HomeMy WebLinkAboutAdmin 77-849
CORPORATION OF THE TOWN OF NEWCASTLE
40 TEMPERANCE STREET
BOWMANVILLE, ONTARIO
L1C3A6 TELEPHONE 623-3379
REPORT TO THE GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
MEETING HELD SEPTEMBER 17 1984
ADMIN. 77 - 84
SUBJECT: FINAL REPORT OF THE LIBRARY AD HOC COMMITTEE
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and
Administration Committee recommend to Council the following:
1. That Administrator's Report ADMIN. 77 - 84 be received;
2. That Council include a thorough review of the funding levels
to the Newcastle Public Library Board as part of the budget
guidelines for the 1985 budget preparation;
3. That owing to the currently reduced book budget, an additional
$4,000 be granted to the Library board, specifically for the
buying of books. Said monies to be drawn from Account #7007-0298-X-9;
4. That any capital request for the improvement to facilities
by the Library Board be referred to the 1985 budget discussions;
5. That the Library Board be advised of Council's actions.
BACKGROUND AND COMMENT:
The Library Ad Hoc Committee was formulated to examine and make
recommendations with respect to the maintenance arrangements of
library facilities and to examine the request for additional funding
for the Library board. As provided for in Administrator's Report
49 - 84, arrangements have been made for the transition o, certain
maintenance responsibilities from the Library Board to the Town.
The estimated cost of this tranfer to the Town is approximately $6,300.
For the information of Council members, attached you will find a
budget breakdown of the Library Board for the years 1981 to 1984.
q bj16
b
vi -,/-(d)
Ulffj lw&j :V
Members of Council will recall that at the budget sessions
a five percent -increase in the overall funding level was granted
to the Library in 1984. Since that time the Town has agreed to
absorb the cost of long term maintenance. In addition, after
receiving the engineering consultant's report from Warnock Hershey
it was necessary to replace the roof of the Bowmanville Branch of
the library at the tender price of $29,000.
It should be noted that the latter expenditure represents, hopefully,
a one-time cost that should not be repeated in subsequent budgets.
However, from the meetings of the Ad Hoc Committee and the direct contact with
Library staff, it is apparent that there will be a significant
shortfall this year in the book -buying account ($48,000 from $60,000)
in order to have a balanced budget. It should also be noted,
however, that the Chief Librarian is currently examining the buying
practices between the three libraries and as such, it is hoped that
certain economies can be achieved with the revised purchasing policies.
The Library Board has requested the Town consider absorbing the cost
of the debenture which is estimated at approximately $11,600 so that
said monies could be directed into book buying. The $4,000 recommedation
falls short of the request from the Library by approximately $8,000
and is specifically directed to book buying. At the same time
it must be remembered by all concerned that we are living in a time
of restraint and certain sacrifices have to be made. The suggested
amount will, to some extent, cushion the impact of the shortfall.
Recommendation #2 will ensure that a detailed look at funding to the
Library will be part of the 1985 budget considerations. Staff,would,
if this recommendation is adopted, gather information from similarly
sized municipalities concerning such matters as maintenance costs, book
buying, staffing levels, number and size of branches, outstanding
debentures etc.
As part of the Ad Hoc Committee's discussions, mention was made of the
need for appropriate office space for the Chief Librarian. Apparently
the Chief Librarian shares office space with a number of unionized
employees. In addition, it has been noted that the current storage
vi ,z(d/
ADMIN. 77 - 84
of paint and cleaning liquids in the furnace room is not appropriate
and as such it would be more appropriate to have a separate storage area
for such materials. Such requests for capital improvement should be
dealt with during the time of budget considerations. As such
the Library Board's request for improved capital facilities for the Chief
Librarian should be reviewed in conjunction with the 1985 budget.
