Loading...
HomeMy WebLinkAbout2017-06-19Clar-ington General Government Committee Minutes June 19, 2017 Minutes of a meeting of the General Government Committee held on Monday, June 19, 2017 at 9:30 AM in the Council Chambers. Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper, Councillor W. Partner, Councillor C. Traill, Councillor W. Woo Regrets: Councillor J. Neal Staff Present: C. Clifford, A. Allison until 12:00 PM, T. Cannella, J. Caruana, A. Greentree, F. Horvath, M. Marano, N. Taylor attended until 2:55 PM, G. Weir, R. Alright, L. Gordon arrived at 2:55 PM, J. Gallagher, M. Chambers 1 Call to Order Mayor Foster called the meeting to order at 9:31 AM. 2 New Business — Introduction Mayor Foster added a New Business item, regarding the purchase of water distribution system, to the New Business — Consideration section of the agenda. 3 Adopt the Agenda Resolution #GG -339-17 Moved by Councillor Hooper, seconded by Councillor Cooke That the Agenda for the General Government Committee meeting of June 19, 2017 be adopted as presented with the addition of the following New Business Items: x Water distribution system and reusable water bottles; and That the following Resolutions will be introduced during the consideration of Report EGD -015-17, Cedar Crest Beach Erosion Mitigation: x Request to Strike Committee to Review Mitigation and Safety Plan for Great Lakes and St. Lawrence Seaway Communities x Cedar Crest Beach Erosion Control Engineering Solution. Carried 4 Declaration of Interest There were no declarations of interest stated at this meeting. - 1 - Clarington 5 Announcements General Government Committee Minutes June19, 2017 Members of Council announced upcoming community events and matters of community interest. 6 Adoption of Minutes of Previous Meeting Resolution #GG -340-17 Moved by Councillor Partner, seconded by Councillor Woo That the minutes of the regular meeting of the General Government Committee meeting held on May 29, 2017, be approved. Carried 7 Delegations 7.1 Craig Hebert, General Manager, Historic Waste Program Management Office, Regarding an Annual Update Craig Hebert, General Manager, Historic Waste Program Management Office, was present regarding an annual update. He made a verbal presentation to accompany an electronic presentation. He provided an overview of the historic waste program management office. Mr. Hebert reviewed how their obligations are met, which includes the pillars of the Port Hope Area Initiative (PHAI) and various safety programs. He provided details regarding the PHAI ongoing activities. Mr. Hebert provided an update on the Port Granby Project which included the enabling activities, long-term waste management facility construction and site operations. He continued by summarizing the current work, looking ahead, project schedule, and Phase Two overall costs. Mr. Hebert highlighted the Port Hope Project status, community engagement and ongoing communication activities. He concluded by reviewing the priorities of PHAI. Mr. Hebert answered questions from the Committee. Resolution #GG -341-17 Moved by Councillor Partner, seconded by Councillor Woo That the delegation of Craig Hebert, General Manager, Historic Waste Program Management Office, regarding an annual update, be received with thanks. Carried -2- Clarington General Government Committee Minutes June19, 2017 10.1 Bill McLean, Board Member and Brad Carter, Acting Manager of Strategic Planning, Durham Regional Police Service Board, Regarding the Durham Regional Police Service 2017-2019 Business Plan Bill McLean, Board Member, and Brad Carter, Acting Planning Manager, Durham Regional Police Services were present regarding the Community Safety and Policing in Durham Region -2017-19 Business Plan. They made a verbal presentation to accompany an electronic presentation. Mr. McLean introduced the members of the Board and the Durham Regional Police Services that were present in the audience. Mr. McLean noted that they attended in late 2015 to seek input from the Council of the Municipality of Clarington for the Business Plan. He explained that the Business Plan is now finalized and they are here to present it to Council. Mr. Carter explained the input process and what was involved in the creation of the Business Plan. He reviewed the guiding themes for the Business Plan. Mr. Carter explained that there were three strategic goals for the plan. He provided details on each of the goals which included delivering community safety through collaboration, demonstrating excellence in core service delivery and building