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Report To: General Government Committee
Date of Meeting: June 19, 2017
Report Number: COD-012-17 Resolution: GG-363-17
File Number: CL2017-7 By-law Number:
Report Subject: Concession Road 3 Reconstruction
Recommendations:
1.That Report COD-012-17 be received;
2.That Ambler & Co. Inc. with a total bid amount of $3,849,848.55 (Blended HST) being the
lowest compliant bidder meeting all terms, conditions and specifications of Tender
CL2017-7 be awarded the contract for the reconstruction of Concession Road 3 as
required by the Engineering Services Department;
3.That the funds required for this project in the amount of $4,554,000.00 (Blended HST) which
includes the construction cost of $3,849,848.55 (Blended HST) and other related costs such
as design, permit fees, utility relocation, inspection and contract administration, materials
testing and contingencies of $704,151.45 (Blended HST) be funded by the Municipality as
follows:
Con Rd 3 Reconstruction 110-32-330-83417-7401 $ 50,805.31
(RR 57 - Middle Rd)
Con Rd 3 Reconstruction 110-32-330-83416-7401 $2,061,998.72
(Middle Rd - Liberty St)
Con Rd 3 Reconstruction 110-32-330-83415-7401 $ 19,195.97
(Liberty St - Jollow Dr)
South Service Rd Streetlighting 110-32-324-83433-7401 $ 186,000.00
(Lake Rd - Bennett Rd)
Region of Durham 100-00-000-00000-1010 $ 102,000.00
Contribution from Development 100-32-130-00000-1010 $2,134,000.00
4.That all interested parties listed in Report COD-012-17 and any delegations be advised of
Council's decision by the Department.
Municipality of Clarington
Report COD-012-17 Page 2
Report Overview
To request authorization from Council to award the contract for the reconstruction work at
Concession Road 3, Bowmanville as required by the Municipality of Clarington’s Engineering
Services Department.
1. Background
Tender specifications were prepared by CIMA and the Engineering Services Department
and provided to the Purchasing Services Division. This project relates to the
reconstruction of Concession Rd 3. The limits established for this work are approximately
100m west of Middle Road to 100m east of Gimblett St. The work includes
reconstruction of the road to an urban standard, and installation of water main, storm and
sanitary sewers to service development.
Tender CL2017-7 was issued by the Purchasing Services Division and advertised
electronically on the Municipality’s website. Notification of the availability of t he document
was also posted on the Ontario Public Buyer’s Association website. Nineteen (19)
companies (including subcontractors) downloaded the document.
The tender closed on Thursday, March 25, 2017.
2. Proposal
Four (4) bids were received in response to the tender call. Bids were reviewed and
tabulated by the Purchasing Services Division (see Attachment 1). All submissions were
deemed compliant.
The results were forwarded to the Engineering Services Department for their review and
consideration. After review and analysis of the submissions by the Engineering Services
Department and the Purchasing Services Division, it was mutually agreed that the low
bidder, Ambler & Co. Inc. be recommended for the award of contract CL2017-7.
Ambler & Co. Inc. has successfully completed work for the Municipality in the past.
3. Financial
The funds required for this project in the amount of $4,554,000.00 (Blended HST) which
includes the construction cost of $3,849,848.55 (Blended HST) and other related costs
such as design, permit fees, utility relocation, inspection and contract administration,
materials testing and contingencies of $704,151.4 5 (Blended HST) are to be funded by
the Municipality as follows:
Con Rd 3 Reconstruction 110-32-330-83417-7401 $ 50,805.31
(RR 57 - Middle Rd)
Con Rd 3 Reconstruction 110-32-330-83416-7401 $2,061,998.72
(Middle Rd - Liberty St)
Municipality of Clarington
Report COD-012-17 Page 3
Con Rd 3 Reconstruction 110-32-330-83415-7401 $ 19,195.97
(Liberty St - Jollow Dr)
South Service Rd Streetlighting 110-32-324-83433-7401 $ 186,000.00
(Lake Rd - Bennett Rd)
Region of Durham 100-00-000-00000-1010 $ 102,000.00
Contribution from Development 100-32-130-00000-1010 $2,134,000.00
The 2017 budget for construction on Concession Road 3 between Middle Road and
Gimblett St. included street lighting within the limits of construction. During detailed
design, it was determined that street lights are required now for the full length of road
from RR 57 to Liberty St to avoid safety concerns associated with inconsistent lighting.
It is recommended that funds be transferred from the South Service Rd Streetlighting
project (110-32-324-83433-7401), which is on hold pending the extension of Lake Road
from Lambs Road to Bennett Rd, to cover the additional construction costs of
streetlighting. If the Lake Rd extension does not proceed, or it is determined in the
future that street lights are required on South Service Rd, the project will be included
again for consideration in a future budget.
The contribution from the Development will be collected by certified cheque prior to
issuance of the Purchase Order.
4. Concurrence
This report has been reviewed by the Director of Engineering Services who concurs with
the recommendations.
5. Conclusion
It is respectfully recommended that Ambler & Co. Inc. being the lowest compliant bid be
awarded the contract for the reconstruction of Concession Road 3 in the amount of
$3,849,848.55 (Blended HST) as per the terms and conditions of Tender CL2017-7.
6. Strategic Plan Application
The recommendations contained in this report conform to the Strategic Plan.
Municipality of Clarington
Report COD-012-17 Page 4
Submitted by: Reviewed by:
Marie Marano, H.B. Sc., C.M.O., Curry Clifford, MPA, CMO
Director of Corporate Services Interim CAO
Nancy Taylor, BBA, CPA, CA
Director of Finance/Treasurer
Staff Contact: David Ferguson, Purchasing Manager, 2209 or dferguson@clarington.net
List of interested parties to be notified of Council's decision is on file in the Corporate Services
Department.
Attachment 1 to
Municipality of Clarington Report COD-012-17
CL2017-7 – Concession Road 3 Reconstruction
Bid Summary
BIDDER TOTAL BID
(Including HST)
Ambler & Co. Ltd. $4,071,205.77
Hard-Co Construction Ltd. $4,218,404.98
Elirpa Construction & Materials Ltd. $4,742,094.54
Brennan Paving & Construction Ltd. $4,870,139.65