Respectfully submitted,
DSJ:nof David Johnston, M.C.I.P.,
Chief Administrative Officer
v T co
000000 O OOOOOON00000001 N O
y, N O Ln lfl ^ t\ In 1 O O au O Ln Ln O to M Ln O M O O CO U\ Oto 00 T
- to 1-I M m LA
01 M N ••- N � N N .- ._ N N.^ - O � ?
J) O O
T u
la_
M
7
N
u �O 0 NOD �O m 1� a O d Coco - O M •- 00 %O N m r� M O In m ^
O M1 Ol Lnu W N M 1�O 01N ISN t'1l 1�01�D 00 O 1, O
M ^OONON M - �O ^, In�NO�N n � MN M•- m MM01N 00 N p
00 N 00 tD N oO Ql ' p -
01 Q1 N O. �D � M In In -
all M
O Q
q d
v
01
o
moo C OOOO LnO O O ln0 LnOS OOD LnO O MO O Ot 1
m SM OO MO%OO O M - MI OLn- OnnnLn MLn O m
Ol M O N 0� p N S N 00 �O M U� N O N O �O S - 0 � -S N 01
M
00 LD O0 LD M M O U1 M N ^ .- N In Ln N
Ol CONtn
- - �
N
W M
CC
F-
O
Z
WN
CL O
X p
W O L
U �
c L
O
c 3
m
c y
w
Gl V O
c
p _ > O u
0. u L _ m u
7 c C _ y
N N N •u O O FN y a L U1 > C 01 L q
N H U) u4) u c 7
U u c ,_ '� 'L U) - O Al O Z N 7 In
u h UOw L0 > C L NC
qu NOO1 WLIS WW O 0 0 W 00 U N Uan
OI<n=,
W e N L - L W U
O> W N N C L
ru ._ - u W Q w 0m CP C W
c O w CO Q
tv
O U d U 'O
L 1 1 •r
U t0 C1 Y Y E L u 0 L _� d 10 LO •- O 0 O 0 L L l u; y C K L L H
ro u u u tL - N N u u u p
N u N- O C U C O u 3 O N N � C u J c c c 1-
'L O O .D N 'O u _ - pl - u 01 L0 0 •- .O O L C K N 10 10
O O •- •- Ul T LO D W O •- 7 N t Ul J O L c C 7- •-
H o LnLL mml.��xx3 m Ha Eaoa�uuao-¢¢= m t° L� 3CD
uu 01-1
W
V
G_
O
E
z
u N co
V 0 p =
00 u 1
m u 000 ON 000- N 0 0-Ln00-0000-O-N01 O p �� _
N M M M O 000-" N M S tp r` ^ CO Cp CO Ol O O O !' f l Ql N �✓•'
N lV N N N N N M 11 t?�'11�'11S1111 Ln D n ^n
L
7
N
N
N
v
V
Q
N
Ltd
MoD 0? 00 MN Ln Mho MtF-N--
a7 V O — W �D O — — _y Ol 400 00 1l %n
— LA—In
0
M
O
N N C S o0 �D %D ..._ N n lT Ln? f� M.-
%D n O 1-1
CO tT O N
�
1
N
f co LP
%,a �o
m
moo
0000000
�o 0
O
0
O
OO VMO
O V 1
0 0 0 0 0 0 0
M O
O
O
-:r
tp .D
O O 00 O
O lP l.l1 C Ul N In
�o O
N
N
^
m
LA W
-T .- N Ll
- N
O
O
N
0
-
f\ Ol
.1 .-. N to
Ln
N
-
M
O
N
s
L
7
N
N
V
Q
N
Ltd
MoD 0? 00 MN Ln Mho MtF-N--
a7 V O — W �D O — — _y Ol 400 00 1l %n
— LA—In
0
M
O
N N C S o0 �D %D ..._ N n lT Ln? f� M.-
%D n O 1-1
CO tT O N
n
N
07
Cl
N
f co LP
%,a �o
-
N
—
O
OO VMO
00
1
L
N
lT
'O
7
M—
OO VMO
00
m
tp .D
O O 00 O
O Ln
O
O
O
M
N—
00 N M 'D
?
