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HomeMy WebLinkAbout2017-05-29General Government Committee Minutes May 29 , 2017 - 1 - Minutes of a meeting of the General Government Committee held on Monday, May 29, 2017 at 9:30 AM in the Council Chambers. Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper, Councillor J. Neal, Councillor W. Partner, Councillor W. Woo Regrets: Councillor Traill Staff Present: C. Clifford, A. Allison, T. Cannella, J. Caruana, F. Horvath, M. Marano, N. Taylor, G. Weir, A. Greentree, J. Gallagher, M. Chambers 1 Call to Order Mayor Foster called the meeting to order at 9:32 AM. 2 New Business – Introduction Councillor Neal added a New Business item, regarding a tax matter, to the New Business – Consideration section of the agenda. Councillor Neal added a New Business item, regarding waste receptacles at Tim Hortons, to the New Business – Consideration section of the agenda. Councillor Partner added a New Business item, regarding Service Ontario, to the New Business – Consideration section of the agenda. Councillor Woo added a New Business item, regarding the extension of the term of contract for the Interim CAO appointment, to the New Business – Consideration section of the agenda. Suspend the Rules Resolution #GG-266-17 Moved by Councillor Cooke, seconded by Councillor Hooper That the Rules of Procedure be suspended. Carried Addition to Agenda Resolution #GG-267-17 Moved by Councillor Hooper, seconded by Councillor Cooke That delegation of Christopher Holoboff be added to the Delegation section of the Agenda (as Agenda Item 7.12). Carried General Government Committee Minutes May 29 , 2017 - 2 - 3 Adopt the Agenda Resolution #GG-268-17 Moved by Councillor Cooke, seconded by Councillor Neal That the Agenda for the Planning and Development Committee meeting of May 29, 2017 be adopted as presented, with the addition of the following new business items: • Correspondence Item 9.7 from Martin Field, regarding Communication Item 9.2 - HSDR Supporting Pet Shop Ban • a tax matter • waste receptacles at Tim Hortons • Service Ontario • extension of the term of contract for the Interim CAO appointment Carried 4 Declaration of Interest Later in the meeting, Councillor Hooper declared an interest in Report CSD-005-17 regarding a 2017 Community Event Sponsorship Requests – Spring Intake. 5 Announcements Members of Council announced upcoming community events and matters of community interest. 6 Adoption of Minutes of Previous Meeting Resolution #GG-269-17 Moved by Councillor Partner, seconded by Councillor Woo That the minutes of the regular meeting of the General Government Committee meeting held on May 8, 2017, be approved. Carried 7 Delegations 7.1 André O’Bumsawin, Accessibility Advisory Committee Regarding National Access Awareness Week André O’Bumsawin, Accessibility Advisory Committee (AAC), was present regarding National Access Awareness Week. He made a verbal presentation to accompany an electronic presentation. Mr. O’Bumsawin reminded the Committee that the week of May General Government Committee Minutes May 29 , 2017 - 3 - 29 to June 2, 2017 has been declared by the Council of the Municipality of Clarington as “National Access Awareness Week”. He continued by providing background information on the purpose of National Access Week. He reviewed the accomplishments of the AAC in 2016. Mr. O’Bumsawin provided an overview of the new promotional material of the ACC which included a new logo. He explained the overall goal and ongoing priorities of the AAC. Mr. O’Bumsawin highlighted some statistics of the demographics in Canada related to accessibility. He noted some of the upcoming activities for 2017 and highlighted the successes of the AAC. Mr. O’Bumsawin concluded by explaining that the Municipality of Clarington is a step closer to becoming more accessible but still has to work at becoming more inclusive. He thanked the Committee for their continued support and offered to answer questions. Resolution #GG-270-17 Moved by Councillor Partner, seconded by Councillor Woo That that the delegation of André O’Bumsawin, Accessibility Advisory Committee, regarding National Access Awareness Week, be received with thanks. Carried 10.1 Tom Griffin, Assistant Professor, School of Hospitality and Tourism Management and Assistant Director of the Hospitality and Tourism Research Institute, Regarding Tourism as an Economic Activity Tom Griffin, Assistant Professor, School of Hospitality and Tourism Management and Assistant Director of the Hospitality and Tourism Research Institute, was present regarding “Tourism as an Economic Activity”. He made a verbal presentation to accompany an electronic presentation. He explained tourism as an export, as an economic activity and tourism economic leakage. Professor Griffin provided details on why tourism is important and noted it can be difficult to define and comprehend. He reviewed the tourism product and noted it can be an object, service and experience which is sold. Professor Griffin reviewed tourism information and distribution, access, operators and the community as they relate to the tourism product. He added that experiences are evaluated based on a combination of all of these factors. Professor Griffin reviewed the need to engage residents in tourism and noted this will increase tourism when they have visiting friends and relatives. He highlighted a series of graphs comparing how often a resident hosted, encouraged guests to visit or joined a guest on a visit in or outside of the Greater Toronto Area. Professor Griffin reviewed the 2016 Census Profile. He urged the Committee to view the Youtube video from Australia with a “guilt trip” theme to increase tourism. Professor Griffin concluded by reviewing the Key Points and offered to answer questions from the Committee. General Government Committee Minutes May 29 , 2017 - 4 - Resolution #GG-271-17 Moved by Councillor Cooke, seconded by Councillor Hooper That the presentation of Tom Griffin, Assistant Professor, School of Hospitality and Tourism Management and Assistant Director of the Hospitality and Tourism Research Institute, regarding Tourism as an Economic Activity, be received with thanks. Carried 7.2 David Hanratty, Director of Land & Resources, North American Aggregates, St. Marys Cement and Alyson Beal, Associate, Environmental Assessment Specialist, Golder Associates Ltd., Regarding an Update on the St. Marys Cement Bowmanville Underground Mine Expansion David Hanratty, Director of Land & Resources, North American Aggregates, St. Marys Cement and Alyson Beal, Associate, Environmental Assessment Specialist, Golder Associates Ltd., were present regarding an update on the St. Marys Cement Bowmanville Underground Mine Expansion. They made a verbal presentation to accompany an electronic presentation. Mr. Hanratty provided a project overview and