HomeMy WebLinkAboutAdmin 66-84G 8, 3i. / V , 46)
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CORPORATION OF THE TOWN OF NEWCASTLE ?.
40 TEMPERANCE STREET
BOWMANVILLE, ONTARIO
L1C3A6 TELEPHONE 623-3379
REPORT TO THE GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
MEETING HELD SEPTEMBER 4 1984
ADMIN. 66 - 84
SUBJECT: Review of Agreement with the Northumberland and
Newcastle Board of Education with respect to
utilization of outdoor recreational facilities
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration
Committee recommend to council the following:
1. That this report be received for information; and.
2. That the Board of Education be requested to give consideration
to allocating additional funds for grass cutting during the
months of May and June for recreation lands (school yards) under
their jurisdiction within the Town of Newcastle.
BACKGROUND AND COMMENT:
As requested at the July 23rd 1984 Council meeting, staff have reviewed
the agreement between the Northumberland and Newcastle Board of Education
and the Town concerning the above noted matter.
The agreement was originally signed on the 24th day of July 1975. It
specifically addresses the use of outside facilities of both the Board
of Education and the Town. Essentially, it is a reciprocal agreement that
allows the Board of Education to utilize Town property as well as
allowing the Town to utilize Board of Education property. The agreement
does not mention at any point maintenance or the level or maintenance
to be performed on the outdoor facilities. The only deviation from
facility use was Clause 2 which granted the Town specific permission to
repair ball diamonds at all schools within the Corporation of the Town of
Newcastle.
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ADMIN. 66 - 84
Given the comments made by Members of Council and after conferring
with staff, I believe that the major concern is the maintenance level
of grass cutting, during the months of May and June. It is during this
timeframe that the grass generally grows the fastest. Indeed, the Town
of Newcastle Community Services Department has great difficulty in maintaining
playing fields under the jurisdiction of the Town during the same time
period.
It should be noted for the information of Council that the Newcastle
Community Services Planning Board has initiated contact with the Board
of Education concerning Recommendation 54 of the Culture and Recreation
Master Plan. While Recommendation 54 deals with capital improvements
to school board recreational facilities, it is likely that the maintenance
of such facilities will also be discussed.
With respect to the agreement itself, if it were amended to permit Town
staff to perform maintenance on the School Board owned property, such
maintenance would be impossible without additional staff and equipment.
As such, it is felt more appropriate that the Board of Education be
requested to give consideration to additional funds for the proper
maintenance of the playing fields particularly during the May - June
time period.
Respectfully submitted,
DSJ:nof David S Johnston, M.C.
DaI.P.,
Chief Administrative Officer