O
O
N
0
f\ Ol
.1 .-. N to
Ln
�D
c0
N
N
N
T C
> N V
N u 7 N N Y Y Y 7
J C C
X L U> 7 C Q> Y u
C H 0 C N C � O
N YO N 7—� y1
O ^ N K L• >^ O N O
41 7 L N N N O W N - tT Ln L
D. M •U O N O CL c m N u m� '- tb Ln a
C u O E N V a.r 0 L .- 1 1 1 O
•L- - •V •- rp N O L� O 0 N N-
a -> N N N m L to > N u u l.i •L
r L E m u m E N 7 N N J O V C C C N
7 j O C C_ 0 0 0 0 •- t7 C u w V or �p rp 1p u
O In i D_ 3 W lin d tl K N m w C w f CL7 0 C-7 OC
L
N
E
7
Z
V
C
7
O
V O 000
0N -- — --
a m MWCOWWODCOOOOoMa`�DM000tomm 000O1ov oo
Am
F
O
YA
N
d
V
M OD
O O O O LA O
O
u1 O u1 0? O W U1 O 0 M O O
Ol
-:r0 01
O
•O' M
O O O O �0 0
Ol
^ OI �D N^ O t rl r_ LA M LA O
O
-:r N, OI
m
Ol rv1
0 0401 0 ^ N?
N
WID M LAN G NOID S ^ 0%D
%D
coIM
MM
W
1 W
C M 1D M O N
N UA Lr1 N •- N
^
^- LA'14
00
W N
%D ^
•-
n
lA
r•
^
10
W
%DEW --X ON
O
N�DLAS^MOUI OOIO On
0
np cn L'r
�-7
LT^ N LA
W M 01
-T
LA %D OD 00 pN pu1 LA
NS LA0
*
p
? p VD
U
LA0
%D^NW MuIM
M
W ^ O LA nLA OI%D - -W 001,
S
O
�0 MMC
Q
P, 00
•S mrl" I, O%D
?
W O W 1l 01N 11W O 01M LA^
M
1ID
000 0 r
��•
nOIW �D OW M
W
M 001D O M01 M-7 SDN 0 N
W
104
^LD- OC
M
N
cm
N
OWl
OND N
^
L0y'ILl1
M
>'
Z
K
O
�
41
~
m
d
_
J
•-r
ly
C
a
N
^ 0 0 0 0 0 0
O
N O O O O O Ol O O O N 0 0
Y
I�
•-000-700 O
M
NOLO O LA-- n1-1�LAN ON
M
1
N
U
m
nN
MO N%D^ O?
r�
nW%D O LA^OI mw -T N OW
%D
1
d
to
w w
O
I LA O�
N
•- N^?? --N
--T -
O
W
Ul%
M
2t
C)
M
U
O
z
u
LCL
a
N
Q
m
L
U
C
Y
m
L
n
N
3
m
Y
.-
c
m
u
n
m
c
a
E
> o
b
N
Y
m Y
N
N
NCC
N N y
>
yC
E
W
u
E
L m>
W
L
L-
d m
J
LY
D...
m U C
4).-
L
:--
�_
m N
cn lL-
—
•7
— O — O N
•L •>
to
OL Y
C w
C U N
m
Q
Qm
0
9
- O L
•m
Q
c N
K
00 0
U
w•-
T
w
O 0 N .0 :3
7
to n a O
o
wCWW
m N m X W
m -
Z
a
u m
U •-x U W m c
C M
w
Y
Ln
O
0�
c Y O 0. me u m
L
L
L N"
O
>. W
c
O m W.- L O •- m E c
7
m
7 •-
U
1
- N
•L
D- L
•-
L Im O a u -0 L m m ^
Y
Lf
Y •- N N
L
LT
to N m O L
V
D. m m •- O N O 0 L L Y O
C
UI N
•- m I N
Z
U
m e
Y Y E L Y L m
^
y Y W^ m Y Y Y Lh LT 7 •- U
L
CJ
C U.0 w
3
lA
•- •-
0—.0 m V Y
.-
^ N .- L Y O C to C O to -0 to
L
m m
L N 7 U
N
8
m 2 S 3
m
H 0. 0 0. C L) C¢
0
H
L^
►O'-
C
w
LS] i,• J
DU. E [7i aL. Z
U
w E a
F -
LAJ
i
U.
m
L
O
O!