an update on the status of the project. Ms. Beal provided details of the environmental assessment process and reviewed the baseline studies completed. She reviewed the key areas of interest and provided details on how each key area is being addressed. Ms. Beal explained to the Committee that the safety for the project is of paramount concern. She provided details on the environmental assessment milestones. Ms. Beal summarized the engagement programs, timelines, and the integration of community feedback. She explained that the environmental assessment is the main focus in the current phase of this project and this will result in the project design. Ms. Beal added that construction will start in approximately eight to twelve years. She concluded by reviewing the next steps and noted they continued to welcome feedback from the community and the municipality. Mr. Hanratty and Ms. Beal answered questions from the Committee. Resolution #GG-272-17 Moved by Councillor Woo, seconded by Councillor Hooper That the delegation of David Hanratty, Director of Land & Resources, North American Aggregates, St. Marys Cement and Alyson Beal, Associate, Environmental Assessment Specialist, Golder Associates Ltd., regarding an update on the St. Marys Cement Bowmanville Underground Mine Expansion, be received with thanks. Carried General Government Committee Minutes May 29 , 2017 - 5 - Recess Resolution #GG-273-17 Moved by Councillor Partner, seconded by Councillor Woo That the Committee recess for 10 minutes. Carried The meeting reconvened at 11:05 AM with Mayor Foster in the Chair. 7.3 Brian Laine, Senior Lands Technician, Ministry of Northern Development and Mines, Regarding the Ministry of Northern Development and Mines, Class Environmental Assessment, St. Marys Cement Inc. Underground Aggregate Mining Proposal Brian Laine, Senior Lands Technician, Ministry of Northern Development and Mines (MNDM), was present regarding the Ministry of Northern Development and Mines, Class Environmental Assessment, St. Marys Cement Inc. Underground Aggregate Mining Proposal. He made a verbal presentation to accompany an electronic presentation. Mr. Laine reviewed the MNDM’s Class environmental assessment categories. He explained the Category C rationale for the St. Marys Cement project. Mr. Laine reviewed the Category C Class environmental assessment process. He noted the completion of the Class environment assessment is a requirement, but that the MNDM will make the final decision regarding the lease. Resolution #GG-274-17 Moved by Councillor Woo, seconded by Councillor Hooper That the Rules of Procedure be suspended to allow the delegation of Brian Laine to be extended for an additional two minutes. Carried Mr. Laine explained the public and Municipality’s roles in the Class EA process and the roles and responsibilities of the proponent. He concluded by providing a brief overview of the St. Marys Cement approvals required in the mineral development process. Mr. Laine answered questions from the Committee. General Government Committee Minutes May 29 , 2017 - 6 - Resolution #GG-275-17 Moved by Councillor Woo, seconded by Councillor Hooper That St. Marys Cement and the Ministry of Northern Development and Mines (MNDM) commit to providing the Municipality of Clarington, agencies and the broader public a formal opportunity to provide comment on the final Environmental Assessment Project Documentation, including all final assessment results and proposed mitigation measures, prior to submission to the MNDM for approval/issuance of a Notice of Completion for the Environmental Assessment; and That Staff meet with St. Marys Cement to determine the level of support required to peer review the background studies. Carried 7.4 Jim Wilson Regarding the Orono Fish and Hunt Club and the Various Decibel Levels of Guns Shots Jim Wilson, local resident, was present regarding the Orono Fish and Hunt Club (OFHC) and the various decibel levels of gun shots. He made a verbal presentation to accompany an audio demonstration. Mr. Wilson explained to the Committee that six years ago he requested that the Municipality work with the OFHC to assist with the residents’ noise concerns. He noted that, at that time, the OFHC reduced the days for shooting and built a berm. Mr. Wilson added that the residents asked for the permitted maximum decibel level be reduced to 50 and it remained at 70 decibels. He continued by demonstrating the sound of gun shots at 50, 60 and 70 decibels. Mr. Wilson explained to the Committee the noise from the shooting has resulted in health implications for his family. He noted the OFHC is shooting approximately 112 days a year. Mr. Wilson advised the Committee he feels there has been no attempt made by the OFHC to reduce the noise. He asked if the Municipality follows the NPC-300 guideline as set out by the Ministry and Environment and Climate Change (MOECC). Mr. Wilson added that these guidelines suggest a maximum of 45 decibels and should be implemented within the Municipality of Clarington. Suspend the Rules and Recess Resolution #GG-276-17 Moved by Councillor Hooper, seconded by Councillor Partner That the Rules of Procedure be suspended for the Committee to recess for 45 minutes. Carried The meeting reconvened at 12:50 PM with Mayor Foster in the Chair. Councillor Neal returned to the meeting at 12:52 PM. General Government Committee Minutes May 29 , 2017 - 7 - Councillor Hooper returned to the meeting at 12:53 PM. 7.5 Tammy Gould Regarding the Orono Gun Club Tammy Gould, local resident, was present regarding the Orono Fish and Hunt Club (OFHC). She made a verbal presentation to accompany an electronic presentation. Ms. Gould explained to the Committee she has suffered many adverse health impacts resulting from the gun club noise. She explained that her dogs are also impacted from the noise and showed a series of photos and videos of her dog’s reaction during the shootings. Ms. Gould explained that, even though the gun club does not fall under the jurisdiction of the Ministry of the Environment and Climate Change, they are still obligated to under the Environmental Protection Act. She stated that it does not matter if the OFHC or the residents were there first. Ms. Gould concluded by advising the Committee there was shooting this past Saturday and she does not know if it was the OFHC. 7.6 Bruce Blight Regarding the Orono Gun Club - Past Present and Future Bruce Blight, local resident, was present regarding the Orono Fish and Hunt Club (OFHC) - Past Present and Future. He advised the Committee that he has lived in Clarington for 26 years and enjoys living in the Orono area. Mr. Blight thanked the members of Council and Staff for sharing the most recent Swallow Acoustic Consultants’ report. He explained to the Committee this was his third time addressing Council on this matter. Mr. Blight advised the