HomeMy WebLinkAboutGG Report 2017-06-19 General Government Committee
Report to Council
Page 1
Report to Council Meeting of July 3, 2017
Subject: General Government Committee Meeting of Monday, June 19, 2017
Recommendations:
1. Receive for Information
(a) 8.1 Minutes of the Kawartha Conservation Authority dated
April 26, 2017
(b) 8.2 Minutes of the Tyrone Community Centre dated May 17, 2017
(c) 8.4 Minutes of the Energy From Waste – Waste Management
Advisory Committee dated April 20, 2017
(d) 8.5 Roger Saunders, Director of Planning, Region of Durham –
DEAC Environmental Achievement Awards Commissioner’s
Report #2017-INFO-61
(e) 8.6 Municipality of Clarington – Strategic Priorities Update Article
(f) 9.1 Shena Earl, Deputy Clerk, The United Counties of Leeds and
Grenville – Speed Reduction on 400 Series Highways in
Inclement Weather
(g) OPD-005-17 2017 Winter Budget Report
(h) CAO-007-17 Research on Municipal Organizational Reviews
2. Craig Hebert, General Manager, Historic Waste Program Management
Office, Regarding an Annual Update
That the delegation of Craig Hebert, General Manager, Historic Waste Program
Management Office, regarding an annual update, be received with thanks.
3. Bill McLean, Board Member and Brad Carter, Acting Manager of
Strategic Planning, Durham Regional Police Service Board, Regarding
the Durham Regional Police Service 2017-2019 Business Plan
That the presentation of Bill McLean, Board Member and Brad Carter, Acting
Manager of Strategic Planning, Durham Regional Police Service Board, regarding
the Durham Regional Police Service 2017-2019 Business Plan, be received with
thanks.
General Government Committee
Report to Council
For Council Meeting of July 3, 2017 Page 2
4. Dietmar Reiner, Senior Vice President, Nuclear Projects, Ontario Power
Generation, Regarding the Darlington Refurbishment Project Status
Update
That the presentation of Dietmar Reiner, Senior Vice President, Nuclear Projects,
Ontario Power Generation, regarding the Darlington Refurbishment Project Status
Update, be received with thanks.
5. Minutes of the Orono Business Improvement Area dated
March 16, 2017 and June 6, 2017
That Communication Item 8.3, minutes of the Orono Business Improvement Area
dated March 16, 2017 and June 6, 2017, be received for information; and
That the Orono Business Improvement Area secretary be advised that the minutes
be changed to reflect that Councillor Partner was present at the meeting.
6. Cedar Crest Beach Erosion Mitigation
That Report EGD-015-17 be received;
That a Coastal Engineering Study be undertaken for Cedar Crest Beach shoreline
erosion mitigation funded through a cost sharing agreement, as outlined on
Page 22 of Report EGD-015-17;
That all interested parties listed in Report EGD-015-17 and any delegations be
advised of Council's decision.
7. Request to Strike Committee to Review Mitigation and Safety Plan for
Great Lakes and St. Lawrence Seaway Communities
Whereas Lake Ontario is a valuable regional, national and international resource;
Whereas federal governments of the United States and Canada and the
International Joint Commission have, in partnership with the States and Provinces,
a joint interest in the management of Lake Ontario;
Whereas the management of the lake levels falls within this joint interest;
Whereas the flooding experienced by the residents of Cedar Crest Beach in the
Municipality of Clarington has resulted in effecting residents’ safety and has caused
significant property damage;
General Government Committee
Report to Council
For Council Meeting of July 3, 2017 Page 3
Whereas the Corporation of the Municipality of Clarington has expended significant
staffing resources and financial resources in aiding the area residents and ensuring
their safety;
Whereas the Federal Government and the Provincial Governments provide
financial assistance programs in restoration of damages in the event of Lake
Ontario shoreline flooding;
And whereas it is conceivable and reasonable to anticipate future flooding as was
experienced in the spring of 2017;
Now therefore be it resolved that the provincial and federal governments be
requested to strike a committee to review mitigation and safety plans for the
communities fronting the Great Lakes and St Lawrence Seaway; and
That the Municipality of Clarington be invited to participate on the committee to
allow for input in the review of this plan.