Z
z
E
U3
Z
~
U
C
00
O N O O O •-- N
O
O •- u1 O O -- 0 0 0 0 0^ Ol
O
00
O O
0
O^
0 0 •- N M M M
O
0 0 0 .- N N M-T1D IOW W O1
O
CLA
001
D0
N N N N N N N
M
d 4d??-Zr -zl'S J?
LA
%twD
t\I-
o
at
v
F
M
O
Ln
T
K
N
Z
} O
K )_
cc 1
IJ
J to
W
O
Z
O 1--•
Z
F- C)
t U
U. U
W d
W y)
J �
h
V) W
Q
U W
W �
Z
W
0
9
C3
F-
W W
S C7
/- O
W m
O
H
Z Z
O W
M
K
V
O
Ll M
CD co
0 (7+
w
01
D
Lb
O
M
OD
OI
r
u
u
Q
N
O
ON
I
00
0 0
ooLn0o'Do 1
OC>00 0
0o
m
N 1
OIL N M �D S 1
I o O
M
%
n M I
.7 NLn N
N LA
C-4
Ln �D
N O N N LA LAMM.D LAW W
OO rn
M
N
WW NN Ln N%D O (ALn%D ID
NOW
M
00
oaooLnom-roLnm
00
O O NOO.-?�
LA^
LA U; MN N NID O N MN
MO N
,ID
Ln �D
N O N N LA LAMM.D LAW W
OO rn
M
Nom-
WW NN Ln N%D O (ALn%D ID
NOW
O
• 1
LASO
^ tn00 MU I
O
O I
? 01 I?
d.- N Ln M N M O N
lOI�
N
LAS
N
M — r
-T
N
ON
I
N
d
lT
o
ai.00
uAooa0a0
0
'O
Ln^N
n0 MIAO O O 1
0 1
L,p
c
LASO
^ tn00 MU I
O
O I
a
O
N
d N^
? N ID
M
M
00
LA %D
ON
I
N
M
C
O
4J
n
•L
u
N
O
L
N
O
E
7
Z
N
C
0
O
u
u
Q
D%
00000 ^^^•-NMSW (n 9%
co 00 00 00 OD W00W co W 00 00 0000W00
'O
an
C
>
II
N
a) 0)
u
00
7 N
m
Q1
c n N
C •-
^
>
> C
W C
N VI
N
>
a)
d m Eco
•>
w
O
a) u
7
K L O
C
ON cc
J
J
O
O
—
a
m
N a)
II-.
O
F-
X L
u>
N
In In
h a
W
O
0
O
N
h
0
O
} 1
Z Z
Im.. () m
o
N N
w w
m •- O
vI 0 a C
a+
m m m
h Ln
J
w X
O. U •_
C" O m
LF
N
^^._
W
- C L
•U
— u ucc
o
4)
mu
h
•- (a
a) O
L N
�y y L
'O
U
O
J J
¢¢
•- > a+ 0
C O c J
a) E •- w E
C- O O Q^
a)
N J
N oC
U w
N 0 c
N¢
h
EagmL
i 0
cL)2Su
O O
-CL cccW
hh
D%
00000 ^^^•-NMSW (n 9%
co 00 00 00 OD W00W co W 00 00 0000W00
Z
O
H
w
S
U-
0
z
O
Q
O
CL
cc
U
F -
w
C7
M
m
z
W
Ma
LL
U
N
Q1
r
I
.j
to
fa
tl
000000000"000L L Q m 0 0 0 o O- O 0 0
lh v�O O�'COO 0 -7 a00�O 1� (.fl lf�O- N N �nMO t17 o MO O
O W O �' � �- O �- � N Gl al i� -T W
I� O O V7 N
OOIC O�o ^ N N?.- ^ ? 'D
N NG• ham- W 0 c M(.h OIO Nd co �o? O O 1,010 -OD
�M Ql? (f]N t 0000 ( m Opo a) - moo m� Ol--' M
O Ol Mtf7M N O? MN �o VSO -'CO O O M\ o •-
lI7 �o 00 -T N N M - - a) -Zr Ln .? M N ? O O
^ - un -
O O O�(/1 O O � O O O o O O � O O O O O O O O] O O O
o�nmoo 0Omo.00
MY MW l MN M M,r MMo 0(D N'o O
m c E
c (17 a
v c
N U) N C C c c C Q
u, C •- - c c •- = w
4- C
C4) •- U) a) 7
E
N U) U Ul at N a a) a) to
C U) x C X N O1 E X U) c a)
v c X c •- x u v c u w u c v v
m m c w c m w 0 c N c E >>
w rn -r u La m E•— (oa—ua+
- UI L 4) tl V L N G •- a) E
N c> U) U) •- - N 0 Ul ++ ._ - Ot 1` u U) c 1 E
ru .- n 0 )0 (T ru C N N 'O D O N C tU U) u •7 O O'^ U) J O-
3 �(n m �:xu1-4Quo-u�wma mfowmw
