Loading...
HomeMy WebLinkAboutAdmin 72-84CORPORATION OF THE TOWN OF NEWCASTLE 40 TEMPERANCE STREET BOWMANVILLE, ONTARIO L7 C 3A6 TELEPHONE 623-3379 REPORT TO THE HYDRO LIAISON COMMITTEE MEETING HELD THURSDAY, SEPTEMBER 20 1984 ADMIN. 72 - 84 SUBJECT: FEASIBILITY STUDY ON THE BOWMANVILLE ARENA RECOMMENDATIONS: It is respectfully recommended that the Hydro Liaison Committee recommend to Council the following: 1. That Administrator's report ADMIN. 72 - 84 be received; and 2. That Ontario Hydro and the Town of Newcastle enter into a Supplementary Agreement to conduct a Feasibility Study on the Bowmanville Arena in accordance with the attached terms of reference.; and 3. That the necessary by-law authorizing the entering into the agreement be presented to Council for adoption; and 4. That Council authorize the expenditure of up to $12,000 from the Parkland Reserve Fund to cover anticipated consulting fees; and 5. That once the agreement has been duly signed, that staff be authorized to solicit proposals on the Feasibility Study from consultants through the Purchasing Office. BACKGROUND AND COMMENT: As part of the ongoing discussions with Ontario Hydro, staff have been discussing the need of conducting a Feasibility Study on the existing Bowmanville Arena. The need to study the future of the arena is evident in the annual structural reports that we have received from our engineering consultants. A copy of the most recent inspection report is attached for Committee's information. While recognizing the need to study the arena, Hydro officials have indicated that the impact by Hydro on the use of the arena is perceived ADMIN. 72 - 84 as minimal. They are, however, prepared to assist the Town in the Feasibility Study and establishing the extent of impact. At the same time, Hydro is in no way committing themselves to any funding of the upgrading or replacement of the facility. The suggested agreement contemplates that the Feasibility Study, including staff time, may cost as much as $25,000. Ontario Hydro officials suggested that they would be willing to cost -share the study based upon Hydro contributing approximately one third of the total cost. It is anticipated that the consultant's cost would be in the $15,000 - $20,000 range, with staff involvement adding as much as $5,000. When the budget was approved in 1984, it was anticipated that funding for the complete study would come from Ontario.Hydro. In order to make up the shortfall in funding, it is recommended that Council authorize the expenditure of a maximum of $12,000 from the Parkland Reserve Fund to cover the shortfall in anticipated consulting fees. Respectfully submitted, DSJ:nof David Johnston, M.C.I.P., Chief Administrative Officer L,AU L.. h7�pR U G. L. TOTTEN B sc.. P.Eng. NEON R. L. SIMS B A Sc.. BEng J. M. HUBICKI B A.Sc., P Eng. RC. EBERLE ER A.Sc., . Eng. P. C.fBERLEE B.A.Sc., P Eng. CONSULTANTS ---------------------- TOTTEN SIMS HUBICKI ASSOCIATES (1981) LIMITED 1600 HOPKINS STREET; WHITBY, ONTARIO totten sims hubicki associates L1N2C3 14161668-9363 July 3Cth, 1984 Corporacion of the Town of Newcastle 40 Temperance Street Bowmanville, Ontario LIC 3A6 Attention: Mr. T.A. Fanning, R.D.M.R. Director of Community Services RP: Bowmanville .Arena, Town of Newcastle Reference is made to our visual inspection of the Bowmanville Arena on July 37th, 1984. The .fclow.ing is a. summary. of our observations -.ahich,are of structural. significance: 1. Several active cracks were noted in the perimeter non -load bearing cnnerete block walls which enclose the main arena, particularly along the south wall. 6. Several concrete Diocks'are badly deteriorated, ' and the mortar. joints. between the concrete blocks are deteriorating and are badly cracked or, missing in; several locations. 3. Damp parches werenoted on the interior and exterior faces of the perimeter concrete block walls where more excessive deterioration o` the concrete Flocks and mortar ioints was evident. Based on our visual inspection and a review of previous. inspection reports an:d. existing: drawings of the Bor,..rjanville Arena, it, is concluded that: I. The cencreta blocks and mortar jointsofthe perimeter concrete biock walls are in fair to poor condition-ar_d are deteriorating. The deterloracion ':being accelerated by water from the main arena roof. r nnSug down and being blown onto the block walls. The water is absorbed into the coocrets blocks and mortar joints, and freeze -thaw action promotes the deterioration of the wails. 