Committee the OFHC is negatively affecting the residents in his community. He reviewed the history of the OFHC and noted that, in 2005, the OFHC purchased 17 acres to the north to develop as a shooting range. Mr. Blight advised the Committee that the original location and purpose of the club have changed since it was opened. He explained that the increase in shooting has decreased his ability to entertain and enjoy his property. Mr. Blight stated that the OFHC performed a noise review and attempted to put noise mitigation measures in place. He added that, since 2016, the shooting, special events and noise have increased. Mr. Blight noted that a comparative study was done in March 2017 and the impulse level should be at 45 decibels as per the Ministry of Environment and Climate Changes guidelines. Resolution #GG-277-17 Moved by Councillor Partner, seconded by Councillor Woo That the Rules of Procedure be suspended to allow the delegation of Bruce Blight to be extended for an additional two minutes. Carried He continued by advising the Committee that the residents have adapted to the noise and do not use their yards on Wednesdays or Sundays. Mr. Blight advised the Committee he uses a sound reading application which has recorded 360 shots in two hours. He added that there is new information and technology which results in constant General Government Committee Minutes May 29 , 2017 - 8 - changes. Mr. Blight concluded by recommending that Section 3.1.1 of By-law 2007-071 be amended to have a maximum level of 60 decibels. He asked that the shooting days be limited to two per week with a maximum of one special event per month. Mr. Blight welcomed the members of Council to visit his property at any time. 7.7 Jim Grimley, Wilmot Creek Homeowners Association, Regarding Calling for an End to Whistle Noise Pollution in Wilmot Creek Jim Grimley, Wilmot Creek Homeowners Association, was present regarding calling for an end to train whistle noise pollution in Wilmot Creek. He made a verbal presentation to accompany an electronic presentation. Mr. Grimley asked if their presentation could be deferred until Councillor Traill was able to be present. He advised the Committee of the current situation in Wilmot Creek and the locations where the whistle blasts were measured. Mr. Grimley reviewed the decibel readings at Wilmot Creek. He provided a comparison of various noise sources and sound levels while being both indoors and then outdoors. Mr. Grimley explained that there will be increasing rail traffic as a result of increased frequency of VIA trains. He reviewed whistle cessation in other communities of Ontario. Mr. Grimley referred to rail crossing safety and whistles and highlighted statistics regarding a decrease in accidents after whistles are banned. He stated that a Transport Canada study referred to train whistles as unnecessary and ineffective and should only be used when needed. Mr. Grimley advised the Committee that the neither of the crossings near Wilmot Creek are in the top 500 high risk railway crossings. He continued by explaining why most drivers do not notice train whistles while in their car. Mr. Grimley referred to a map which illustrated the location of the Wilmot Creek Phase 8 and Lakebreeze Homes in relation to the railway crossings. He concluded by advising the Committee whistle noise pollution affects quality of life and asked for the train whistles to be stopped. 7.8 Lynn Stilwell, Wilmot Creek Homeowners Association, Regarding Calling for an End to Whistle Noise Pollution in Wilmot Creek Lynn Stilwell, Wilmot Creek Homeowners Association (WCHA), was present regarding calling for an end to train whistle noise pollution in Wilmot Creek. She advised the Committee that the WCHA do not want to minimize the importance of safety. Ms. Stilwell added that she believes the Transport Canada standards have been researched and have proven effective. She advised the Committee the negative impacts of noise pollution on the Wilmot Creek residents need to be considered. Ms. Stilwell stated that she takes exception to the Staff report referring to whistle blowing as an annoyance. She explained the she is concerned about VIA plans to triple the number of trains traveling from Toronto to Montreal. Ms. Stilwell explained to the Committee the report submitted by the WCHA was well researched and provided references to ensure it was as factual and accurate as possible. She continued by advising the Committee that their research showed there was a decrease in railway crossing accidents when other safety measures were put in place. Ms. Stilwell added that this has led to many municipalities introducing whistle cessation by-laws. She stated that only an engineer can determine if the crossings at Cobbledick Road and Bennett Road meet the General Government Committee Minutes May 29 , 2017 - 9 - standards established by Transport Canada. Ms. Stilwell advised the Committee that the WCHA is requesting that the appropriate safety studies be conducted with the costs to be covered by Rice Developments, CAPRIET, The Kaitlin Group and the WCHA. She asked for a decision to be made after these studies have been completed. She asked the Committee to refer to the last slide of Mr. Grimley’s presentation for a suggested resolution to be endorsed. Ms. Stilwell concluded by presenting a petition of approximately 900 signatures supporting this proposal. The petition contained the following request “We, the undersigned residents of Wilmot Creek, request the Municipality of Clarington undertake a safety study on the implementation of train whistle cessation at Bennett Road and Cobbledick Road level crossings on the CN line. 7.9 Jim Gibner Regarding Report CLD-014-17, Noise By-law Limits Pertaining to Gun Clubs Jim Gibner advised the Municipal Clerk’s Department, prior to the meeting, that he would be unable to attend as a delegation. Andrew Simkins read a letter to the Committee in place of Mr. Gibner’s delegation, as part of Mr. Simkins’ delegation. Declaration of Interest Councillor Hooper declared an interest in Item 14.1, Report CSD-005-17, regarding the 2017 Community Event Sponsorship Requests - Spring Intake. Delegations - Continued 7.10 Andrew Simkins, Board Member, Orono Fish and Hunt Club, Regarding Report CLD 014-17, Noise By-law Limits Pertaining to Gun Clubs Andrew Simkins, Board Member, Orono Fish and Hunt Club (OFHC), was present regarding Report CLD 014-17, Noise By-law Limits Pertaining to Gun Clubs. He made a verbal presentation to accompany an electronic presentation. Mr. Simkins read Jim Gibner’s letter to the Committee. He noted the OFHC supports the community in many ways and has implemented many noise reductions measures including building a berm. Mr. Gibner believes the clearing of trees, resulting from the construction of the future 407 Highway, has resulted in an increase in noise. Mr. Gibner’s letter concluded by stating the amendment is premature and requested for the Committee to wait until the 407 construction is completed. Mr. Simkins provided background information on the OFHC. He reviewed the origins of the summarized current operating information of the OFHC. Mr. Simkins provided details on the current membership. General Government Committee Minutes May 29 , 2017 - 10 - Resolution #GG-278-17 Moved by Councillor Partner, seconded by Councillor Woo That the Rules of Procedure be suspended to allow the delegation Andrew Simkins to be extended for an additional five minutes. Carried He explained that the OFHC is a social environment and summarized the Club’s community involvement. Mr. Simkins concluded by noting that he hopes this information will help provided some insight into the OFHC and offered to answer questions from the Committee. 