M( � 1 N ML (o 1 M--7 Lh �a1 -- O Opo - O -
0-2(::300000000 - - - - - N Mme' O oo O -T
^ N N N N N N N N N N N N N N N M? ? -:r
/Vy
N
a)
m
m
c
A
N
W G
J o_ t
y
(n
}
~ L
U N
r-,
c n
m N
N
�
� o
J N
U
Z
O
H
w
S
U-
0
z
O
Q
O
CL
cc
U
F -
w
C7
M
m
z
W
Ma
LL
U
N
Q1
r
I
.j
to
fa
tl
000000000"000L L Q m 0 0 0 o O- O 0 0
lh v�O O�'COO 0 -7 a00�O 1� (.fl lf�O- N N �nMO t17 o MO O
O W O �' � �- O �- � N Gl al i� -T W
I� O O V7 N
OOIC O�o ^ N N?.- ^ ? 'D
N NG• ham- W 0 c M(.h OIO Nd co �o? O O 1,010 -OD
�M Ql? (f]N t 0000 ( m Opo a) - moo m� Ol--' M
O Ol Mtf7M N O? MN �o VSO -'CO O O M\ o •-
lI7 �o 00 -T N N M - - a) -Zr Ln .? M N ? O O
^ - un -
O O O�(/1 O O � O O O o O O � O O O O O O O O] O O O
o�nmoo 0Omo.00
MY MW l MN M M,r MMo 0(D N'o O
m c E
c (17 a
v c
N U) N C C c c C Q
u, C •- - c c •- = w
4- C
C4) •- U) a) 7
E
N U) U Ul at N a a) a) to
C U) x C X N O1 E X U) c a)
v c X c •- x u v c u w u c v v
m m c w c m w 0 c N c E >>
w rn -r u La m E•— (oa—ua+
- UI L 4) tl V L N G •- a) E
N c> U) U) •- - N 0 Ul ++ ._ - Ot 1` u U) c 1 E
ru .- n 0 )0 (T ru C N N 'O D O N C tU U) u •7 O O'^ U) J O-
3 �(n m �:xu1-4Quo-u�wma mfowmw
M( � 1 N ML (o 1 M--7 Lh �a1 -- O Opo - O -
0-2(::300000000 - - - - - N Mme' O oo O -T
^ N N N N N N N N N N N N N N N M? ? -:r
/Vy
N
a)
m
m
c
A
N
W G
J o_ t
y
~ L
U N
a)
c n
N
�
� o
U
W
Z
O
Z
O
H
w
S
U-
0
z
O
Q
O
CL
cc
U
F -
w
C7
M
m
z
W
Ma
LL
U
N
Q1
r
I
.j
to
fa
tl
000000000"000L L Q m 0 0 0 o O- O 0 0
lh v�O O�'COO 0 -7 a00�O 1� (.fl lf�O- N N �nMO t17 o MO O
O W O �' � �- O �- � N Gl al i� -T W
I� O O V7 N
OOIC O�o ^ N N?.- ^ ? 'D
N NG• ham- W 0 c M(.h OIO Nd co �o? O O 1,010 -OD
�M Ql? (f]N t 0000 ( m Opo a) - moo m� Ol--' M
O Ol Mtf7M N O? MN �o VSO -'CO O O M\ o •-
lI7 �o 00 -T N N M - - a) -Zr Ln .? M N ? O O
^ - un -
O O O�(/1 O O � O O O o O O � O O O O O O O O] O O O
o�nmoo 0Omo.00
MY MW l MN M M,r MMo 0(D N'o O
m c E
c (17 a
v c
N U) N C C c c C Q
u, C •- - c c •- = w
4- C
C4) •- U) a) 7
E
N U) U Ul at N a a) a) to
C U) x C X N O1 E X U) c a)
v c X c •- x u v c u w u c v v
m m c w c m w 0 c N c E >>
w rn -r u La m E•— (oa—ua+
- UI L 4) tl V L N G •- a) E
N c> U) U) •- - N 0 Ul ++ ._ - Ot 1` u U) c 1 E
ru .- n 0 )0 (T ru C N N 'O D O N C tU U) u •7 O O'^ U) J O-
3 �(n m �:xu1-4Quo-u�wma mfowmw
M( � 1 N ML (o 1 M--7 Lh �a1 -- O Opo - O -
0-2(::300000000 - - - - - N Mme' O oo O -T
^ N N N N N N N N N N N N N N N M? ? -:r
/Vy
N
a)
m
m
c
A
.
