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CORPORATION OF THE TOWN OF NEWCASTLE
40 TEMPERANCE STREET
BOWMANVILLE, ONTARIO
LIC 3A6 TELEPHONE 623-3379
REPORT TO THE GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
MEETING HELD SEPTEMBER 17 1984
ADMIN. 78 - 84
SUBJECT: COUNCIL AND COMMITTEE MEETINGS AFTER A
HOLIDAY MONDAY
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration
Committee recommend to Council the following:
1. That Administrator's report ADMIN. 78 - 84 be received;
2. That Committee or Council meetings that follow a holiday Monday
be held on Tuesday evening commencing at 7 o'clock.
BACKGROUND AND COMMENT:
At the September 4th General Purpose and Administration Committee
meeting, staff were asked to investigate the problem of Regional
Meetings and Town.Meetings falling on the same date and at the
same time.
Regional Councillors have'a responsibility to both the
local Council and to Regional Council. Accordingly, when meetings are
held on the same day, at the same time, in -two separate locations, it is
impossible to discharge these responsibilities as might otherwise be the case.
In examining the meeting schedule for 1984, it is noted
that there are approximately six conflicts per annum. The regularly
scheduled meetings for Social Service, Planning and Work Committee at
the Region are held on a Tuesday. In reviewing the.•khedule to the end
of this year, there is a conflict with the Thanksgiving Day holiday and
with Remembrance Day. After checking with Regional officials, it is
apparent that if any adjustment is to be made it would be preferred that the
Town adjust its meeting schedule and not the Region. In order that those Councillors
that are involved at the Region can attend both local and Regional meetings
following a holiday Monday the Town's meeting should be moved to the evening I,
commencing at 7 p.m. 4
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Other alternatives were examined, including meetings later
in the same day and an alternate day of the week.
While, technically, staff would be able to meet in the afternoon
(3 p.m.) on those days where there is a conflict with Regional
meetings, it is felt that to introduce a third starting time for
meetings would only add .to the confusion of the general public
with respect to meeting times. It is therefore desirable to retain
two meetings times, i.e. 9:30 a.m. and 7 p.m.
If an alternate day was selected, it would shorten the turn around
time in the Clerk's office. Given staffing arrangements and workloads
it would be very difficult if not impossible to provide material to the
next meeting of Council or G. P. & A. in time for Councillors to review
the material in advance of the meeting.
Respectfully submitted,
DSJ:nof David . Johnston, M.C.I.P.,
Chief Administrative Officer