7.11 Dan Lawson, Board Member, Orono Fish and Hunt Club, Regarding Report CLD 014 17, Noise By-law Limits Pertaining to Gun Clubs Dan Lawson, Board Member, Orono Fish and Hunt Club (OFHC), was present regarding Report CLD 014 17, Noise By-law Limits Pertaining to Gun Clubs. He made a verbal presentation to accompany an electronic presentation. Mr. Lawson explained to the Committee that he has been a member since 2011 and the Maintenance Manager since 2015. He added that most of work done at the OFHC is done on a volunteer basis. Mr. Lawson continued by reviewing a series of photos to show the various improvements they have done to decrease the noise. He noted the most recent improvement, to insulate the baffles, which was completed last year. Mr. Lawson explained that they will continue to monitor if it assists with reducing the noise. He added they will continued to install insulation in the shooting shelter. Mr. Lawson referred to a photo of the 100 metre range which shows the dirt berm. Resolution #GG-279-17 Moved by Councillor Partner, seconded by Councillor Woo That the Rules of Procedure be suspended to allow the delegation of Dan Lawson to be extended for an additional two minutes. Carried He provided examples of noise reducing measures from other gun clubs. Mr. Lawson reviewed how much the OFHC has spent over the last five years on noise reducing measures. He stated that this was $195,655.44 and was primarily completed by volunteers. Mr. Lawson concluded by advising the Committee the OFHC is an active member of the community. He offered to answer questions from the Committee. 7.12 Christopher Holoboff, Board Member, Orono Fish and Hunt Club, Regarding Report CLD 014-17, Noise By-law Limits Pertaining to Gun Clubs Christopher Holoboff, Board Member, Orono Fish and Hunt Club (OFHC), was present regarding Report CLD 014-17, Noise By-law Limits Pertaining to Gun Clubs. He made General Government Committee Minutes May 29 , 2017 - 11 - a verbal presentation to accompany an electronic presentation. Mr. Holoboff provided background information from 2011 to present. He explained the initial concern of the residents was the increased use by various enforcement agencies. Mr. Holoboff added that they OFHA agreed to work with the Municipality. He advised the Committee that, in 2012, the residents agreed that the noise levels had reduced. Mr. Holoboff continued by advising the Committee that, since 2011, the OFHC has made huge improvements to reduce the noise. He noted that he can appreciate that their neighbours do not want excess noise and they have made every attempt to reduce the noise. Mr. Holoboff explained that, in 2016, the noise concerns started again and they cooperated with By- law Enforcement and agreed to have further sound monitoring conducted. He noted that the noise levels had reduced from 2012 to 2017 and only two of the 118 tests were over the 70 decibel limit. Mr. Holoboff provided examples of different types of sound at various decibel levels and noted what could be irritating to one person could be pleasant to another. He referred to the survey sent to the neighbouring properties and noted that, out of 100 surveys, only seven people had concerns. Mr. Lawson stated it would be extremely difficult to reduce the decibel level from 70 to 60. He continued by stating he believes the Highway 407 construction has affected the noise level due to the clear cutting of trees. Mr. Holoboff concluded by noting most major highways have a decibel level of 60-70 for 24 hours per day and this will mask the OFHC noise levels. He offered to answer questions from the Committee. 7.13 Tony Bernardo, Canadian Shooting Sports Association, Regarding Report CLD 014 17, Noise By-law Limits Pertaining to Gun Clubs Tony Bernardo, Canadian Shooting Sports Association, was present regarding Report CLD 014 17, Noise By-law Limits Pertaining to Gun Clubs. He explained that they are one of the largest firearms associations. Mr. Bernardo noted that he has been on the firearms Committee for 20 years and has been a member of the Orono Fish and Hunt Club (OFHC) for 30 years. He added that they are concerned with the perception of shooting with the community. Mr. Bernardo explained to the Committee that the OFHC provides a safe environment to learn how to shoot by certified and trained individuals. He added that, although it is unsafe, it is legal to shoot a gun on your own personal property. Mr. Bernardo stated that the ORFC provides training and a safe and controlled environment. He added that there are few gun clubs in the Greater Toronto Area and they all have a wait list. Mr. Bernardo explained OFHC will not expand its membership to beyond 300 members in an effort to keep the noise at a reasonable level. He advised the Committee that the Canadian Shooting Sport Association has been providing liability insurance for 59 years to various club and have never had a shooting related claim. Mr. Bernardo concluded by explaining that lowering the permitted decibel levels could sacrifice the residents’ safety. He offered to answer questions from the Committee. General Government Committee Minutes May 29 , 2017 - 12 - Recess Resolution #GG-280-17 Moved by Councillor Partner, seconded by Councillor Woo That the Committee recess for 10 minutes. Carried The meeting reconvened at 3:55 PM with Mayor Foster in the Chair. Alter the Agenda Resolution #GG-281-17 Moved by Councillor Neal seconded by Councillor Woo That the Agenda be altered to consider Reports CLD-014-17, Noise By-law Limits Pertaining to Gun Clubs and EGD-014-17, Train Whistling at Bennett Road, at this time. Carried 15.1 CLD-014-17 Noise By-law Limits Pertaining to Gun Clubs Resolution #GG-282-17 Moved by Councillor Woo, seconded by Councillor Hooper That Report CLD-014-17 be received; That status quo remain in place; and That Staff be directed to report back with the results of Uxbridge court case. Motion Withdrawn Resolution #GG-283-17 Moved by Councillor