00
O,4
r--1
01 l 'o 0 0 u O O 00 O O
Ol ^ N M I O a 1 0 0 1 00
I I
O 'D 1-00'D ♦D ^ M or- d G' c)
O ^-S 000 N m NOD O a,o
p _:p Lfl M �D N O M O O
00
O , O O O
O OO -T I
O M�D
N
00
W �0
Y
f
�
W
a
r
K
V1
00
Y
to
J
a,
W
C
Gi
J
E
NL
m
U
T
V/
c
n
Q
�
v
U
L
3
w
L
QJ
z
LL
O
z
0
N
Q)
O
~
w
w
c7
=
o
Y
C
LL
m
O
C
0
z
Z
O
w
N
U
CC
U
cc
C7
U)
C
D
7
MQ
Y.
lL
N
U
0
O
a
//ate�
•�CIO
O
V
P
1v
.
00
O,4
r--1
01 l 'o 0 0 u O O 00 O O
Ol ^ N M I O a 1 0 0 1 00
I I
O 'D 1-00'D ♦D ^ M or- d G' c)
O ^-S 000 N m NOD O a,o
p _:p Lfl M �D N O M O O
00
O , O O O
O OO -T I
O M�D
N
00
W �0
f N M O^ N M -zr L 10 O �O a
Of
0o
C7 ooG o)00 W CO WGO COW 00 0
ro„ l
m
v
>
L
L
QJ
VI
0
N
Q)
Y
C
C
0
N
U
U
C7
U)
C
D
7
lL
N
0
0) C
1v
— O
O
m
c
'-'
^ N
(L) a
U •-
+'
C
N
10 ^
> c
O c
0 r_
-- a _c
O
O N
N
O 4�
O
C O
O
f N M O^ N M -zr L 10 O �O a
Of
0o
C7 ooG o)00 W CO WGO COW 00 0
ro„ l
NEWCASTLE PUBLIC LIBRARY BOARD
1981 OPERATING BUDGET
EXPENDITURE
Salaries & Benefits 149,000.
Operating Expenses
Light, Heat, Water
14,000.
Maintenance & Repair
2,300.
Caretaking & Supplies
8,450.
Insurance
1,950.
Rental
4,150.
Service Materials
Books & Periodicals 40,123.
Book Processing 3,000.
Films 10,000.
Data Processing 1,284.
Library & Office Supplies 4,200.
Postage & Transportation 1,950.
Publicity & Programming 1,200.
General
Telephone
1,330.
Conference & Professional Services
600.
Equipment Maintenance
3,100.
Audit
1,500.
Furniture & Equipment
4,180.
Miscellaneous
2,700.
Debt Charges
12,099.
267,416.
9
NEWCASTLE PUBLIC LIBRARY BOARD
1981 OPERATING BUDGET
Municipal Grant
184,000.
Provincial Grant
62,416.
Fines
4,000.
Projector Revenue 2,000.
Copier Revenue 4,800.
Book Sales 500.
Room Rental 300.
Museum Rental 1,400.
Interest 1,500.
CORES 3,000.
Surplus 1980 (estimated) 3,500
267,416.