -15- 20 Clariiw-n General Government Committee Minutes June19, 2017 That up to $10,000 be drawn from an account to be identified by the Director of Finance for participation in this project. Carried 21 Unfinished Business None 22 Confidential Reports There were no items considered under this section of the Agenda. 23 Adjournment Resolution #GG -368-17 Moved by Councillor Partner, seconded by Mayor Foster That the meeting adjourn at 3:12 PM. Mayor Carried -16- 21 Deputy Clerk CENTRAL LAKE ONTARIO CONSERVATION AUTHORITY MINUTES NO. 5 AUTHORITY MEETING Tuesday. June 20. 2017 - 5:00 P.M. MEETING LOCATION: 100 WHITING AVENUE, OSHAWA ❑87❑25,7❑C6®110 ,1 ,675 ❑7,9( [2)),&( ®2 ❑5 ❑5220 Present: Don Mitchell, Chair Bob Chapman, Vice Chair John Aker Adrian Foster Derrick Gleed Ron Hooper Joe Neal John Neal ❑HM 3REEPIU David Pickles Nester Pidwerbecki Tom Rowett C. Darling, Chief Administrative Officer H. Brooks, Director, Watershed Planning & Natural Heritage R. Catulli, Director, Corporate Services G. Geissberger, Marketing & Communications Coordinator C. Jones, Director, Planning & Regulations P. Lowe, Director, Community Engagement P. Sisson, Director, Engineering & Field Operations M. Stauffer, Administrative Assistant/Recording Secretary Excused: Shaun Collier Joe Drumm Elizabeth Roy The Chair called the meeting to order at 5:00 p.m. DECLARATIONS of interest by members on any matters herein contained - NONE ADOPTION OF MINUTES Res. #47 Moved by R. Hooper Seconded by J. Aker THAT the Authority minutes of'May 16, 2017 be adopted as circulated. CARRIED 22 AUTHORITY MEETING MINUTES NO. 5 ❑June 20, 2017 ❑PAGE 2 CORRESPONDENCE (1) Correspondence from Fisheries and Oceans Canada (Agenda pg. 1) Re: Federal Listing of Redside Dace as Endangered under SARA Res. #48 Moved by D. Pickles Seconded by N. Pidwerbecki THAT the above correspondence item be received for information. CARRIED DIRECTOR, DEVELOPMENT REVIEW & REGULATION (1) Staff Report #5526-17 (Agenda pg. 2) Re: Permits Issued for Development, Interference with Wetlands and Alteration to Shorelines and Watercourses ❑May 1 to 30, 2017 Res. #49 Moved by J. Aker Seconded by B. Chapman THAT Staff Report #5526-17 be received for information. CARRIED (2) Staff Report #5530-17 (Agenda pg. 5) Re: Release of Final Land Use Plans ❑Provincial Plans Coordinated Review Res. #50 Moved by J. Aker Seconded by B. Chapman THAT Staff Report #5530-17 be received.for information. CARRIED T. Rowett arrived at 5:02 p.m. DIRECTOR, WATERSHED PLANNING & NATURAL HERITAGE (1) Staff Report ##5528-17 (Agenda pg. 10) Re: Updated: &/ 2 &❑ A�IDYII1YFI6SIEIHdManagement Strategy (2017-2027) Res. #51 Moved by R. Hooper Seconded by A. Foster THAT Staff Report #5528-17be received, and, THAT the attached Updated. Invasive Species Management Strategy (2017-2027) be approved. CARRIED 23 AUTHORITY MEETING MINUTES NO. 5 ❑June 20, 2017 ❑PAGE 3 CHIEF ADMINISTRATIVE OFFICER (1) Staff Report #5527-17 (Agenda pg. 29) Re: Status Report of Implementation of CLOCA Strategic Plan 2016-2020 Res. #52 Moved by A. Foster Seconded by B. Chapman THAT Staff Report #5527-17 be received for information. CARRIED (2) Staff Report #5529-17 (Agenda pg. 46) Re: Proposed Amendments to the Conservation Authorities Act Res. #53 Moved by A. Foster Seconded by B. Chapman THAT Staff Report #5529-17 be received for information. CARRIED MUNICIPAL AND OTHER BUSINESS :��► ��' : ■■till] 10-111 Aso 0 1111051111001007 R. Hooper inquired about permitting approvals at Cedar Crest Beach Road, Bowmanville. C. Jones and C. Darling answered questions from Directors, noting that shoreline development is jointly regulated by both the Municipality of Clarington and CLOCA. Depending on the nature and location of proposed shoreline development, approvals from other bodies may also be required. Discussion ensued regarding historical shoreline approvals and future approaches to regulatory shoreline development. Joe Neal left the meeting at 5:21 p.m. ADJOURNMENT Res. #54 Moved by T. Rowett Seconded by B. Chapman THAT the meeting adjourn. CARRIED The meeting adjourned at 5:36 p.m. 24 KAWARTHA Minutes of Meeting #7/17 CONSERVATION Discover• Protect• Restore Meeting #7/17 was held on Wednesday, May 31, 2017 at the Kawartha Conservation Administrative Offices. Chair Smith called the meeting to order at 2:04 p.m. Present: Ted Smith, Chair Peter Raymond, Vice -Chair Jordan Landry Ron Hooper Isaac Breadner Pat Dunn Regrets: Tom Rowett Gord Miller Don Kett Guests: Michael Phillips, Paralegal Mac Sharpe, property owner Dan, (observer wishing to remain unidentified) Ashley Mason of Mason Homes Staff: Mark Majchrowski, CAO Ron Warne, Director, Planning, Development and Engineering Eric Cameron, Regulation Officer Katie Jane Harris, Resources Planner Dave Pridham, Manager, Technical and Stewardship Services Judy Stephens, Corporate Services Assistant ADOPTION OF AGENDA RESOLUTION #6217 MOVED BY: JORDAN LANDRY SECONDED BY: ISAAC BREADNER RESOLVED, THAT, the agenda for Meeting #7/17 be adopted as received. DECLARATION OF PECUNIARY INTEREST None declared. 25 CARRIED APPROVAL OF MINUTES Resolution #63/17 Board of Directors Meeting #7/17 Wednesday, May 31, 2017 Page 2 of 6 MOVED BY: RON HOOPER SECONDED BY: ISAAC BREADNER RESOLVED, THAT, the Board of Directors Minutes of Meeting #6/17 be adopted as circulated. CARRIED BUSINESS ARISING FROM THE MINUTES The CAO pointed out that there is a report attached regarding the legal opinion for Hearing Boards. He also advised that the Minister had acknowledged our letter to her office regarding the Private Members Bill. The CAO introduced Katie Jane Harris who has been hired as the Resources Planner. The Chair welcomed Katie Jane. DELEGATION Mr. Michael R. Phillips, Paralegal, spoke as a delegate on behalf of 1254712 Ontario Ltd. and its sole Director, Patti Mae Davis, and Mac Sharpe, who are the owners of 214 Kagawong Road, Cameron, Ontario. Mr. Phillips gave a history of the activity on the property since it was purchased and the permits and agreements which were previously granted for aquaculture and other activities. The owners acknowledge that fill was placed without permission in a regulated area and they wish to work with Kawartha Conservation to seek a practical resolution through a remediation agreement. Mr. Phillips and Mr. Sharpe addressed the questions and concerns of the Board of Directors. It was acknowledged that it is very early in the negotiation process between staff and the property owners and it was agreed that the negotiations should continue according to process. RESOLUTION #64/17 MOVED BY: PETER RAYMOND SECONDED BY: ISAAC BREADNER RESOLVED, THAT, the deputation be received CARRIED PERMITS The Director of Planning, Development and Engineering, and the CAO answered the Board's questions with regard to the issuance of a Large Fill Permit to Mason Homes. The conditions of the permit have been agreed to by the applicant. RESOLUTION #65/17 MOVED BY: ISAAC BREADNER SECONDED BY: PETER RAYMOND RESOLVED, THAT, a Large Fill Permit be issued to Mason Homes for lands at the northeast corner of Highway 35 and Colborne Street, subject to the conditions outlined in the attached Permit, the receipt of the applicable letter of credit pertaining to the Permit and a clearance letter from the Ministry of Transportation regarding the Floodplain Study for the subject lands. CARRIED 26 Board of Directors Meeting #7/17 Wednesday, May 31, 2017 Page 3 of 6 POLICY At the direction of the Board, staff sought a legal opinion regarding in camera deliberations by the Hearing Board on permit decisions. The advice given to staff was that deliberations should continue to be held in private (e.g. by adjourning to another room). RESOLUTION #66/17 MOVED BY: RON HOOPER SECONDED BY: PETER RAYMOND RESOLVED, THAT, the staff report regarding legal opinion on Hearing Board deliberations be received. CARRIED PERMITS ISSUED BY DESIGNATED STAFF The Director, Planning, Development and Engineering answered the Board's questions with respect to specific permits. Concerns were raised by Director Breadner with regard to permits being required for minor works in regulated areas. The CAO shared that during the last comprehensive permitting policy review, MNR confirmed that any works being performed need to be permitted and that the regulation does not identify exemptions for activities. As a result, our policies introduced the streamlined permit process to facilitate relatively minor projects. Director Breadner asked that staff be directed to prepare a report relative to the necessity of certain streamlined permits and the justification for same. RESOLUTION #67/17 MOVED BY: PETER RAYMOND SECONDED BY: JORDAN LANDRY RESOLVED, THAT, the following list of Section 28 Permits issued between February 4, 2017 and April 30, 2017 (P2017-029, P2017-030, P2017-031, P2017-032, P2017-033, P2017-034, P2017-035, P2017-036, P2017-037, P2017-038, P2017-039, P2017-040, P2017-041, P2017-042, P2017-043, P2017-044, P2017-045, P2017-046, P2017-047, P2017-048, P2017-049, P2017-050, P2017-051, P2017-052, P2017-053, P2017-054, P2017-055, P2017-056, P2017-057, P2017-058, P2017-059, P2017-060, P2017-061, P2017-062, P2017-063, P2017-064, P2017-065, P2017-066, P2017-067, P2017-068, P2017-069, P2017-070, P2017-071, P2017-072, P2017-073, P2017-074, P2017-075, P2017-076, P2017-077, P2017-078, P2017-079, P2017-080, P2017-081, P2017-082, P2017-083, P2017-084, P2017-085, P2017-086, P2017-087, P2017-088, P2017-089, P2017-090, P2017-091, P2017-092, P2017-093, P2017-094, P2017-095, P2017-096, P2017-097, P2017-098, P2017-099, P2017-100, P2017-101, P2017-102, P2017-103, P2017-104, P2017-105, P2017-106, P2017-107, P2017-108, P2017-109, P2017-110), be received, AND, THAT, the permitting performance report be received. CARRIED INTERIM FINANCIAL STATEMENT The CAO presented to the Board of Directors the interim financial statement to March 31, 2017. RESOLUTION #68/17 MOVED BY: ISAAC BREADNER SECONDED BY: RON HOOPER RESOLVED, THAT, the interim financial statement to March 31, 2017 be received. CARRIED 27 Board of Directors Meeting #7/17 Wednesday, May 31, 2017 Page 4 of 6 MONTHLY CAO REPORT CAO Majchrowski highlighted the following items from his monthly report and addressed the Board Members' questions: The Durham Community Climate Adaptation plan was released at the end of 2016 and includes 18 discrete climate adaptation components. We will be assisting Durham region as part of their community stakeholder engagement on the third phase of their climate change strategy, Program Funding and Approvals. Further, our climate change strategy was provided to the City of Kawartha Lakes aiding in their discussions, as the City embarks on their Healthy Environment Plan. We will be integrating into their development of a strategy. The Greater Golden Horseshoe Conservation Authorities and the Oak Ridges Moraine Collaborative will be merging into one group. Future works will benefit and influence activities in the Kawartha Conservation watershed. We continue to restore and rebuild data that was lost during the server attack in April. We are moving forward with the development of an internal information management system with assistance from Central Lake Ontario Conservation Authority, which will improve our service delivery function as a whole. Planning, permitting and corporate service functions will be piloted first, and all departments are anticipated to be utilizing the IMS by the end of the year. Human Resources activities include the filling of the Resources Planner, the Environmental Education Technician, and the Environmental Monitoring Technician positions. The CAO was pleased to report that the summer education programs have been very well received and that more programs are being offered. RESOLUTION #69/17 MOVED BY: JORDAN LANDRY SECONDED BY: PETER RAYMOND RESOLVED, THAT, the CAO Monthly Report for meeting #7/17 be received. CARRIED FLOODING UPDATE The Manager, Technical and Stewardship Services presented a power point presentation and addressed the Board's questions regarding the high water levels and rainfall events in May 2017. RESOLUTION #70/17 MOVED BY: RON HOOPER SECONDED BY: PETER RAYMOND RESOLVED, THAT, the update on high water levels be received. CARRIED LAKE MANAGEMENT PLAN IMPLEMENTATION FUNDING UPDATE The CAO advised that this report is an item of interest and is provided for update purposes. Director Landry queried about funding received for studying Walleye populations in Lake Scugog. This new three year funding commitment was received for Lake Scugog research (Ontario Trillium Foundation), and incudes significant contributions from the Scugog Lake Stewards and involved shoreline owners, as well as the Universities of Ontario Institute of Technology, York and Ottawa Universities. Kawartha Conservation is responsible for the study design and execution of a near shore water quality monitoring program, which will be integrated with complementary studies on aC219sciences, fish conservation, and education by the other Board of Directors Meeting #7/17 Wednesday, May 31, 2017 Page 5 of 6 partner agencies RESOLUTION #7117 MOVED BY: PETER RAYMOND SECONDED BY: PAT DUNN RESOLVED, THAT, the report on external funding support for the City of Kawartha Lakes Lake Management Plan Implementation capital project be received. CARRIED CORRESPONDENCE The CAO reviewed the Court of Appeal for Ontario decision in the case of Gilmor vs. Nottawsaga valley Conservation Authority, wherein it was determined that safe access and egress are important matters that need to be considered by Conservation Authorities when deliberating planning and permitting approvals. RESOLUTION #7217 MOVED BY: JORDAN LANDRY SECONDED BY: PAT DUNN RESOLVED, THAT, the attached correspondence be received. CARRIED NEW BUSINESS The Chair reminded the Board Members present that appropriate advance notice needs to be given in the event a Member is unable to attend a meeting, as quorum must be met in order to hold an official meeting. The CAO presented the Board with an opportunity to attend the upcoming Biennial Tour being hosted by Conservation Halton and Credit Valley Conservation on October 1st to 4th, 2017. Further information will be circulated. The CAO shared with the Board that Bill 139, Building Better Communities and Conserving Watersheds Act, 2017, has received first reading and includes amendments to several Acts, including the Conservation Authorities Act, and proposes significant changes to administrative sections and to Section 28 regarding permitting. Further, the Bill provides for increased enforcement penalties. Staff will bring forward a detailed report to a future Board meeting. REPORTS AND UPDATES FROM BOARD MEMBERS Director Breadner asked staff for a report outlining what services and activities Kawartha Conservation does that is legislated versus those that are not legislated. The CAO pointed out that many activities are "delegated" by the province, agreed to by way of service agreements/contracts in partnership with the member municipalities (i.e. Planning comments, flood forecasting, etc.). Discussion ensued with the Board Members regarding programs and services offered. 29 Resolution #73/17 Board of Directors Meeting #7/17 Wednesday, May 31, 2017 Page 6 of 6 MOVED BY: ISAAC BREADNER SECONDED BY: PAT DUNN RESOLVED, THAT, staff be asked to prepare a report to identify, one month before the next budget meeting, program areas that are legislated or not legislated, among the services being carried out by Kawartha Conservation. CARRIED Director Hooper shared with the Board that areas of Clarington's Lake Ontario neighbours continue to experience flooding and it is very concerning for all involved. ADJOURNMENT There being no further business, the meeting adjourned at 3:49 p.m. Resolution #74/17 MOVED BY: PAT DUNN Not Seconded RESOLVED, THAT, the Board of Directors Meeting #7/17 be adjourned. Ted Smith Chair 30 CARRIED Maf c(Majchrowski CAO N;�Z� KAWARTHA CONSERVATION Discover• Protect• Restore Minutes of Meeting #8/17 Meeting #8/17 was held on Wednesday, June 28, 2017 at the Kawartha Conservation Administrative Offices. Chair Smith called the meeting to order at 2:00 p.m. Present: Ted Smith, Chair Peter Raymond, Vice -Chair Jordan Landry Ron Hooper Isaac Breadner Pat Dunn Gord Miller Don Kett Regrets: Tom Rowett Guests: Chris Appleton, Previous Chair of Community Advisory Panel Doug Erlandson, Chair of Community Advisory Panel Staff: Mark Majchrowski, CAO Ron Warne, Director, Planning, Development and Engineering Dave Pridham, Manager, Technical and Stewardship Services Holly Shipclark, Stewardship Coordinator Jon Hale, Conservation Areas Acting Coordinator Judy Stephens, Corporate Services Assistant ADOPTION OF AGENDA RESOLUTION #7517 MOVED BY: ISAAC BREADNER SECONDED BY: RON HOOPER RESOLVED, THAT, the agenda for Meeting #8/17 be adopted as received. DECLARATION OF PECUNIARY INTEREST None declared. 31 CARRIED Board of Directors Meeting #8/17 Wednesday, June 28, 2017 Page 2 of 7 APPROVAL OF MINUTES Resolution #76/17 Director Breadner asked that the Minutes of Meeting #7/17 be amended to reflect the discussion relative to the necessity of certain streamlined permits and the justification for same, and to direct staff to prepare a report to explain the requirements in this regard. MOVED BY: PETER RAYMOND SECONDED BY: CORD MILLER RESOLVED, THAT, the Board of Directors Minutes of Meeting #7/17 be adopted as amended. CARRIED BUSINESS ARISING FROM THE MINUTES Director Landry joined the meeting at 2:02 p.m. Director Dunn asked for an update regarding the property at 214 Kagawong Road, Cameron, Ontario which was the subject of a delegation at the May Board meeting. CAO Majchrowski advised that staff is continuing to work with the proponent to develop a remediation agreement. DELEGATION Director Kett joined the meeting at 2:06 p.m. Chris Appleton addressed the Board with respect to the upcoming Stewardship Summit being held at the Cambray Community Centre on July 15, 2017, and encouraged the Board members to attend in support of this important initiative. He explained the format of the summit and that the community has responded to the lake management planning process and now it is time to keep the momentum going through the implementation process. Directors Hooper and Raymond thanked Mr. Appleton and the members of the Community Advisory Board for all the work they do, and have done, in support of Kawartha Conservation. RESOLUTION #77/17 MOVED BY: CORD MILLER SECONDED BY: PETER RAYMOND RESOLVED, THAT, the deputation be received and that the Board of Directors support the continued efforts of the Lake Management Planning Community Advisory Panel by attending the Stewardship Summit where scheduling permits. CARRIED PERMITS The Director of Planning, Development and Engineering and the CAO answered the Board's questions with regard to the issuance of a permit for wetland compensation for 29 North Bayou Road, former Township of Verulam. The subject property is a legal lot of record but is situated entirely within a wetland as well as a floodplain. Due to the substantial amount of fill required to floodproof the proposed dwelling and septic system, there is no feasible option to undertake compensation on the property or retain an adequate buffer. In order to meet the Kawartha Conservation's current wetland policy requirement of "no net loss" in wetlands, wetland compensation has been proposed on an off-site location approximately 10.5 km northeast of the subject lands. Staff advised that this was acceptable solution to allow the development of the Board of Directors Meeting #8/17 Wednesday, June 28, 2017 Page 3 of 7 property to move forward. Discussion ensued with respect to setting a precedent for this type of solution and it was acknowledged that our policies currently provide for wetland compensation to be considered and/or permitted. It was noted that the policy that the proponent was unable to meet is the balanced cut/fill operation to offset development effect on the floodplain. The Board directed staff to bring forward a report containing an analysis of future development pressure for lots of record in wetland areas and our current wetland compensation policies. RESOLUTION #78/17 MOVED BY: DON KEIT SECONDED BY: ISAAC BREADNER RESOLVED, THAT, the Permit application submitted pursuant to Ontario Regulation 182/06: "Regulation of Development, Interference with Wetlands and Alterations to Shorelines and Watercourses" to allow for the development of a single residential dwelling on a vacant lot at 29 North Bayou Road and to permit off-site wetland compensation on a portion of Lot 27, Concession 6, Former Township of Verulam, be approved. CARRIED GRANT FUNDING AGREEMENT As part of the Region of Durham Watershed Plan Implementation special benefitting project, we have been approved under the MOECC Great Lakes Guardian Community Fund to restore 70 meters of streambank by removing Japanese knotweed (an invasive plant species) and restabilizing the bank using bioengineering techniques for a property on William's Creek in Port Perry. This project will serve as a demonstration site which promotes shoreline best management practices and supports regional efforts to manage invasive species and create awareness about their impacts. A resolution of the Board of Directors is required in order to receive funding from the Ministry of Environment and Climate Change. The total amount of the grant is $8,000. RESOLUTION #79/17 MOVED BY: DON KETT SECONDED BY: RON HOOPER RESOLVED, THAT, authorization be given to enter into a Great Lakes Guardian Community Fund Grant Funding Agreement with the Province of Ontario for the William's Creek Restoration —Japanese Knotweed Removal and Shoreline Stabilization project at John St. culvert in Port Perry. CARRIED PERMITS ISSUED BY DESIGNATED STAFF The Board reviewed staff's report regarding permits issued by designated staff for the period between May 1 and June 9, 2017 and CAO Majchrowski answered the Board's questions with respect to specific permits and policies. Director Breadner expressed concern regarding public relations and the public's perception of the Conservation Authority relative to the need for permit issuance for projects that are relatively small in nature. The CAO explained that projects that require a permit meet the definition of "development" and, accordingly, Conservation Authority approval is required. It was also identified that the MNRF previously confirmed that no exemptions are permitted during our comprehensive review of policies in 2012. The Board directed staff to bring forward a report clarifying the regulations and addressing how the requirements for permits on specific projects are interpreted within our policies, and further suggested that a letter to MPP Laurie Scott may be considered thereafter. 33 Board of Directors Meeting #8/17 Wednesday, June 28, 2017 Page 4 of 7 RESOLUTION #80/17 MOVED BY: ISAAC BREADNER SECONDED BY: GORD MILLER RESOLVED, THAT, the following list of Section 28 Permits issued between May 1, 2017 and June 9, 2017 (P2017- 111, P2017-112, P2017-113, P2017-114, P2017-115, P2017-116, P2017-117, P2017-118, P2017-119, P2017- 120, P2017-121, P2017-122, P2017-123, P2017-124, P2017-125, P2017-126, P2017-127, P2017-128, P2017- 129, P2017-130, P2017-131, P2017-132, P2017-133, P2017-134, P2017-135, P2017-136, P2017-137, P2017- 138, P2017-139, P2017-140, P2017-141, P2017-142, P2017-143, P2017-144, P2017-145, P2017-146, P2017- 147, P2017-148, P2017-149, P2017-150, P2017-151, P2017-152, P2017-153, P2017-154, P2017-155, P2017- 156, P2017-157, P2017-158, P2017-159, P2017-160, P2017-161, P2017-162, P2017-163, P2017-164, P2017- 165, P2017-166, P2017-167, P2017-168, P2017-169, P2017-170, P2017-171, P2017-172, P2017-173, P2017- 174, P2017-175, P2017-176, P2017-177, P2017-178, P2017-179, P2017-180, P2017-181, P2017-182, P2017- 183 and P2017-188), be received, AND, THAT, the permitting performance report be received. CARRIED PROPOSED CHANGES TO CONSERVATION AUTHORITIES ACT- BILL 139 The CAO presented the Board of Directors with a report regarding proposed changes to the Conservation Authorities Act through Bill 139 and answered the Board Members' questions related thereto. The proposed amendments to the Conservation Authorities Act appear to be enabling provisions that serve to strengthen oversight and accountability, provide increased clarity and consistency in program and service delivery and the application of regulatory requirements, improve collaboration and engagement and modernize funding mechanisms. The specifics on how these objectives will be achieved are expected to follow with subsequent communications from the province, and the development of regulations, policies and program changes. It is expected that there will be some transformation required in some areas of our business, while in other areas, few if any modifications will be required as part of the proposed changes. RESOLUTION #81/17 MOVED BY: RON HOOPER SECONDED BY: PETER RAYMOND RESOLVED, THAT, the report on proposed changes to the Conservation Authorities Act through Bill 139 be received. CARRIED COORDINATED PROVINCIAL PLAN REVIEW The CAO provided the Board of Directors with an update on the coordinated Provincial Plan Review. The Province put in place four different plans over a 20 year period to help accommodate growth while protecting valuable farmland, water resources and natural heritage. The Coordinated Review of the four plans provides an opportunity to assess progress made to date, address challenges and make improvements. The Growth Plan for the Greater Golden Horseshoe (2017), the Greenbelt Plan (2017), the Greenbelt Boundary Regulation and the Oak Ridges Moraine Conservation Plan (2017) will come into effect on July 1, 2017. Generally, many of the revisions and refinements to the Plans have a positive impact on the protection of the environment and agriculture. Once in effect, all decisions on planning matters must conform or not conflict with these plans. Municipalities are obligated to review and update their Official Plans to conform with the updated plans. Upper -tier and single -tier municipalities (including the Regional 34 Board of Directors Meeting #8/17 Wednesday, June 28, 2017 Page 5 of 7 Municipality of Durham, the County of Peterborough and the City of Kawartha Lakes) conformity work is to be completed by 2022. RESOLUTION #82/17 MOVED BY: PAT DUNN SECONDED BY: CORD MILLER RESOLVED, THAT, the information update on the coordinated Provincial Plan Review be received. CARRIED MONTHLY CAO REPORT CAO Majchrowski highlighted the following items from his monthly report and addressed the Board Members' questions. He highlighted the following items: It is anticipated that a reframing Memorandum of Understanding and an annualized workplan for the Greater Golden Horseshoe Conservation Authority Collaborative will be presented to the Board in September. We continue to conduct outreach to a number of lake communities with respect to the City of Kawartha Lakes Lake Management Plan Implementation. In addition to the Stewardship Summit that will be held on July 15th, 2017 at the Cambray Community Centre to solicit feedback from the community and identify priority projects for future implementation, staff will be attending various lake association AGMs and open houses this summer. We continue to work with the Township of Scugog and Lake Stewards to develop a wetland area in the Port Perry Bay to help address navigation issues and improve water quality in Lake Scugog. We are specifically responsible for managing a contract for the design of the project and for the completion of a number of technical study components. The flood plain mapping program has three projects scheduled for completion in 2017 being, Dunsford Creek, Burnt River and Bobcaygeon Tributaries and remain on track to meet deadlines. Additionally, Federal funding through the National Disaster Mitigation Program (NDMP) has been obtained which will fund 50% of the flood plain mapping project for the Mariposa Brook. By the end of 2017, there will only be three flood plain mapping studies left to complete (Mariposa Brook, McLaren Creek and Fenelon Falls South) in accordance with the current floodplain mapping agenda. Our Vice -Chair, Mr. Peter Raymond, presented the Board of Director's award to Spencer Gilbert -Parkes at Sir Sandford Fleming College at their convocation ceremony held June 2"d, 2017. This annual award since 2012 is presented to a graduating student of the Fleming College Ecological Restoration Program. Spencer is continuing his education with a Master's degree focused on biogeochemistry applications in the mining industry at Trent University. We are working to improve service delivery, responding to efforts last year to identify areas for service enhancement in Planning and Regulations matters. Staff has provided an update to the CKL to assist in a CKL Staff report regarding the 6 month follow-up for the Planning Approvals Task Force. Comments were provided to Conservation Ontario regarding the Excess Soil Management Regulatory Proposal. Staff have been advised that once the proposal is finalized, Conservation Ontario will reconvene a discussion group (including participation from Kawartha Conservation) to identify next steps and prepare an information update on the matter. 