Neal, seconded by Councillor Cooke That Report CLD-014-17 be received for information; and That all interested parties listed in Report CLD-014-17 and any delegations be advised of Council's decision. General Government Committee Minutes May 29 , 2017 - 13 - Carried on the following recorded vote: Council Member Yes No Declaration of Interest Absent Councillor Neal X Councillor Partner X Councillor Traill X Councillor Woo X Councillor Cooke X Councillor Hooper X Mayor Foster X 13.1 EGD-014-17 Train Whistling at Bennett Road and Cobbledick Road Resolution #GG-284-17 Moved by Councillor Neal, seconded by Councillor Cooke That Report EGD-014-17 be received; That a consultant be retained by the Municipality to prepare a safety study to confirm the necessary safety measures for possible implementation of whistle cessation at the Bennett Road and Cobbledick Road level crossings, whether partial or full; That the costs of the study are to be apportioned equally among WCHA, Capriet, Rice Development and Kaitlin Development, with no costs to the Municipality; That the results of the safety study shall be presented to Committee on or before January, 2018; and That all interested parties listed in Report EGD-014-17 and any delegations be advised of Council's decision. Motion Lost Later in the Meeting See following motions Suspend the Rules Resolution #GG-285-17 Moved by Councillor Cooke, seconded by Councillor Neal That the Rules of Procedure be suspended to extend the meeting until 5:30 PM. Carried General Government Committee Minutes May 29 , 2017 - 14 - The foregoing Resolution #GG-284-17 was then Lost on the following recorded vote: Council Member Yes No Declaration of Interest Absent Councillor Partner X Councillor Traill X Councillor Woo X Councillor Cooke X Councillor Hooper X Councillor Neal X Mayor Foster X Resolution #GG-286-17 Moved by Councillor Hooper, seconded by Councillor Cooke That Report EGD-014-17 be received; That, in the interest of public safety, the request for an anti-whistling By-law be denied; and That all interested parties listed in Report EGD-014-17 and any delegations be advised of Council's decision. Carried on the following recorded vote: Council Member Yes No Declaration of Interest Absent Councillor Woo X Councillor Cooke X Councillor Hooper X Councillor Neal X Councillor Partner X Councillor Traill X Mayor Foster X General Government Committee Minutes May 29 , 2017 - 15 - 8 Communications - Receive for Information 8.1 Minutes of the Bowmanville Business Improvement Area dated May 9, 2017 8.2 Minutes of the Central Lake Ontario Conservation Authority dated May 16, 2017 8.3 Minutes of the Newcastle Business Improvement Area dated May 11, 2017 8.4 Kyle Fitzgerald, Chair, Durham Youth Council – Waverley Road Interchange, Letter of Support Resolution #GG-287-17 Moved by Councillor Neal, seconded by Councillor Hooper That the Communication Items 8.1 to 8.4 be received for information. Carried 9 Communications – Direction 9.1 Wilmot Creek Homeowners Association – Regarding Report EGD-014-17, Train Whistling at Bennett Road and Cobbledick Road Resolution #GG-288-17 Moved by Councillor Neal, seconded by Councillor Cooke That Communication Item 9.1 from the Wilmot Creek Homeowners Association, be referred to the consideration of Report EGD-14-17, Train Whistling at Bennett Road and Cobbledick Road. Carried 9.2 Karen L. Ormerod, Executive Director, Humane Society of Durham Region - - HSDR Supporting Pet Shop Ban Resolution #GG-289-17 Moved by Councillor Neal, seconded by Councillor Hooper That Communication Item 9.2 from Karen L. Ormerod, Executive Director, Humane Society of Durham Region – HSDR Supporting Pet Shop Ban, be referred to the Council meeting of June 12, 2017. Carried General Government Committee Minutes May 29 , 2017 - 16 - 9.3 Lorraine Billings, Legislative Services Associate/Legislative & Information Services, Town of Ajax – Funding for Great Lakes Restoration Resolution #GG-290-17 Moved by Councillor Neal, seconded by Councillor Cooke That the following Town of Ajax resolution, regarding funding for Great Lakes Restoration, be endorsed by the Municipality of Clarington: Whereas, the Great Lakes and St. Lawrence River Basin (the Basin) represents approximately 20% of the world’s surface fresh water and 84% of North America’s surface fresh water; and Whereas, over 48 million people depend on the Basin as a source of drinking water; and Whereas, the Basin is the foundation for a $5.8 trillion USD regional economy; and Whereas, water contamination, harmful algal blooms, invasive species, and climate change pose threats to the integrity of the resource and prosperity of the Basin; and Whereas, Canada and the United States have worked cooperatively on the Great Lakes and St. Lawrence for over 100 years under the Boundary Waters Treaty of 1909 and the Great Lakes Water Quality Agreement of 1972, as most recently amended in 2012; and Whereas, significant progress has been made over almost 50 years in restoring and protecting the Basin based on a shared responsibility for the resource and significant investment from all orders of government in the United States and Canada; and Whereas, local governments in Canada and the United States have invested over $15 billion USD annually in protection and restoration efforts according to a 2008 study; and Whereas, the U.S. Federal Government has provided more than $2 billion USD since 2010 for Great Lakes protection and restoration through the Great Lakes Restoration Initiative; and Whereas, the Canadian Federal Government has invested more than $250 million CAD in Great Lakes and St. Lawrence River initiatives since 2010; and Whereas, the President of the United States proposed eliminating the entire $300 million USD in funding for the Great Lakes Restoration Initiative in the 2017-2018 budget; and General Government Committee Minutes May 29 , 2017 - 17 - Whereas, the 2017 Canadian budget proposes approximately $114 million CAD over five years to support water protection and restoration but has no line item dedicated to the Basin at the magnitude necessary; and Whereas, these budgets do not adequately address the urgent needs of the Great Lakes and St. Lawrence Basin and will slow down or halt critical restoration and protection efforts and economic recovery in the region; and Now, therefore, be it resolved, that the United States Congress appropriate the full $300 million USD authorized for the Great Lakes Restoration Initiative in the 2017-2018 budget; and Be it further resolved, that the Canadian Federal Government work collaboratively with provinces, local governments, First Nations and Metis, and other stakeholders to develop a common strategy and to increase funding for the Great Lakes and St. Lawrence Basin to match the significance of the resource and the magnitude of the challenges; Be it