HomeMy WebLinkAboutGG Report 2017-05-08 General Government Committee
Report to Council
Page 1
Report to Council Meeting of May 23, 2017
Subject: General Government Committee Meeting of Monday, May 8, 2017
Recommendations:
1. Receive for Information
(a) 8.1 Minutes of the Newcastle Village Community Hall Board,
dated March 21, 2017
(b) 8.2 Minutes of the Tyrone Community Centre, dated April 19,
2017
(c) 8.3 Minutes of the Central Lake Ontario Conservation Authority,
dated April 25, 2017
(d) 8.4 Minutes of the Ganaraska Region Conservation Authority,
dated April 20, 2017
(e) 8.5 Minutes of the Bowmanville Business Improvement Area,
dated April 11, 2017
(f) 8.6 Minutes of the Kawartha Conservation Authority, dated March
22, 2017 and March 29, 2017
(g) 8.7 Roger Anderson, Regional Chair and CEO, The Regional
Municipality of Durham – Regulatory Registry Proposal
Number: 17 MNRF004 – Proposed Changes to Regulation
244/97 Aggregate Fees and Royalties
(h) 8.8 Geoff Gordon, Vegetation Management Specialist, Canadian
Pacific – Canadian Pacific 2017 Vegetation Control Program
(i) FND-009-17 Financial Update as at March 31, 2017
General Government Committee
Report to Council
For Council Meeting of May 23, 2017 Page 2
2. Simon Walker, Cooperative Education Teacher, Jasmine Martin, Emily
Jackson, and Sam Walker, Bowmanville High School, Regarding
Recent ME to WE Trip to Tanzania
That the delegation of Simon Walker, Cooperative Education Teacher, Jasmine
Martin, Emily Jackson, and Sam Walker, Bowmanville High School, regarding
recent ME to WE trip to Tanzania, be received with thanks; and
That the request, for the Municipality of Clarington to purchase a mobile water filling
station for use at events, be referred to staff.
3. Linda Lowery, Chairperson, Heads Up Durham, Regarding Brain Injury
Awareness Month
That the delegation of Linda Lowery, Chairperson, Heads Up Durham, regarding
Brain Injury Awareness Month, be received with thanks.
4. Larry Shanks Executive Director and Pamela Young - Director of
Community Development, SafeHope Home, Regarding Fighting Sexual
Exploitation & Trafficking
That the presentation of Larry Shanks, Executive Director, and Pamela Young,
Director of Community Development, SafeHope Home, regarding fighting sexual
exploitation & trafficking, be received with thanks.
5. Gabriel Medel-Carratala, Design-Build Director Blackbird Constructors
407 General Partnership – Highway 407 East Phase 2 Noise By-law
Exemption Request
That the request from Blackbird Constructors 407 General Partnership, for an
exemption to the Municipality’s Noise By-law 2007-071 for work along the future
Highway 418 from north of Highway 2 to Highway 401 from June 1, 2017 to
October 31, 2017, be approved.
6. Appointment to the Samuel Wilmot Nature Area Management Advisory
Committee
That Report CLD-009-17 be received;
That James Hodge be thanked for his contribution to the Samuel Wilmot Nature
Area Management Advisory Committee;
General Government Committee
Report to Council
For Council Meeting of May 23, 2017 Page 3
That Meaghan Vandenbrink be appointed to the Samuel Wilmot Nature Area
Management Advisory Committee for a term ending December 31, 2018 or until a
successor is appointed; and
That all interested parties listed in Report CLD-009-17 and any delegations be
advised of Council's decision.
7. Appointment to the Clarington Public Library Board
That Report CLD-010-17 be received;
That Kerri Davis be thanked for her contribution to the Clarington Public Library
Board;
That Janice Jones be appointed to the Clarington Public Library Board for a term
ending December 31, 2018 or until a successor is appointed; and
That all interested parties listed in Report CLD-010-17 and any delegations be
advised of Council's decision.