2. The cracking of the concrete block wails -is -elated to settlement aud!or movement of the wall foundations. Because the block wa_is are nor -loading bearing, they are considered co be structurally adequate at the present tine. 3.-nmed4ate repairs to the cracked and deteriorated concrete blocks and ,rortar joints sbould be carried out ..efore progressive :?eterioration results in a failure of the concrete block walls. 2 4. The timber 'Bowstring' trusses are in generally fair to good condition with no evidence of recent distress noted. 5. The structural steel columns supporting the timber 'Bowstring' trusses and the structural steel open web steel joists under the end bay roof joists are in good condition. Based on our visual inspection, it recommended that the following work be implemented to retard the rate of deterioration of the perimeter concrete block walls: 1. Replace and/or repair the deteriorated concrete blocks. 2. Remove the badly deteriorated mortar between the concrete blocks, grout the cracks in the walls, and repoint the joints between the blocks. 3. Install eavestrough along the north and south sides of the main arena with suitable downspouts. It is noted that a, short length of eavestrough already exists along the north wall of the main arena and the deterioration of the concrete block wall in the area where the eavestrough exists, is minimal. Please contact the undersigned if additional information is required, or if we could be of further assistance in the above regards. Yours very truly, G.L. Aleong, P. Eng. Designated Structural Specialist GLA/ek om mG o� aP totten sims hubicki associates Attachment "A" History of 5ownanville Memorial Arena 1946 - 1984 The Bowmanville Memorial Arena is situated on Oueen Street, just below the end of Temperance Street, overlooking the Bowmanville Creek Valley. The arena property involves 4.47 acres and has a frontage of 280.5' on an irregular shaped lot, limited parking to about 12 cars in the front of the arena. The parking lot on the south side of arena can accommodate about 20 to 25 cars. The present seating capacity of the arena is (640) with (330) standing room for a total of (970) people. These figures were determined by the Newcastle Fire Department. The overall outside dimensions of the main arena building are 196' x 106' and the ice surface approximates 175' x 75'. An 80' x 24' two storey front building section is located on the north side of the arena and 27' x 66' extension on the west end of the arena houses the ice plant and the surfacing machine. The arena was constructed in 1948, at which time the bowstring trusses were supported by concrete block loads bearing walls and pilasterns. In 1959, structural steel columns supported on piles were introduced to relieve the severely cracked perimeter walls of the truss loads. Men the arena opened its doors for business in 1949, it relied on natural ice. The Kinsman Club of Boitnanville assumed the financial responsibility for having artificial ice installed in the Boeananville !Memorial Arena in 1952. In 1960, the refrigeration plant and ice surface equipment building, west of the main arena area was built after the existing boiler room collapsed. In 1971, the existing bowstring trusses were repaired. A new plastic brine "U" pipe system was installed in 1976. However, the arena floor is sand and as such isnot usable in the spring or summer. ../2 History of Bowmanville Memorial Arena Continued... Page 2. A visual and dimensional inspection of the Bowmanville Memorial Arena was carried out in August 1976, at which time the timber trusses, roof purlines and miscellaneous framing members of the arena structure were examined. In 1976, Totten Sims Hubicki & Associates carried out an inspection and recommended further wort: to the roof structures at a cost of $45,000.00. This work was completed in February of 1977. Fe were informed that we would have another inspection in 1982. In 1982 the inspection was carried out by Totten Sims Hubicki & Associates and minor repairs were made to the roof structures. In Play of 1983 several more cracks in the roof trusses were discovered. It appears each year, more and more repairs are needed to keep the facility operational. At the same time, more inspections are required to ensure the safety of the various user groups. Given these circumstances it is appropriate that the Corporation of the Town of Newcastle examine. the future of the Bowmanville Arena by way of a feasibility study. August 1984 Terms of Reference for a Feasibility Study on Bowmanville Arena 1. Responsibilities of the Consultant Background/Rationale for Study The feasibility is intended to help the Newcastle Community Services Planning Board and