8. Cedar Crest Beach Erosion Control Engineering Solution
Whereas Council has considered Report EGD-015-17 setting out options for
addressing erosion control in the Cedar Crest Beach area; and
Whereas Council has heard from residents in the area requesting federal and
provincial government, CLOCA and St. Marys Cement participation in the study and
implementation of an engineering solution to the erosion notwithstanding that the
residents understand that such a solution will not prevent flooding;
Now therefore be it resolved that the federal and provincial government, CLOCA
and St. Marys Cement be advised of the residents' request that they participate in
the implementation of an engineering solution to the erosion;
That Staff be directed to call these parties and a representative of the residents
together to discuss this matter; and
That Staff report back on the results of this discussion to Council as soon as
practicable.
General Government Committee
Report to Council
For Council Meeting of July 3, 2017 Page 4
9. Community Grant Request - Supplementary
That Report CSD-006-17 be received;
That Grant Application #17-32 from AIDS Committee of Durham Region, be
approved in the amount of $2250.00;
That the 2017 Community Grant Program be closed following Council's
consideration of this request; and
That all interested parties listed in Report CSD-006-17 and any delegations be
advised of Council's decision.
10. Schedule of Rates and Fees - 2017/18 - 2018/19
That Report CSD-007-17 be received; and
That Council approve the proposed rates and fees as outlined in Attachment 1 of
Report CSD-007-17 for the period September 1, 2017 to August 31, 2019.
11. Rout and Seal Crack Repair
That Report COD-011-17 be received;
That Done Rite Plaza Maintenance and Sons, with a bid in the amount of
$83,249.76 (Net of HST), being the low, compliant bidder meeting all terms,
conditions and specifications of CL2017-16 for Rout and Seal Crack Repair be
awarded the contract, as recommended by the Operations Department;
That pending satisfactory pricing and service the Purchasing Manager be given the
authority to extend the contract for this service for up to four additional one year
terms;
That funds required for this project in the amount of $83,249.76 (Net of HST) be
funded by the Municipality as follows:
Pavement Resurfacing 100-36-381-10250-7163 $52,000.00
Pavement Rehab 110-32-330-83212-7401 $31,249.76
That all interested parties listed in Report COD-011-17 and any delegations be
advised of Council's decision by the Corporate Services Department.
General Government Committee
Report to Council
For Council Meeting of July 3, 2017 Page 5
12. Stormwater Management Pond Cleanout and Maintenance
(CL2016-16)
That Report COD-014-17 be received;
That Ground Force Environmental Inc. be authorized to complete the previously
approved work on Robert Adams Pond in addition to the work required on the
adjacent quantity pond, with a cost of $222,641.19 (Net HST Rebate). The award
is contingent on the Municipality receiving funding from Clean Water and
Wastewater Fund (CWWF). Ground Force Environmental was previously awarded
work required for this location as stipulated in CL2016-16 and awarded via
PS-010-16;
That the funds required for this project in the amount of $293,602.38 (Net HST
Rebate) which includes the construction cost of $222,641.19 (Net HST Rebate) and
other related costs such as design, inspection, material testing, contingency of
$70,961.19 (Net HST Rebate) be funded by the Municipality as follows:
Stormwater Pond Cleanout 110-36-386-83454-7401 $ 293,602.38
That all interested parties listed in Report COD-014-17 and any delegations be
advised of Council's decision by the Department.
