HomeMy WebLinkAboutAdmin 18-85CORPORATION OF THE TOWN OF NEWCASTLE
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BOWMANVILLE, ONTARIO
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REPORT TO THE GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
MEETING HELD MARCH 18 1985
ADMIN. 18 - 85
SUBJECT: BUILDING PLANS FOR BASELINE COMMUNITY CENTRE
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration
Committee recommend to Council the following:
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1. That Administrator's report ADMIN 18 - 85 be received;
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2. That upon acceptance of the recommendations from the Newcastle
Community Services Planning Board, staff be authorized to prepare
all necessary tendering documents in conjunction with Mr. Grant
Robertson, architect for the Baseline Community Centre;
3. That staff be authorized to advertise the project and receive
tenders and present a recommendation on the selection of a
contractor through the General Purpose and Administration Committee; and
4. That the Baseline Community Centre Board and the Newcastle
Community Services Planning Board be advised of Council's actions and
thanked for their continuing involvement in the project.
BACKGROUND AND COMMENT:
In 1980 Ontario Hydro acquired the old Baseline Community Centre Hall
and property. Prior to this date the Baseline Community Centre having
been advised of the necessity of the acquisition of the land by Ontario
Hydro, commenced a search for an appropriate replacement site.
The search has been long and sometimes frustrating. Over the years a
number of sites have been identified and indeed previous building
plans were prepared for an alternate site. More recently (December 1984)
the Town of Newcastle acquired a parcel of land some ninety metres
square at the corner of Martin Road and Baseline Road. The land was acquired
from a developer for the express purpose of locating a new Baseline Community
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ADMIN. 18 - 85
Centre. The land was acquired with the concurrence and support of the
Baseline Comunity Centre Board. Since the acquisition of the land the
Baseline Community Centre Board has worked with the architect,
Mr. Grant Robertson, to develop building plans for the site. The plans
as revised in accordance with the Newcastle Community Services Planning
Board input provides for: a large assembly hall with capacity of
approximately 200 people; a small meeting room with capacity for 25 - 30
people; a kitchen, storage and washroom facilities; a pitched roof
and full fire alarm system and outside parking for approximately 50 cars.
The building has been designed in such a way that washroom facilities
have direct access to the exterior of the building so that the bathrooms
may be made available to participants in recreational events outside
the building when the hall is not in use.
The estimated cost of construction of the building including the
architectural fees is approximately $262,000. In addition, $20,000
has been set aside for landscaping and another $5000 for service
connections. The total cost of the project is estimated in the
neighbourhood of $287,000. It should be noted that the landscaping
estimate includes money for the development of the parking lot for
some 50 cars. It is not intended in the price estimate to provide
a paved parking lot or sophisticated storm drainage. It is, however,
recommended that when the tender is established, that the tender
allow for the paving of the parking area as a separate item. Depending
on the tenders received, it may be possible to incorporate the paving
into the building, and if so, this could be done at the time cf
construction.
With respect to the financing of the building, the Town currently has a
reserve fund for the Baseline Community Centre. The monies in this
reserve account totals approximately $235,000. In addition, the Town
will receive in April of 1986 a $68,667 grant from 'Wintario. As such,
there is approximately $303,000 available for the total construction,
landscaping and servicing of the site. However, this figure was to
include the acquisition price of the land. At this point in time, the
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acquisition has not cost the Town any money. However, should the
developer not proceed with his residential proposal, the Town would
be obligated to buy the land on the basis of the value of the raw
land prior to any development. Given the activity on the developer's
site , it is unlikely that the Town will have to pay the developer any
money as he is likely to be under construction quite shortly with a
number of homes. As such, there would appear to be sufficient
funds to build a building of the size indicated and to provide basic
landscaping for that building. The development of playing fields and
further landscaping would have to be provided for in subsequent years.
When the tenders have been received and reviewed and a contractor
selected at the staff level, a report will be brought forward to Council
for approval. At that time more detailed consideration could be
given to the financial aspects of the project.
All of which is rspectfully submitted,
David S. ohnston, M.C.I.P.,
Chief A ministrative Officer
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