Council decide upon the best course of action with respect to the Bowmanville Arena. If the arena is to be replaced where should it be located, what features should be incorporated, and at what cost both capital and operating. (a) Mandate The Consultant will identify where Town Council has seen fit to proceed with a feasibility study for a new arena including where the Master Plan has made reference through its recommendations. The Consultant should note where the Community Services Department has included an allowance for a new arena in its 5 Year Capital Forecast. In light of the Master Plan and its recommendation to form a Planning Board, the Consultant will, through the study team, contact this Board and identify their concerns or related issues. (b) Master Plan The Town of Newcastle has recently completed its Master Plan for Culture and Recreation. The Consultant should cross reference this document relative to the Bowmanville Arena. (c) Ministry of Labour Over the past number of years the Ministry of Labour has conducted numerous status reports on the structure of the Bowmanville Arena. The Consultant's role will be to examine information contained in these reports as it applies to the present facility and whether replacement is necessary. (d) Population It will be the responsibility of the Consultant to identify the past and future population trends for the service area by utilizing information provided through the Region of Durham. .../2 Terms of Reference for a Feasibility Study on Bowmanville Arena Continued... (e) Demand Patterns Page 2 The Consultant is to identify the unique geographic distribution of the population of the Municipality. The Consultant should also make reference to the user patterns and needs relative to the age and functional nature of the building and the three other arenas in the municipality. (f) Users Input It will be the responsibility of the Consultant to identify the users of the facility. Information obtained is to contain the actual use of the facility, user feedback, making special note of their concerns and issues raised. Such input may be obtained through public meetings and/or user questionnaires. 2. Purpose/Objectives of the Study (a) Overall Purpose and Objectives The general purpose of the study is to examine the alternatives of an arena and define or recommend how community needs for this facility can best be met in a financially feasible way. (b) Knowing the Purpose/Objectives have been met It is required that the consultant identify all required data in the decision making process. 3. Scope or Constraints of the Study (a) Geographic Boundaries Except as specifically noted in 1 (e) of the terms of reference the geographic boundaries of the study will be within a three (3) mile radius of the urban area of Bowmanville. (b) The Consultant should note that the facility will primarily serve the needs of Bowmanville.and area residents. The study is to have regard to the following official documents and Municipal Departments: -Master Plan for Culture and Recreation -Town of Newcastle Official Plan -Regional Population Projections -Service Plans (hard services) -Traffic Counts -Usage Patterns of Existing Arena -Community Services Department -Treasury Department -Public Works Department -Fire Department .../3 Terms of Reference for a Feasibility Study on Bowmanville Arena Continued... Page 3. 4. Information Requirements (a) Consulting process shall include reviewing of alternatives which could include the following features: - International Ice Surface - Twin Pad (immediate or future) - Banquet Facilities - Fitness Area - Seating Capacity (1,500?) Energy Efficiency - Year Round Ice Making Capabilities - Access for Handicapped - Squash Courts - Senior Citizens Centre - Number of Dressing Rooms (b) Impact The consultant is required to relate the various design features that might be incorporated into the facility to the direct and indirect economic impact that might result in the community. For example, would an international ice surface attract greater purchase dollars to the arena as opposed to a regular size surface. In considering the economic impact demographic trends must be identified, both the needs and potential markets prospective. Any specific trends related to senior citizens must also be identified as part of the feasibility study. (c) Operating and Capitial Projections A complete review of alternative facility types relating to capital and operating costs must be provided outlining the impact of those costs in considering the alternatives, but primarily in the recommended approach. Particular reference is requested to those costs related to the Community Services Department and its ability to meet present and future needs. (d) Site Option and Staffing A recommended site from alternatives must be identified within the area defined in 3a an„ assessed using the information available through the feasibility study. The study should review requirements of staffing and administering the new facility and should also contain an implementation strategy for the study recommendation. 