35 Board of Directors Meeting #8/17 Wednesday, June 28, 2017 Page 6 of 7 We have recently posted for the position of Director, Stewardship and Conservation Lands which closes July 16, 2017. This position is the replacement position for the former Director, Watershed Management position. RESOLUTION #83/17 MOVED BY: DON KETT SECONDED BY: ISAAC BREADNER RESOLVED, THAT, the CAO Monthly Report for meeting #8/17 be received. CARRIED CONSERVATION LANDS INFRASTRUCTURE REPORT The Board reviewed staff's report on the current state of infrastructure within the conservation areas that Kawartha Conservation owns and manages. The report detailed each item, its usage, age, current condition, replacement cost and the measures we are taking reduce on-going infrastructure costs. The report identified the following six priority infrastructure pressures totalling $192,000. We actively seek out funding sources as well as volunteers for in-kind support to assist with costs associated with maintaining and building infrastructure facilities. Discussion ensued regarding prioritizing projects, sponsorship opportunities, fundraising, naming rights and the Foundation activities. The Board directed staff investigate if we currently have guidelines on naming, sponsorships and fundraising opportunities. RESOLUTION #84/17 MOVED BY: CORD MILLER SECONDED BY: ISAAC BREADNER RESOLVED, THAT, that this report on Conservation Areas infrastructure be received. CARRIED CORRESPONDENCE Correspondence was received from MNRF dated June 02, 2017 acknowledging the Board's letter regarding the Private Member's Bill 86 - An Act to Amend the Conservation Authorities Act. RESOLUTION #85/17 MOVED BY: ISAAC BREADNER SECONDED BY: JORDAN LANDRY RESOLVED, THAT, the attached correspondence be received. CARRIED NEW BUSINESS No new business was noted. REPORTS AND UPDATES FROM BOARD MEMBERS Director Landry shared that the Cham Shan Temple near Bethany recently celebrated the unveiling and consecration of its giant Buddha statue. She further shared that ORCA had changed the design guidelines for the dam being replaced in Millbook and it is more suitable and better accepted by the community. Director Hooper shared that constituents in his municipality continue to struggle with flooding issues and the various levels of government are looking at ways to mitigate and/or resolve the problems. Director Kett spoke about a concept for education/courses for contractors with respect to shoreline 36 Board of Directors Meeting #8/17 Wednesday, June 28, 2017 Page 7 of 7 rehabilitation and pointed out that changes have occurred in the industry relative to invasive species, etc. Director Miller stated that there is a lot of information and tools already available and maybe it is a matter of getting the word out, and acknowledged that this may be a future opportunity to bridge the gap between applicants and contractors. The Board directed staff to bring forward a report regarding education opportunities for shoreline restoration contractors. Director Breadner left the meeting at 3:37 p.m. The Chair shared that there is an interesting pilot project underway in the Beaverton Harbour involving rain water collection/diversion as part of the Lake Simcoe Protection Plan and suggested that it is worthwhile to visit the site and view the project. ADJOURNMENT There being no further business, the meeting adjourned at 3:50 p.m. Resolution #86/17 MOVED BY: CORD MILLER Not Seconded RESOLVED, THAT, the Board of Directors Meeting #8/17 be adjourned. Ted Smith Chair 37 CARRIED Ma Majchrowski CAO Newcastle BIA MINUTES June 8, 2017 www.villageofnewcastle.ca Attendance: Theresa Vanhaverbeke, Marni Lewis, Valentine Lovekin, Ann Harley, Donna Wood, Lena Schmal, Councillor Wendy Partner, Effie Regrets: Greg Lewis, Joyce King, Catherine Peterson, Krista Klawitter 1. Attendance taken. Theresa Chaired the meeting 2. Meeting called to order at 9:00 a.m. 3. Approval of May Minutes: Motion to accept: Ann Harley Seconded: Theresa Vanhaverbeke 4. Business Arising from Minutes: n/a 5. Ann Harley advised that the Gift of Art will be launching Newcastle's 150th Celebrations this Saturday, June 17, 2017 at 9:OOam in the Library Lawn. They will be unveiling the Canada 150 creations funded by the Community Foundations of Canada and Ontario Trillium Foundation. Please join them in this community event. The Artist and Artisans Show and Sale will be held on July 8 & 9, 2017 from 10:00am-4:00pm at the Newcastle Memorial Arena. 6. Council Report - Wendy Partner She attended an accessibility meeting recently and there is more demand and need for accessibility in Newcastle. There are grants available, please see the email sent out recently regarding this issue. There are also employment grants available from the Federal government if you hire someone with an ability. 7. President's Report: n/a 8. Treasurer's Report: As of May 31, 2017 there is a balance of $97,447.95, no Canada Day expenses have come out yet. 10. Committee Reports: Safety & Decor: The 150 historical banners are going up after the launch this Saturday. The red and white flower baskets are now up Advertising: n/a Special Events: a) Harvest Festival - Lena from Studio 37 would like to see this event go ahead and is interested in running it with help. If anyone in the BIA would like to help with part of the event please let us know and we can make sure the Harvest Festival goes ahead. 11. CBOT: June 15th there is an accessibility meeting at the Town Hall in Bowmanville from 8:OOam-10:OOam. 12. Chamber News: n/a 13. CIP: n/a 14. New Business: n/a 15. Next meeting, Thursday July 13, 2017 @ 9:OOam 16. Motion to adjourn meeting by T. Vanhaverbeke, seconded by A. Harley 39 Newcastle BIA Meeting, Thursday, August 10, 2017 www.vil lageofnewcastle.ca 1. Attendance taken: Theresa chaired the meeting. Attendance: Theresa Vanhaverbeke, Karen Bastas, Valentine Lovekin, Lina Schmahl, Tracey Blakeney -Yates, Ann Harley, Donna Wood, Helen Vatandoust. Regrets: Marni Lewis, Wendy Partner, Waizse Brown, Catherine Peterson, Joyce King, Greg Lewis 2. Meeting called to order at 9:OOam. 3. Approval of June minutes. Motion to accept: Ann Harley. Seconded: Helen Vatandoust. 4. Business arising from Minutes: N/A. 5. President's report: Valentine suggested the Newcastle BIA might want to put together a list of issues and concerns regarding business development. This list will then be given to the Councillors as they prepare for the 2018 election. 6. Treasurer's report: the current balance is $78,932.88. Monies for Canada Day have come out of the account. The banners still have to be paid for. 7. Council report: N/A. 8. Committee reports: * Safety and Decor: N/A * Advertising: the website is good. Facebook page in July is up 14 more likes to a total of 920 likes. * Special Events: Harvest Festival: Lina will be taking it on. It will be held on Saturday October 7th. Lina has been in touch with various people such as John Albi from RONA who will organize the vintage cars and tractors. Jim Barchard from the Newcastle Lions has been contacted and the dog walk will continue this year. Lina has spoken to Christine McSorley of the Newcastle Reporter. Lina to let Donna know of any updates during the planning process for Donna to advertise and do the posters. Theresa will touch base with Joyce King to see where the Fall Fest signs are. It might be a good idea to purchase banners similar to those for Canada Day. Karen has a book with all contacts and vendors which she will pass on to Lina. Karen also mentioned that the municipality has an event book. Theresa will go to the municipality to find the book. Ann Harley suggested Lina get a committee together so that tasks can be delegated. We will be looking for sponsors. Helen to talk to Blanca at the Early Years, the Historical Society, Wendy Westwood for delivering flyers and Gabrielle Bell for the contact for music in the gazebo. Marni will send out an e.mail to the businesses to see which ones HE will be participating and using the space in front of their business. Lina can be reached at linaschmahl@gmail.com. * Canada Day: bills and money are still coming in. A full report will follow in the Fall. It was a huge success - the best so far. There were lots of volunteers and lots of new ideas. * Santa Breakfast: November 25th. The Vatandoust Sirrs team will be organizing it. * Santa Parade: November 19th. Looking for sponsors. 9. CBOT: An information session will be held on Friday August 25th from 1:OOpm to 3:OOpm at the Newcastle Public Library Meeting Room. CBOT will be asking a few short questions to help them form messaging to future businesses and customers. An e.mail reminder should go out to all local businesses as a reminder. 10. Chamber News: N/A. 11. Cl P: "Welcome to Newcastle" sign has been started near to the Fire Dept. 12. New business: * SmartREIT Development Waverley Rd and Baseline West, Bowmanville. Nobody came to the BIA meeting to talk about this. * West end Newcastle building development: Theresa mentioned that someone had asked her if there would be commercial in this building which there will be. It may be a good idea for the BIA to write a letter of concern to the municipality regarding this development, noting the more there is commercial there, the less people will come into the downtown area. The BIA may need to look at its mandate regarding location. 13. Next meeting, Thursday September 14th, 2017. 14. Adjournment: meeting was adjourned at 10:10am. Motion to adjourn by Theresa Vanhaverbeke and seconded by Helen. 41 Tyrone Community Centre ... June 21, 2017 Meeting Board Present: Joy Vaneyk; Corinna Traill; Steve Hutchinson; Cecile Bowers; Dave Taylor; Walter Loveridge; Corinne VandeGrootevheen; Kyle Young; Claude Godin; Larry Quinney; Alvina Hare; Paul Rowan; Danielle Carroll. Regrets: Kat Caplan; Justin Vachon. Minutes from May 17, 2017: M/S by Corinne and Dave to accept minutes as distributed. CARRIED. September 30, 2017 will be Soccer Awards/Spirit Day. Page Two: June 21, 2017-07-10 Hall Rentals: Danielle noted that we have very busy weekends ahead throughout the Fall. After discussing Town is going to place signs stating NO SMOKING WITHIN 9 M. of the Building, Danielle noted she will be adding this notice on her new rental forms. Also, TCC Bar will close at 1 p.m. henceforth. New Business Joy noted that there is to be a fundraiser baseball tournament this coming Saturday at Tyrone Park, starting at 9 a.m. with proceeds going to Taylor Welch to offset costs for her future surgery in St. Louis in September and barbecuers and bartender volunteers needed... many offered their services for this event. Soccer Awards/Spirit Day to be held on Saturday, September 30 and helpers are needed: Volunteering are Geraldina, Corinna, Steve and Claude. Regarding playground it was also noted that we felt the woodchips will cause slivers, etc. In children falling in that area, plus noted that the grass near the playground and at the edge of the soccer field was really chewed up by large truck driving there to dump woodchips. We are missing our picnic tables and we need at least 8 or more in our park. Corinne invited the Board and their spouses to her house on August 16 after 8 p.m. for a social GANARASKA REGION CONSERVATION AUTHORITY MINUTES OF THE FULL AUTHORITY June 15, 2017 FA 04/17 1. Welcome and Call to Order The Chair called the Full Authority meeting to order at 7:15 p.m. MEMBERS PRESENT: Forrest Rowden, Chair - Town of Cobourg Wendy Partner, Vice -Chair - Municipality of Clarington Raymond Benns - Township of Alnwick/Haldimand Mark Lovshin - Township of Hamilton John Fallis - Township of Cavan Monaghan Brian Darling - Town of Cobourg Louise Ferrie-Blecher - Municipality of Port Hope Jeff Lees - Municipality of Port Hope Willie Woo - Municipality of Clarington ALSO PRESENT: Linda Laliberte, CAO/Secretary-Treasurer Mark Peacock, Director, Watershed Services Greg Wells, Manager, Planning & Regulations Lawrence Powell, Madawaska Forestry Inc. Pam Lancaster, Stewardship Technician Steve McMullen, Forest Recreation Technician Amy Griffiths, Marketing and Communications Officer George Elgear, General Superintendant Members of the public ABSENT WITH REGRETS: Heather Stauble - City of Kawartha Lakes 4011IF A moment of silence was held to remember Bob Penwell and Ross Winters who recently passed away. 2. Disclosure of Pecuniary Interest None 3. Minutes of Last Meeting FA 23/17 MOVED BY: Mark Lovshin SECONDED BY: John Fallis THAT the Full Authority approve the minutes of the May 18, 2017 meeting. CARRIED. Minutes FA 04/17 Page 2 4. Adoption of the Agenda FA 24/17 MOVED BY: SECONDED BY: Wendy Partner Louise Ferrie-Blecher THAT the Full Authority adopt the agenda as presented. CARRIED. 5. Delegations None 6. Presentations a) Draft Ganaraska Forest Management Plan Lawrence (Larry) Powell, Madawaska Forestry Inc. presented the draft Ganaraska Forest Management Plan (FMP) to the Board of Directors. The presentation included an overview of the guiding documents that were referred to when developing the plan, addressed high conservation value forest definition and the values of the Ganaraska Forest. He described the importance of the multi -use recreation as part of the Ganaraska Forest and the consultation carried out with the stakeholders groups in 2016-2017. He also spoke about the condition of the Forest and the fact that the current harvesting practices and amounts are within acceptable range. Mr. Powell completed his presentation by reviewing the harvesting guidelines and finances from timber operations. The board members asked questions in regards to the benefit of carbon trading, enforcement concerns, how to deal with small stock units during the tendering process and controlled burns. FA 25/17 MOVED BY: Brian Darling SECONDED BY: Willie Woo THAT the Full Authority receive the draft Ganaraska Forest Management Plan for information and; THAT draft Ganaraska Forest Management Plan be forwarded to the Ministry of Natural Resources and Forestry as part of the required submission for the ten year renewal application of the Managed Forest Tax Incentive Program. CARRIED. b) Clean Water - Healthy Land 2017 Program Update Pam Lancaster, stewardship technician, presented an update on the 2017 Clean Water - Healthy Land program. FA 26/17 MOVED BY: Jeff Lees SECONDED BY: John Fallis THAT the Full Authority receive the Clean Water - Healthy Land 2017 Program Update presentation for information. CARRIED. 45 Minutes FA 04/17 7. Business Arising from Minutes None 8. Correspondence None 9. Agalications under Ontario Reaulation 168/06: Permits approved by Executive: FA 27/17 MOVED BY: Mark Lovshin SECONDED BY: Willie Woo THAT the Full Authority receive the permits for information. CARRIED. Permit Application require Full Authority discussion: None 10. Committee Reports: None 11. New Business: b) Punk Rock Produce Proposal FA 28/17 MOVED BY: SECONDED BY: Wendy Partner John Fallis THAT the Full Authority receive the Punk Rock Produce staff report for information. CARRIED. 12. Other Business None 13. In Camera None Page 3 Ray Benns, passed on condolences on behalf of Lower Trent Region Conservation Authority. 14. Adjourn The meeting adjourned at 8:35 p.m. on a motion by Wendy Partner. CHAIR CAO/SECRETARY-TREASURER . lb Minutes of BIA meeting held on August 15, 2017 8:00 a.m. Village Bake Shop Present: Yvonne Maitland, Tino Montopoli, Lisa Roy, Karen Lowery Regrets: Wendy Partner, Willie Woo. Treasurer's report: Bank balance as of July 21, $2,623.48. We will advertise for a bookkeeper. Requirements - two hours a month. Clarington Board of Trade is working with the municipality to build a case for application for provincial funding for the economic development plan, part of our urban boundary expansion initiative. No CBOT report from BIA liaison as all CBOT meetings are confidential. Orono Event Committee: Scott sent a message that everything is going as planned for the September 30, More Than a Car Show event. They are still trying to obtain vehicles. Silent auction collections underway. Scott is looking for $500 seed money for this year's event. Lisa will handle this. Pancake Breakfast held in April had a net profit of $189.05. Santa Claus Parade organization is underway. Help is needed with marshalling entries. Parade date - November 25. Antique Festival: Allister sent word that it was a very successful event again this year. Need to work on alternate parking arrangements for vendors and downtown tenants so they do not take up all the available parking downtown. Municipality did not drop off picnic tables or garbage cans as arranged. Need directional signage for washrooms next year. Downtown residents need to be notified in advance of street closure. We need to lobby our MPPs to make sure there is signage along the 407 for Orono. 8:56 meeting adjourned ArAsASF A�`E=- RACE& RECAYSER/ES June 23, 2017 Clarington Town Council Clerks Department Municipal Administrative Centre 40 Temperance Street, 2"d floor Bowmanville, ON L 1 C 3A6 Dear all members of council and Mayor Foster, I am writing for approval of a fly over of a propeller based aircraft such as a CC -130 Herucles based out of CFB Trenton on our race day at the Canadian Tire Motorsport Park on October 291'. The fly over would be no lower than 500 ft. If council approves I would simply request to the RCAF that no jets are sent. I thought this would be a good fit as we are running an event specific to raising funds for a branch of the Canadian Armed Forces called Soldier On which assists wounded war veterans in getting back into sport as part of their therapy. If town council approves, I would require a letter indicating that "council approves a fly over as low as 500ft or no lower than 500ft." This letter is the final step required for approval for my contact at CFB Winnipeg. This does not guarantee a fly over as it is based on availability. Sincerely, Derrick McKay President and Founder Office 289-276-0491 Cell 905-429-7042 Race and Expo weekend Oct 28-29, 2017 www.overdriveraceandrelgyseries.coin 570 Longworth Ave, P.O. Box 23942, Bowmanville, ON L 9C OH4 24 2892760499 1 9054297042 Q derrick@overdriveraceandrelayseries.com Briana Sloornfleld, Ceputy Clerk City of Owen Sound 808 2nd Ave East Owen Sound ON N4K 2H4 July 19, 2017 Seat via Regular Mail owen .s.ob rid ItiIzG'c• 1ulr 1Vc7flt I'c} lh"e The Honourable Kathleen Wynne Premier of Ontario Legislative Building - Room 281 Queen's Park TORONTO ON M7A 1A1 Dear Premier Wynne: Telephone: (519) 376-4444 ext, 1247 Facsimile: (519) 371-0511 E-mail: hbloomfield owonsound.ca Websita: www.owersound.ca Re: Support Resolution - Request for Economic Impact Analysis City Council, at its meeting held on July 17, 2017 considered the above noted matter and the following Resolution No. R-170717-014 was adopted: "WHEREAS the province of Ontario has recommended changes to the Employment Standards Act; and WHEREAS the Province of Ontario has many municipalities with differing and unique economic circumstances; and WHEREAS to protect jabs against unintended consequences that may come about as a result of implementing these changes; BE IT THEREFORE resolved that the Council of the Corporation of the City of Owen Sound supports the Ontario Chamber of Commerce's request that an Economic Impact Analysis be done of the proposed reforms prior to implementation." The City of Owen Sound appreciates your attention to the important matter. Sinc�,rely, Briana Bloom eld, B.A. (Huns.) Deputy Clerk /bb c: New Democratic Party leader, Andrea Horwath Progressive Conservative Party Leader, Patrick Brown Bruce -Grey -Owen Sound M.P.P., Bill Walker Association of Municipalities of Ontario All Ontario Municipalities Briana Blooinfeld, City Clerk -City of Owen ;sound 808 2nd Ave East Qwen Sound ON N4K 21-14 August 2, 2017 Sent via Regular Mall Honourable Bili Mauro Ministry of Municipal Affairs 1716 Floor 777 Bay Street TORONTO ON M5G 2E5 Dear Minister: Owen where you W1111t U) We Telephone: (618) 376-4440 ext. 3.247 Facsimile: (5.19) 371.0511 E-mail: bbloomhald@0wensound.c2 Website: www.owensound.ca Re. Proposed Changes Under Bill 68 — +out.of Court Payments City Council, at Its meeting held on July 31,. 