strength in their membership. Mr. Carter concluded by providing an overview of the measurement framework. Mr. McLean and Mr. Carter answered questions from the Committee. Resolution #GG -342-17 Moved by Councillor Woo, seconded by Councillor Traill That the presentation of Bill McLean, Board Member and Brad Carter, Acting Manager of Strategic Planning, Durham Regional Police Service Board, regarding the Durham Regional Police Service 2017-2019 Business Plan, be received with thanks. Carried 7.2 Jennifer Deith and Benjamin Deith, Zoo to You, Regarding a Request for an Exemption to the Exotic Animal By-law Jennifer Deith and Benjamin Deith, Zoo to You, were present regarding a request for an exemption to the Exotic Animal By-law. They made a verbal presentation to accompany a handout. Mr. Deith thanked the members of the Committee for the opportunity to attend as a delegation. He explained that they are not asking for a permanent exemption and only need a temporary exemption until September 2018. Mr. Deith explained that Zoo to You is privately owned and that they attend birthday parties, public exhibits, schools and noted that they are educationally oriented. He added that it was recently brought to their attention that the Clarington Exotic Pet By-law requires Zoo to You to have the Canada's Accredited Zoos and Aquariums (CAZA) accreditation. Mr. Deith noted that CAZA is not flexible with their timelines and not conducive to small businesses. He added that applications for approval can only be submitted in March with results of the applications being provided in September of the same year. Mr. Deith explained that they have a new facility which is CAZA ready however they are unable to apply until March 2018. He concluded by asking the Committee for an -3- Clarington- General Government Committee Minutes June19, 2017 exemption of the CAZA requirement in the Exotic Animal By-law until September 2018. Mr. Deith and Ms. Deith answered questions from the Committee. 7.3 Sarah Delicate and Nancy Edwards accompanied by Marj and Tom Kara, on behalf of the Port Darlington Residents, Regarding the Shoreline Protection Petition Sarah Delicate and Nancy Edwards were present on behalf of the Port Darlington Residents, regarding the Shoreline Protection Petition. They made a verbal presentation to accompany an electronic presentation. Ms. Delicate noted they attended the Committee meeting in June 2016 and presented a petition at that time. She added that they received the Staff report at 6:00 AM on Friday morning and were required to prepare their electronic presentation by 2:00 PM the same afternoon. Ms. Delicate explained to the Committee that, after reviewing the Staff report, they have identified eight major concerns. Ms. Delicate Ms. Delicate and Ms. Edwards provided details on the eight major concerns as follows: 1. The petition request is not accurately reflected in the report. 2. There was no consultation. 3. The report was rushed under duress 4. The major concerns regarding literature review in the Staff report. 5. The Staff report deflects responsibility for shoreline management. 6. The report does not reflect interjurisdictional relationship and complexity. 7. The report does not reflect the history of the shoreline. 8. The report deflects burden of cost for shoreline management. Ms. Delicate advised the Committee that their intent is to address the issues from St. Marys to the lighthouse. She added that there is a 60% littoral interruption at the shoreline. Suspend the Rules Resolution #GG -343-17 Moved by Councillor Traill, seconded by Councillor Woo That the Rules of Procedure be suspended to allow the delegation of Sarah Delicate and Nancy Edwards to be extended for an additional two minutes. Carried Ms. Delicate continued by explaining the 60% littoral interruption has compounded over decades and now there is no beach remaining. She added that these are international issues and very complex. Ms. Delicate explained that the Municipality is their first point of contact and they are asking Council for help to engage the various jurisdictions to Clarington General Government Committee Minutes June19, 2017 assist them. She thanked members of Council and Staff. Ms. Delicate and Ms. Edwards answered questions from the Committee. Suspend the Rules Resolution #GG -344-17 Moved by Councillor Cooke, seconded by Councillor Hooper That the Rules of Procedure be suspended. Carried Resolution #GG -345-17 Moved by Councillor Cooke, seconded by Councillor Hooper That the Agenda be altered to consider the