13. Concession Road 3 Reconstruction
That Report COD-012-17 be received;
That Ambler & Co. Inc. with a total bid amount of $3,849,848.55 (Blended HST)
being the lowest compliant bidder meeting all terms, conditions and specifications
of Tender CL2017-7 be awarded the contract for the reconstruction of Concession
Road 3 as required by the Engineering Services Department;
That the funds required for this project in the amount of $4,554,000.00 (Blended
HST) which includes the construction cost of $3,849,848.55 (Blended HST) and
other related costs such as design, permit fees, utility relocation, inspection and
contract administration, materials testing and contingencies of $704,151.45
(Blended HST) be funded by the Municipality as follows:
Con Rd 3 Reconstruction 110-32-330-83417-7401 $ 50,805.31
(RR 57 - Middle Rd)
Con Rd 3 Reconstruction 110-32-330-83416-7401 $2,061,998.72
(Middle Rd - Liberty St)
General Government Committee
Report to Council
For Council Meeting of July 3, 2017 Page 6
Con Rd 3 Reconstruction 110-32-330-83415-7401 $ 19,195.97
(Liberty St - Jollow Dr)
South Service Rd Streetlighting 110-32-324-83433-7401 $ 186,000.00
(Lake Rd - Bennett Rd)
Region of Durham 100-00-000-00000-1010 $ 102,000.00
Contribution from Development 100-32-130-00000-1010 $2,134,000.00
That all interested parties listed in Report COD-012-17 and any delegations be
advised of Council's decision by the Department.
14. 2017 Stormwater Management Pond Cleanout and Maintenance
(CL2017-13)
That Report COD-013-17 be received;
That J. Kennedy Trenching & Excavating with a total bid amount of $430,211.26
(Net HST Rebate) being the lowest compliant bidder meeting all terms, conditions
and specifications of Tender CL2017-13 be awarded the contract, contingent on the
Municipality receiving funding from Clean Water and Wastewater Fund (CWWF),
for the stormwater management of Clarnew Pond and West Side Pond as required
by the Engineering Services Department;
That the funds required for this project in the amount of $612,058.31 (Net HST
Rebate) which includes the construction cost of $430,211.26 (Net HST Rebate) and
other related costs such as design, inspection, material testing, contingency of
$181,847.05 (Net HST Rebate) be funded by the Municipality as follows:
Stormwater Pond Cleanout 110-36-386-83454-7401 $ 612,058.31
That all interested parties listed in Report COD-013-17 and any delegations be
advised of Council's decision by the Department.
15. Orono Arena and Community Centre Board
That Report LGL-007-17 be received;
That Council pass By-law 2017-054 (Attachment 1 to Report LGL-007-17) to
designate the Orono Arena and Community Centre as a municipal capital facility
and exempt it from taxation;
General Government Committee
Report to Council
For Council Meeting of July 3, 2017 Page 7
That the Clerk be directed to provide written notice of By-law 2017-054 to the
Minister of Education as required by subsection 110(5) of the Municipal Act, 2001;
That the Clerk be directed to provide written notice of By-law 2017-054 to the
Municipal Property Assessment Corporation, the Clerk of the Region of Durham
and the local school boards as required by subsection 110(8) of the Municipal Act,
2001;
That the Municipality enter into a Municipal Capital Facility Agreement with the
Orono Amateur Athletic Association substantially in the form attached to
Report LGL-007-17 (Attachment 2) to manage and operate the Centre;
That any operating funds in the Orono Arena Board accounts as of the transition
date be transferred to the Orono Amateur Athletic Association to continue to be
used as operating fund under the Municipal Capital Facility Agreement;
That provided a Municipal Capital Facility Agreement has been entered into with
the Orono Amateur Athletic Association, the Orono Arena and Community Centre
Board be dissolved effective August 1, 2017; and
That the Orono Amateur Athletic Association and all members of the Orono Arena
Board be notified of Council’s decision.
16. Water Distribution System and Reusable Water Bottles
That Staff continue to investigate the purchase of a system to distribute water at
festivals and during emergencies;
That Staff, working towards AppleFest as an appropriate event, continue to work
with other governments, business and other agencies to provide funding for
reusable steel water bottles; and
That up to $10,000 be drawn from an account to be identified by the Director of
Finance for participation in this project.