2017 considered the above noted matter and the following Resolution .No. R-170731-009 was adopted: "TWAT in consideration of Staff Report CR -17-078 respecting proposed changes under Bill fib regarding out of Court Payments, City Council supports the Municipality of West Nipissing and the Municipality of Killarney In their requests to the Minister of Municipal Affairs to reconsider the proposed changes." Thank yo.0 for your attention to this important matter. Sincerely, Briana M. Bloomfield, B.A. (Hoes.) City Clerk /bb c: Hon. Kathleen Wynne, premier of Ontario Larry Miller; Bruce -Grey -Owen Bound M.P. Bill Walker, Bruce -Grey -Owen Sound M.P.P. Federation of Northern Ontario Municipplities (FONOM) Association cif Municipalities of Ontario (AMO) Ontario Small Urban Municipalities (OSUM) Ontario Municipalities 50 Staff Report owen,soLnd where you want to live Report To: City Council Report From: Tracy Johnson, Deputy Treasurer/Tax Collector Meeting Date: July 31, 2017 Report Code: CR -17-078 Subject: Proposed Changes Under Bill 68 - Out of Court Payments Recommendations: That in consideration of Staff Report CR -17-078 respecting proposed changes under Bill 68 regarding out of Court Payments, City Council supports the Municipality of West Nipissing and Municipality of Killarney in their requests to the Minister of Municipal Affairs to reconsider the proposed changes. Strategic Initiative: Fiscal Responsibility Background: Currently, Section 380 (8) and (9) of the Ontario Municipal Act allows for any out of court payments (unclaimed proceeds) from a property tax sale to be returned to the Municipality. The proposed amendment to Section 380 (8) and (9) of the Ontario Municipal Act would see out of court payments from municipal tax sales revert back to the Crown. Analysis: Three to four years of back taxes have typically accumulated before a property gets to the point it can be sold by the municipality. During this time, the municipality must continue to pay the levies due to the school boards and upper tier (if applicable) municipalities regardless of the non - collection of property taxes. These payments are made from the Report: Proposed Changes Under Bill 68 - Out of Court Payments Page 1of2 51 municipality's general funds which are budgeted for other use. Although the tax sale clears all outstanding taxes and penalties on a property, they do not cover any borrowing costs or loss of interest the municipality might have realized had they not paid the school board and upper tier levies with non - tax dollars. The out of court payments help offset these expenses borne by the municipality. Financial/ Budget Implications: The financial impact of no longer receiving out of court payments is unknown. However, in discussions with Linda Trickey, President of Tax Team Inc. she indicated that within the last 6 months the Tax Team had received around $180,000 for 6 eligible clients combined, none of which were from Owen Sound property tax sales. Communication Strategy: This resolution be forwarded to the Premier of Ontario, the Minister of Municipal Affairs, Bruce -Grey -Owen Sound MP & MPP, Federation of Northern Ontario Municipalities (FONOM), Association of Municipalities of Ontario (AMO), Ontario Small Urban Municipalities (OSUM) and all other Ontario municipalities. Consultation: Linda Trickey, President, Tax Team Attachments: Letter to the Minister of Municipal Affairs - Municipality of Killarney Letter to the Minister of Municipal Affairs - Municipality of West Nipissing Prepared By: Tracy Johnson Signature on file Submitted By: Wayne Ritchie Signature on file Report: Proposed Changes Under Bill 68 - Out of Court Payments Page 2of2 52 Main, Offioer 32 Commissioner Strut Kil.larreey, Ontario POM 2AO Tel: 705-287-2424 Pax: 705-287-2660 &Mla: inquiries@munidpalityofk llarncy.ea Public Works Department 1096 Hwy 637 Killarney. Ontario FOM 2A0 Tel: 705-287-1040 Fax: 705-287-1141 website: www.munidpaliryofkillaraey.ca Municipality of Killarney May 181h,2017. ,MAIL & ERML.ministe Ltt ntrr[t a utarioxa The Honourable Bill Mauro, Minister of Municipal Affairs, 777 Bay Street — 17h Floor, Toronto, Ontario. M5G 2E5 Dear Sir. RE: Changes Under Consideration to the Municipal Art, 2001 Re: End to PaMents Out of Court, for Municipalities It is our understanding that Bill 68 — Modernizing Ontario's Municipal Legislation Act is proposing changes to the tax registration proceedings which would end payments out of court for municipalities. The proposed amendment to Section 380 (8) and (9) would see out of court payments revert back to the Crown, The Municipality of Killarney at their Regular Meeting of Council held May 17', 2017 passed Resolution No. 17-198 as this proposed change will have a significant impact on small municipalities, The Council for the Municipality of Killamey hereby appeals to you Honourable Minister, to reconsider this proposed change for the reasons outlined in the attached resolution. Your consideration of this request is respectfully submitted. +S]"i�nWreas cerely, _ +R .I� OF, Mrvain, Cle cc., Honk athleen Wynne; Premier of Ontario Local MPP's, FONOM, AMD, OSUM,, Ontario Municipalities Word:Mi nistryo fM unioipal Affairs-TsxitegigtrationChanges-i 8-03-2017 53 • �r r� West Nipissing Oluest June 26, 2017 The Honourable Bill Mauro Minister of Municipal Affairs 777 Bay Street —17th Floor Toronto, ON M5G 2E5 Dear Honourable Premier_ ,foie de vivre rhe Corporation of the Municipality of west Nipissing I,a Corporation de la Municipalite de Nipissing Quest 101-225, rue Holditch Street, Sturgeon Fallsr ON 13213 1T1 P/T (705 753-2250 (1-8Ot7-263.5359) F/TC (705) 753-3950 SUBJECT, RECONSIDER PROPOSED CHANGES UNDER BILL 86 re: OUT OF COURT PAYMENTS At its regular meeting held on lune 20th, 2017, Council for the Municipality of West Nipissing passed resolution 2.017/239, attached hereto, supporting a request from the Municipality of Killarney, requesting that the Minister of Municipal Affairs reconsider the proposed changes under Bill 68 pertaining to out of court payments. We trust the enclosed is self-explanatory and we anticipate receiving positive feedback in this important matter. Respectfully, Deputy Clerk / Assistant to the Chief Administrative Officer \Encl. CC! Premier of Ontario MPP Temiskaming•[achrane MP Nickel Belt FONOM AMO Ontario Municipaiities Ontario LEGISLATIVE ASSEMBLY Sylvia Jones, MPP Dufferin-Galedon July 21 s`, 2017 Hon. Glen Murray Ministry of the Environment and Climate Change I Ph Floor, Ferguson Block 77 Wellesley Street West Toronto, Ontario M7A 2T5 Dear Minister Murray: Room 449, Legislative Building Toronto, Ontario MMAB Tel: 416.925-1898 Fax: 416-325-1938 E -Mail: sylvia.jonesla@pc,ola.org As you are no doubt aware, millions of litres of untreated or partially treated sewage is bypassed from sewage treatment plants every year into our local waterways. Unfortunately, the state of some of the province's sewer infrastructure means that untreated or partially treated sewage is regularly bypassed. Despite municipalities reporting to your ministry instances of sewage bypasses, the Ministry of Environment and Climate Change (MOECC) does not make that information readily available to the public. That is why I introduced my private member's bill on May 3 P% Bill 141— the Sewage Bypass Reporting Act, 2017. If adopted Bill 141 would require the MOE to publish sewage bypasses to the public as soon as possible, but no longer than 24 hours after the bypass was reported. If adopted, Bill 141 would ensure that residents are aware of instances of sewage bypasses and can make safe and educated decisions about how they use their Iocal waterways. The bill will also increase government transparency and allow individuals to see the need and benefits of investments in our water and sewer infrastructure. Will you commit to implementing the provisions of Bill 141? 55 -D1STRt .w REVIEWED SY original To:❑ File ❑ council olfaction GG Direction ❑ PO Direction ❑ Council Irdormatlon ❑ GG Information ❑ PD Information Gapy To: ❑ Mayor 0 Members of ❑Ward Councillors Council ❑CAO ❑Clerld 0Communications ❑Community ❑ Corporate ❑ Emergency Services Services services 13 Engineering ❑Finance Li Legal Services Services services operations planning Se O Other: Municipal Clerk's File Sylvia Jones, MPP Dufferin-Caledon July, 2017 Mayor Foster and Council Municipality of Clarington 40 Temperance Street Bowmanville, ON LIC 3A6 Dear Mayor Foster and Council, Ontario LEGISLATIVE ASSEMBLY RECEIVED JUL 2 8 2017 MUNICIPALITY OF CLARINGTON MAYOR'S OFFICE Room 443, Legislative Building Toronto, Ontario M7A1 A8 Tel: 416-325-1898 Fax: 416-325-1936 E -Mail: sylvia.jonesla@pc.ola.org 0410N=1141�1 I wanted to inform you of a private member's bill I introduced on May 31St, Bill 141 — Sewage Bypass Reporting Act, 2017. Bill 141, if passed, requires the Ministry of Environment (MOE) to promptly publish reported instances of sewage bypasses to the public. I understand that municipalities are required to report instances of sewage bypasses to the MOE. Bill 141 would require the next step; the MOE to make the information available to the public no longer than 24 hours after being reported. The intent of Bill 141 is twofold. First, residents deserve to know as soon as possible when a sewage bypass has occurred, so they can make safe and educated decisions about how they use their local waterways. Secondly, the public can easily access information on our sewage systems, which will help residents understand the importance of investments in key infrastructure, like water treatment plants and sewage pipes, to their health and community. Please find enclosed a pamphlet with further details about Bill 141. If you support my private member's bill, I encourage you to write a letter to the Minister of Environment and urge him to adopt this important legislation. I have enclosed a copy of a letter sent to Minister Murray asking him to adopt the provisions of Bill 141.1 would appreciate also receiving a copy of your letter to the Minister. Sincerely, Sylvia ones, MPP Dufferin-Caledon Deputy Leader of the PC Caucus 56 12:11 4 A 4 t*_.. rb---- ^-•-- '° --- . _- ^^A Support Private Members Bill 141 to Require the Ministry of Environment to Report Instances of Sewage Bypasses Bill 141 will ensure that Ontarians know when untreated or partially treated sewage is bypassed into their local waterways. Bill 141 will require the Ministry to publish when, where, why the discharge occurred and the measured or estimated volume of discharge as soon as possible but no longer than 24 hours after the bypass was reported. In 2006 the Ministry'of Environment (MOE) estimated that the total volume of sewage dumped from sewage treatment plant bypasses was approximately 18 billion litres. Despite the MOE already requiring reports from municipalities on instances of sewage bypasses, this information is not readily available to the public. The Ministry of Environment reports that in 2006 over 1,500 sewage bypasses and combined sewer overflows occured. More recently in June 2017, the Toronto Star reported that that the City of Toronto dumped 1.3 million cubic metres of partially treated sewage into Lake Ontario. While some municipalities proactively report to the public it is not consistent across the province. If passed, Bili 141 would ensure that Ontarians known when untreated or partially treated sewage is bypassed into their local waterways. Bill 141 will also ensure that residents understand the importance of investing in key infrastructure like water treatment plants and pipes. Sylvia Jones, MPP - Duffferin-Caledon www.sylviajonesmpp.ca 57 How YOU Can Help • Share comments on Bill 141 - Sewage Bypass Reporting Act, 2017. Please contact my office at sylvia.jonesgp@pc.ola.org. • You can sign the petition support Bill 141 by visiting: www.sylviajonesmpp.ca. • To get a copy of Bill 141, visit www.sylviajonesmpp.ca or call 416-325-1898. • Share this information, with others who want to ensure the public is aware of sewage bypasses in Ontario. • If you have questions, please email sylvia.jonesgp@pc.ola.org. Support for Sill 141 "Informing the public about sewage bypasses as they happen gives people the information they need to protect their health. It also helps people to be more informed about the need to properly capture and treat sewage in order to protect the Great Lakes. " - Lake Ontario Water Keepers "The Sewage Bypass Reporting Act is a very important step forward in being more open and transparent with the general public about what we are knowingly discharging into our public water courses. People need to know when a sewage bypass occurs so they can make more informed decisions about how and when they use public waterbodies, and to help inform future decisions around public infrastructure investments. " - Harry Bauman, President, Ontario Sewer and Watermain Construction Association Room 443, Legislative Building, Queens Park, Toronto, ON, M7A 1A8, (41.6) 325-1898 or. 244 Broadway, Orangeville, ON, L9W 1 K5,11-800-265-1603 or 12596 Regional Road 50, Bolton, ON, L7E 1 T6 ,,a Email: sylviaonesqp@pc.ola.org [lam" PP Clarington Engineering Services Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: September 5, 2017 Report Number: EGD -017-17 Resolution: File Number: By-law Number: Report Subject: Appointment of Inspectors Recommendations: 1. That Report EGD -017-17 be received; 2. That Brendan Grigg be appointed as an Inspector for the Municipality of Clarington, effective immediately and that his name be added to Schedule `A', Table `B' of By-law 2011-036; 3. That Stephen Leca be appointed as an Inspector for the Municipality of Clarington, effective immediately and that his name be added to Schedule `A', Table `B' of By-law 2011-036; 4. That Christopher Dobby be appointed as an Inspector for the Municipality of Clarington, effective immediately and that his name be added to Schedule `A', Table `B' of By-law 2011-036; 5. That Derek Fraser be appointed as an Inspector for the Municipality of Clarington, effective immediately and that his name be added to Schedule `A', Table `C' of By-law 2011-036; and 6. That Council approve the By-laws attached to report EGD -017-17 as Attachments 1, 2, 3, and 4. 59 Municipality of Clarington Report EGD --17 Report Overview Page 2 Clarington is appointing Brendan Grigg, Stephen Leca, Derek Fraser and Christopher Dobby as Inspectors. Brendan Grigg is a Building Inspector/Plans Examiner, Stephen Leca is a Mechanical/Plumbing Inspector, Derek Fraser is Fire Prevention Inspector and Christopher Dobby is a Building Inspector/Plans Examiner. Brendan Grigg and Stephen Leca were appointed as Intern Inspectors in 2016 and have now completed their intern program and are qualified to be appointed as Inspectors. Christopher Dobby is a Building Inspector/Plans Examiner replacing Adam Dunn, who became a Senior Plans Examiner. 1. Background Brendan Grigg and Stephen Leca were hired in 2016 by the Municipality of Clarington to fill vacant positions. At the time they were hired they were placed in the Internship Program through the Ontario Building Officials Association allowing them to work while obtaining their required qualifications. They have completed their Internship Programs, and are eligible to be appointed as Inspectors within the Building By-law. Christopher Dobby has been hired by the Municipality of Clarington to fill a vacant Building Inspector/Plans Examiner position which became vacant when Adam Dunn accepted the Senior Plans Examiner position. Christopher has the required qualifications through the Ministry of Municipal Affairs examinations to be appointed as an Inspector within the Building By-law. Derek Fraser was hired in 2016 by the Municipality of Clarington, Emergency and Fire Service as a Fire Prevention Officer. Derek has obtained the necessary qualifications to be appointed as a Fire Prevention Inspector within the Building By-law. 2. Concurrence Not Applicable 3. Conclusion Staff respectfully request that Brendan Grigg, Stephen Leca, and Christopher Dobby be appointed as Inspectors and that Derek Fraser be appointed as a Fire Prevention Inspector. Municipality of Clarington Report EGD --17 Page 3 4. Strategic Plan Application Not Applicable Submitted by: Reviewed by: Anthony Cannella Andrew C. Allison, B. Comm, LL.B Director of Engineering Services CAO Staff Contacts: Brent Rice, Chief Building Official, 905-623-3379 extension 2303 or brice(@clarin_ toq n.net Attachments: Attachment 1: Proposed by-law amendment — Appointing Brendan Grigg as Building Inspector/Plans Examiner Attachment 2: Proposed by-law amendment — Appointing Stephen Leca as Mechanical/Plumbing Inspector Attachment 3: Proposed by-law amendment — Appointing Christopher Dobby as Building Inspector/Plans Examiner Attachment 4: Proposed by-law amendment — Appointing Derek Fraser as Fire Prevention Inspector There are no interested parties to be notified of Council's decision. ASC/BMR/io/jb 61 Attachment 1 to Report EGD -017-17 The Corporation of the Municipality of Clarington By-law 2017-xxx being a By-law to amend By-law 2011-036, a by-law respecting the appointment of a Chief Building Official, Building Inspectors, Plumbing Inspectors and Fire Safety Inspectors. Whereas the Council of the Corporation of the Municipality of Clarington has approved the recommendations contained in Report EGD -017-17. Now Therefore the Council of the Corporation of the Municipality of Clarington hereby enacts as follows: Schedule "A", Table "B" to By-law 2011-036 is hereby amended by adding the following there to: Column 1 "Inspector" Column 2 "Brendan Grigg" Column 3 "Building Inspector/Plans Examiner" Column 4 "44638" This By-law shall come into effect on the date of passing hereof. By-law passed in open session this xx day of xxx, 2017. Adrian Foster, Mayor C. Anne Greentree, Municipal Clerk 62 Attachment 2 to Report EGD -017-17 The Corporation of the Municipality of Clarington By-law 2017-xxx being a By-law to amend By-law 2011-036, a by-law respecting the appointment of a Chief Building Official, Building Inspectors, Plumbing Inspectors and Fire Safety Inspectors. Whereas the Council of the Corporation of the Municipality of Clarington has approved the recommendations contained in Report EGD -017-17. Now Therefore the Council of the Corporation of the Municipality of Clarington hereby enacts as follows: Schedule "A", Table "B" to By-law 2011-036 is hereby amended by adding the following there to: Column 1 "Inspector" Column 2 "Stephen Leca" Column 3 "Mechanical/Plumbing Inspector" Column 4 102188" This By-law shall come into effect on the date of passing hereof. By-law passed in open session this xx day of xxx, 2017. Adrian Foster, Mayor C. Anne Greentree, Municipal Clerk 63 Attachment 3 to Report EGD -017-17 The Corporation of the Municipality of Clarington By-law 2017-xxx being a By-law to amend By-law 2011-036, a by-law respecting the appointment of a Chief Building Official, Building Inspectors, Plumbing Inspectors and Fire Safety Inspectors. Whereas the Council of the Corporation of the Municipality of Clarington has approved the recommendations contained in Report EDG-017-17. Now Therefore the Council of the Corporation of the Municipality of Clarington hereby enacts as follows: Schedule "A", Table "B" to By-law 2011-036 is hereby amended by adding the following there to: Column 1 "Inspector" Column 2 "Christopher Dobby" Column 3 "Building Inspector/Plans Examiner" Column 4 102404" This By-law shall come into effect on the date of passing hereof. By-law passed in open session this xx day of xxx, 2017. Adrian Foster, Mayor C. Anne Greentree, Municipal Clerk • Attachment 4 to Report EGD -017-17 The Corporation of the Municipality of Clarington By-law 2017-xxx being a By-law to amend By-law 2011-036, a by-law respecting the appointment of a Chief Building Official, Building Inspectors, Plumbing Inspectors and Fire Safety Inspectors. Whereas the Council of the Corporation of the Municipality of Clarington has approved the recommendations contained in Report EDG-017-17. Now Therefore the Council of the Corporation of the Municipality of Clarington hereby enacts as follows: Schedule "A", Table "C" to By-law 2011-036 is hereby amended by adding the following there to: Column 1 "Inspector" Column 2 "Derek Fraser" Column 3 "Fire Prevention Inspector" Column 4 "46652" This By-law shall come into effect on the date of passing hereof. By-law passed in open session this xx day of xxx, 2017. Adrian Foster, Mayor C. Anne Greentree, Municipal Clerk 65 Clarftwn Engineering Services Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: September 5, 2017 Report Number: EGD -018-17 Resolution: File Number: C.01.27.016.D.01 By-law Number: Report Subject: GO Transit Newcastle Village - Annual Status Update Recommendations: 1. That Report EGD -018-17 be received; 2. That the demolition of the former fire hall in the Village of Newcastle be further delayed to continue to allow GO Transit to use the property as a turnaround until such time as Durham Region Transit is able to provide a local service that ensures continuity for residents; 3. That Staff be directed to continue to work with Durham Region Transit to define future growth patterns and establish appropriate service levels; 4. That Staff be directed to report back to Council in the summer of 2018 on the progress of our discussions; 5. That scheduling of the demolition of the former fire hall in Newcastle be revisited at that time. . • Municipality of Clarington Resort EGD -018-17 Report Overview Paae 2 In 2016 Clarington Council committed to ensuring continuity of transit service to the Village of Newcastle by choosing to delay the demolition of the former fire hall at 247 King Avenue East to allow GO Transit to continue to use this location as a turnaround. The intent was to delay the demolition and re -development of this site until such time as Durham Region Transit could step in to offer a service that would fill any gaps that GO Transit might leave if the turnaround location were no longer available. Staff assured Council that an annual update would be provided each year as to the status of transit service within Newcastle and this annual update confirms that in 2017 there will be no changes to the current service. 1. Background Transit service connecting Newcastle residents to other towns and cities, as well as the GO Train and other transit services, is currently being provided through the GO Bus. In 2016 Council committed to ensuring continuity of service for our residents by choosing to delay the demolition of the former fire hall at 247 King Avenue East, because this site has been used by GO Transit as a turnaround location for some time. It was agreed that Staff will continue to work with both transit authorities to encourage a transition to local, Durham Transit service so that continuity can be assured. Staff have been in discussions with GO Transit and with Durham Region Transit and have been advised that local service is not anticipated within the next year. Durham Transit continues to review ridership numbers within Newcastle but acknowledges that the ridership numbers are not sufficient at this time to make a local service viable. 2. Proposal Staff recommend that development of the site of the former fire hall at 247 King Avenue East continue to be deferred until such time as a viable Durham Region Transit enhancement alternative to the GO Bus can be provided. Any enhancement of service provided by Durham Region Transit will be subject to annual Regional budget approvals. 3. Concurrence Not Applicable 67 Municipality of Clarington Resort EGD -018-17 4. Conclusion Paae 3 It is respectfully recommended that Council continue to support the residents of Newcastle by deferring the demolition of the former fire hall so that GO Transit can use ii as a turnaround. In delaying the demolition Council is able to ensure continuity of transit service to the Village so that residents who use the GO Bus to access work, school and other transit services can continue to do so. 5. Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan. r� Submitted by. Reviewed by: Anthony Cannella, Andrew C. Allison, B. Comm, LL.B Director of Engineering Services CAO ASC/ra/jb Staff Contact: Anthony Cannella, Director of Engineering Services, 905-623-3379, Ext. 2305 or tcannella@clarington.net Attachments: N/A There are no interested parties to be notified of Council's decision. Clarington Engineering Services Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: September 5, 2017 Report Number: EGD -019-17 Resolution: File Number: By-law Number: Report Subject: Building Activity Update January 1 to June 30, 2017 Recommendations: That Report EGD -019-17 be received for information. Municipality of Clarington Resort EGD -019-17 Report Overview Paae 2 This report provides an update on the building permit activity for the first six months of 2017, January 1 to June 30th, a comparison of Clarington's total value of construction and the total residential value to the other municipalities in Durham Region and reports on the Building Divisions compliance with the Ontario Building Code mandated timeframes for issuance of building permits. 1. Building Permit Activity 1.1 Introduction The building permit activity report presents market activity statistics that are intended to provide a clear picture of development activity within Clarington during the period analyzed. The period of analysis for this current report is January 1 st to June 30th 2017 and will be analyzed against the same period one year ago. We will then compare the current statistics against a five-year average to give an indication of the status of the current market and will look also at how Clarington compares to other municipalities within the Durham Region over the same time period. 2. Concepts & Definitions "Complete Building Permit Application" — is a building permit application that meets the requirements of the Ontario Building Code which include, plans, specifications, documentation and fees, which are in compliance with all applicable law. "Permit" — is formal permission to begin the construction, demolition, addition, or renovation. As part of the building permit process, Municipality of Clarington staff must review the plans and documents submitted to ensure they comply with the Ontario Building Code, local Zoning By-laws, and all other Applicable Law. "Residential" — refers to construction and permit activity resulting from the creation of all new residential dwelling units as well as accessory structures (detached garages, sheds, etc.), and additions (decks, new additions to a home, etc.). "Non-residential" — refers to construction and permit activity that is related to non- residential development such as site servicing, industrial, commercial, and agricultural. "Total Construction Value" — refers to the total dollar value of construction activity within a defined period because it is a measure of economic activity as a whole. 70 Municipality of Clarington Resort EGD -019-17 Paae 3 "Total Construction Value Residential" — provides a specific measure of the dollar value of construction within the residential sector and is important because it indicates such things as population growth and more. "Total Construction Value Non-residential" — provides a specific measure of the dollar value of construction within the non-residential sector and is an indicator of business development within Clarington. 3. Total Construction Value & Activity The following is a table showing the number of permits issued and the value of construction in each of the building categories for the period, January 1St to June 30th in 2017 and 2016. The following graph illustrates the January 1St to June 30th building permit comparison for the last five years. Note that commercial building permits include a broad range of uses permitted such as offices, restaurants, places of worship, and public buildings. Buildings in the industrial category include buildings associated with assembling, fabricating, manufacturing, processing, and repair or storage of goods and materials. 71 2017 2016 Building Category Number Of Permits Value Of Construction Number Of Permits Value Of Construction % Change Of Value 2017-2016 Residential 455 $146,960,667 617 $212,162,617 -30.7% Industrial 12 $7,374,151 12 $6,337,600 16.4% Government 4 $885,000 1 $250,000 254.0% Commercial 33 $5,052,500 27 $2,121,604 138.1% Institutional 4 $2,200,000 9 $1,214,000 81.2% Agricultural 9 $484,000 10 $603,330 -19.8% Demolition 30 $0 19 $0 N/A Total 547 $162,956,318 695 $222,689,151 -26.8% The following graph illustrates the January 1St to June 30th building permit comparison for the last five years. Note that commercial building permits include a broad range of uses permitted such as offices, restaurants, places of worship, and public buildings. Buildings in the industrial category include buildings associated with assembling, fabricating, manufacturing, processing, and repair or storage of goods and materials. 