5. Process of Study (a) Time Schedule May 1, 1985 April 16, 1985 January - April 1985 January 1985 Prior to First Draft As Called Completed Study Final Draft Public Input First Draft Public Input Study Team Meetings (6 to 10 meetings - minimum 6) Terms of Reference for a Feasibility Study - on Bowmanville Arena Continued... Page 4. 5. (b) Possible Staging of Feasibility Study PRESENTATION TO COUNCIL FINAL DRAFT FURTHER DATA COLLECTED & ANALYSIS FIRST DRAFT DATA COLLECTION & RESEARCH CLARIFICATION START 1ST MTG. 2ND MTG. 3RD MTG. 4TH MTG. 5TH HTG. 6TH MTG. Oct - D0 V!ITH STUDY WITH STUDY LITH STUDY WITH STUDY HITH STUDY t%!ITH STUDY 1984 TEIC1 TEAM TEA'1 TEAM TEA'.t; TEAR May. 1/85 The Consultant should note that updated reports are required at each identified stage of development, at least one week prior to the meeting. 6. Community Participation Who will be involved and to what extent? The Consultant must assure that at least two (2) opportunities Tor input from the population at large (limited) is made available. Present user groups as well as potential user groups (ie. Senior Citizens) must ue considered. Demographic shifts must also be considered. Service Clubs within the Municipality should be invited to offer input as well as the general public. The Consultant must assure that each group will have an opportunity to review the drafts submitted to allow input for data collection and in some cases gathering of information. 7. Jobs and Responsibilities Consultant's Responsibilities It will be the direct responsibility of the Consultant to provide all reports, to produce the required number of draft copies of documents and to provide the Municipality with a detailed invoicing format to be used. The Consultant will also be responsible to make the necessary presentation to Staff, Newcastle Community Services Planning Board, Council, the Community at large and the Study Team. /5 Terms of Reference for a Feasibility Study on Bowmanville Arena Continued... Page 5. 7. (a) The Consultant will also establish a format for a reporting relation- ship (ie staff contacts and correspondence). The Consultant must enter into a contract to provide the outlined service to the Town prior to the commencement of the work. It will be established in the contract that ownership of all materials, documents, reports and the end product will be that of the Town of Newcastle. The Consultant must identify their personnel to work on the project outlining each individual function, relative man hours and related experience. Finally, the Consultant will assume all costs for the required number of drafts and reports for a specified contract price. (b) Study Team Responsibilities Study Teams members will be comprised of the following Municipal Staff: David S. Johnston, Chief Administrative Officer Thomas A. Fanning, Director of Community Services Joseph P. Caruana, Deputy Director of Community Services H. Fred Payne, Facilities Manager Terry T. Edwards, Director of Planning (1) members of the N.C.S.P.B. to be named by the Board. It will be the responsibility of the Study Team to interpret the Terms of Reference and to review draft and background information submitted by the Consultant. The Study Team will co-ordinated input of Staff to the Consultant and ensure that Town resources are made available to the Consultant as required. Study Team members on the whole will offer guidance as to approach methods used by the Consultant and will be responsible to involve the Newcastle Community Services Planning Board (N.C.S.P.B.) All periodic reports to the Town of Newcastle, General Purpose and Administration Committee meetings (G.P. & A) and subsequent recommendations to Council will be the responsibility of the Study Team. (c) End Use of the Study It is the intent that the completed study will be the basis for Council's decision making and authorization to construct the facility identified to be the best alternative. (d) Ontario Hydro Impact Having completed the feasibility study it will be the task of the consultant to assess any impact that may be attributable to the Ontario Hydro Generating Station Darlington.