8. Newcastle Intersection Improvements
That Report COD-008-17 be received;
That Aloia Brothers Concrete Contractors Ltd. with a total bid amount of
$300,077.27(Net HST Rebate) being the lowest compliant bid meeting all terms,
conditions and specifications of Tender CL2017-4 be awarded the contract for the
Newcastle Intersection Improvements as required by the Engineering Services
Department;
That the funds required for this project in the amount of $385,090.09 (Net HST
Rebate) which includes the construction cost of $300,077.27 (Net HST Rebate)
costs such as inspection and contract administration, material testing, permit fees
and contingencies of $85,012.82 (Net HST Rebate) be funded by the Municipality
as follows:
Newcastle Streetscape 110-32-338-83436-7401 $ 212,319.09
Pavement Rehabilitation 110-32-330-83212-7401 $ 123,761.28
Sidewalks Various 110-32-331-83215-7401 $49,009.72
That all interested parties listed in Report COD-008-17 and any delegations be
advised of Council’s decision by the Purchasing Division.
General Government Committee
Report to Council
For Council Meeting of May 23, 2017 Page 4
9. Federal Clean Water and Wastewater Fund
That Report EGD-013-17 be received;
That the By-law attached to Report EGD-013-17 (Attachment 1 to Report
EGD-013-17) be approved;
That all interested parties listed in Report EGD-013-17 and any delegations be
advised of Council's decision.
10. Cedar Crest Beach Flooding – Request for Report on Actions Taken
That the Director of Emergency & Fire Services report back to the May 29, 2017
General Government Committee meeting with a full report outlining actions taken
with respect to the flooding in Cedar Crest Beach Area from April 25, 2017 to
present date, with reference to the provisions and applications of Emergency
Services Emergency Plan.
11. Canada Day Fireworks Display at Garnet B. Rickard Recreation
Complex on July 1, 2017
Whereas the Orono Agricultural Society informed the Mayor’s Office that the
Society will not be able to organize the annual Clarington fireworks display held at
the Garnet B. Rickard Recreation Complex on July 1, 2017;
And Whereas the opportunity for the Celebrate Canada funding program through
the Department of Canadian Heritage is unavailable;
And Whereas the Municipality of Clarington deems it desirable to continue with the
tradition of a fireworks display on July 1, 2017;
And Whereas July 1, 2017 marks the 150th Anniversary of the Confederation of
Canada;
Now therefore be it resolved that the Community Services Department be directed
to co-ordinate the July 1, 2017 Canada Day Fireworks Celebration at the Garnet B.
Rickard Recreation Complex;
That $12,000 be allocated to the Community Services Department to cover the
costs for the fireworks display, tenting and staging requirements; and
That the funds be charged to the General Capital Reserve, Account
#100-00-000-00000-2917.
General Government Committee
Report to Council
For Council Meeting of May 23, 2017 Page 5
12. Cessation of Train Whistles
That Staff report back to the General Government Committee meeting o f May 29,
2017, providing cost estimates for the study of level crossings, at Bennett Road and
Cobbledick Road, to meet Transport Canada requirements for whistle cessation;
That Staff report back on any Federal legislative requirements and/or guidelines
since the last staff report about level crossing train whistle cessation; and
That Staff report back on any financial assistance provided by upper levels of
government towards level crossing upgrades towards train whistle cessation.
13. Emergency Planning - Information Session and Updating of By-law
99-161
That Staff arrange an information session for Councillors regarding emergency
planning and emergency management; and
That Staff consider updates to By-law 99-161, including clear direction on the roles
and responsibilities of members of Council.
14. Comprehensive Waterfront Emergency Plans
That Staff report back on the creation of a comprehensive waterfront emergency
plan for each Clarington waterfront area including (but not limited to): property
safeguarding procedures and protocols, volunteer coordination, involvement of third
party agencies, in-home assessments, evacuation criteria and strategies, and
communication strategies for same.
15. Cedar Crest Beach Shoreline Protection – Water and Septic Conditions
That potable water and washrooms be provided until the water and septic
conditions improve at Cedar Crest Beach; and
That, unless one has already been held to comment on this specific issue, a
meeting with the Durham Region, Clarington Emergency Services, Clarington
Operations and Durham Region Health Department be held to comment on the
issue of clean water, well and septic remediation for residents in the Cedar Crest
Beach Area.