71 Municipality of Clarington Resort EGD -019-17 250 200 150 100 50 0 Five Year Construction Value Comparison January 1 to June 30, 2017 2013-2017 2013 2014 2015 a e 2016 2017 Dwelling Unit Type Apartment 136 35% Townhouse 5 1% Semi - Detached 12 3% ■ Single Detached 237 ■ Semi -Detached 12 ■ Townhouse 5 ■ Apartment 136 72 Single Detached 237 61% Paae 4 Government i Agricultural i Institutional Industrial i Commercial r-. Residential Municipality of Clarington Resort EGD -019-17 4. Total Construction Value & Activity Residential Paae 5 The following table shows the types of dwelling units issued between January 1St and June 30th 2017 as well as the types of dwelling units issued in the year to date 2016. The following is a table showing the number of new residential units issued in each area of Clarington for January 1St to June 30th 2017. We have compared those six month totals to the full year end totals for each of the past eight years. Year: Area Jan 1to June 30 2017 2016 2015 2014 2013 2012 2011 2010 2009 Bowmanville 285 521 461 420 216 291 360 1 282 98 Courtice 18 294 290 153 97 179 1 312 1 236 1113 Newcastle 62 149 154 51 92 34 165 37 24 Wilmot Creek 0 0 0 4 2 2 5 8 9 Orono 0 0 0 0 1 1 1 1 0 Darlington 14 7 8 9 12 6 5 8 6 Clarke 7 15 11 12 6 10 8 6 11 Burketon 0 0 0 1 1 0 0 1 0 Enfield 0 0 0 0 0 0 0 0 0 Enniskillen 0 2 0 1 2 3 0 3 2 Hampton 1 1 2 2 0 1 1 0 0 Haydon 0 0 0 1 0 0 0 0 0 Kendal 0 0 1 0 0 0 0 1 1 Kirby 0 0 1 0 1 0 0 1 0 Leskard 0 0 0 0 0 0 0 0 0 Maple Grove 0 0 0 0 0 0 0 0 0 Mitchell Corners 2 0 0 0 1 1 1 0 0 Newtonville 0 3 3 3 7 6 3 7 5 Solina 1 3 0 0 1 3 1 1 5 Tyrone 0 0 0 0 0 0 1 1 0 Total 390 995 931 657 439 537 863 593 274 73 Municipality of Clarington Resort EGD -019-17 5. Total Construction Value & Activity Paae 6 A measure of economic activity within Clarington may be found in part by looking at the non-residential space, such as industrial, commercial and institutional as well as large multi -unit residential developments such as apartment buildings or condominiums. In this regard we find it helpful to provide information about permits that fit this criteria and exceed a construction value of $1,000,000. The details about such activity in the first six months of 2017 are provided as follows: Owner Location Description Value ($) Type Westmore Industrial Poleline & 48 Britton Court, Building and Two $1,028,463 Industrial Electric Inc. Bowmanville Storey Office Building Bowmanville 290 Liberty Street Apartment Apartments North, Bowmanville Building (4 storey $21,008,000 Residential Inc. — 103 units) Newcastle 315 Lakebreeze Condominium Building "F" (6 $2,435,185 Residential Southport Ltd. Drive, Newcastle Units) Newcastle 305 Lakebreeze Condominium Building "G" (6 $2,435,185 Residential Southport Ltd. Drive, Newcastle Units) Newcastle 91 King Avenue LCBO $2,000,000 Commercial Holdings Inc. West, Newcastle St. Mary's 400 Waverley Alternate Fuel $1,200,000 Industrial Cement Inc. Road, Bowmanville Building Replace Chiller, Hydro One 2151 Energy Drive, Air Handling $2,000,000 Industrial Networks Inc. Darlington Units & Exhaust Fans 74 Municipality of Clarington Resort EGD -019-17 6. Durham Region Comparisons Paae 7 The Durham Region report on Building Activity for January to March 2017 indicates that total building activity values within the Region as a whole, increased by 49.3% from $273 million in 2016 to $407 million in 2017. Included within that total were Clarington's permit values which are $75.9 million. A major component within total building activity is residential building permit activity. Residential building permit values for the Region increased by 47.7% from $220 million in 2016 to $312 million in 2017. Clarington, which is again, included in that total, had the second greatest residential increase within the Region at 22.9°/x. 7. Inspection Activity The following is a table showing how many inspections were attended from January 1St to June 30th 2017 as well the same time period in 2016. We need to note that the inspection activity numbers are based on permits issued within the last 1 — 2 years and so the number of inspections may be higher than the previous year even though permit issuance is lower and vice versa. Once a building permit is issued, depending upon the type of construction, it can take anywhere from 4 months to over 2 years of complete all of the required inspections. Type of Inspection Completed January 1St to June 30th 2017 January 1st to June 30th 2016 Building Inspections 4,580 3,784 Plumbing and Heating Inspections 4,158 4,303 Pool Enclosure Inspections 38 46 Total 8,776 8,133 75 Municipality of Clarington Resort EGD -019-17 8. Mandated Response Timeframes Paae 8 The Ontario Building Code mandates that complete building permit applications shall be issued or the applicant shall be notified that the permit is being refused and provided with the reasons why it is refused within a prescribed time period based on the type of building. From January 1St to June 30th 491 applications were received and 238, or 48%, of them were complete applications. The following table reports on the median number of days it took for the Building Division to either issue the permit or notify the applicant why the application was being refused. Permit Type Mandated Timeframe Median Number of Days Residential 10 9 Small Buildings 15 13 Large Buildings 20 22 Complex Buildings 30 0 9. Insights and Outlook Building permit activity in the Municipality of Clarington has slowed over the first six months of 2017 compared to 2016; however, the Municipality continues to be a leader in permit activity within the Durham Region. It is anticipated that 2017 will continue to be a strong year for construction activity in the Municipality of Clarington. 10. Proposal Not Applicable 11. Concurrence Not Applicable 76 Municipality of Clarington Resort EGD -019-17 12. Conclusion Paae 9 Building permit activity over the first six months of 2017 has slowed in comparison to 2016; however, it is anticipated that 2017 will continue to be a strong year for construction activity in the Municipality of Clarington. 13. Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan. Submitted by. Reviewed by: Anthony S. Cannella, Andrew C. Allison, B. Comm, LL.B Director of Engineering Services CAO Staff Contact: Brent Rice, Chief Building Official, 905-623-3379, Ext. 2303 or brice@clarington.net ASC/br/jo/jb Attachments: N/A There are no interested parties to be notified of Council's decision. 77 Clarington Operations Department Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: September 5, 2017 Report Number: OPD -006-17 Resolution: File Number: By-law Number: Report Subject: Outdoor Ice Skating Rink Policy Recommendations: 1. That Report OPD -006-17 be received; and 2. That Council respectfully endorse the revised operating policy for Outdoor Ice Skating Rinks included as attachment 1 to OPD -006-17. Municipality of Clarington OPD -006-17 Report Overview Page 2 This report provides a response to Council Resolution #C-024-17, regarding the application deadline and the limits of liability for volunteers involved with the set-up and operation of Outdoor Community Ice Skating Rinks. 1. Background At the General Government Committee meeting held on January 23, 2017, the Operations Department submitted report OPD -001-17. This report provided background on the implementation of volunteer based Outdoor Community Ice Skating Rinks and also an operating policy to effectively manage their future approval and maintenance on public property. At the regular Council meeting held on February 6, 2017, resolution #C-024-17, was tabled to receive OPD -001-17 and also to amend the recommended operating policy by replacing the deadline date for volunteers to submit an application for an Outdoor Community Ice Skating Rink from "September 30th to November 1st" At the General Government Committee meeting held on March 6, 2017, Council lifted resolution #C-024-17, in order to introduce a further amendment to the policy. The additional change requests "that the operating policy set out in Report OPD -001-17 be amended to provide that there will be no recourse by the Municipality against any organizers." The subject of the recourse by the Municipality is with respect to the requirement for volunteers to provide hold harmless indemnification and insurance coverage. Resolution #C-024-17 and the proposed amendment were referred back to staff for investigation and response. 2. Proposal In consideration of the additional requested amendment staff from the Operations Department met with the Municipal Solicitor and the Director of Finance/Treasurer. It was agreed by all parties that as outlined in the proposed operating policy for Outdoor Ice Skating Rinks and also the Parks By-law 2006-126, that volunteers must provide proof of insurance of at least $1,000,000 naming the Municipality as an additional insured. The policy objective, however, is not to subject any organizers to loss. In the event that a payable claim should occur the primary insurance furnished by the organizers will be utilized to the upset limit while any additional amount will be covered by the insurance policy carried by the Municipality of Clarington. The proposed operating policy for Outdoor Skating Rinks has been amended to reflect this change. The earlier reference in Section 3 of the Application and Approval Process that required volunteers to sign a hold harmless/indemnification agreement has been removed. In lieu, language has been inserted that indicates the liability of the volunteers will be limited to the amount of insurance coverage provided. 79 Municipality of Clarington OPD -006-17 3. Concurrence This report was reviewed by the Municipal Solicitor and Treasurer who concur with the recommendations. 4. Conclusion Paae 3 W K H Director of Finance/ It is respectfully recommended that Council endorse the attached, revised, draft Operating Policy for Outdoor Ice Skating Rinks as developed by the Operations Department. 5. Strategic Plan Application Recommendations in this report support the Strategic Plan initiative to promote resident engagement in our community. Submitted by: Frederick J. Horvath Director of Operations Reviewed by: Andrew C. Allison, B. Comm, LL.B Chief Administrative Officer Staff Contact: Stephen Brake, Manager of Operations, 905-263-2291 or sbrake@clarington.net Operations Policy POLICY TITLE: POLICY TYPE: POLICY #: EFFECTIVE DATE: REVISED: APPLICABLE TO: Purpose: Attachment 1 Ciffi o Report OPD -006-17 wAJL Leading the Way Outdoor Ice Skating Rinks Administrative ADM - September 18, 2017 All Employees To establish the process for the approval and maintenance of volunteer based outdoor ice skating rinks. Policy: Outdoor ice skating rinks provide an important community element where local residents and families can enjoy the outdoors and also participate in an active lifestyle. Outdoor Ice Skating Rinks approved by the municipality will be situated in community parks on relatively level ground that have suitable access, limited encumbrances, adequate ambient lighting levels and are also located adjacent to a municipal water source or the home of a volunteer where water can be obtained. Procedure: Application and Approval Process 1. Interested parties must contact the municipality in writing by November 1St of each year and be signed by a minimum of 4 adult volunteers. The request should also be accompanied by proof that a neighbourhood consultation process (i.e. resident petition) has been completed demonstrating local support for the ice rink installation. 2. The requested location and size of the ice rink must be approved by municipal staff. Preferred locations must be on generally flat lands, be accessible, have adequate ambient lighting levels and be adjacent to a suitable water source. Ice rinks will be limited to prevent excessive installations in any given area, shall be at least 20 metres offset from adjacent private property and be a minimum size of 25ft x 50ft (7.6m x 15.2m) to a maximum size of 50ft x 100ft (15.2m x 30.5m). Requests for rinks on areas of natural ice formation such as ponds are not acceptable. 3. Once the location has been approved, volunteers must agree to abide by all conditions of this policy, complete an application form (Attachment 1), and provide proof of insurance coverage in the amount of $1,000,000, naming the municipality as an additional insured. All conditions of insurance coverage as specified in the policy must be complied with at all times. The liability of volunteers will be limited to the amount of the insurance coverage provided. W Operations Policy • Leading the Way It should be noted that the municipality reserves the right to shut down any ice rink at any time for justified reasons. Volunteer Responsibilities 1. All volunteers must participate in training by Clarington Parks staff to acknowledge their roles and responsibilities prior to the set-up and operation of an outdoor rink. Training topics will cover such aspects as preparing the outdoor rink, proper use of equipment, maintenance and flooding techniques, required daily inspection procedures, managing risk and health and safety procedures, instruction on how to effectively manage competing or conflicting uses and volunteer safety. 2. Volunteers will be required to install and maintain equipment such as perimeter rink boards, picnic tables, garbage cans and/or any other infrastructure supplied by the municipality. 3. Volunteers are expected to provide daily maintenance activities. These duties will include snow shovelling or ice scraping, flooding of the ice surface, providing litter pick-up, etc. 4. Volunteers are required to complete a daily inspection log each morning and afternoon and then submit them to the Operations Department (Attachment 2) once a week before noon each Friday. Any maintenance or safety concerns that are observed by volunteers during their inspection should be immediately reported to the municipality. 5. Ensure that all members of the community are given equitable access to the ice rink. 6. Volunteers are required to immediately report any serious issues, accidents or medical emergencies that they have personally observed or have been made aware of. 7. Ensure that the minimum number of volunteers (4) is provided continuously throughout the winter season to ensure that the ice rink is properly maintained. 8. At the end of each winter season volunteers are responsible for the return of all equipment loaned to them by the municipality. 9. Submit a letter requesting compensation, to a maximum of $50, if a private water source was used for rink maintenance. Municipal Responsibilities 1. Provide suitable training for volunteers with information on how to effectively build and maintain outdoor natural ice surfaces, how to complete the daily inspection logs, properly manage risk, health and safety procedures, etc. 2. Deliver and sign -out any necessary equipment that may include perimeter rink boards, tarps, picnic tables, shovels, hoses, spray nozzles, garbage cans, etc. 3. Post appropriate signs at the ice rink to address risk management (Attachment 3). Page 2 of 7 Operations Policy • Leading the Way 4. Complete a thorough review of the ice rink installation on a once a week basis and document the findings on an inspection log. Discuss and/or resolve any observed issues or concerns with the volunteers. 5. Assist volunteers during normal business hours (Monday to Friday) with reasonable levels of advice and assistance. Respond to or appropriately direct emergency situations to the proper authorities. 6. Follow-up on concerns respecting the improper use of the ice rink or during prohibited hours in accordance with the Park by-law. 7. Process compensation claims for private water use. Page 3 of 7 83 Operations Policy ATTACHMENT 1 • Leading the Way Outdoor Ice Skating Rinks Application Form Location of Rink: Main Contact Person: Address: Phone: Home Business/Cellular. E -Mail Date: Signature: Volunteers: Name Address Phone Signature Page 4 of 7 Operations Policy ATTACHMENT 1 (Continued) Inspection Findings: ...Neighbourhood Consultation Process Complete Flat Location Minimum Private Property Offset (20 meters) Minimum Size Requirement (7.6 meters x 15.2 meters) Limited Encumbrances Visibility Accessible Adequate Ambient Lighting Levels Water Source (Municipal/Private) Private Water Source Address: Signature of Resident: Approval Requirements: Training: ...Insurance Certificate Additional Insurance Requirements Satisfied ...Building the Rink Supply and Proper Use of Equipment Maintenance and Flooding Techniques Daily Inspection Process Managing Risk Health & Safety Managing Competing & Conflicting Uses Volunteer Safety Date Approved: Approved for Operation: • Leading the Way Clarington Operations Representative Page 5 of 7 Operations Policy ATTACHMENT 2 • Leading the Way Outdoor Ice Skating Rink Daily Inspection Form Date/Time: Location: Volunteer Name: Signature: ITEM ACCEPTABLE CONDITION NATURE OF DEFECT Perimeter Boards (if applicable) Ice Surface Condition Picnic Tables Lighting (if applicable) Garbage Cans/Litter Signage Walkways Parking Broken Glass Emergency Access Pole Padding Fencing Other NOTES: 1) A morning and afternoon daily inspection sheet must be completed and forwarded to Bob Genosko by e-mail at bgenosko@clarington.net or by fax at 905-263-4433. 2) Ice Skating Rink defects shall be reported immediately. Please contact the Municipality of Clarington by e-mail at patrol@clarington.net or by telephone at 905-260-0746. Page 6 of 7 Operations Policy ATTACHMENT 3 • Leading the Way Outdoor Ice Skating Rink Signage Leading the Way OUTDOOR ICE SKATING RINK RULES AND REGULATIONS x Inspect ice surface prior to use x Children should be supervised at all times x Helmets and other safety equipment is strongly recommended x Alcohol is prohibited x Be considerate of others x Hours of operation 7:00 a.m. to 11:00 p.m. To report dangerous conditions or any damaged equipment please call: Monday to Friday 8:00 a.m. to 3:30 p.m. 905-263-2291 After hours and weekends 905-260-0746 Page 7 of 7 Clarington Emergency Services Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: September 5, 2017 Report Number: ESD -005-17 Resolution: File Number: By-law Number: Report Subject: Emergency and Fire Services 2016 Annual Report Recommendations: 1. That Report ESD -005-17 be received I R U L Q I R U P D W L R Q. Municipality of Clarington Resort ESD -005-17 Report Overview Paae 2 The Emergency and Fire Services Department is responsible for delivering fire suppression and emergency response, fire prevention and public education programs in accordance with the Fire Protection and Prevention Act. Attachment 1 of this Report provides Council with an overview of the activities associated with the Department's Suppression and Fire Prevention Divisions for 2016. 1. Background Staff have prepared the 2016 Annual Report (Attachment 1) and would like to highlight some key items, for your information. 1.1 Fire Suppression and Emergency Response Fire Suppression staff responded to 3,737 calls in 2016, an increase of 2.78% over 2015. The majority of our responses were Medical/Resuscitator calls at 54.29% however, Outdoor (No Loss) Fires saw the largest increase from 2015 to 2016 at 41.26°/x. Illegal burning was the cause of 35.96% of the Outdoor (No Loss) Fire incidents. Bowmanville and Orono experienced the highest call volume for illegal burns. We hope to see a decrease in the number of illegal burn incidents for 2017 as a result of a media release reminding residents about the Open -Air Burning By-law and the requirements needed to qualify for a burn permit. In addition, we saw a 16.13% decrease in the number of Property Fires/Explosions with fire loss however, it resulted in an increase of approximately $1,685,506 in terms of property value loss. 1.2 Fire Prevention We expanded our Fire Prevention team with the addition of Fire Prevention Inspector, Derek Fraser. This addition allows for each inspector to perform more regular inspections under their assigned occupancy types. The following occupancy types are divided among the 4 inspectors: x Group A — Assembly Occupancies x Group B — Care and Detention Occupancies x &up C — Residential Occupancies Where Occupant Load Exceeds 10 x Group D — Business and Personal Service Municipality of Clarington Resort ESD -005-17 Paae 3 x Group E — Mercantile x Group F — High Hazard Industrial Occupancies Medium Hazard Industrial Occupancies Low Hazard Industrial Occupancies Prevention staff are in the process of being cross -trained to enhance their knowledge on all occupancies within the municipality, thus increasing the efficiency of our inspection services. 2. Concurrence Not Applicable 3. Conclusion It is respectfully recommended that this Report be received for information. 4. Strategic Plan Application Not applicable. Submitted by: Gord Weir, Director of Emergency & Fire Services Reviewed by: Andrew C. Allison, B. Comm, LL.B CAO Staff Contact: Gord Weir, Director of Emergency & Fire Services, 905-623-5126 ext. 2802 or gweir@clarington.net Attachments: Attachment 1 - Emergency and Fire Services — 2016 Annual Report There are no interested parties to be notified of Council's decision. GW/pm ac Y— r - �.7111IFffi --=sy.gxnrasyr�� Annual Report 2016 Clarington Emergency and Fire Services A. Enhancing Public Fire Safety is Priority #1 91 Message from the Director of Emergency Services / Fire Chief On behalf of Clarington Emergency and Fire Services (CEFS), I am pleased to present the 2016 Annual Report. This report provides an overview of the activities associated with the Department's Emergency Response and Fire Prevention Division. Throughout the year, CEFS continued to pursue opportunities to improve overall performance. Examples include investments in equipment such as the purchase of a new Pumper for Station 1, installation of CriSys response screens at Station 3 and 5 and the hiring of one additional Fire Inspector. Staff also trained for preparedness on conspicuous properties such as the decommissioned "Goodyear" plant, the Durham York Energy Centre and the Port Hope Area Initiative at Port Granby. As Clarington continues to grow, develop and diversify, we will continue to monitor ongoing challenges and work hard to capitalize on future opportunities. 2016 brought significant achievements. CEFS staff with 5 or more years of service were processed through the Office of the Fire Marshal and Emergency Management (OFMEM) grandfathering certification as Firefighter, Officer, Instructor or a combination thereof. This certification was issued to 121 staff based on their years of experience and training. Our vision for the future is to continue to increase fire safety and fire prevention through education and prevention mechanisms and to provide high quality, efficient and effective emergency response. We have begun investigating the use of laptops on our Pumpers and a new self-contained breathing apparatus face piece that includes a thermal imaging camera to improve the capabilities of our suppression staff. In addition, we are reviewing the purchase of tablets for Fire Prevention inspectors to assist them in providing a more efficient service. None of our achievements are possible without the support of the Mayor, members of Council, Municipal Staff and the hard work and dedication of CEFS staff serving the Municipality of Clarington. -Ad, 1'1� Gord Weir 92 2016 Highlight Released the 2016 version of the Clarington Emergency Plan 519 homes visited across Clarington for the Alarmed for Life Program Firefighter Collective Agreement was arbitrated Total Responses 31737 2.78% increase over 2015 Approximately 3,500 people attended Family Safety Day with 65 community organizations 93 Fire Losses are estimated at $6,248,757 an increase of almost 36.93% Total Fire Response 167 up 7.74% from 2015 Who We Are and What We Do Clarington has five accredited fire stations that are located in specific areas within the Municipality to provide the best emergency response and coverage of a large geographic area. CEFS is the only composite fire service in the southern area of Durham Region. MEN, Station 1 Station 2 Station 3 Bowmanville Newcastle Orono Val ON "I A.wl a Station 4 44 Courtice F � � Station 5 Enniskillen Our greatest asset is our personnel; a group of highly trained, dedicated individuals who pride themselves on customer service excellence. Division Number of '-rsonnel Director/Fire Chief 1 Deputy Fire Chiefs 2 Administrative Assistant 1 Clerks 2 Suppression - Fulltime 56 Mechanical Maintenance 1 Training 2 Fire Prevention 5 Suppression - Volunteers 125 Total Personnel 195 MIA What Services Do We Provide? Our Vision We are dedicated to a fire safe community 1. Fire Safety Education 1 Our Mission To ensure we deliver service excellence through public education, prevention, training and emergency response Our Values Every member of Clarington Emergency and Fire Services upholds the tradition of a composite Department and with their skill and knowledge respond without boundary x Educate the public on fire/life safety through our public education programs, hall tours, safety lectures and fire safety training. Our public education programs include: f Alarmed For Life Program f Carbon Monoxide Awareness Week f Community Fire Safety Programs f Family Safety Day f Fire Prevention Week f Junior Firefighter Program f Portable Fire Extinguisher Training f The Arson Prevention Program for Children (TAPPC) 2. Fire Prevention, Inspection and Enforcement x Inspect commercial, residential, vulnerable occupancies and industrial mercantile for Fire Code compliance x Enforce the Fire Code and related fire safety standards 3. Emergency Response (Suppression) x Respond to emergencies including: f Fire, CO alarms, medical, accidents, natural disasters and public hazards 95 Celebrating Success Fire Services Exemplary Service Medal k The Fire Services Exemplary Service Medal program, created on August 29, 1985, honours members of a recognized Canadian fire service who have completed 20 years of service, ten years of which have been served in the performance of duties involving potential risks, and were employed on or after the date of creation of the medal. Exemplary service is characterized by good conduct, industry and efficiency. In 2016 the following recipients achieved the Fire Services Exemplary Service Medal: • Stewart Richardson, Firefighter — 20 year Federal Medal • Mike McKelvie, Volunteer Captain — 20 year Federal Medal PE�1R ? � Richard Osborne, Volunteer Firefighter — 20 year Federal Medal Ontario Fire Services Long Service Medal First awarded in 1971, the Ontario Fire Services Long Service Medal is an expression of appreciation and recognition of uniformed staff for 25 years of dedication and hard work within the Ontario fire service. At 30 years of service and every 5 years thereafter, a service bar may be requested and added to the medal's ribbon. Spouses of medal recipients receive a companion brooch. In 2016, the following recipients achieved the Ontario Fire Services Long Service Medal: Promotions • Jeff Dawson, Captain — 25 year Provincial Medal • Richard Day, Acting Captain — 25 year Provincial Medal • Norm Tillson, Volunteer Captain - 35 Year Provincial Bar • Steve Chad, Volunteer District Chief — 25 year Provincial Medal Senior Training Officer, Tim Calhoun was promoted to Deputy Fire Chief. Volunteer firefighters Mike McKelvie and Jamie Davidson were promoted to the rank of Captain. MM Departures Deputy Fire Chief Mark Berney 31 Years of Service Volunteer Firefighter Richard Griffin 31 Years of Service Captain Don Chambers 27 Years of Service Acting Captain Carl Coatham 27 Years of Service 100's of fires, 1,000's of emergency calls, so many lives saved and everlasting memories. Thank you for your dedication and services to the Municipality of Clarington. 