further resolved, that all orders of government must share the responsibility for the protection and restoration of the Great Lakes and St. Lawrence Basin and recognize the importance of the resource in their budgets; and Be it finally resolved, that copies of this resolution be forwarded to the President of the United States, the Prime Minister of Canada, the Governors of the eight Great Lakes States, the Premiers of Quebec and Ontario, the Canadian Minister of Environment and Climate Change, the U.S. Environmental Protection Agency Administrator, and the Great Lakes and St. Lawrence Cities Initiative. Carried 9.4 Jim Richards – Regarding Seniors Housing Resolution #GG-291-17 Moved by Councillor Neal, seconded by Councillor Partner That Communication Item 9.4 from Jim Richards regarding Seniors Housing, be referred to the Region of Durham’s Affordable and Seniors' Housing Task Force. Carried General Government Committee Minutes May 29 , 2017 - 18 - 9.5 Alexander Harras, Manager of Legislative Services/Deputy Clerk, Town of Ajax – Spring Flooding Resolution #GG-292-17 Moved by Councillor Neal, seconded by Councillor Woo That Communication Item 9.5 from Alexander Harras, Manager of Legislative Services/Deputy Clerk, Town of Ajax, regarding Spring Flooding, be received for information. Carried 9.6 Barbara Kane, Township Clerk, The Corporation of the Township of Adjala- Tosorontio – Canada’s 150th Birthday Resolution #GG-293-17 Moved by Councillor Woo, seconded by Councillor Partner That Communication Item 9.6 from Barbara Kane, Township Clerk, The Corporation of the Township of Adjala-Tosorontio, regarding Canada’s 150th Birthday, be received for information. Carried 9.7 Martin Field, Regarding Communication Item 9.2 - HSDR Supporting Pet Shop Ban Resolution #GG-294-17 Moved by Councillor Hooper, seconded by Councillor Cooke That Communication Item 9.7 from Martin Field, regarding Communication Item 9.2 - HSDR Supporting Pet Shop Ban, be received for information. Carried 10 Presentations 10.1 Bobbie Drew, Board Member & Brad Carter, Acting Manager of Strategic Planning, Durham Regional Police Service Board, Regarding the Durham Regional Police Service 2017-2019 Business Plan Bobbie Drew, Durham Regional Police Service Board, informed the Municipal Clerk’s Department during the meeting that they were unable to attend and would reschedule their presentation. General Government Committee Minutes May 29 , 2017 - 19 - 11 Engineering Services Department The Engineering Services Department was considered earlier in the meeting immediately following the delegation section of the Agenda. 12 Operations Department No Reports for this section of the Agenda. Councillor Cooke chaired this portion of the meeting. 13 Emergency and Fire Services Department 13.1 ESD-003-17 Emergency Services Activity Report – 4th Quarter 2016 Resolution #GG-295-17 Moved by Councillor Hooper, seconded by Mayor Foster That Report ESD-003-17 be received for information. Carried Councillor Hooper chaired this portion of the meeting. 14 Community Services Department 14.1 CSD-005-17 2017 Community Event Sponsorship Requests - Spring Intake Resolution #GG-296-17 Moved by Councillor Partner, seconded by Councillor Cooke That Report CSD-005-17 be received; That Council consider all submitted sponsorship requests; and That all interested parties listed in Report CSD-005-17 and any delegations be advised of Council's decision. Carried General Government Committee Minutes May 29 , 2017 - 20 - Central Lake Ontario Conservation Authority Resolution #GG-297-17 Moved by Mayor Foster, seconded by Councillor Partner That Sponsorship Application #17-S6 from the Central Lake Ontario Conservation Authority, be approved in the amount of $750.00. Carried Bark in the Park Durham Resolution #GG-298-17 Moved by Councillor Cooke, seconded by Mayor Foster That Sponsorship Application #17-S7 from the Bark in the Park Durham, be approved in the amount of $500.00. Carried Grandview Children’s Foundation Resolution #GG-299-17 Moved by Councillor Neal, seconded by Councillor Partner That Sponsorship Application #17-S8 from the Grandview Children’s Foundation, be approved in the amount of $2000.00. Carried Orono Agricultural Society Resolution #GG-300-17 Moved by Councillor Partner, seconded by Councillor Woo That Sponsorship Application #17-S9 from the Orono Agricultural Society, be approved in the amount of $2000.00. Carried Memorial Hospital Foundation - Bowmanville Resolution #GG-301-17 Moved by Councillor Woo, seconded by Councillor Neal That Sponsorship Application #17-S10 from the Memorial Hospital Foundation - Bowmanville, be approved in the amount of $2000.00. Carried General Government Committee Minutes May 29 , 2017 - 21 - Soper Valley Model Railroad Resolution #GG-302-17 Moved by Mayor Foster, seconded by Councillor Partner That Sponsorship Application #17-S11 from the Soper Valley Model Railroad, be approved in the amount of $1000.00. Motion Lost Resolution #GG-303-17 Moved by Councillor Neal, seconded by Councillor Cooke That Sponsorship Application #17-S11 from the Soper Valley Model Railroad, be denied. Motion Lost Resolution #GG-304-17 Moved by Councillor Partner, seconded by Mayor Foster That Sponsorship Application #17-S11 from the Soper Valley Model Railroad, be approved in the amount of $800.00. Carried Tyrone Community Centre Resolution #GG-305-17 Moved by Councillor Cooke, seconded by Councillor Neal That Sponsorship Application #17-S12 from the Tyrone Community Centre, be denied. Carried VON Durham Hospice Services Resolution #GG-306-17 Moved by Councillor Neal, seconded by Mayor Foster That Sponsorship Application #17-S13 from the VON Durham Hospice Services, be approved in the amount of $1000.00. Carried General Government Committee Minutes May 29 , 2017 - 22 - Hampton United Church Resolution #GG-307-17 Moved by Councillor Partner, seconded by Councillor Woo That Sponsorship Application #17-S14 from the Hampton United Church, be approved in the amount of $750.00. Motion Lost Resolution #GG-308-17 Moved by Councillor Neal, seconded by Mayor Foster That Sponsorship Application #17-S14 from the Hampton United Church, be approved in the amount of $500.00. Carried Great Canadian Town Band Festival Resolution #GG-309-17 Moved by Councillor Woo, seconded by Councillor Partner That Sponsorship Application #17-S15 from the Great Canadian Town Band Festival, be approved in the amount of $1000.00. Carried Community Development Council Durham Resolution #GG-310-17 Moved by Mayor Foster, seconded by Councillor Neal That Sponsorship Application #17-S16 from the Community Development Council Durham, be approved in the amount of $500.00. Carried Newcastle Art Show Resolution #GG-311-17 Moved by Councillor Cooke, seconded by Mayor Foster That Sponsorship Application #17-S17 from the Newcastle Art Show, be approved in the