presentation of Dietmar Reiner, Senior Vice President, Nuclear Projects, Ontario Power Generation, regarding the Darlington Refurbishment Project Status Update, at this time. Carried 10.2 Dietmar Reiner, Senior Vice President, Nuclear Projects, Ontario Power Generation, Regarding the Darlington Refurbishment Project Status Update Dietmar Reiner, Senior Vice President, Nuclear Projects, Ontario Power Generation (OPG), was present regarding the Darlington Refurbishment Project Status Update. He made a verbal presentation to accompany an electronic presentation. Mr. Reiner provided a refurbishment project update including key dates for the project over the last year. He reviewed the Unit 2 reactor project performance and the schedule status. Mr. Reiner highlighted the future work segments and timelines for this projects. He provided details on the infrastructure and safety projected and reviewed the benefits of the refurbishment. Mr. Reiner concluded by emphasizing that it is a positive investment for energy growth and OPG appreciates the relationship with the Municipality of Clarington. Mr. Reiner thanked the Committee and offered to answer questions. Resolution #GG -346-17 Moved by Councillor Hooper, seconded by Councillor Cooke That the presentation of Dietmar Reiner, Senior Vice President, Nuclear Projects, Ontario Power Generation, regarding the Darlington Refurbishment Project Status Update, be received with thanks. Carried Recess The Committee recessed for their one hour scheduled break as per the Procedural By-law. -5- Clar-ington- General Government Committee Minutes June19, 2017 The meeting reconvened at 1:01 PM with Mayor Foster in the Chair. 8 Communications - Receive for Information 8.1 Minutes of the Kawartha Conservation Authority dated April 26, 2017 8.2 Minutes of the Tyrone Community Centre dated May 17, 2017 8.3 Minutes of the Orono Business Improvement Area dated March 16, 2017 and June 6, 2017 8.4 Minutes of the Energy From Waste — Waste Management Advisory Committee dated April 20, 2017 8.5 Roger Saunders, Director of Planning, Region of Durham — DEAC Environmental Achievement Awards Commissioner's Report #2017 -INFO -61 8.6 Municipality of Clarington — Strategic Priorities Update Article Resolution #GG -347-17 Moved by Councillor Partner, seconded by Councillor Hooper That the Communication Items 8.1 to 8.6 be received for information, with the exception of Communications Items 8.2, 8.3, 8.4 and 8.5. Carried Resolution #GG -348-17 Moved by Councillor Partner, seconded by Councillor Woo That Communication Item 8.2, minutes of the Tyrone Community Centre dated May 17, 2017, be received for information. Carried Resolution #GG -349-17 Moved by Councillor Partner, seconded by Councillor Woo That Communication Item 8.3, minutes of the Orono Business Improvement Area dated March 16, 2017 and June 6, 2017, be received for information; and That the Orono Business Improvement Area secretary be advised that the minutes be changed to reflect that Councillor Partner was present at the meeting. Carried M Clarington General Government Committee Minutes June19, 2017 Resolution #GG -350-17 Moved by Councillor Hooper, seconded by Councillor Cooke That Communication Item 8.4, minutes of the Energy From Waste — Waste Management Advisory Committee dated April 20, 2017, be received for information. Carried Resolution #GG -351-17 Moved by Councillor Partner, seconded by Councillor Woo That Communication Item 8.5 from Roger Saunders, Director of Planning, Region of Durham, regarding the DEAC Environmental Achievement Awards Commissioner's, be received for information. Carried 9 Communications — Direction 9.1 Shena Earl, Deputy Clerk, The United Counties of Leeds and Grenville — Speed Reduction on 400 Series Highways in Inclement Weather Resolution #GG -352-17 Moved by Councillor Partner, seconded by Councillor Hooper That Communication Item 9.1 from Shena Earl, Deputy Clerk, The United Counties of Leeds and Grenville, regarding Speed Reduction on 400 Series Highways in Inclement Weather, be received for information. Carried 9.2 Jennifer Deith, Zoo to You — Request for an Exemption to the Exotic Animal By-law Resolution #GG -353-17 Moved by Councillor Woo, seconded by Councillor Traill That Communication Item 9.2 from Jennifer Deith, Zoo to You regarding a request for a temporary Exemption to the Exotic Animal By-law 2012-045 until October 31, 2018, be approved provided all other requirements of the application process be met. Motion Lost Later in the Meeting -7- Clarington Suspend the Rules Resolution #GG -354-17 General Government Committee Moved by Councillor Hooper, seconded by Councillor Cooke Minutes June19, 2017 That the Rules of Procedure be suspended to allow Members of Committee to speak to the matter of the foregoing Resolution #GG -353-17 a second time. Carried The foregoing Resolution #GG -353-17 was then put to a vote and lost. Resolution #GG -355-17 Moved by Councillor Hooper, seconded by Councillor Woo That item 9.2 from Jennifer Deith, Zoo to You regarding a request for an exemption to the Exotic Animal By-law 2012-045, be referred back to staff to determine a list of animals that would be acceptable for an exemption to the Exotic Pet By-law until October 31, 2018. Carried 10 Presentations 10.2 Dietmar Reiner, Senior Vice President, Nuclear Projects, Ontario Power Generation, Regarding the Darlington Refurbishment Project Status Update The presentation of Dietmar Reiner, Senior Vice President, Nuclear Projects, Ontario Power Generation, regarding the Darlington Refurbishment Project Status Update, was heard earlier in the meeting immediately following the delegation section of the Agenda. Councillor Cooke chaired this portion of the meeting. 11 Engineering Services Department 11.1 EGD -015-17 Cedar Crest Beach Erosion Mitigation Resolution #GG -356-17 Moved by Mayor Foster, seconded by Councillor Traill That Report EGD -015-17 be received; That a Coastal Engineering Study be undertaken for Cedar Crest Beach shoreline erosion mitigation funded through a cost sharing agreement, as outlined on Page 22 of Report EGD -015-17; Clariiw-n General Government Committee Minutes June19, 2017 That all interested parties listed in Report EGD -015-17 and any delegations be advised of Council's decision. Carried 20.2 Request to Strike Committee to Review Mitigation and Safety Plan for Great Lakes and St. Lawrence Seaway Communities Resolution #GG -357-17 Moved by Mayor Foster, seconded by Councillor Woo Whereas Lake Ontario is a valuable regional, national and international resource; Whereas federal governments of the United States and Canada and the International Joint Commission have, in partnership with the States and Provinces, a joint interest in the management of Lake Ontario; Whereas the management of the lake levels falls within this joint interest; Whereas the flooding experienced by the residents of Cedar Crest Beach in the Municipality of Clarington has resulted in effecting residents' safety and has caused significant property damage; Whereas the Corporation of the Municipality of Clarington has expended significant staffing resources and financial resources in aiding the area residents and ensuring their safety; Whereas the Federal Government and the Provincial Governments provide financial assistance programs in restoration of damages in the event of Lake Ontario shoreline flooding; And whereas it is conceivable and reasonable to anticipate future flooding as was experienced in the spring of 2017; Now therefore be it resolved that the provincial and federal governments be requested to strike a committee to review mitigation and safety plans for the communities fronting the Great Lakes and St Lawrence Seaway; and That the Municipality of Clarington be invited to participate on the committee to allow for input in the review of this plan. Carried Clariiw-n General Government Committee Minutes June19, 2017 20.3 Cedar Crest Beach Erosion Control Engineering Solution Resolution #GG -358-17 Moved by Mayor Foster, seconded by Councillor Woo Whereas Council has considered Report EGD -015-17 setting out options for addressing erosion control in the Cedar Crest Beach area; and Whereas Council has heard from residents in the area requesting federal and provincial government, CLOCA and St. Marys Cement participation in the study and implementation of an engineering solution to the erosion notwithstanding that the residents understand that such a solution will not prevent flooding; Now therefore be it resolved that the federal and provincial government, CLOCA and St. Marys Cement be advised of the residents' request that they participate in the implementation of an engineering solution to the erosion; That Staff be directed to call these parties and a representative of the residents together to discuss this matter; and That Staff report back on the results of this discussion to Council as soon as practicable. Carried Councillor Partner chaired this portion of the meeting. 