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CORPORATION OF THE TOWN OF NEWCAST
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40 TEMPERANCESTREET •-•---..._.....-.,
BOWMANVILLE, ONTARIO
L1C3A6 TELEPHONE 623-3379
REPORT TO THE GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
MEETING HELD SEPTEMBER 16 1985
ADMIN. 58 - 85
SUBJECT: Use of Town owned vehicles for special events
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration
Committee recommend to Council the following:
1. That Administrator's report ADMIN. 58 - 85 be received;
2. That the policy for use of Town owned vehicles at special events
be as follows:
Town owned vehicles may be used and participate in any special
event provided said event has received a road occupancy permit
from the Town of Newcastle or an invitation has been extended to
participate in a special event by the Region of Durham or a local
municipality within the Region of Durham.
At all times vehicles must be driven by appropriate Town staff.
BACKGROUND AND COMMENT:
At the September 3rd 1985 General Purpose and Administration Committee
meeting a question was raised with respect to the use of Town owned
vehicles (Fire Trucks) to celebrate the championship won by a local
sports team. Previous to this, Town staff have adopted an
administrative guideline of not permitting the use of vehicles and
equipment for purposes other than the purpose for which the equipment
had beenpurchased. The exception to this has been the participation
of our Fire Fighting equipment in parades and participation in the
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ADMIN. 58 85
snow plow competition sponsored at a Regional level. This
administrative guideline was put in place to minimize the exposure
of the Corporation to possible liability.
The proposed policy will still permit Town vehicles to be used for
organized parades with proper road occupancy permits and to respond to
the snow plow competition. It would, however, preclude the use of Town
vehicles for spontaneous celebrations that do not have the necessary
road occupancy permit.
Respectfully submitted,
David S.J Ston, M.C.I.P.,
Chief Ad istrative Officer
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