amount of $1000.00. Carried General Government Committee Minutes May 29 , 2017 - 23 - Newcastle BIA Resolution #GG-312-17 Moved by Councillor Neal, seconded by Mayor Foster That Sponsorship Application #17-S18 from the Newcastle BIA, be approved in the amount of $2000.00. Carried Kendal Community Centre Resolution #GG-313-17 Moved by Councillor Partner, seconded by Councillor Woo That Sponsorship Application #17-S19 from the Kendal Community Centre, be approved in the amount of $2000.00. Motion Lost Resolution #GG-314-17 Moved by Councillor Partner, seconded by Councillor Woo That Sponsorship Application #17-S19 from the Kendal Community Centre, be approved in the amount of $1500.00. Motion Lost Resolution #GG-315-17 Moved by Councillor Partner, seconded by Mayor Foster That Sponsorship Application #17-S19 from the Kendal Community Centre, be approved in the amount of $1000.00. Carried Bethesda House Resolution #GG-316-17 Moved by Councillor Woo, seconded by Councillor Partner That Sponsorship Application #17-S20 from the Bethesda House, be approved in the amount of $850.00. Motion Lost General Government Committee Minutes May 29 , 2017 - 24 - Resolution #GG-317-17 Moved by Councillor Woo, seconded by Councillor Neal That Sponsorship Application #17-S20 from the Bethesda House, be approved in the amount of $500.00. Carried Newcastle Village Concerts Resolution #GG-318-17 Moved by Mayor Foster, seconded by Councillor Cooke That Sponsorship Application #17-S21 from the Newcastle Village Concerts, be approved in the amount of $750.00. Carried Newtonville Music Night in the Park Resolution #GG-319-17 Moved by Councillor Cooke, seconded by Councillor Neal That Sponsorship Application #17-S22 from the Newtonville Music Night in the Park, be approved in the amount of $1000.00. Motion Lost Resolution #GG-320-17 Moved by Councillor Cooke, seconded by Councillor Neal That Sponsorship Application #17-S22 from the Newtonville Music Night in the Park, be approved in the amount of $750.00. Carried Concerts in the Park Bowmanville Mayor Foster chaired this portion of the meeting. Councillor Hooper declared an interest in the Community Sponsorship Application for “Concerts in the Park Bowmanville” as he is a member of the Board. Councillor Hooper left the room and refrained from discussion and voting on this matter. General Government Committee Minutes May 29 , 2017 - 25 - Resolution #GG-321-17 Moved by Councillor Neal, seconded by Councillor Cooke That Sponsorship Application #17-S23 from the Concerts in the Park Bowmanville, be approved in the amount of $2000.00. Carried Councillor Hooper returned to the meeting and resumed the Chair. Orono DBIA Resolution #GG-322-17 Moved by Councillor Partner, seconded by Councillor Woo That Sponsorship Application #17-S24 from the Orono DBIA, be approved in the amount of $2000.00. Motion Lost Resolution #GG-323-17 Moved by Councillor Partner, seconded by Councillor Woo That Sponsorship Application #17-S24 from the Orono DBIA, be approved in the amount of $1500.00. Motion Lost Resolution #GG-324-17 Moved by Councillor Partner, seconded by Councillor Woo That Sponsorship Application #17-S24 from the Orono DBIA, be approved in the amount of $1000.00. Carried Newtonville Community Hall Resolution #GG-325-17 Moved by Councillor Woo, seconded by Councillor Partner That Sponsorship Application #17-S25 from the Newtonville Community Hall, be approved in the amount of $1000.00. Motion Lost General Government Committee Minutes May 29 , 2017 - 26 - Resolution #GG-326-17 Moved by Councillor Woo, seconded by Councillor Partner That Sponsorship Application #17-S25 from the Newtonville Community Hall, be approved in the amount of $850.00. Motion Lost Resolution #GG-327-17 Moved by Councillor Woo, seconded by Councillor Partner That Sponsorship Application #17-S25 from the Newtonville Community Hall, be approved in the amount of $500.00. Carried Suspend the Rules Resolution #GG-328-17 Moved by Councillor Partner, seconded by Councillor Woo That the Rules of Procedure be suspended to extend the meeting until 6:00 PM. Carried Help from Hol Resolution #GG-329-17 Moved by Mayor Foster, seconded by Councillor Neal That Sponsorship Application #17-S26 from the Help from Hol, be approved in the amount of $1000.00. Motion Withdrawn Resolution #GG-330-17 Moved by Mayor Foster, seconded by Councillor Cooke That Sponsorship Application #17-S26 from the Help from Hol, be approved in the amount of $1500.00. Carried General Government Committee Minutes May 29 , 2017 - 27 - Durham Farm Connections Resolution #GG-331-17 Moved by Councillor Cooke, seconded by Councillor Partner That Sponsorship Application #17-S27 from the Durham Farm Connections, be approved in the amount of $2000.00. Carried Driftwood Theatre Group Resolution #GG-332-17 Moved by Councillor Neal, seconded by Mayor Foster That Sponsorship Application #17-S28 from the Driftwood Theatre Group, be approved in the amount of $1450.00. Motion Lost Resolution #GG-333-17 Moved by Councillor Partner, seconded by Councillor Woo That Sponsorship Application #17-S28 from the Driftwood Theatre Group, be approved in the amount of $1000.00. Carried Mayor Foster chaired this portion of the meeting. 15 Municipal Clerk’s Department The Municipal Clerk’s Department Reports were considered earlier in the meeting immediately following the delegation section of the Agenda. 16 Corporate Services Department Resolution #GG-334-17 Moved by Councillor Neal, seconded by Councillor Woo That the remainder of the Reports, listed in the Agenda, be approved, on consent with the exception of Reports COD-008-17 and EGD-011-17, as follows: 16.1 COD-009-17 Architectural Services for MAC That Report COD-009-17 be received; General Government Committee Minutes May 29 , 2017 - 28 - That the proposal received from Nick Swerdfeger Architects Inc., being the most responsive bidder meeting all terms, conditions and specifications of RFP2017-2 be awarded the contract by the Purchasing Manager for the provision of Architectural Services for Improvements at the Municipal Administrative Centre. That the funds required in the amount of $ 38,688.30 (net HST Rebate) be drawn from the following account: Renovations of MAC # 110-36-370-83601-7401 $38,688.30 That all interested parties listed in Report COD-009-17 and any delegations be advised of Council's decision by the Purchasing Services Division. 