12 Operations Department 12.1 OPD -005-17 2017 Winter Budget Report Resolution #GG -359-17 Moved by Councillor Hooper, seconded by Councillor Cooke That Report OPD -005-17 be received for information. Carried 13 Emergency and Fire Services Department No Reports for this section of the Agenda. -10- Clar-ington- Councillor Hooper chaired this portion of the meeting. 14 Community Services Department General Government Committee Minutes June19, 2017 14.1 CSD -006-17 2017 Community Grant Request - Supplementary Resolution #GG -360-17 Moved by Mayor Foster, seconded by Councillor Woo That Report CSD -006-17 be received; That Grant Application #17-32 from AIDS Committee of Durham Region, be approved in the amount of $2250.00; That the 2017 Community Grant Program be closed; and That all interested parties listed in Report CSD -006-17 and any delegations be advised of Council's decision. Carried 14.2 CSD -007-17 Schedule of Rates and Fees - 2017/18 - 2018/19 Resolution #GG -361-17 Moved by Councillor Partner, seconded by Mayor Foster That Report CSD -007-17 be received; and That Council approve the proposed rates and fees as outlined in Attachment 1 of Report CSD -007-17 for the period September 1, 2017 to August 31, 2019. Carried 15 Municipal Clerk's Department No Reports for this section of the Agenda. Mayor Foster chaired this portion of the meeting. 16 Corporate Services Department Resolution #GG -362-17 Moved by Councillor Traill, seconded by Councillor Woo That the Corporate Services Department Reports, be approved, on consent with the exception of Report COD -012-17 and COD -013-17, as follows: - 11 - Clarington General Government Committee Minutes June19, 2017 16.1 COD -011-17 Rout and Seal Crack Repair That Report COD -011-17 be received; That Done Rite Plaza Maintenance and Sons, with a bid in the amount of $83,249.76 (Net of HST), being the low, compliant bidder meeting all terms, conditions and specifications of CL2017-16 for Rout and Seal Crack Repair be awarded the contract, as recommended by the Operations Department; That pending satisfactory pricing and service the Purchasing Manager be given the authority to extend the contract for this service for up to four additional one year terms; That funds required for this project in the amount of $83,249.76 (Net of HST) be funded by the Municipality as follows: Pavement Resurfacing 100-36-381-10250-7163 $52,000.00 Pavement Rehab 110-32-330-83212-7401 $31,249.76 That all interested parties listed in Report COD -011-17 and any delegations be advised of Council's decision by the Corporate Services Department. 16.2 COD -014-17 2017 Stormwater Management Pond Cleanout and Maintenance (CL2016-16) That Report COD -014-17 be received; That Ground Force Environmental Inc. be authorized to complete the previously approved work on Robert Adams Pond in addition to the work required on the adjacent quantity pond, with a cost of $222,641.19 (Net HST Rebate). The award is contingent on the Municipality receiving funding from Clean Water and Wastewater Fund (CWWF). Ground Force Environmental was previously awarded work required for this location as stipulated in CL2016-16 and awarded via PS - 010 -16; That the funds required for this project in the amount of $293,602.38 (Net HST Rebate) which includes the construction cost of $222,641.19 (Net HST Rebate) and other related costs such as design, inspection, material testing, contingency of $70,961.19 (Net HST Rebate) be funded by the Municipality as follows: Stormwater Pond Cleanout 110-36-386-83454-7401 $ 293,602.38 That all interested parties listed in Report COD -014-17 and any delegations be advised of Council's decision by the Department. Carried -12- Clarington General Government Committee Minutes June19, 2017 16.3 COD -012-17 Concession Road 3 Reconstruction Resolution #GG -363-17 Moved by Councillor Hooper, seconded by Councillor Cooke That Report COD -012-17 be received; That Ambler & Co. Inc. with a total bid amount of $3,849,848.55 (Blended HST) being the lowest compliant bidder meeting all terms, conditions and specifications of Tender CL2017-7 be awarded the contract for the reconstruction of Concession Road 3 as required by the Engineering Services Department; That the funds required for this project in the amount of $4,554,000.00 (Blended HST) which includes the construction cost of $3,849,848.55 (Blended HST) and other related costs such as design, permit fees, utility relocation, inspection and contract administration, materials testing and contingencies of $704,151.45 (Blended HST) be funded by the Municipality as follows: Con Rd 3 Reconstruction (RR 57 - Middle Rd) Con Rd 3 Reconstruction (Middle Rd - Liberty St) Con Rd 