97 Fire Prevention Fire Prevention staff perform a variety of functions in accordance with the FPPA and policies of the Department with one goal in mind; creating a fire safe community. These functions are implemented through public education programs and fire inspections. Fire Safety Education We strive to educate the public about fire safety through various education programs, hall tours and community events as well as provide safety lectures and fire safety training to families, community groups, schools, clubs and businesses in Clarington. A total of 163 public education activities were performed in 2016, an increase of 23.48% from 2015. The table below provides a breakdown of the various public education activities we attended. LPublic Education Activity Station Tours 26 School Visits 20 Fire Safety House Visits 4 Public Events 44 Safety Lectures 42 Extinguisher Training Events 10 Fire Truck Visits 4 TAPP-C Attendance (The Arson Prevention Program for Children) 13 1016 Alarmed for Life Program Staff visited 519 homes across Clarington for the Alarmed for Life Program. This is a community-based program that is conducted during the months of June to October with the focus on three core components: x Smoke Alarm,,; educate residents on the importance of working smoke alarms. Smoke alarms are critical for life safety and are required on all levels of your home and outside all sleeping areas. Alarms must be replaced within the time specified in the manufacturer's instructions. x Carbon Monoxide Detectors; must be located outside all sleeping areas if you have an attached garage, a fireplace and/or a fuel fired appliance such as natural gas and oil. x Home Escape Plan; communicating the importance of having a home escape plan with recommendations of practicing the plan with 2 ways out to a predetermined spot. MM Pre -Planning and Familiarization Program The goal of the Pre -Planning and Familiarization Program is to enhance firefighter safety and the safety of citizens during an emergency response by providing firefighters with knowledge of buildings in the community. This knowledge enables suppression crews to pre -plan their actions in the event of an emergency. The Senior Fire Prevention Officer administers the program prioritizing crew's pre -planning of the following building types: xResidential and Commercial buildings Andustrial Buildings with high fire loading xGroup D Buildings (Business and Personal Services Occupancies) xGroup E Buildings (Mercantile Occupancies) A total of 75 businesses, including the decommissioned "Goodyear" plant and the Durham York Energy Centre were visited between the months of May and October. Family Safety Day and Fire Prevention Week On September 24 we held our 16th annual Family Safety Day, alongside various organizations to share safety tips and educate the community. The focus was reminding residents about the importance of checking the expiration date on existing CO and smoke alarms. The message for 2016's Fire Prevention Week was "Don't Wait Check the Date, Replace Smoke Alarms Every 10 Years". This message was provided through the distribution of literature and reusable shopping bags to approximately 3,500 attendees. ..� *IFS !� 41k d y jo� Among the interactive exhibits by Emergency and Fire Services, safety agencies, local businesses and organizations, there were lots of activities, demonstrations and information for all ages, including presentations from some of the groups attending. A total of 65 organizations participated in Family Safety Day, an increase of 14% from 2015. Junior Firefighter Program On July 3, CEFS and Ontario Power Generation (OPG) welcomed the first group of boys and girls to participate in the 23rd annual Junior Firefighter Program. This program runs for 5 weeks during the months of July and August and teaches 200 children, ages 10 and 11 the importance of fire safety, the role of a firefighter and what actions to take in the presence of an emergency. The children learn some great fire safety and personal safety skills as well as team work skills. Community emergency responders such as the Region of Durham Paramedic Services and Durham Regional Police came to speak to them about their jobs. Staff from OPG's Wesleyville Fire and Rescue Training Academy also came to the fire hall to teach the junior firefighters about fire extinguishers and spraying water from a fire hose. M"4 Each day the children are provided assignments to reinforce the key learnings of the day with the hopes that our fire safety messages prompt discussion and teach all members of the household. As one parent expressed it was "the catalyst for a lot of excellent fire safety conversations" Thanks to the generous donations and support from Ontario Power Generation, our community and local businesses, the program continues to be a great success. Fire Inspections In 2016, CEFS expanded our Fire Prevention team and welcomed Fire Prevention Inspector, Derek Fraser. Our team of inspectors perform inspections and fire investigations following a complaint, request, retrofit, or when self -initiated in accordance with the Fire Protection and Prevention Act (FPPA) and policies of the department. 100 The following occupancy types are inspected on a regular basis: x Group A — Assembly Occupancies x Group B — Care and Detention Occupancies x Group C — Residential Occupancies Where Occupant Load Exceeds 10 x High Hazard Industrial Occupancies x Medium Hazard Industrial Occupancies x Low Hazard Industrial Occupancies A total of 341 inspections were conducted in 2016. The table below lists the total number of inspection services performed. 101 Inspections 341 Complaints Response 141 Burn Permits 117 Fire Safety Plans Reviews 73 General Plans Reviews 224 Site Visits 85 Fire Investigations 14 FPPA Part 3 Charges Laid 7 FPPA Part 1 Charges Laid 1 101 Fire Suppression Clarington's fire suppression staff consists of 56 fulltime and 125 volunteer firefighters who deliver fire suppression services in both an offensive and defensive mode, including search and rescue operations, forcible entry, ventilation, protecting exposures, salvage and overhaul as appropriate. Suppression staff also provide pre -hospital care through medical acts such as defibrillation, standard first aid and cardio pulmonary resuscitation. In 2016, 13 new volunteer recruits were hired toward maintaining a compliment of 25 volunteer firefighters for each of our five stations. Every year staff perform vital training necessary to meet the legislative requirements of the Ontario Fire Prevention and Protection Act (FPPA) and the Occupational Health and Safety Act of Ontario (OHSA). The Senior Training Officer develops and implements the training program for each year. Annual training, includes but is not limited to, fire suppression both offensive and defensive, vehicle extrication, pre -hospital care, rope rescue, water/ice rescue and hazardous material. Training expanded in the following areas: x Rehabilitation Trailer; reviewed the importance of a rehab trailer, when and how it should be used and familiarization of where to locate equipment. It is designed to create a controlled space for firefighters at the scene of an incident or during training to: f Break from strenuous activity to help stabilize vital signs f Rehydrate and replace lost fluids/plasma volume f Restore core temperature through active cooling or warming f Receive medical monitoring and treatment f Provide relief from extreme climatic conditions (heat, cold, wind, rain) f Refuel: calories and electrolytes x Live Fire Training — Wesleyville; each year suppression staff attend live fire training with staff from Ontario Power Generation at Wesleyville. This mandated training allows staff to train on new skills and technology in fire suppression activities as well provides the opportunity to train on communication and coordination with OPG staff in the event of a fire or other incident at the nuclear generating station. x CP Rail — Crude by Rail; this year two of our Captains attended a Crude by Rail course with Canadian Pacific Rail on train derailment. This mission specific training allowed our Captains to share their knowledge with the Training Officer and staff. 102 x Hybrid and Electric Vehicles; as technology continues to evolve, more hybrid and electric vehicles are being driven. Staff are trained to be aware of common safety concerns in vehicle stabilization procedures when attending an incident that involves at hybrid or electric vehicle. x Firefighter Survival Prop; a firefighter survival prop was built to train suppression staff on self -rescue techniques in the event of entrapment during an incident. Our Training Division staff regularly take in depth courses in various specialties and vocations that supply them with the necessary materials and skills to share with our Department and enhance suppression capabilities. 103 Emergency Response Statistics In 2016, crews were dispatched to a total of 3,737 emergency incidents of which 167 (4.67%) were fires with an estimated dollar loss of $6,248,757. The following is a summary of emergency incidents by response type. 2016 Incident Breakdown 0 ��W Response Type 201 fW Volume 2016 Volume ', C hange Volume 2016 % of Total .- 625 Property Fires / Explosions 93 78 -16.13% 2.09% Outdoor (No Loss Fires) 62 89 +41.26% 2.38% Burning Controlled 122 119 -2.46% 3.18% CO False Calls 167 187 +11.98% 5.01% False Fire Calls 346 317 -8.38% 8.48% Medical/Resuscitator Call 1,925 2,029 +5.4% 54.29% Other Response 264 246 -6.82% 6.58% Overpressure Rupture/Explosion (No Fire) 1 3 o +200 /0 0 0.08/o Pre Fire Conditions/No Fire 70 66 -5.71% 1.77% Public Hazard 156 146 -6.41% 3.91% Rescue 430 457 +6.28% 12.23% Call Volume by Geographical Area Geographical Bowmanville and surrounding area 1780 Newcastle and surrounding area 625 Orono and surrounding area 222 Courtice and surrounding area 964 Enniskillen and surrounding area 146 Annual Totals 104 Call Volume 3,411 3,405 3,483 3,636 3,737 Civilian Injuries 2 5 2 3 5 Firefighter Injuries 0 0 4 1 0 Fatalities 0 0 0 1 0 Dollar Loss $3,685,813 1 $2,995,046 $5,661,800 $4,563,251 1 $6,248,757 104 Acknowledgments Clarington Emergency and Fire Services would like to acknowledge all agencies, businesses and organizations that have collaborated with us this past year. We are grateful for your support. Our goals are ambitious and your contributions make it all possible. We are thankful for the continued support of: Ontario Power Generation — because of your partnership with us, we are able to provide residents with Family Safety Day and our Junior Firefighter program and continued training and professional development for our front line staff. Durham Regional Police - for your efforts in providing community safety and continued support of our firefighters during emergency situations and participation in our Junior Firefighter Program. Region of Durham Paramedic Services - for working together with us on scene and helping educate residents by participating in our Junior Firefighter Program and Family Safety Day. Red Cross - for providing temporary arrangements to our residents who are displaced during an emergency. Tim Horton's of Clarington and Salvation Army — for providing food and beverages to our residents and firefighters during emergencies. ONTARIOruwt� .' ; • GENERATION Darlington Nuclear •t . .CA ' 105 Connect With Us Iln@ClaringtonEFS I IV@clarchief I � 905-623-5126 u fire@clarington.net 106 Clarington Emergency Services Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: September 5, 2017 Report Number: ESD -006-17 Resolution: File Number: By-law Number: Report Subject: Emergency Services Activity Report - Q1 and Q2 2017 Recommendations: 1. That Report ESD -006-17 be received I R U L Q I R U P D W L R Q. 107 Municipality of Clarington Report ESD -006-17 Report Overview Page 2 The Emergency and Fire Services Department is responsible for delivering fire suppression and emergency response, fire prevention and public education programs in accordance with the Fire Protection and Prevention Act (FPPA). This Report provides Council with an overview of the activities associated with the Department's Suppression and Fire Prevention Divisions for Q1 and Q2 of 2017. 1. Fire Suppression and Emergency Response 1.1 Fire Suppression and Emergency Response Core Services Fire suppression services are delivered in both an offensive and defensive mode, including search and rescue operations, forcible entry, ventilation, protecting exposures, salvage and overhaul as appropriate. Emergency pre -hospital care is provided through medical acts such as defibrillation, standard first aid and cardio pulmonary resuscitation. Fire Suppression staff responded to 880 calls in the 1 st quarter and 938 calls in the 2nd quarter of 2017. Of the 1818 incidents, 37 were property fires with an estimated dollar loss of $493,599. The following is a summary of emergency incidents by response type. Incident Breakdown Response Type Q1 & Q2 2016 Q1 & Q2 2017 % Change % of Total I 2017 Property Fires/Explosions 48 37 -22.92% 2.03% Outdoor - No Loss Fires & Burning - Controlled 121 62 -48.76% 3.41% CO False Calls 92 95 +3.26% 5.22% False Fire Calls 141 149 +5.67% 8.19% Medical/Resuscitator Calls 1063 988 -7.05% 54.35% Other Response 123 151 +22.76% 8.31% Overpressure Rupture/Explosion (No Fire) 1 1 0% 0.06% Pre Fire Conditions/No Fire 29 36 +24.14% 1.98% Public Hazard 62 86 +38.71% 4.73% Rescue 219 213 -2.74% 11.72% During the first 6 months of 2017, crews were dispatched to a total of 988 Medical/Resuscitator calls of which 33.30% were related to asphyxia, respiratory conditions. Of the 213 Rescue calls, 91.08% were for vehicle collisions. 1 Municipality of Clarington Report ESD -006-17 Page 3 The number of Outdoor — No Loss Fires and Burning — Controlled incidents have decreased by 48.76% over Q1 and Q2 of 2016. Approximately half of the Outdoor - No Loss Fires and Burning - Controlled calls were for illegal burning. Staff were also busy this spring assisting Operations staff, volunteers and the residents of Cedar Crest Beach with building sandbag walls and pumping out basements due to flooding caused by high water levels in Lake Ontario. Unusual amounts of rain also caused flooding from the adjacent marsh. 1.2 Call Volume by Geographical Area (Generated by first vehicle dispatched according to geography) Geographical Area Call Volume Call Volume % Bowmanville and surrounding area 868 47.74% Newcastle and surrounding area 338 18.59% Orono and surrounding area 115 6.33% Courtice and surrounding area 447 24.59% Enniskillen and surrounding area 50 2.75% 1.3 Annual Totals for Comparison at a Glance — Final Figures Event Type 2013 2014 2015 2016 2017 Q1 & Q2 Call Volume 3,405 3,483 3,636 3,736 1818 Civilian Injuries 5 2 3 4 1 Firefighter 0 4 1 0 0 Injuries Fatalities 0 0 1 0 0 Dollar Loss $2,995,046 1 $5,661,800 1 $4,563,251 $6,148,757 $493,599 2. Fire Prevention Division Fire Prevention staff perform a variety of functions in accordance with the FPPA and policies of the Department with one goal in mind; creating a fire safe community. These functions are implemented through public education programs and fire inspections. 2.1 Fire Prevention, Inspection, Investigation and Public Education Activities Every year the Senior Fire Prevention Officer identifies a select area in Clarington for staff to conduct the Alarmed for Life Program during the months of May to October. Staff visited 272 homes across Clarington from May to June. During this visit residents received literature reminding them about cooking safety, requirements for smoke and co alarms, home escape plans, open-air fires and upcoming events. 109 Municipality of Clarington Report ESD -006-17 Page 4 The following is a summary of inspection services performed during the 1St and 2nd quarter. Fire Prevention Activity — Q1 & Q2 Volume Complaint Inspections 65 Requested Inspections 178 Self -initiated Inspections 115 Retrofit Inspections 10 Burn Permits 128 Fire Safety Plans Reviews 57 General Plans Reviews 115 Site Visits 57 Fire Investigations 8 FPPA Part 3 Charges Laid 6 FPPA Part 1 Charges Laid 1 2.2 Distribution of Fire and Life Safety Information and Public Education Programs Staff participated in various events across the municipality. These public events include Winter Wonderlearn, Maple Fest, Summerfest, school fun fairs and fundraisers. Through our participation, we are able to provide fire safety education to large groups of people in the community. At this year's How -To in 10 Festival held at the Bowmanville Library, staff provided instruction to resident on how to do a home fire safety check, identifying 10 components within 10 minutes. Fire Prevention staff attended multiple schools to provide junior and senior kindergarten, grade 1 and high school students important fire safety lectures. Kindergarten students listened to an educational story about fire safety and were provided the opportunity to tour a fire truck. Grade 1 students were visited by staff in 3 sessions. The topics discussed in each session were Smoke Alarms, Stop Drop and Roll and Community Helpers. During the Community Helpers session students learn about what firefighters do, their gear and a tour of the truck. High school co-op students received information about fire safety in the workplace. This instruction advised the students about alarm systems, fire safety planning and the responsibilities of the employer. There are currently 5 high schools in Clarington that participate in a co-op program who receive safety lectures during the months of February and September. 110 Municipality of Clarington Report ESD -006-17 Page 5 The following is a summary of the various public education activities we attended in the 1St and 2nd quarter of 2017. Public Education Activity Q1 &Q2 2016 Q1 &Q2 2017 Station Tours 10 15 School Visit 20 8 Public Events 13 19 Safety Lectures 10 9 Extinguisher Training Events 4 1 TAPP-C Attendance 6 0 3. Concurrence Not Applicable 4. Conclusion It is respectfully recommended that this Report be received for information. 5. Strategic Plan Application Not applicable. Submitted by: Gord Weir, Director of Emergency & Fire Services Reviewed by: Andrew C. Allison, B. Comm, LL.B CAO Staff Contact: Gord Weir, Director of Emergency & Fire Services, 905-623-5126 ext. 2802 or gweir@clarington.net There are no interested parties to be notified of Council's decision. GW/pm 111 Clarftwn Clerk's Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: September 5, 2017 Report Number: CLD -012-17 Resolution: File Number: AA. 18.03 By-law Number: Report Subject: Appointment to the Property Standards Committee 1. Recommendations: 1. That Report CLD -012-17 be received; 2. That Elizabeth Archampong be thanked for her contribution to the Property Standards Committee; 3. That the vote be conducted to appoint one citizen representative for a term ending December 31, 2018 or until a successor is appointed, to the Property Standards Committee for the Municipality of Clarington, in accordance with the Appointments to Boards and Committees Policy; and 4. That all interested parties listed in Report CLD -012-17 be advised of Council's decision. 112 Municipality of Clarington 2. Report Overview Report CLD -012-17 This report is intended to provide background information regarding the vacancy on the Property Standards Committee for the Municipality of Clarington and to assist Council in the appointment for this position. 3. 9 5. Background The Property Standards Committee is a quasi-judicial body appointed by Council to consider appeals to orders issued by Property Standard Officers. It is the Committee's role to make an informal, impartial decision. The Property Standards Committee has the following powers under the Ontario Building Code Act: x Confirm the Order or Orders served by the Municipality; or x Quash the Order; or x Amend the Order or extend the deadline for compliance. Property Standards Committee Member Qualifications A Property Standards Committee member shall be familiar with general rules of the procedure before the administrative tribunals, admissibility of evidence, and the relevant provisions under the Ontario Building Code Act. Property Standards Committee — Vacancy Elizabeth Archampong was appointed to the Property Standards Committee in April, 2015 for a term ending in in December 31, 2018 or until a successor is appointed. On July 10, 2017, the Municipal Clerk's Department received notification of her resignation. Following Council's appointments in April 2015, all unsuccessful candidates were advised that their applications would remain on file for consideration should a vacancy occur. Accordingly, the Municipal Clerk's Department contacted previous applicants (and any additional applications received since the appointments were made) to determine whether they wish to put forward their name for consideration. At the time of writing of this Report, the following applicants wish to be considered for appointment to the Property Standards Committee: x Sami Elhajjeh x Andrew W. McNee 113 Municipality of Clarington Report CLD -012-17 Page 3 Applications have been circulated under separate cover (Attachment 1) as they contain personal information. 6. Concurrence Not Applicable 7. Conclusion In order to fulfill the requirements of the Committee, it is recommended that one of the following applicants be appointed to the Property Standards Committee for the Municipality of Clarington until December 31, 2018 or until a successor is appointed. x Sami Elhajjeh x Andrew W. McNee 8. Strategic Plan Application Not applicable. Submitted by June Gallagher, Deputy Clerk Reviewed by.xll��- Andrew C. Allison, B. Comm, LL.B CAO Staff Contact: Samantha Gray, Committee Coordinator, 905-623-3379 ext. 2106 or sgray@clarington.net Attachments: Attachment 1: Property Standards Committee Confidential Applications (Distributed Separately) The following is a list of the interested parties to be notified of Council's decision: Sami Elhajjeh Andrew McNee Natalie King 114 Clarftwn Clerk's Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: September 5, 2017 Report Number: CLD -017-17 Resolution: File Number: By-law Number: Report Subject: Proposed Fee Increases - Marriage Licenses, Marriage Ceremonies, Commissioning, Certification Fees and other housekeeping fee changes Recommendations: That Report CLD -017-17 be received; and 2. That the draft By-law, amending Schedule "D" of By-law 2010-142, to change the Clerk's Department fees charged for marriage licenses, civil marriage ceremonies, commissioning and certification fees effective January 1, 2018, attached to Report CLD - 017 -17 as Attachment 2, be approved. 115 Municipality of Clarington Report CLD -017-17 Report Overview As part of its yearly service fees review, the Clerk's Department has reviewed the fees charged for all services and proposes increases to specific services, for Council's consideration. The proposed fee increases are to more suitably recover costs. 1. Background Page 2 The Clerk's Department has reviewed key service fees as part of its yearly service fee review, and staff is proposing increases to some of the service fees to be in line with other Departments and other municipalities. Staff is seeking direction on these proposed increases as part of the development of the 2018 Operating Budget. In addition, the review of the fee by-law has uncovered some housekeeping matters which should be corrected. 2. Marriage License Fee The current fee for a marriage license is $125 and has been since 2010. HST is not applicable on marriage licenses. The costs incurred by Clarington are $48 for the purchase of the license from the Province plus staff time for processing. Clarington issued 383 licenses in 2015; 397 licenses in 2016; and has issued 270 as of the end of July, 2017 (which is tracking at approximately 40 more than 2016, year over year). Attachment 1 is a comparison of the fees charged by other municipalities, which shows an average of $135 (with the lowest being $100 and the highest being $174). Staff is proposing to increase the fee from $125 to $135, which would result in increased yearly revenue of approximately $3500. 