16.2 COD-010-17 Third St and Bernard St Reconstruction That Report COD-010-17 be received; That Nick Carchidi Excavating Ltd. with a total bid amount of $713,635.11 (Net HST Rebate) being the lowest compliant bidder meeting all terms, conditions and specifications of Tender CL2017-2 be awarded the contract for the reconstruction of Third Street and Bernard Street as required by the Engineering Services Department; That the funds required for this project in the amount of $874,900.00 (Net HST Rebate) which includes the construction cost of $713,635.11 (Net HST Rebate) and other related costs such as design, Ontario Land Surveyor, inspection and contract administration, materials testing and contingencies of $161,264.89 (Net HST Rebate) be funded by the Municipality as follows: Third Street Reconstruction 110-32-330-83331-7401 $230,000.00 Pavement Rehabilitation 1 10-32-330-83212-7401 $ 92,310.67 Sidewalk Replacement - Unspecified 110-32-331-83215-7401 $ 15,389.33 Region of Durham 100-00-000-00000-1010 $ 537,200.00 That all interested parties listed in Report COD-010-17 and any delegations be advised of Council's decision by the Purchasing Department. 17.1 FND-010-17 Annual Statement for the Development Charges Reserve Funds for the Year Ended December 31, 2016 That Report FND-010-17 be received; and That a copy of this report be posted on the Municipal website. General Government Committee Minutes May 29 , 2017 - 29 - 17.2 FND-011-17 2016 Annual Statement Cash in Lieu of Parkland Reserve Fund That Report FND-011-17 be received; and That a copy of this report be posted on the Municipal website. Carried 17 Finance Department Finance Department Reports were considered earlier in the meeting during the Corporate Services Department portion of the agenda. 18 Solicitor’s Department No Reports for this section of the Agenda. 19 Chief Administrative Office 19.1 Verbal Report Update on the Chief Administrative Officer Recruitment Project Curry Clifford, Interim Chief Administrative Office, provided an update on the Chief Administrative Officer recruitment. Mr. Curry provided background information on the recruitment process. He explained the recruiters created a job profile to attract the right fit for the position. Mr. Curry added that the candidates were assessed using behavioural interviews. He explained that the next step is to recommend a long list of candidates and the selection panel will conduct interviews and make a recommendation to Council. Mr. Curry concluded by noting a short list will be provided to Council and they will be involved in the selection process. 20.4 Extension of the Contract for the Interim Chief Administrative Officer Resolution #GG-335-17 Moved by Councillor Woo, seconded by Councillor Partner Whereas the recruitment process for the position of the Chief Administrative Officer has been extended due to the market response, thereby delaying the estimated start date for the replacement for the Chief Administrative Officer to as late as September 1, 2017; and Whereas the limited term contract with Mr. Curry Clifford for Administrative Services for the Interim Chief Administrative Officer role, provides that the term may be extended by mutual agreement for a limited period for continued operational efficiency; General Government Committee Minutes May 29 , 2017 - 30 - Now therefore be it resolved that Council approves an extension of the term of the employment contract with Mr. Curry Clifford for services as the Interim Chief Administrative Officer, to conclude two (2) weeks after the start date of the replacement CAO, with all other conditions to remain as stated in the existing contract approved through Report CLD-026-16. Carried 20 New Business – Consideration 20.1 Tax Matter Councillor Neal did not introduce the New Business Item regarding a tax matter at this time. 20.2 Waste Receptacles at Tim Hortons Councillor Neal did not introduce the New Business Item regarding waste receptacles at Tim Hortons at this time. 20.3 Service Ontario Centre Bowmanville Resolution #GG-336-17 Moved by Councillor Partner, seconded by Councillor Woo Whereas the Bowmanville ServiceOntario Centre has lacked barrier-free access for persons with disabilities since November 2016 when it relocated to 191 Church Street, Bowmanville and prior to that at its former location at 100 King Street East, Bowmanville; Whereas the Ministry of Government and Consumer Services is responsible for the oversight of private providers for ServiceOntario centres; Whereas the Ontarians with Disabilities Act, 2001 (ODA) requires the Government of Ontario to ensure that its newly constructed or renovated buildings, structures and premises are accessible to employees with disabilities; Whereas the ODA has, since 2001, required the Government of Ontario to ensure that any new lease it enters into for a for structure, premise or facility complies with the Guidelines for Barrier-Free Design of Ontario Government Facilities; Whereas the Guidelines for Barrier-Free Design of Ontario Government Facilities requires all Government of Ontario Ministries, and their third party service providers, to meet the minimum general requirements for accessible design in Government of Ontario owned and operated facilities; General Government Committee Minutes May 29 , 2017 - 31 - Whereas the Accessibility for Ontarians with Disabilities Act, 2005 (AODA) requires Ministries of the Government of Ontario to comply with the AODA and its Standards; Whereas the AODA has, since January 1, 2012, required the Government of Ontario to incorporate accessible design, criteria and features when procuring or acquiring good, services or facilities; and Whereas the AODA as required, since January 1, 2015, the Government of Ontario to ensure that all new service counters accommodate a mobility aid where a single queuing line serves multiple counters; Now Therefore Be It Resolved That the Accessibility Directorate of Ontario is requested to investigate the Bowmanville ServiceOntario Centre’s non-compliance with the AODA and its Standards; That the Accessibility Directorate of Ontario inform the Municipality of Clarington with its findings the Act and its Standards; and That this resolution be forwarded to the Hon. Premier Kathleen Wynne, Hon. Tracy MacCharles, Minister Responsible for Accessibility and Minister of Government and Consumer Services, Durham MPPs, the Accessibility Directorate of Ontario, the Accessibility for Ontarians with Disabilities Act Alliance, the Clarington Accessibility Advisory Committee, the Durham Region Accessibility Advisory Committee, the Clarington Board of Trade and all other interested parties. Carried 20.4 Extension of the Contract for the Interim Chief Administrative Officer Agenda Item 20.4, Extension of the Contract for the Interim Chief Administrative Officer was considered earlier in the meeting during the Chief Administrative Office Reports section of the Agenda. 21 Unfinished Business There were no items considered under this section of the Agenda. 22 Confidential Reports There were no items considered under this section of the Agenda. Clarftwn 23 Adjournment Resolution #GG -337-17 General Government Committee Minutes Moved by Councillor Neal, seconded by Councillor Cooke That the meeting adjourn at 5:50 PM. Mayor Carried -32- May 29, 2017 �-.Clerk