3 Reconstruction (Liberty St - Jollow Dr) South Service Rd Streetlighting (Lake Rd - Bennett Rd) Region of Durham Contribution from Development 110-32-330-83417-7401 $ 50,805.31 110-32-330-83416-7401 $2,061,998.72 110-32-330-83415-7401 $ 19,195.97 110-32-324-83433-7401 $ 186,000.00 100-00-000-00000-1010 $ 102,000.00 100-32-130-00000-1010 $2,134,000.00 That all interested parties listed in Report COD -012-17 and any delegations be advised of Council's decision by the Department. Carried -13- Clarington General Government Committee Minutes June19, 2017 16.4 COD -013-17 2017 Stormwater Management Pond Cleanout and Maintenance File (CL2017-13) Resolution #GG -364-17 Moved by Councillor Woo, seconded by Councillor Hooper That Report COD -013-17 be received; That J. Kennedy Trenching & Excavating with a total bid amount of $430,211.26 (Net HST Rebate) being the lowest compliant bidder meeting all terms, conditions and specifications of Tender CL2017-13 be awarded the contract, contingent on the Municipality receiving funding from Clean Water and Wastewater Fund (CWWF), for the stormwater management of Clarnew Pond and West Side Pond as required by the Engineering Services Department; That the funds required for this project in the amount of $612,058.31 (Net HST Rebate) which includes the construction cost of $430,211.26 (Net HST Rebate) and other related costs such as design, inspection, material testing, contingency of $181,847.05 (Net HST Rebate) be funded by the Municipality as follows: Stormwater Pond Cleanout 110-36-386-83454-7401 $ 612,058.31 That all interested parties listed in Report COD -013-17 and any delegations be advised of Council's decision by the Department. Carried 17 Finance Department No Reports for this section of the Agenda. 18 Solicitor's Department 18.1 LGL -007-17 Orono Arena and Community Centre Board Resolution #GG -365-17 Moved by Councillor Partner, seconded by Councillor Woo That Report LGL -007-17 be received; That Council pass By-law 2017-054 (Attachment 1 to Report LGL -007-17) to designate the Orono Arena and Community Centre as a municipal capital facility and exempt it from taxation; That the Clerk be directed to provide written notice of By-law 2017-054 to the Minister of Education as required by subsection 110(5) of the Municipal Act, 2001; -14- Clarington General Government Committee Minutes June19, 2017 That the Clerk be directed to provide written notice of By-law 2017-054 to the Municipal Property Assessment Corporation, the Clerk of the Region of Durham and the local school boards as required by subsection 110(8) of the Municipal Act, 2001; That the Municipality enter into a Municipal Capital Facility Agreement with the Orono Amateur Athletic Association substantially in the form attached to Report LGL -007-17 (Attachment 2) to manage and operate the Centre; That any operating funds in the Orono Arena Board accounts as of the transition date be transferred to the Orono Amateur Athletic Association to continue to be used as operating fund under the Municipal Capital Facility Agreement; That provided a Municipal Capital Facility Agreement has been entered into with the Orono Amateur Athletic Association, the Orono Arena and Community Centre Board be dissolved effective August 1, 2017; and That the Orono Amateur Athletic Association and all members of the Orono Arena Board be notified of Council's decision. Carried 19 Chief Administrative Office 19.1 CAO -007-17 Research on Municipal Organizational Reviews Resolution #GG -366-17 Moved by Councillor Hooper, seconded by Councillor Partner That Report CAO -007-17 be received for information. Carried 20 New Business — Consideration 20.1 Water Distribution System and Reusable Water Bottles Resolution #GG -367-17 Moved by Mayor Foster, seconded by Councillor Woo That Staff continue to investigate the purchase of a system to distribute water at festivals and during emergencies; That Staff, working towards AppleFest as an appropriate event, continue to work with other governments, business and other agencies to provide funding for reusable steel water bottles; and -15- FAT General Government Committee Minutes June19,2017 That up to $10,000 be drawn from an account to be identified by the Director of Finance for participation in this project. Carried 21 Unfinished Business ill rraa 22 Confidential Reports There were no items considered under this section of the Agenda. 23 Adjournment Resolution #GG -368-17 Moved by Councillor Partner, seconded by Mayor Foster That the meeting adjourn at 3:12 PM. Carried r Deputy Cierk -16-