3. Civil Marriage Ceremony — Ceremony Fee The current fee for a civil marriage ceremony, performed by Clarington's municipal officiants, is $250 + HST. It has been $250 since Clarington opted to provide this service in 2010. The costs incurred in staff time is approximately an hour (including making the arrangements, a pre -meeting, and the actual ceremony), and rental of the Council Chambers for 1 '/2 hours. Clarington performed 104 ceremonies in 2015; 115 ceremonies in 2016; and has performed 60 as of the end of July, 2017 (which is tracking at approximately 10 more than 2016, year over year). Attachment 1 is a comparison of the fees charged by other municipalities, which shows an average of $298 (with the lowest being $200 and the highest being $480). Staff is proposing to increase the fee from $250 to $275, which would result in increased yearly revenue of approximately $3000. 116 Municipality of Clarington Report CLD -017-17 4. Civil Marriage Ceremony— Witness Fee Page 3 Since 2010, when the Municipality opted to provide civil marriage ceremonies, we have not charged for providing witnesses to couples during a civil marriage ceremony. However, we are occasionally asked to provide one or two witnesses for a ceremony. (Occasionally being 3-4 times per year.) This results in staff being pulled from their current duties to provide this service for approximately 1/2 hour. Attachment 1 is a comparison of the fees charged by other municipalities, which shows that four of the municipalities polled, charge for witnesses, with an average of $42 (lowest being $25 and highest being $60). At this time, staff do not recommend implementing a witness fee. Witness service demands will continue to be monitored, and should the demand for this service increase consideration should be given to implementing a fee for service. 5. Commissioning Fee The Municipal Clerk's Department has provided a document commissioning service since 1996. Clarington charged $15 per signature until 2010 when it was increased to $20, plus applicable taxes. Through By-law 2014-103, the fee for commissioning by the Planning Services Department staff increased. As an oversite, staff neglected to update the commissioning fees for the Clerk's Department at that time. To be consistent within the organization, staff is proposing that the Municipal Clerk's Department increase the fee for commissioning documents from $20 to $25 plus applicable taxes per signature. 6. Housekeeping Changes — By-law 2012-090 As part of this review, staff have also discovered a housekeeping matter which needs to be corrected. By-law 2012-090 was intended to amend By-law 2010-142. In error, it referenced an older By-law (96-32). It is therefore recommended that the reference error in By-law 2012-090 be corrected to delete any reference to 96-32 and replace it with 2010-142. 7. Line Fence Viewing Fee - Housekeeping Schedule "D" of By-law 2010-142 also includes a fee for line fence viewing, which the Municipality no longer provides. Therefore, as a housekeeping matter, staff is proposing the deletion of the line fence viewing fee in Schedule "D". 117 Municipality of Clarington Report CLD -017-17 8. Snow Removal Fee Page 4 Schedule "D" of by-law 2010-142 also includes a fee of $15 for snow removal, which was superseded by snow removal fee changes to the snow removal By-law 93-144 in 2014 (through By-law 2014-106). Therefore, as a housekeeping matter, staff is proposing the deletion of the snow removal fee in Schedule "D". 9. Subscription for Agendas/Minutes Previously, the Municipality charged a subscription to provide a bound hard copy of the Council and Committee agendas and minutes. The charges are as follows: Subscription -Council Agenda Subscription -GPA Agenda Subscription -Council Minutes Subscription -GPA Minutes Subscription -Agenda Pages $625.00 + HST $1125.00 + HST $150.00 + HST $250.00 + HST $250.00 + HST Typically it was only the media that subscribed, however it became difficult to invoice and collect and eventually the practice was discontinued. Additionally, the reference to the General Purpose and Administration Committee is no longer relevant. Therefore, as a housekeeping matter, staff is proposing the deletion of the above agenda and minutes subscription fees. As per Resolution #GG -581-16 passed on November 28, 2016, staff are continuing to provide two printed copies of the Council and Committee Agendas to the media until such time as the paper copies cease to be published. The media, is not being invoiced for this service and therefore the recommended deletion of the subscription fees in the By-law would not impact the continuation of this service. 118 Municipality of Clarington Report CLD -017-17 10. Concurrence Page 5 This report has been reviewed by the Director of Finance/Treasurer who concurs with the recommendations. 11. Conclusion It is respectfully recommended that Committee recommend the approval of the draft by-law (Attachment 2) to update Schedule "D" to By-law 2010-142 Clerk's Department fees for marriage licenses, civil marriage ceremony fees, commissioning and certification fees, effective January 1, 2018. 12. Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan. //9Submitted by: C. Anne Greentree, Municipal Clerk Reviewed by: Andrew C. Allison, B. Comm, LL.B CAO Staff Contact: June Gallagher, Deputy Clerk, 905-623-3379 ext. 2103 or jgallagher@clarington.net Attachments: Attachment 1 - Comparison of Marriage Licence/Ceremony Fees in other Municipalities Attachment 2 - Draft By-law to amend the Municipality of Clarington's Fee By-law There are no interested parties to be notified of Council's decision. 119 Municipality of Clarington Attachment 1 to Report CLD -017-17 Comparison of Marriage Licence/Ceremony Fees in other Municipalities Municipality Witness Fee Licence Fee Ceremony Fee (Plus 13% HST) Town of Ajax N/A $125 $250 Town of Aurora $60 $135 $480 City of Belleville N/A $125 No Ceremony Township of Brock N/A $120 No Ceremony Municipality of Clarington N/A $125 $250 Town of Cobourg N/A $125 $300 Town of East Gwillimbury N/A $129 $257 Town of Georgina $25 $100 $200 City of Kawartha Lakes N/A $135 No Ceremony Township of King N/A $161 $275 City of Markham N/A $156 $222.05 Town of Milton N/A $174 No Ceremony Town of Newmarket' N/A $140 $425 City of Oshawa N/A $125 No Ceremony City of Peterborough N/A $135 $325 City of Pickering N/A $125 $250 Town of Port Hope N/A $125 $350 Town of Richmond Hill N/A $150 $350 Township of Scugog N/A $130 No Ceremony Township of Uxbridge $25 $125 $235 (Res. Fee) $245 (Non -Res. Fee) City of Vaughn N/A $147 $300 Town of Whitby N/A $130 $300 Town of Whitchurch-Stouffville $58 $155 $297 Quinte-West N/A $140 $295.58 Average: $42 $135 $298 Lowest: $25 $100 $200 Most Expensive: $60 $174 $480 NOTE: In the Town of Newmarket, if you purchase both the marriage licence and marriage ceremony you receive a preferred discounted price, which results in a $50 savings. 120 Attachment 2 to Municipality of Clarington Report CLD -017-17 The Corporation of the Municipality of Clarington By-law 2017-xxx Being a by-law to require payment of fees, to amend By-law 2012-090, and amend "Schedule D" of the Fee By-law 2010-142. Whereas, at its meeting held on September 18, 2017, the Council of the Municipality of Clarington adopted the recommendations contained in Report CLD -017-17 to change the marriage ceremony fee, marriage license fee, commissioning fee, and add a fee for civil marriage ceremony witnesses; Now therefore the Council of the Municipality of Clarington enacts as follows: That By-law 2012-090 be amended to correct the error of referencing the incorrect by-law by deleting any reference to By-law 96-32 and replacing it with By-law 2012-142; 2. That the Municipal Clerk's Department fees be amended by deleting Schedule D of By-law 2010-142 and replacing it with the attached Schedule D, identified as Attachment A to By-law 2017-xxx; and 3. That the fee for the service of Commissioner of Affidavits, in the General fees Section, Schedule "F", be amended by increasing the fee from 120.00" to "$25.00". This By-law shall come into force and take effect on January 1, 2018. Passed in Open Council this XX day of MMMM, 2017. Adrian Foster, Mayor C. Anne Greentree, Municipal Clerk 121 The Corporation of the Municipality of Clarington By-law 2017-xxx Attachment 1 By-law 2010-142 Schedule "D" Municipal Clerk's Department Service Price Certification of Documents $25.00 for up to three documents + applicable taxes, $5.00 + applicable taxes for each additional document Snow Removal By-law $15.00 + applicable taxes Live Birth Registration $25.00 Live Birth Confirmation $25.00 Burial Permit $25.00 Civil Marriage Ceremony $275 + applicable taxes Marriage Licenses $135 Cost to file Appeal Property Standards $88.50 + applicable taxes Order ($44.25 (+ HST) to be refunded to Appellant following appearance before Appeal Committee. Failure to appear for the Appeal will result in forfeiture of entire fee amount.) 122 Clarington Finance Department Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: September 5, 2017 Report Number: FND-012-17 Resolution: File Number: By-law Number: Report Subject: Financial Update as at June 30, 2017 Recommendations: That Report FND-012-17 be received for information. 123 Municipality of Clarington Resort FND-012-17 Report Overview Paae 2 The purpose of this report is to update Council on the overall budget variance as of June 30, 2017. Additional financial indicators are included in this report such as taxes receivable, reserve fund investments, debt and development charges collected. 1. Background The financial update report has been designed to focus on overall budget variance. 2. Second Quarter of 2017 Results 2.1 Attachment 1, Summary of Operating Expenditures and Revenues, compares the Municipality's budget to actual posted transactions as of June 30, 2017. This statement reflects the Municipality's operating budget only and excludes year to date financial activities for the library, museum, BIAS and consolidated hall boards. Year to date expenditures as of June 30, 2017 totalled $46,331,266 which represents 99.6% of the budget as of the end of the second quarter. Year to date revenues totalled $65,009,048 which represents 102.9% of budget as of the end of the second quarter. 2.2 Attachment 1 is intended to provide an indication of the status of the Municipality's operating accounts compared to the approved budget as of June 30, 2017. Many of the departments have seasonal trends in their activities such as Community Services and Operations. Other departments activities, timing and/or amount, can vary from one year to the next such as Planning and Legal Services. To best capture the trends in the activities, the budget is allocated monthly based on the prior year's actual monthly distribution. In cases where there is no prior history easily obtainable, the monthly allocation is divided equally over the twelve months. Due to the timing differences that occured throughout the accounts, this statement cannot be used in isolation. 2.3 As of June 30, 2017, the operating budget is on target. Revenues exceed the expenditures. The positive net position is higher than budgeted at 112%. Monthly trial balance reports are sent to each department for regular review. Revenues and expenditures that have a variance either above or below that are noteworthly are discussed in this report. 2.4 The Administrator's Office went through some changes in 2016. The Clarington Board of Trade was transferred from Unclassified Administration. Both Communications and Tourism were transferred from Corporate Services. For a fair comparison, the 2016 activities of these areas is shown under the Administrator's Office section of the report. 124 Municipality of Clarington Resort FND-012-17 Paae 3 The expenditures for these areas is broken out in Attachment 1 for clarity. Communication and Tourism revenues have been allocated equally over the 12 months. As of June 30, 2017 the Administrator's net expenditures are at 90.1 %. Higher revenues are due to advertising revenues mostly in tourism. As well there has been higher Port Granby revenues and expenditures. 2.5 The Legal net expenditures are at 79.8% as of June 30, 2016. This is due to higher than budgeted revenues relating to development fees. Overall, Legal revenues are at 105.6% of the total 2017 budget. 2.6 The Clerk's department net expenditures are 92.5% of the end of their second quarter budget. Revenues are higher than budgeted as of June 30th due to higher parking revenues and increased Bowmanville cemetery plot sales. Animal licences are on target at 87.8% of the second quarter budget. 2.7 Emergency Fire Services net expenditures are at 97.6% as of the end of June 2017. The higher revenues are due to charges to Ontario Power Generation as per the Memorandum of Understanding. Overall the expendiutres are on budget as of June 30, 2017. However, wages are higher due in part to the the extra effort with the flooding. Other expenditures are lower than budgeted but this would be due to timing differences from year to year. 2.8 Engineering net expenditures are at 91.5% as of June 30, 2017 budget. Revenues are higher due to inspection fees and building permits. At the end of the second quarter building permit revenues were at $933,352 or 62.7% of the total 2017 budgeted amount. The higher expenditures can be attributed mainly to the corresponding transfer of inspection fees to the reserve fund in the amount of $273,375. Other operating expenditures are below budget in part are due to timing differences of some expenditues from year to year. 2.9 Operations net expenditures are at 102.8% of the budget as of June 30, 2017. Operating expenditures are higher than budgeted due to the staff costs of assisting with the flooding that occurred starting in spring at various locations throughout the municipality. Other factors are higher than budgeted expenditures in radio costs, tree contracts, street lighting. This has been mitigated by some expenditues that are below the second quarter budget such as grass cutting due to the timing of invoices. 2.10 Community Services net expenditures at 93.9% at the end of the second quarter budget. This is due in part to the higher revenues in aquatics, fitness and active adults programs. 125 Municipality of Clarington Resort FND-012-17 Paae 4 2.11 Planning Services net expenditures are at 76.7% of the second quarter budget. This is due to the significantly higher than budgeted revenues. As of June 30, 2017 the revenues were at 238% of the second quarter budget or at 97.5% of the total 2017 budget. In particular, fees for subdivision, site plans and condo applications have exceeded their total annual budget. 2.12 Attachment 2, Continuity of Taxes Receivable for the six months ending June 30, 2017 provides the status of the taxes billed and collected by the Municipality during this time. A total of $40,180,104 in interim tax bills and $35,829,853 in final tax bills were issued to property owners in the Municipality during the second quarter. At the end of June 2017, at total of $11,377,026 remains unpaid compared to June 2016 taxes receivable of $10,859,692. The net balance is $517,334 higher or 4.8% higher than the previous year at this time. Collection efforts continue to control the balance of taxes outstanding. 2.13 Attachment 3, Investments Outstanding as of June 30, 2017 provides the status of the Municipality's general, capital and reserve fund investment holdings as of the end of the second quarter in 2017. The Municipality as of June 30, 2017 holds $10,083,257.99 in general fund investments, $0 in capital fund investments, $9,520,810.70 in Development Charge reserve fund investments, and $47,740,315.74 in reserve fund investments. Investments held in the Municipality's portfolio are assessed on a ongoing basis to ensure they meet the requirements of Section 418 of the Ontario Municipal Act, Ontario Regulation 438/97 and the Municipality's investment policy. Clarington investments are very conservative in nature and only high quality investments are chosen as per the investment policy. 2.14 Attachment 4, Debenture Repayment Schedule provides the status of the Municipality's long term debt obligations as of January 1, 2017. The Municipality has approximately $20,283,942.62 in outstanding debt as of January 1, 2017. The debenture for the Rickard Recreation Comples (RRC) and the Municipal Administrative Centre (MAC) improvements have not been issued yet by the Region so the associated repayment plan is an estimate. In 2017, the debt repayment obligations as per the current debt are $4,000,814.66 which includes the estimated figures for RRC and MAC. The annual principal and interest payments required to service these liabilities continue to be well within the annual debt repayment limits prescibed by the Ministry of Municipal Affairs and Housing. 2.15 Attachment 5, Municipal Development Charges as of June 30, 2017 provides the Municipal Development Charges collected separated into residential and non-residential. A the end of the second quarter Residential Municipal development Charges collected are $4,879,223. In the 2015 Development charges Background Study, it is forcasted that the Municipality would be collecting approximately 768 residential units in total for 2017 or 126 Municipality of Clarington Report FND-012-17 Page 5 about 192 units per quarter. For 2017 budget considerations, the figure of 650 units (325 for half year) was used for the year. At the end of June 2017, there were 357 units. Compared to the same period of the previous year there was a 37.9% decrease in the development charges collected and a 52.1 % decrease in the number of units. Development charges are for the most part on target as of June 30, 2017. It should be noted that 2016 was an exceptional year for development charges. 2.16 As of June 30, 2017, Non -Residential Municipal Development Charges collected are $599,601.37. Compared to the same period last year there was a 1017.4% increase in the non-residential development charges collected. Non-residential development charges are based on the area in square metres rather than a per unit cost so it can be expected to have significant variance from one year to another. 2.17 In the 2015 Development Charges By-law 2015-035, there are a number of incentives to encourage development in Clarington. As of June 30, 2017 a total of $603,876.87 in incentives have been given to eleven (11) properties. To date, there has been one (1) residential development of $413,822.26. The remaining $190,054.61 has been given to non-residential development. 3. Concurrence Not Applicable 4. Conclusion It is respectfully recommended that the second quarter of 2017 financial update report be received for information. 5. Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan. Submitted by: Reviewed Nancy Taylor, BBA, CPA, CA, Director of Finance/Treasurer 127 by: f Andrew C. Allison, B. Comm, LL.B CAO Municipality of Clarington Report FND-012-17 Page 6 Staff Contact: Catherine Carr, Manager of Internal Audit, 905-623-3379 ext 2606 or ccarr@clarington.net There are no interested parties to be notified of Council's decision. Attachment 1 — Summary of Operation Revenues and Expenditures Attachment 2 — Continuity of Taxes Receivable Attachment 3 — Investments Outstanding Attachment 4 — Debenture Repayment Schedule Attachment 5 — Municipal Development Charges NT/CC/hjl 128 The Municipality of Clarington Summary of Operating Expenditures and Revenues for the Six Months ending June 30, 2017 Attachment 1 for FND-012-17 2017 Budget YTD 2017 Actual YTD 2017 YTD Unexpended $ 2017 YTD Expended % 2016 Budget YTD 2016 Actual YTD 2016 YTD Unexpended $ 2017 Total Budget 2017 % of Annual Budget Spent 05 Non -departmental Accounts Municipal Taxation (52,776,136) (52,812,529) 36,393 100.1% (55,071,309) (1,053,900) (5,839,274) (55,387,036) (1,079,657) (5,548,796) 315,727 25,757 (290,478) (59,340,165) (1,659,469) (6,120,518) 89.0% 66.8% 73.5% Other Revenue (1,042,530) (1,109,097) 66,567 106.4% Contributions (4,326,565) (4,497,651) 171,086 104.0% Revenue/Taxation/Contributions (58,145,231) (58,419,277) 274,046 100.5% (61,964,483) (62,015,489) 51,006 (67,120,152) 87.0% 0 0 0 (199,200) 199,200 (199,200) 199,200 0 0 (203,300) 203,300 0.0% 100.0% 59 BIA Taxation BIA Taxes BIA Payments 203,300 203,300 0 100.0% Net Expenditures 203,300 203,300 0 100.0% 0 0 0 0 10 Mayor and Council Net Expenditures 442,153 434,369 7,784 98.2% 470,015 448,741 21,274 879,297 49.4% (66,504) 225,000 349,049 559,165 (210,704) 225,000 395,317 571,805 144,200 0 (46,268) (12,640) (165,500) 330,000 633,010 1,141,602 103.2% _ 100.0% _ 49.2% 45.1% 13 Administrator's Office Revenue/Recoveries (92,540) (170,876) 78,336 184.7% Board of Trade 330,000 330,000 0 100.0% Operating Expenditures (includes Port Granby) 281,499 311,359 (29,860) 110.6% 575,316 515,076 60,240 89.5% Communications & Tourism Expenditures 1,186,815 1,156,435 30,380 97.4% 1,133,214 1,192,122 (58,908) 2,104,612 54.9% Net Expenditures 1,094,275 985,559 108,716 90.1% 1,066,710 981,418 85,292 1,939,112 50.8% (40,443) 209,253 (39,208) 212,114 (1,235) (2,861) (69,000) 417,242 105.6% 52.6% 14 Legal Administration Revenue/Recoveries (25,576) (72,874) 47,298 284.9% Expenditures 209,263 219,437 (10,174) 104.9% Net Expenditures 183,687 146,563 37,124 79.8% 168,810 172,906 (4,096) 348,242 42.1% (19) (8) (11) 42.1% (6) 2,279,125 (1,229) 2,277,756 1,223 1,369 (3,000) 4,264,170 0.3% 59.9% 16 Corporate Services Revenue/Recoveries Expenditures 2,638,402 2,555,581 82,821 96.9% Net Expenditures 2,638,383 2,555,573 82,810 96.9% 2,279,119 2,276,527 2,592 4,261,170 60.0% (323,912) 1,560,974 (414,787) 1,634,778 90,875 (73,804) (685,900) 3,183,373 57.1% 51.3% 19 Clerk's Revenue/Recoveries (282,336) (391,813) 109,477 138.8% 11621,963 1,631,550 (9,587) 100.6% Expenditures Net Expenditures 1,339,627 1,239,737 99,890 92.5% 1,237,062 1,219,991 17,071 2,497,473 49.6% (674,031) 1,227,501 1,636,768 (700,156) 1,226,532 1,742,221 26,125 969 (105,453) (1,552,000) 2,513,141 3,146,536 48.9% 48.6% 64.9% 21 Finance & Unclassified Administration Revenue/Recoveries (685,490) (758,967) 73,477 110.70 Operating Expenditures 1,293,895 1,221,108 72,787 94.4% Unclassified Administration 2,083,693 2,041,336 42,357 98.0% Expenditures 3,377,588 3,262,444 115,144 96.6% 2,864,269 2,968,753 (104,484) 5,659,677 57.6% Net Expenditures 2,692,098 2,503,477 188,621 93.0% 2,190,238 2,268,597 78,359 4,107,677 60.9% The Municipality of Clarington Summary of Operating Expenditures and Revenues for the Six Months ending June 30, 2017 Attachment 1 for FND-012-17 130 2017 Budget YTD 2017 Actual YTD 2017 YTD Unexpended $ 2017 YTD Expended % 2016 Budget YTD 2016 Actual YTD 2016 YTD Unexpended $ 2017 Total Budget 2017 % of Annual Budget Spent (29,094) 6,168,962 (106,809) 6,073,717 77,715 95,245 (85,000) 12,112,470 230.3% 52.8% 28 Emergency Services - Fire Revenue/Recoveries (30,443) (195,748) 165,305 643.0% 6,385,306 6,396,235 (10,929) 100.2% Expenditures Net Expenditures 6,354,863 6,200,487 154,376 97.6% 6,139,868 5,966,908 172,960 12,027,470 51.6% (542,829) 442,539 4,614,468 (1,647,654) 442,539 4,749,113 11104,825 01 (134,645) (1,550,700) 534,407 6,919,358 81.9% 84.4% 71.7% 32 Engineering Services Revenue/Recoveries (745,859) (1,270,757) 524,898 170.4% Debenture Payment 450,792 451,137 (345) 100.1% 4,818,020 4,959,299 (141,279) 102.9% Operating Expenditures Expenditures 51268,812 5,410,436 (141,624) 102.7% 5,057,007 5,191,652 (134,645) 7,453,765 72.6% Net Expenditures 4,522,953 4,139,679 383,274 91.5% 4,514,178 3,543,998 970,180 5,903,065 70.1% (264,065) 8,448,772 731,904 (433,624) 8,136,337 360,430 169,559 312,435 371,474 _ (684,800) 16,486,059 1,205,586 45.5% 56.8% 40.6% 36 Operations Revenue/Recoveries (296,847) (311,432) 14,585 104.9% Operating Expenditures 8,733,921 9,364,939 (631,018) 107.2% 845,015 489,736 355,279 58.0% Fleet & Debenture Payments Expenditures 9,578,936 9,854,675 (275,739) 102.9% 9,180,676 8,496,767 683,909 17,691,645 55.7% Net Expenditures 9,282,089 9,543,243 261,154 102.8% 8,916,611 8,063,143 853,468 17,006,845 56.1% (2,562,208) 5,628,364 2,933,102 113,800 (2,636,718) 5,618,773 2,933,102 97,500 74,510 9,591 0 16,300 (4,875,365) 11,421,127 3,177,849 95,000 58.2% 50.4% 93.3% 97.6% 42 Community Services Revenue/Recoveries (2,651,605) (2,835,360) 183,755 106.9% Operating Expenditures 5,890,377 5,754,265 136,112 97.7% Debenture Payments 3,030,595 2,966,414 64,181 97.9% 95,000 92,750 2,250 97.6% Annual Grant & Sponsorships Expenditures Net Expenditures 9,015,972 8,813,429 202,543 97.8% 8,675,266 8,649,375 25,891 14,693,976 60.0% 6,364,367 5,978,069 386,298 93.9% 6,113,058 6,012,657 100,401 9,818,611 60.9% (166,332) 2,557,673 (204,767) 2,331,895 38,435 225,778 (596,675) 4,843,688 97.5% 48.1% 50 Planning Services Revenue/Recoveries (244,509) (581,936) 337,427 238.0% 2,523,600 2,330,923 192,677 92.4% Expenditures Net Expenditures 2,279,091 1,748,987 530,104 76.7% 2,391,341 2,127,128 264,213 4,247,013 41.2% Boards & Agencies 4,076,650 4,062,452 14,198 99.7% 3,985,345 4,070,000 (84,655) 4,084,177 99.5% (66,833,107) 44,340,979 (68,610,345) 43,746,870 1,777,238 594,109 (77,591,392) 77,591,392 83.8% 59.7% Total Operating: Revenue/Recoveries (63,200,455) (65,009,048) 1,808,593 102.9% Expenditures 46,528,760 46,331,266 197,494 99.6% Net Difference (16,671,695) (18,677,782) 2,006,087 112.0% (22,492,128) (24,863,475) 2,371,347 0 130 CORPORATION OF THE MUNICIPALITY OF CLARINGTON Attachment 2 to Continuity of Taxes Receivable Report FND-012-17 for the Second Quarter of the Year 2017 Beginning Payments & Balance Interest Taxes Billed Balance Adjustments June 2017 June 2016 Receivable Added ** March 31, 2017 Current Year Taxes (8,983,459) 76,009,957 67,026,497 (59,454,537) 7,571,960 6,962,463 Penalty and Interest 19,690 142,103 161,792 (87,499) 74,293 80,256 First Prior Year Taxes 3,527,747 - 3,527,747 (1,034,147) 2,493,600 2,495,155 Penalty and Interest 197,533 113,063 310,597 (147,103) 163,494 185,642 Second Prior Year Taxes 1,135,271 - 1,135,271 (310,457) 824,814 714,536 Penalty and Interest 119,358 34,577 153,935 (70,935) 83,000 76,813 Third and Prior Years Taxes 320,423 - 320,423 (187,849) 132,574 204,453 Penalty and Interest 40,273 7,090 47,363 (14,072) 33,291 140,375 TOTAL (3,623,164) 296,833 76,009,957 72,683,626 (61,306,600) 11,377,026 10,859,692 ** Includes refunds, write-offs, 357's, etc. NOTES: 2017 Interim Instalment months (for all classes): February and April 2017 Final Instalment months (for non -capped classes): June and September 2017 Final Instalment months (for capped classes): August and September 2017 Supplementary Payments Due: September and November 131 Attachment 3 to Municipality of Clarington Report FND-012-17 Investments Outstanding As at June 30, 2017 General Fund One Fund I HISA Capital Fund NR 17 -Sep -16 10,083,257.99 General fund total 10.083.257.99 n/a 10,083,257.99 1,083,257.99 (B) 10.083.257.99 1.083.257.99 Capital fund total - - Non -development Char a Funds(including Strategic Capital) I Purchase I I Interest I Market Value at I Issuer Type Rating Date Cost Rate Maturity date Maturity Amount June 30, 2017 General Fund One Fund I HISA Capital Fund NR 17 -Sep -16 10,083,257.99 General fund total 10.083.257.99 n/a 10,083,257.99 1,083,257.99 (B) 10.083.257.99 1.083.257.99 Capital fund total - - Non -development Char a Funds(including Strategic Capital) BMO coupons L 15 -Mar -12 196,287.25 2.92% 28 -Sep -1 7 230,141.00 229,370.03 BNS GIC H 30 -Oct -12 1,884,365.00 2.50% 30 -Oct -17 2,131,986.04 2,114,606.14 RBC GIC H 19 -Jun -17 42,323.00 0.75% 18 -Dec -17 42,481.28 42,332.56 HSBC GIC H 21 -Dec -12 1,121,354.00 2.40% 21 -Dec -17 1,262,352.30 1,248,420.23 National Bank GIC M 12 -Feb -13 1,927,464.00 2.45% 12 -Feb -18 2,175,434.89 2,143,073.98 Tangerine GIC H 25 -Mar -13 1,254,427.00 2.40% 26 -Mar -18 1,412,449.93 1,388,067.38 RBC GIC H 02 -May -1 7 1,000,000.00 1.05% 02 -May -1 8 1,010,500.00 1,001,697.26 HSBC GIC H 13 -May -1 3 321,079.00 2.25% 14 -May -1 8 358,862.84 351,994.41 BNS GIC H 03 -Jun -13 1,499,069.00 2.30% 03 -Jun -18 1,679,576.51 1,644,681.07 RBC GIC H 30 -Jul -13 2,341,277.00 2.60% 30 -Jul -18 2,661,886.92 2,589,145.65 Tangerine GIC HM 10 -Au -15 672,368.00 1.60% 10 -Aug -18 705,160.80 692,849.67 BMO GIC H 30 -Sep -1 3 1,174,214.00 2.90% 01 -Oct -18 1,354,748.00 1,307,113.89 Prov NB coupons H 27 -Jun -13 248,068.78 2.59% 03 -Dec -18 285,071.00 279,244.15 RBC GIC H 11 -Mar -14 1,084,844.00 2.50% 11 -Mar -19 1,227,401.41 1,177,143.61 RBC GIC H 17 -Mar -14 1,000,000.00 2.50% 18 -Mar -19 1,131,408.21 1,084,641.00 Tangerine GIC H 02 -May -14 1,000,000.00 2.60% 02 -May -1 9 1,139,019.14 1,084,612.00 132 Municipality of Clarington Report FND-012-17 Investments Outstanding As at June 30, 2017 Issuer Type Rating Purchase Date Cost Interest Rate Maturity date Maturity Amount Market Value at June 30, 2017 BMO GIC H H 17 -Aug -14 830,000.00 2.411/o 19 -Aug -19 935,015.04 888,679.34 BNS GIC 12 -Sep -14 1,037,127.00 2.46% 12 -Sep -1 9 1,171,126.20 1,110,156.30 Manulife Bank GIC HM 23 -Sep -14 789,343.56 2.50% 22 -Sep -1 9 893,069.79 845,151.74 Tangerine GIC H 02 -Dec -14 1,191,382.00 2.56% 02 -Dec -19 1,351,889.19 1,271,608.47 Tangerine GIC H 18 -Dec -14 1,045,809.00 2.56% 18 -Dec -19 1,186,704.08 1,114,996.59 BNS GIC H 01 -Jun -15 1,500,632.00 2.10% 01 -Jun -20 1,664,956.59 1,566,994.45 BMO GIC H 11 -Aug -1 5 2,000,000.00 1.95% 11 -Au -20 2,202,754.75 2,074,256.00 RBC GIC H 11 -Aug -1 5 1,741,656.00 1.95% 11 -Au -20 1,918,220.51 1,806,320.20 BNS GIC H 28 -Sep -1 5 708,582.00 2.10% 29 -Sep -20 786,174.27 734,879.60 BMO GIC H 15 -Oct -15 621,864.00 2.15% 15 -Oct -20 691,651.42 644,895.36 BNS GIC H 10 -Dec -15 1,976,951.00 2.32% 10 -Dec -20 2,220,381.86 2,048,783.51 BNS GIC H 10 -Dec -15 1,500,000.00 2.32% 10 -Dec -20 1,682,263.09 1,554,502.50 BMO GIC H 10 -Dec -15 1,500,000.00 2.20% 10 -Dec -20 1,672,421.48 1,551,666.00 HSBC GIC H 18 -Dec -15 1,182,689.00 2.25% 18 -Dec -20 1,321,865.11 1,223,760.24 HSBC GIC H 29 -Mar -16 195,399.00 2.18% 29 -Mar -21 217,646.57 200,758.79 HSBC GIC H 02 -May -16 1,001,980.00 2.15% 03 -May -21 1,114,256.16 1,026,988.42 RBC GIC H 03 -Oct -16 2,000,000.00 1.70% 04 -Oct -21 2,175,879.10 2,025,057.54 BMO GIC H 03 -Oct -16 1,281,741.00 1.70% 04 -Oct -21 1,394,456.73 1,297,799.64 BMO GIC H 05 -Oct -16 1,812,000.00 1.70% 05 -Oct -21 1,971,346.46 1,834,617.38 BNS GIC HM 21 -Dec -16 2,544,990.00 2.00% 21 -Dec -21 2,809,874.60 2,571,625.87 RBC GIC H 21 -Dec -16 181,765.00 1.80% 21 -Dec -21 198,723.46 183,477.04 RBC GIC H 31 -Mar -17 1,183,651.00 1.80% 31 -Mar -22 1,294,084.27 1,188,963.23 Prov BC Bond H 11 -Dec -13 2,369,685.75 2.70% 18 -Dec -22 2,425,000.00 2,521,363.85 Prov Manitoba Bond H 23 -Nov -15 775,928.40 2.45% 02 -Jun -25 780,000.00 785,943.17 Non -development charge total 47,740,315.74 52,888,241.00 50,452,238.26 133 (A) (A) Municipality of Clarington Report FND-012-17 Investments Outstanding As at June 30, 2017 Development Charge Funds One Fund Bond I Purchase I Interest I n/a 3,973,046.70 Market Value at I Issuer Type Rating Date Cost Rate Maturity date Maturity Amount June 30, 2017 Development Charge Funds One Fund Bond NR 08 -Aug -00 3,973,046.70 n/a 3,973,046.70 3,853,652.46 One Fund Equity NR 31 -Jan -07 500,000.00 n/a 500,000.00 989,396.76 RBC GIC H 12 -Jun -17 215,842.00 0.75% 11 -Dec -17 216,649.19 215,921.86 National Bank GIC HM 20 -Dec -13 1,300,000.00 2.75% 20 -Dec -18 1,488,855.35 1,430,601.90 BNS GIC H 21 -Dec -16 1,128,572.00 1.80% 21 -Dec -21 1,233,866.47 1,139,202.02 Prov Ontario Bond H 19 -Dec -13 2,403,350.00 2.85% 02 -Jun -23 2,500,000.00 2,613,540.75 Development charge total 9,520,810.70 9,912,417.71 10,242,315.75 Total Investments 67,344,384.43 72,883,916.70 61,777,812.00 Note that interest is annual compounding with the exception of the following: (A) Bond interest is paid semi-annually (B) Pooled Investment Fund 134 (B) (B) (A) Muncipality of Clarington Attachment 4 of Report FND-012-17 NOTE: 2018 Newcastle Library requires renewal of debenture for a further 5 year period unless funding is available from other sources. Partial funding at those times would reduce debenture burden for following 5 year period. An estimate is provided based on a further 5 years. 135 Debenture Repayment Schedule As of January 1, 2017 RRC MAC Green Road South Courtice Indoor Soccer RRC CCD Improvements Improvements Grade Newcastle Newcastle Year Arena Lacrosse space (estimated) (estimated) Separation Library Courtice Library Aquatic Total 2017 1,069,666.77 163,532.59 105,047.39 77,900.00 102,107.00 534,406.77 103,787.14 82,665.09 1,761,701.91 4,000,814.66 2018 164,093.85 104,942.45 79,400.00 101,582.00 538,772.66 106,787.14 78,904.97 1,759,687.50 2,934,170.57 2019 165,174.58 104,831.80 78,000.00 101,107.00 541,802.38 109,787.14 78,146.32 1,757,651.34 2,936,500.56 2020 164,755.07 104,715.46 77,300.00 101,082.00 544,416.38 112,787.14 78,341.53 1,604,355.98 2,787,753.56 2021 163,863.49 104,593.15 78,200.00 101,532.00 546,623.02 115,787.14 78,465.50 1,054,141.30 2,243,205.60 2022 163,542.75 79,600.00 101,707.00 546,559.49 117,000.00 78,488.31 1,006,711.96 2,093,609.51 2023 162,800.11 80,200.00 102,257.00 546,276.36 119,000.00 78,425.64 1,088,959.11 2024 160,675.42 79,200.00 103,091.00 553,240.30 78,249.84 974,456.56 2025+ 565,450.00 715,770.00 2,693,604.53 546,030.80 4,520,855.33 1,069,666.77 1,308,437.86 524,130.25 1,195,250.00 1,530,235.00 7,045,701.89 784,935.70 1,177,718.00 8,944,249.99 23,580,325.46 Principal at January 1, 2017 1,057,000.00 1,167,000.00 425,533.62 1,010,000.00 1,296,809.00 5,695,600.00 602,000.00 990,000.00 8,040,000.00 20,283,942.62 Principal at January 1, 2018 - 1,033,000.00 339,154.57 932,100.00 1,194,702.00 5,332,600.00 529,000.00 931,000.00 6,595,000.00 16,886,556.57 Interest Rates 2.00% to 2.25% 1.35% to 3.35% 5.12% estimated estimated 1.35% to 3.8% 4.9% to 5.2% 1.15% to 2.8% 4.5% to 4.75% NOTE: 2018 Newcastle Library requires renewal of debenture for a further 5 year period unless funding is available from other sources. Partial funding at those times would reduce debenture burden for following 5 year period. An estimate is provided based on a further 5 years. 135 Municipality of Clarington RESIDENTIAL Single/Semi- Detached -New construction -Additions Townhouse Apartment TOTAL: Attachment 5 to Report FND-012-17 MUNICIPAL DEVELOPMENT CHARGES January to June YTD Change in DC paid from prior year: Change in DC units from prior year: NON-RESIDENTIAL Commercial -New construction -Additions Industrial -New construction -Additions Agricultural Government Institutional TOTAL: -37.9% -52.1% 2017 2016 2016 Municipal Development Charges Municipal Development Number of Municipal Development Number of Charges Paid Units Charges Paid Units $ 3,849,546.00 235 $ 4,411,294.00 280 $ - - $ 15,985.00 1 $ 63,765.00 7 $ 2,273,872.00 184 $ 965,912.00 115 $ 1,155,302.27 281 $ 4,879,223.00 357 $ 7,856,453.27 746 $ 599,601.37 $ 53,658.51 Change in DC paid from prior year: Change in DC units from prior year: NON-RESIDENTIAL Commercial -New construction -Additions Industrial -New construction -Additions Agricultural Government Institutional TOTAL: -37.9% -52.1% Change in DC paid from prior year: 1017.4% 136 2017 2016 Municipal Development Charges Municipal Development Charges Paid Paid $ 48,993.31 $ 324,574.84 $ 20,744.28 $ 246,177.47 $ 8,104.78 $ 4,665.20 $ 599,601.37 $ 53,658.51 Change in DC paid from prior year: 1017.4% 136 Municipality of Clarington Municipal Development Charges Incentives As of June 30, 2017 Under By-law 2015-035 Date Property Residential Jan -16 105 Queen Street, Bowmanville Non -Residential Attachment 5 to Report FND-012-17 Value Incentive 413,822.26 Mid -Rise Residential Residential Incentives to Date $ 413,822.26 Jul -15 222 King Street East, Bowmanville 110,671.30 Medical Exemption Oct -15 21 King Avenue East, Newcastle 3,636.08 Revitalization Small Business Feb -16 222 Baseline Road East, Bowmanville 13,279.78 Existing Industrial Development Feb -16 28 King Avenue East, Newcastle 937.96 Revitalization Small Business Apr -16 70 Mearns Court, Bowmanville 1,470.67 Existing Industrial Development Oct -16 2323 Highway 2, Bowmanville 15,985.00 Conversion Residential to Commercial Oct -16 70 Mearns Court, Bowmanville 8,232.17 Existing Industrial Development Feb -17 48 Britton Court, Bowmanville 24,676.61 New Industrial Development May -17 5314 Main Street, Orono 974.18 Revitalization Small Business Jun -17 1726 Baseline Road, Courtice 10,190.86 New Industrial Development Non -Residential Incentives to Date $ 190,054.61 Total Value of Incentives to Date $ 603,876.87 137 Ministry of Community Safety and Correctional Services Office of the Fire Marshal and Emergency Management 25 Morton Shulman Avenue Toronto ON M3M OB1 Tel: 647-329-1100 Fax: 647-329-1143 Municipality of Clarington 2430 Highway No. 2 Bowmanville, ON LIC 31<7 July 31, 2017 Dear Head of Council: Mlnistere de Is Securite communautaire at des Services correctionnels Bureau du commissaire des incendies at de -la gestion des situations d'urgence 25, avenue Morton Shulman Toronto ON M3M OBI Tel.: 647-329-1100 Telec.: 647-329-1143 �t- Ontario It is the responsibility of municipalities to ensure they are in compliance with the Emergency Management and Civil Protection Act (EMCPA) and its associated Regulation, Ontario Regulation 380/04. The Office of the Fire Marshal and Emergency Management (OFMEM) has reviewed the documentation submitted by your Community Emergency Management Coordinator (CEMC) and have determined that your municipality was compliant with the EMCPA and O.Reg 380/04 in 2016. The safety of your citizens is important, and one way to ensure that safety is to ensure that your municipality is prepared incase of an emergency. You are to be congratulated on your municipality's efforts in achieving compliance in 2016. I look forward to continuing to work with you to ensure your continued compliance in 2017. If you have any questions or concerns about the compliance monitoring process, please contact your Emergency Management Field Officer. Sincerely, Chris Pittens Program Manager Emergency Management Field Operations cc: Gordon Weir - CEMC FtEC-El VED SEP 0 12017 EMERGENCYAND FIRE SERVICES The Regional Municiparity of Durham Planning and Economic Development Department Manning OMsion 685 ROSSLAND ROAD EAST LEVEL4 PO BOX 023 WHITBY, ON LIN BA3 CANADA 905-008-7731 1-8110-372-11182 Fax: 905-688-8208 Email: planning@durham.ca durham.ca August 30, 2017 Mrs. Anne Greentree Municipal Clerk, B.A., CMO Municipality of Clarington 40 Temperance Street Bowmanville ON UC 3A6 Dear Mrs. Greentree: Re: Region of Durham Tree By-law, Five Year Review File Number: E01-00 The Region of Durham Planning and Economic Development Department is initiating a five year review of the Regional Tree By-law (By -Law Number 31-2012). The purpose of this review is to identify any updates that could enhance the function of the existing By-law. As this time, we invite you to share your opinions and ideas on our current Regional Tree By-law. We have attached the following documents to assist with your review: • By -Law Number 31-2012; • Regional Tree By-law Information Pamphlet; • Good Forestry Practices Permit Application; and • Clear Cutting Permit Application. Brian Bridgeman, MCIP RPP Commissioner of Planning Additionally, we have also attached a copy of our August 15, 2017 Information Report and EoononicDevelopment provided to Regional Council for your information. Please provide us with your comments by October 2, 2017. If you have any questions or require anything further to assist with your review please contact me at 905-668-4113 Ext. 2574 or via email at Dimitri.Paoratis(cWurham.ca. Yours truly, Original Signed By Dimitri Pagratis Project Planner Attached: 1`: Information Report #2017 -INFO -84, Region of Durham Tree By-law, Five Year Review File: E01-00, dated August 15, 2017 2. By -Law Number 31-2012 3. Regional Tree By-law Information Pamphlet 4: Good Forestry Practices Permit Application 5. Clear Cutting Permit Application If this information is required in an accessible format, please contact I.Scrvtco ixceflcrcu -- Planning Reception at 1-800-372-1102, ext. 2551. rcro_v comrnuni8es" 0 100%Pokco wrT If this information is required in an accessible format, please contact 1-800-372-1102 ext. 2564 The Regional Municipality of Durham Information Report From: Commissioner of Planning and Economic Development Report: #2017 -INFO -84 Date: August 15, 2017 Subject: Region of Durham Tree By -Law, Five Year Review, File: E01-00 Recommendation: Receive for information Report: 1. Purpose and Background 1.1 The Region's existing Tree By-law was adopted by Regional Council on June 18, 2008, and was last amended on June 27, 2012. 1.2 The Tree By-law was established under the Municipal Act to minimize the destruction of trees by promoting good forestry practices and by regulating the removal of trees in woodlands one hectare or more in size. Tree removal in woodlands under one hectare is regulated by the Area Municipalities. The Tree By- law is enforced on behalf of the Region by a qualified forester on an as -needed basis. 1.3 This five year review will examine whether the Region's Tree By-law requires any updates; it will explore potential changes to the enforcement and exemption parameters of the By-law; flexibility for the farming community; and streamlining the application review process. Page 2 of 2 2. Steps Moving Forward 2.1 Consultation with stakeholders, a review of legislative updates, a comparative analysis of other upper tier jurisdictions, and tree by-law best practices will form the basis of this review. 2.2 Stakeholders consultation will include: the Ministry of Natural Resources and Forestry (MNRF); the Region's Conservation Authorities; Area Municipal staff and By-law enforcement officers; the Durham Environmental Advisory Committee (DEAC); the Durham Agricultural Advisory Committee (DAAC); and local forest practitioners. 2.3 To date, the Planning and Economic Development Department has conducted introductory meetings with MNRF; the Region's Conservation Authorities; Area Municipal staff and By-law enforcement officers; DEAC; and DAAC. 2.4 An update report will be presented to Committee of the Whole by the end of 2017. The report will present research findings; provide an overview of stakeholder feedback, and a draft By-law. 2.5 In early 2018, the Planning and Economic Development Department will report back to COW with staffs final recommendations. 3. Conclusion 3.1 A copy of this report will be forwarded to the all relevant agencies and stakeholders. 4. Attachments Attachment #1: By -Law Number 31-2012 Attachment #2: Regional Tree By-law Information Pamphlet Respectfully submitted, Original signed by B.E. Bridgeman, MCIP, RPP Commissioner of Planning and Economic Development BY-LAW NUMBER 31-2012 OF THE REGIONAL MUNICIPALITY OF DURHAM being a by-law to prohibit or regulate the destruction or injuring of Trees in Woodlands in the Regional Municipality of Durham. WHEREAS the Council of the Regional Municipality of Durham deems it desirable to enact a Regional Tree By-law for the purposes of: • conserving and improving the Woodlands in the Region through Good Forestry Practices; - promoting Good Forestry Practices that sustain healthy Woodlands and related natural habitats and environments; • helping to achieve the objectives of the Regional Official Plan in ensuring the long term health and productivity of Woodlands; • minimizing the destruction or injuring of Trees in Woodlands; - regulating and controlling the removal and protection of Trees in Woodlands; - minimizing and guarding against conditions which may result in injury; - protecting, promoting and enhancing the aesthetic values of Woodlands; and • contributing to ecosystem health, human health, recreation, enjoyment and quality of life through the maintenance of woodland cover. NOW, THEREFORE, the Council of the Regional Municipality of Durham hereby enacts as follows: 1. DEFINITIONS 1.1 In this By-law: a) "Agricultural Operation" means the commercial production of crops or raising of livestock, and includes cultivation, seeding, and harvesting; b) "Area Municipality" means any one of the municipalities of the Town of Ajax, Township of Brock, Municipality of Clarington, City of Oshawa, City of Pickering, Township of Scugog, Township of Uxbridge and Town of Whitby; c) 'Building Permit' means a building permit issued by an Area Municipality under the Building Code Act, 1992, S.O. 1992, c.23, as amended; d) 'Business Day" means any day falling on or between Monday and Friday of each week but does not include statutory holidays; e) "Certified Tree Marker" means a person currently certified to mark Trees through the Ministry of Natural Resources Certified Tree Marker Program; f) "Commissioner' means Commissioner of Planning and Economic Development of the Regional Municipality of Durham or his designate; g) "DBH" or "Diameter at Breast Height' means the diameter of the stem of a Tree measured at a point that is 1.37 metres above the ground; h) "Farmer" means a person who has a current and valid farm registration number under the Farm Registration and Farm Organizations Funding Act, 1993, S.O. 1993, c.21, as amended; "Fence Row" means a narrow linear strip of Trees that defines a laneway or boundary between fields or properties; j) "Forest Management Prescription' means the site specific operational plan prepared by, or under the direction of a Qualified OPFA Member, that describes the existing forest conditions and the forest management objectives for an area, and which prescribes the methods for harvesting the existing forest stand and a series of treatments that will be carried out to establish a free -growing stand in a manner that accommodates other resource values as identified; k) "Good Forestry Practices" means the proper implementation of harvest, renewal and maintenance activities known to be appropriate for the forest and environmental conditions under which they are being applied and that minimize detriments to forest values, including: significant ecosystems; important fish and wildlife habitat; soil and water quality and quantity; forest productivity and health and the aesthetic and recreational opportunities of the landscape; "Injury" means lasting damage to a Tree which may include, but is not limited to: i) broken branches in the crown of a Tree; ii) the breaking off or splitting of the stem of any Tree and the noticeable tipping of any Tree; iii) the splitting of, removal of, or damage to the bark of a Tree; or iv) damage to the root structure of a Tree; m) "Multiple Offence" means an offence in respect to two or more acts or omissions each of which separately constitutes an offence and is a contravention of the same provision of this By-law; n) "Officer" means an individual appointed by Regional Council for the administration and enforcement of this By-law; o) "Owner" means the Person who is the registered owner on title to the land; p) "Permit" means the written authorization from the Officer or the Commissionerto injure or destroy Trees issued under Section 5 or 6 of this By-law; q) "Person" means an individual or a corporation and their respective heirs, executors, administrators or other duly appointed representatives; "Region" means the Regional Municipality of Durham; s) "Qualified OPFA Member" means a Registered Professional Forester or Associate Member of the Ontario Professional Foresters Association under the Professional Foresters Act 2000, c. 18, as amended, to practice professional forestry, unless a suspension, term, condition or limitation of certification applies which would restrict the Member from carrying out responsibilities under this By- law; "Sensitive Natural Area" means lands that are in a Woodland and within: i) provincially or regionally identified Significant Wetlands; or ii) lands that are designated Environmentally Sensitive Area in either the Durham Regional Official Plan or area municipal Official Plans; or iii) 30 metres of the water's edge of a locally, regionally, or provincially significant wetland, lake, river, stream or intermittent stream; or iv) Provincial or Regional Life Science Areas or Natural and Scientific Interest identified by the Ministry of Natural Resources Act, 1982, as amended; or v) key natural heritage features identified by the Durham Regional Official Plan and/or the Oak Ridges Moraine Conservation Plan. u) "Tree" or "Trees" means any living species of woody perennial plant, including its root system, which has reached or can reach a height of at least 4.5 meters at physiological maturity; v) "Woodland" or "Woodlands" means land on one or more properties with a density of: i) at least: 1) 1,000 Trees, of any size, per hectare; 2) 750 Trees, measuring over five (5) centimetres at DBH, per hectare; 3) 500 Trees, measuring over twelve (12) centimetres, at BH, per hectare; or 4) 250 Trees, measuring over twenty (20) centimetres, at DBH, per hectare. ii) but does not include: 1) a cultivated fruit or nut orchard; 2) a plantation established for the purpose of producing Christmas Trees and which is being actively managed and harvested for the purposes for which it was planted, except that this does not refer to plantations that have ceased being managed or harvested for their intended purpose for a period of 15 years or more; 3) a bona fide tree nursery that is being actively managed and harvested for the purposes for which it was planted; 4) a fence row; or 5) land previously cleared and used for agricultural purposes, which has become overgrown with young (less than 15 years old) and early successional tree species common on disturbed fields (e.g. Sumac, Hawthorn, Apple, Scots Pine, Poplar, White Birch, Ash) and which is intended to be used again as part of an Agricultural Operation. 2. APPLICATION OF THE BY-LAW 2.1 This By-law shall apply to all Woodlands one (1) hectare or more in size. 2.2 Applicants are encouraged to consult with the Officer prior to the submission of any Permit application. 3. GENERAL PROHIBITIONS 3.1 No Person through their own actions or through any other Person shall injure or destroy any Tree located in a Woodland: a) Unless exempted by Section 4; or b) Unless in possession of a valid Good Forest Practice Permit issued under Section 5 of this By-law or a Clear Cutting Permit issued under Section 6 of this By-law, and pursuant to any applicable terms or conditions. 3.2 No Person through their own actions or through any other Person shall: a) Contravene the terms or conditions of a Permit issued under this By-law or cause or permit the contravention of the terms or conditions of a Permit issued under this By-law; b) Fail to comply with an Order issued under Section 7 of this By-law; or c) Remove or deface any Order that has been posted pursuant to Section 7 of this By- law. 4. EXEMPTIONS 4.1 Despite Section 3 of this By-law, this By-law does not apply to: a) activities or matters undertaken by a municipality or a local board of a municipality; b) activities undertaken by Conservation Authorities on lands owned by the Authorities; or c) activities or matters undertaken under a licence issued under the Crown Forest Sustainability Act, 1994, S.O. 1994, c.25, as amended. 4.2 The Injury or destruction of Trees by a person licensed under the Surveyors Act, R.S.O. 1990, c. s.29, as amended, to engage in the practice of cadastral surveying or his or her agent, while making a survey. 4.3 The Injury or destruction of Trees imposed after December 31, 2002: a) as part of a Tree Preservation Plan required as a condition of approval in a plan of subdivision that has received draft approval under Section 51 of the Planning Act; b) as part of a Tree Preservation Plan required as a condition on a consent approved under Section 53 of the Planning Act; c) as a requirement in a Tree Preservation Plan approved and included in a site plan control agreement or a subdivision agreement entered into under Sections 41 and 51 respectively of the Planning Act; d) in a development agreement between an Owner and an Area Municipality or the Region; or e) as a condition to a development permit authorized by regulation made under section 70.2 of the Planning Act, or as a requirement of an agreement entered into under the regulation. 4.4 The Injury or destruction of Trees by a transmitter or distributor, as those terms are defined in Section 2 of the Electricity Act, 1998 S.O. 1998, c.15, Schad. A, as amended, for the purpose of constructing and maintaining a transmission system or a distribution system, as those terms are defined in that section. 4.5 The Injury or destruction of Trees undertaken on land described in a licence for a pit or quarry or a permit for a wayside pit or wayside quarry issued under the Aggregate Resources Act; R.S.O 1990, c. A.8, as amended. 4.6 The Injury or destruction of Trees that is required in order to erect any building, structure or thing, including yard areas, in respect of which a Building Permit has been issued, provided that no Tree is removed that is located more than 15 metres from the outer edge of the building, structure or things and that only those Trees necessary to accommodate the building, structure or thing, including yard areas, are removed. 4.7 The Injury or destruction of Trees that is required in order to install and provide utilities to the construction or use of the building, structure or thing, including the installation of a primary septic bed, in respect of which a Building Permit has been issued. 4.8 The Injury or destruction of Trees that is required in order to install, provide or maintain a single lane driveway for vehicular access to the building, structure or thing in respect of which a Building Permit has been issued. 4.9 The Injury or destruction of Trees on lands, including buffer lands, used for the purpose of a licensed waste disposal site that has been approved, where applicable, under the Environmental Protection Act, R.S.O. 1990, c. E.19, as amended; the Ontario Water Resources Act, R.S.O. 1990, c. 0.40, as amended; the Environmental Assessment Act, R.S.O. 1990, c. E.18, as amended; and the Planning Act and/or the Oak Ridges Moraine Conservation Plan. 4.10 The Injury or destruction of Trees for the construction of drainage works under the Drainage Act, R.S.O. 1990, c. D.17, as amended. 4.11 The Injury or destruction of Trees that: a) are dead; or are significantly diseased; or b) pose a hazard to human safety or property. 4.12 Normal Farm Practices carried on as part of an Agricultural Operation which retains existing woodland cover, but includes activities such as: a) the removal of Trees for personal use; b) the removal of Trees for farm -related uses such as fence posts and rails; and c) the removal of fence rows where required. 4.13 Normal Farm Practices does not include Clear Cutting as defined in Section 6 of this By-law. 5. GOOD FORESTRY PRACTICE PERMITS 5.1 Every Person who intends to injure or destroy a Tree or Trees, in a manner that does not constitute Clear Cutting as defined in Section 6 of this By-law, shall first complete and submit to the Region, an application for a Good Forestry Practice Permit. The 0 Officer may, at his or her discretion, waive the requirement for a Good Forestry Practice Permit where the Tree removal being proposed involves a very small number of Trees and the impact of the removal is deemed to be negligible or imperceptible to the integrity of the overall Woodland. 5.2 Each Good Forestry Practice Permit application must be accompanied by the following: a) a copy of the completed application form signed by the Owner; b) the required fee; c) such additional information as the Officer may require; d) for applications which propose to injure, destroy or remove more than 50 Trees, a Forest Management Prescription, prepared by a qualified Registered Professional Forester or an associate member in good standing of the Ontario Professional Foresters Association, shall accompany the application. The Forest Management Prescription shall include a detailed map of the Woodland and the area of proposed tree removal. Tree marking must be completed by a "Certified Tree Marker". e) for applications which propose to injure, destroy or remove less than 50 Trees, a plan showing the location of the trees to be affected shall be submitted, together with a description of how Good Forestry Practices are to be followed should the application be approved; and f) if the area to which the application applies contains a Sensitive Natural Area, a Forest Management Prescription shall be prepared and submitted with the application, regardless of the number of Trees to be injured, destroyed or removed. The Forest Management Prescription shall identify the environmental protection measures necessary to protect that Sensitive Natural Area feature. 5.3 Upon review and consideration of the application, an Officer may issue a Good Forestry Practice Permit to permit the injuring, destruction or removal of Trees in a Woodland. 5.4 The Officer may impose conditions on the Permit that relate to, but are not restricted to: a) the location, number, size and type of Trees that are to be injured, destroyed or removed; b) the manner and timeframe within which the affected Trees are to be injured, destroyed or removed; c) the marking, with paint or other material, of the Trees that are to be injured, destroyed or removed; d) the qualifications of the Persons authorized to injure, destroy or remove the Trees; e) the measures to be implemented to mitigate the direct and indirect effects of the injuring, destruction or removal of Trees within Sensitive Natural Areas; and f) such additional information as may be required before the Permit becomes effective. 5.5 Prior to the injury, destruction or removal of any Trees pursuant to the Permit, a copy of the Permit shall be posted and displayed in a prominent location along an open public road at the nearest practical location to the affected site area. The posted Permit shall remain on display until the work for which the Permit was issued, has been completed. 5.6 A Good Forestry Practice Permit shall generally be in effect for a period of two years, and is not transferable. If the activity for which the Permit was issued has not taken place within that two year period, the Permit shall lapse and be of no effect. 5.7 Prior to the expiry of the Permit, the Owner may request in writing, that the Permit be renewed for a period of up to one year from the expiry date of the original Permit. Such requests shall not be unreasonably denied. Permits may be renewed one time only. 5.8 Where a Good Forestry Practice Permit application has been denied, the Officer will notify the applicant in writing by registered mail within 10 business days of the decision, and shall provide reasons for the denial. 6. CLEAR CUTTING PERMITS 6.1 For the purposes of this Section, "Clear Cutting" means the removal of all Trees within all or a portion of a Woodland, where the area of the Woodland to be cut is in excess of 0.1 hectare. 6.2 Every Person who intends to Clear Cut a portion of a Woodland greaterthan 0.1 hectare in size shall first complete and submit to the Region, an application for a Clear Cutting Permit. Such an application will be circulated to the area municipality and consulting agencies for comment. Every Person who intends to clear cut a portion of a Woodland 0.1 hectare or less, shall first complete and submit a Good Forest Practice Permit application pursuant to Section 5 of this By-law. 6.3 Each Clear Cutting Permit application must be accompanied by the following: a) a copy of the completed application form signed by the Owner; b) the required fee; c) a plan or drawing having sufficient detail to clearly show the extent and location of the Trees to be Clear Cut; d) such additional information as the Commissioner may require; and e) if the portion of the Woodland to which the application applies contains a Sensitive Natural Area, the application shall be accompanied by a report prepared by a qualified natural heritage expert which shall identify the environmental protection measures necessary to protect that Sensitive Natural Area feature. 6.4 For applications that seek to Clear Cut between 0.1 hectare and 1 hectare of Woodland, the Commissioner, upon review and consideration of the application, may issue a Clear Cutting Permit. In making a decision on whether or not to issue the Permit, the Commissioner will give consideration to the effect of the Clear Cutting on the integrity of the Woodlot as a whole. 6.5 The Commissioner may impose conditions on the Permit that relate to, but are not restricted to: a) the location and number of Trees to be clear cut; b) the manner and timeframe within which the Trees are to be cut; c) the marking with paint or other material, the location of the Trees to be cut; d) the qualifications of the Persons authorized to clear cut the Trees; e) the measures to be implemented to mitigate the direct and indirect effects of the Clear Cutting on a Sensitive Natural Area; f) the re -planting of Trees; g) a requirement that land cleared for farm purposes must be put into agricultural use within a specified time period (e.g. 3 years); and h) any such additional information as may be required before the Permit becomes effective. 6.6 Prior to the Clear Cutting taking place, a copy of the Permit shall be posted and displayed in a prominent location along an open public road at the nearest practical location to the affected site area. The posted Permit is to remain on display until the work for which the Permit was issued has been completed. 6.7 A Clear Cutting Permit may be issued for an effective period of up to one year, and is not transferable. If the Clear Cutting for which the Permit was issued has not taken place within that one year period, the Permit shall lapse and be of no effect. 6.8 Prior to the expiry of the Permit, the Owner may request in writing, that the Permit be renewed for a period of up to one year from the date of the original Permit. Such requests shall not be unreasonably denied. Permits may be renewed one time only. 6.9 Where a Clear Cutting Permit application has been denied, the Commissioner will notify the applicant in writing by registered mail within 10 business days of the decision, and shall provide reasons for the denial. 6.10 For applications that seek to Clear Cut an area of Woodland that is greater than 1 hectare in size, a public meeting before the Regional Planning Committee shall be required, and Regional Council approval shall be required before the Commissioner will be authorized to issue the Clear Cutting Permit. 6.11 For the purposes of determining the area of Woodlot to be Clear Cut in subsection 6.10 above, consideration shall be given to the cumulative amount of Woodland Clear Cut from the date that this By-law has come into effect. At the discretion of the Commissioner, a public meeting may be required for an application less than 1 hectare in area, if the cumulative amount of treed area to be Clear Cut from that Woodland since the coming into effect of this By-law, exceeds 1 hectare. 6.12 Within 10 days of receipt of an application for a Clear Cutting Permit for a Woodland greater than 1 hectare in size, the Commissioner or his designate shall send by regular mail or by personal delivery, written notice of the public meeting to the applicant, to all assessed Owners of each parcel of land that abuts the subject property from which Trees are proposed to be Clear Cut, and to any other such Person or agency as the Commissioner deems appropriate. 6.13 At least 20 days prior to the public meeting, the applicant shall erect a public notice sign in the form approved by the Commissioner, in a prominent location along an open public road at the nearest practical location to the affected site area. 6.14 Upon review and consideration of the application, and at least 20 days prior to the Public Meeting, the Commissioner shall prepare a report to Regional Planning Committee, which report shall recommend whether or not the application should be approved, and the reasons for the recommendation. 6.15 At the public meeting, the applicant and any interested Person shall be afforded an opportunity to address the Planning Committee. The Committee's recommendation shall be forwarded to Regional Council for consideration, and Council may authorize the Commissioner to issue the Clear Cutting Permit and impose conditions as deemed appropriate, or it may direct the Commissioner to deny the application. Any Clear Cutting Permits issued under this Subsection, shall also be subject to the provisions of subsections 6.6, 6.7, and 6.6. 6.15 Where Council directs the Commissioner not to issue a Clear Cutting Permit, the applicant will be notified in writing by registered mail within 10 business days of the Council meeting, and such notice shall provide reasons for the denial. ENFORCEMENT 7.1 An Officer, appointed by by-law of Regional Council, or any person authorized by an Officer, may at all reasonable times enter upon and inspect any land and Woodland for the purposes of enforcing this By-law, determining compliance with this By-law, determining compliance with terms and conditions of a Permit issued under this By- law, or laying charges under this By-law. 7.2 Where an Officer has determined that a contravention of this By-law has occurred, the Officer may make an Order requiring the Person who contravened this By-law or who caused or permitted the injuring or destruction of Trees in contravention of this By-law, to stop the injuring or the destruction of Trees. The Order shall set out: a) the municipal address or the legal description of the land; b) reasonable particulars of the contravention; and c) the period within which there must be compliance with the Order. 7.3 Where an Officer has determined that a contravention of this By-law has occurred, the Officer may make an Order requiring the Person who contravened this By-law or who caused or permitted the injuring or destruction of Trees in contravention of this By-law, to rehabilitate the land or Woodland or to plant or replant trees. The Order shall set out: a) the municipal address or the legal description of the land; b) reasonable particulars of the contravention; c) the work to be done and the period within which there must be compliance with the Order; and 10 d) should the work not be done in compliance with the Order, the Region may have the work done at the expense of the owner. 7.4 No person shall hinder or obstruct or attempt to hinder or obstruct any person who is exercising a power or performing a duty under this By-law. 8. PENALTY 8.1 Any person who contravenes any provision of this By-law is guilty of an offence and upon conviction is liable to a fine of not less than $500 and not more than $100,000. 8.2 Despite subsection 8.1, the Region designates that the destruction of each Tree is one offence in a series of Multiple Offences. In the case of Multiple Offence, a Person found guilty of contraventions of this By-law constituting a Multiple Offence is liable upon conviction, for each offence included in the Multiple Offence, for minimum fine of $500 and a maximum fine not exceeding $10,000; however, despite Section 8.1, the total of all fines for each included offence is not limited to $100,000. 8.3 If a Person is convicted of an offence for contravening this By-law the Court in which the conviction has been entered, and any Court of competent jurisdiction thereafter, may order the person to rehabilitate the land or to plant or replant Trees in such a manner and within such period as the Court considers appropriate. 9. ADMINISTRATION 9.1 Schedule "A" shall form part of this By-law. 9.2 If any section or part of this By-law is found by any court of competent jurisdiction to be illegal or beyond the power of Regional Council to enact, such section or part shall be deemed to be severable and all other sections or parts of this By-law shall be deemed to be separate and independent therefrom and to be enacted as such. 9.3 The short title of this By-law is the 'Regional Tree By-law". 9.4 An Owner of a property shall be presumed to have injured or destroyed or caused or permitted to be injured or destroyed a Tree growing in a Woodland, or contravened or cause or permitted the contravention of the terms or conditions of a Permit issued under this By-law, as the case may be, which presumption may be rebutted by evidence to the contrary on a balance on probabilities. 9.5 By-law 27-2008 of the Regional Municipality of Durham and any amendments thereto, are hereby repealed. 9.6 Despite subsection 9.5, By-law 27-2008 shall continue to apply to: a) proceedings in respect of offences that occurred before its repeal; and b) Permits in compliance with By-law 27-2006, which were made prior to its repeal. 11 9.7 This By-law shall come into force and effect on September 1, 2012. This By-law read and passed this 27th day June of 2012. R. Anderson, Regional Chair and CEO P.M. Madill, Regional Clerk 12 SCHEDULEA FEES Application for a Good Forestry Practices Permit 2. Application for a Clear Cutting Permit (Between 0.1 He and 1 He) 3. Application for Clear Cutting Permit (Greater than 11-1a) $50.00 $ 75.00 $100.00 Excludina Advertising Costs of a Public Meeting % ! mz\ � �\\ § O \ GOOD FORESTRY PRACTICES PERMIT APPLICATION Regional Municipality of Durham Regional Tree By -Law No. 31-2012 Please submit application to: Regional Municipality of Durham Planning and Economic Development Department, Planning Division 605 Rossland Road East, 4" floor P 0 Box 623 Whitby,ON UN6A3 Tel: 905-668-7711 Fax: 905-666-6208 This application form must be completed by the landowner, or by an authorized designate (e.g. Professional Forester, Certified Tree Marker), prior to the cutting, injury or destruction of trees within a Woodland. For the purposes of the Regional Tree By-law, a "Woodland" is a treed area 1 hectare in size and greater. No trees are to be cut or removed within a Woodland until the appropriate permit has been issued by the Region, or until permission has otherwise been obtained from the Region. Completed application forms are to be submitted to the Region of Durham Planning Division, together with a non-refundable processing fee of $50. Cheques are to be made payable to the Regional Municipality of Durham. Permit fees are waived for bona fide farmers wishing to remove trees on their own lands. A map or plan drawing must accompany the application showing: a) the location of the subject property; b) the location of the Woodland(s) on the property; c) the area within the Woodland(s) where trees are to be removed; and d) any prominent physical features on the subject lands (e.g. streams, ponds, significant slopes). For applications which propose to injure or remove 50 or more trees, a Forest Management Prescription must accompany the application, duly signed by the author. A Forest Management Prescription must also be submitted if the area to which the application applies contains a Sensitive Natural Area (e.g. stream valley, bog, wetland). All Forest Management Prescriptions submitted to the Region must be prepared by a qualified member with the Ontario Professional Foresters Association. Applicants are strongly encouraged to contact the Regional Planning Division prior to submitting a Good Forestry Practices Permit Application form, as the Regional Tree By-law provides a number of exemptions which may be applicable to your individual circumstances. Telephone numbers: 905- 668-7711, or 1-800-372-1102 Property Owner Name Mailing Address Telephone Home Work Fax Email Location of Woodland / Road (include a cross street) Size Size of the area within the Woodland on which cutting is to occur Approximate number of trees Name and qualifications of Certified Tree Marker (if applicable) Mailing Address Telephone H Fax - - Email Name and qualifications of Forester or Forestry Professional providing the Forest Management Prescription (if applicable) Mailing Address Telephone H W Fax Email Logging Contractor, (if applicable) Name: Company Mailing Address Telephone (H) (W Fax Email Expected Start Expected Date Day Month Year Completion Date Day Month Year 2 Area Prior to Is the property enrolled in a Conservation Land Tax Program? ❑ Yes ❑ No Is the property enrolled in a Managed Forest Tax Incentive Program? ❑ Yes ❑ No I agree that I will not undertake any tree cutting activity until a Good Forestry Practices Permit has been issued by the Region or until permission from the Region has otherwise been obtained. I understand that under the authority of the Regional Tree By- law and the Municipal Act, 2001, an appointed By-law Officer may enter the property for the purposes of undertaking an inspection. If a Good Forestry Practices Permit is issued, I agree that tree cutting operations will be conducted in accordance with the provisions of the Regional Tree By-law, and if applicable, the approved Forest Management Prescription. I acknowledge that I am familiar with the contents and requirements of the Regional Tree By-law. Dated at this day of (place) (day) (month) (year) Signature of Owner If the owner is a bona fide farmer, please provide the Farm Business Registration Number Signature of Certified Tree Marker Signature of Forest Management Prescription Author Signature of Logging Contractor If this application is signed by a person on behalf of the owner of the trees affected; the owner's written authorization must accompany this application. PLEASE NOTE: This information is collected pursuant to the Municipal Act and/or the Municipal Freedom of Information and Protection of Privacy Act and will be used for the sole purpose of administering this Tree By-law. CLEAR CUTTING PERMIT APPLICATION Regional Municipality of Durham Regional Tree By -Law No. 31-2012 Please submit application to: Regional Municipality of Durham Planning and Economic Development Department, Planning Division 605 Rossland Road East, 4t" floor P 0 Box 623 Whitby, ON L1N 6A3 Tel: 905-668-7711 Fax: 905-666-6208 This application form must be completed by the landowner, or by an authorized designate (e.g. Professional Forester, Certified Tree Marker), prior to any clear cutting. For the purposes of the Regional Tree By-law, a "Woodland" is a treed area 1 hectare in size and greater. No trees are to be cut or removed within a Woodland until the appropriate permit has been issued by the Region, or until permission has otherwise been obtained from the Region. Completed application forms are to be submitted to the Region of Durham Planning Division. If the application seeks to Clear Cut between 0.1 hectare and 1 hectare of the Woodland, a non-refundable fee of $75 must be submitted. If the application seeks to Clear Cut an area of Woodland greater than 1 hectare, a non refundable fee of $100 (excluding advertising costs for a Public Meeting) must be submitted. Advertising cost will be determined at the time the application is received. Cheques are to be made payable to the Regional Municipality of Durham. Permit fees are waived for bona fide farmers wishing to remove trees on their own lands. A map or plan drawing must accompany the application showing: a) the location of the subject property; b) the location of the Woodland(s) on the property; c) the area within the Woodland(s) where trees are to be removed; and d) any prominent physical features on the subject lands (e.g. streams, ponds, significant slopes). An Environmental Impact Study must be submitted if the area to which the application applies contains a Sensitive Natural Area (e.g. stream valley, bog, wetland). Any Environmental Impact Study submitted to the Region shall be prepared by a qualified natural heritage expert identifying the environmental protection measures necessary to protect that Sensitive Natural Heritage feature. Applicants are strongly encouraged to contact the Regional Planning Division prior to submitting a Clear Cutting Permit Application form, as the Regional Tree By-law provides a number of exemptions which may be applicable to your individual circumstances. Telephone numbers: 905- 668-7711, or 1-800-372-1102 Property Owner Name Mailing Address Telephone Home Work Fax Email Location of a cross Township Size of the Woodland on Owner's Property Total area of Woodland (including lands other than Owner's Property) Size of the area of the proposed tree removal within the Woodland Description of the present use of the property and the trees that are proposed to be removed (Please include the type, number and size of trees — use a separate page if necessary) Purpose (Reasons and justification for the proposed removal of the trees) Is the Woodland within a Sensitive Natural Area, as defined in the Tree By-law? Yes No (If yes, please show the extent of the area on the map or plan accompanying the application) Has an Environmental Impact Study been completed? Yes No (If yes, please attach to this application) Is there a Development Application for this Property? Yes No (If yes, please describe) Name and qualifications of Forester or Forestry Professional (if applicable) Mailing Address Telephone (H)(w) Fax Email Logging Contractor (if applicable) Name: Company Mailing Address Telephone H W Fax Email Expected Start I Expected Date Dav Month Year Completion Date oav Month Year Is Is the property enrolled in a Managed Forest Tax Incentive Program? ❑ Yes o No I agree that I will not undertake any tree cutting activity until a Clear Cutting Permit has been issued by the Region or until permission from the Region has otherwise been obtained. I understand that under the authority of the Regional Tree By-law and the Municipal Act, 2001, an appointed By-law Officer may enter the property for the purposes of undertaking an inspection. If a Clear Cutting Permit is issued, I agree that tree cutting operations will be conducted in accordance with the provisions of the Regional Tree By-law, and if applicable, the approved Environmental Impact Study. I acknowledge that I am familiar with the contents and requirements of the Regional Tree By-law. Dated at this day of lace da month ear Signature of Owner If the owner is a bona fide farmer, please provide the Farm Business Registration Number Signature of Logging Contractor If this application is signed by a person on behalf of the owner of the trees affected; the owner's written authorization must accompany this application. PLEASE NOTE: This information is collected pursuant to the Municipal Act and/or the Municipal Freedom of Information and Protection of Privacy Act and will be used for the sole purpose of administering this Tree By-law. 3